New business entities authority for that entity.

For example, when an

If you are registering a new business entity applicant creates a new company they are
online, you as the applicant will automatically be automatically granted authority to make filing
granted authority to submit future filings against the against it. If the company has 3 directors and they
entity. You will also have the ability to grant author- want authority over the entity then their authority
ity to other persons in the future such as to all the requests would go to the applicant, not to the
directors of the company. Registrar.
Existing business entities where no person has Who can give or take away authority
authority There are two different types of authority, one for
When the new system comes online most business directors and another for what are called “agents.”
entities will have no one with authority to complete An example of an agent would be a law firm working
online filings. If you seek authority for a business for a company. Directors can grant and take away
entity in this case you will need to request authority authority from their agents. Agents cannot revoke
from the Registrar. Here are the steps to take: the authority of directors. The Registrar can and
is able to give or take away authority from anyone,
1. First, you will need to register as a general client provided
of the registry as set out in Step 1 above and appropriate evidence provided. In the event of a
then log on. dispute over authority, an aggrieved party should
2. You should then search for the entity over which
you seek authority. When you find it click on
first consult the Registrar to attempt to settle the
matter.
ONLINE REGISTRY
the company link to retrieve its record. Under the
company name you will see a link where you can
How do I revoke my own authority? SYSTEM
If you no longer need to be able to lodge filings
request authority over the company. Click on this against an entity you can revoke your own
link. authority online. Other situations where authority
3. Complete the steps as directed. may be granted. There are rare occasions where
4. Submit your request to IPA by clicking on the person that are not directly related to a business TIRED OF STANDING IN LINE...
“submit” button. entity may be authorized under law to submit
5. If your request for authority is approved by IPA
‘‘GO ONLINE’’
filing against it. This could include a court-appointed
you will receive an email informing you of this receiver for a company or a person that seeks to file
and you will then be ready to maintain the entity’s an objection to the incorporation of an association.
record. In these cases the request for authority is delivered
6. If IPA has additional questions about your request to the Registrar for further action.
you will be contacted. This could include asking Payment methods for online services
further questions about your identity or There will be three ways in which you can pay for
requesting additional supporting documentation online services. First, you may pay for each
from the company. transaction via a credit card. Second, you may pay For more information please contact:
Please be patient if IPA seeks additional verification using a reference to a client account that is estab- INVESTMENT PROMOTION AUTHORITY
regarding your request for authority. These steps lished with the IPA. From the date of go live (No- First Floor, IPA Haus,
would be taken to ensure that your business entity vember 25th 2013), clients will be able to use only Munidubu Street, Lawes Road, Konedobu
PO Box 5053,
is protected from unauthorised filings. credit and debit cards. The accepted cards are; Visa Boroko, NCD
Entities for which authority has been granted Card, Master Card and American Express. Other Ph: (675) 308 4454, 308 4435, 308 4420 or 308 4405
Once authority has been granted then the person Website: www.ipa.gov.pg
payment methods will be introduced later on.
holding authority field future request for Email: online@ipa.gov.pg
 THE ONLINLE REGISTRY SYSTEM Clients will also be able to conduct searches Step 1: Registration as an online user
against registry records to see such things as the
The Board and Management of the Investment current directors of a company or the owners of First, you must register as a general online registry
Promotion Authority have undertaken legislative a business name. You may also download an user with the IPA. This is quick and easy to do. Go
and business process reforms that allow for the extract of the full record of a business entity. No to the revamped IPA website at www.ipa.gov.pg
implementation of a new online registration sys- logon or registration is required in order to search and click on the “Do it Online” tab. There you will
tem that will provide high quality, fast and efficient the register as these searches are free. So, if find a link called “Register an Account.” Simply fill
online services to IPA clients. for example you are considering entering into a out the information requested on the web form
contract with a company you may wish to search provided to set up your registry account. You will
WHAT DO I NEED TO DO NOW? its registration record to confirm that the entity is then receive an email confirming your registration.
For existing business entities, core biographical active and in good standing and the names of its There are two types of user accounts that you can
information already on file with the IPA will be mi- directors. create within the registry:
grated into the new system. You do not need to do - Individual: this is an account set up by an
anythng for your business to be moved to the new WILL MY COMPANY’S DATA BE ACCESSIBLE individual user who will transact business on his/
system. In fact, you may not need to do anything TO THE PUBLIC FOR EDITING? her own behalf. This is the most common form of
for several months if there are no filings due (such No. Only a person duly authorised by the business account as it is intended to be used by persons
as an annual return for a company) and there are entity or the Registrar will have rights to submit such as directors of a company, owners of a
no changes to your business registration record filings against the business entity’s record. The business name, and public officers for associations.
such as a change of address. process to obtain authority is described below. - Organisation: an organization may establish an
While the IPA encourages clients to use the online Remember, anyone merely seeking informa- account. This account will have its own internal
business services IPA understands that not every- tion about your company can go online and do administrator and then other general users. The
one has consistent access to the internet. There- a search about the company. The information administrator is the person that sets up the account
fore, IPA will still accept manual lodgments so that includes company name, registration number, and then can create other users within the
you can continue to interact with IPA as you always resident agent address, and names and addresses organization. This is the most common form of
have in the past. If you visit an IPA office to submit for the principals of the entity. This is all deemed account for law and accountancy firms that submit
a filing please ask for information on how the on- public information under the law. filings for multiple businesses. Such firms often
line services can assist your business. You might have a partner establish the account as the
be surprised to learn that even if you have only OBTAINING AUTHORITY TO USE THE ONLINE administrator then that person gives user status to
periodic access to the internet you can still benefit FILING SERVICES junior members of the firm. However, each
from the online registry services. Given that the system will be online, potential organisation may set up its account however it
users of the system include absolutely anyone. wishes. Once you have completed this general
WHAT TYPES OF SERVICES WILL THE ONLINE That is why this reform will be so helpful to PNG: registration you are now ready to obtain specific
REGISTRY SYSTEM BE ABLE TO PERFORM? literally everyone will be able to go online to either authority over a business entity.
For new entities the online registry system will form a business entity, maintain an existing entity,
enable clients and users to register new compa- or to search on entity records.
Step 2: Obtaining authority to submit
nies, business names, associations and business In order to submit filings to the registry for a
groups. Once created, clients will be able to submit particular business entity you must have “authority” filings against a particular business
periodic filings against these businesses, such as over that specific business entity within the registry entity
annual returns for companies. The online registry system. This is a security check which prevents Only person with specific authority for a specific
will also permit clients to upload and lodge docu- the general public from lodging documents against business entity may submit online fillings against
ments for foreign certification applications from businesses for which they have no legal right to that entity. There are different ways to obtain
overseas companies. act. Obtaining authority over a business entity is a authority over a business entity depending upon
two-step process. the particular circumstances.