User Manual

May 05, 2023

Introduction

Megadisk is a comprehensive file sync and sharing software designed for

all users. It offers a secure and compliant solution for synchronizing and
sharing files, all within servers that you have complete control over.

Web UI Overview

With Megadisk, you can conveniently access your files through the
user-friendly web interface. It allows you to perform various actions such as
creating new files, previewing them, making edits, deleting files, and
sharing them with others. You also have the flexibility to re-share files as
needed, ensuring seamless collaboration and efficient file management.

File Controls
When you hover over a file in the Files view of Megadisk, three convenient
file controls are displayed:

1. Marking Favorites
2. Sharing Files
3. The Overflow Menu
 1.Marking Favorites

To mark a file as a favorite in Megadisk, simply click the star icon located to
the left of the file icon. This action will designate the file as a favorite. The
advantage of marking favorites is that you can easily access them later by
using the Favorites filter on the left sidebar. It allows you to quickly find and
retrieve your favorite files without the need for extensive searching.

2.Sharing Files

The sharing files control in Megadisk serves as a convenient shortcut to the

file and folder-sharing functionality. With Megadisk's sharing feature, you
can easily create public link shares for your files and folders. These public
link shares come with hyperlinks, making it simple to share them with
others. Additionally, Megadisk allows you to delete existing shares
whenever necessary, giving you full control over your shared content.
 3.The Overflow Menu

The Overflow Menu allows you to:

• Display File Details

• Rename Files
• Download Files
• Delete Files

● Display File Details

When you click on the "Details" option in the Overflow Menu, you can
access different tabs or views that provide specific information about a file.
Here's a description of each view:

● Details: This view displays comprehensive information about the file,

including its name, size, and the date it was created or last updated.
For more detailed insights, you can refer to the Details section.

● Activity: The Activity view shows a chronological history of all the

activities related to the file, such as its creation, updates, and sharing
events. To delve deeper into the activity log, you can refer to the
Activity section.

● Sharing: In the Sharing view, you can manage and control the file's
sharing settings. This section allows you to customize the sharing
options, set permissions, and manage the recipients of the file. To
learn more about managing shares, you can refer to the Sharing Files
section.

● Version: The Version view provides a complete history of all the

versions of the file. However, please note that this feature is not
available for folders. If you want to explore the version control
 functionality in more detail, you can refer to the Version Control
section.

An example of the Activity view is depicted in the image below:

● Rename Files

To rename a file, simply click on the "Rename" option in the Overflow

Menu. This action will present the current name of the file in an editable
text box. Make the desired changes to the name, then press "Enter" to
apply the new name. If you prefer not to rename the file, you can click
"Esc," and the file name will remain unchanged.

● Download Files
To download a file, click on the "Download" option in the Overflow Menu.
This will initiate the file download process, allowing you to save it to your
device for offline access.
 ● Delete Files

To delete a file, select the file and click on the "Delete" option in the
Overflow Menu. Confirm the deletion if prompted, and the file will be
permanently removed from Megadisk.

The Web Interface

You can access your Megadisk server using any web browser. Simply open
your preferred browser and enter the web address or URL of your
Megadisk server. This will allow you to log in and access your files, folders,
and features through the web interface.

Navigating the Main User Interface

When you access the Megadisk Web interface, it will automatically open to
the Files page as the default view. From there, you have the ability to add,
remove, and share files according to the access privileges that have been
set either by you (if you have server administration rights) or by your server
administrator. This gives you full control over managing your files and
making necessary changes within the web interface.

The Megadisk user interface comprises several fields and functions that
enhance your navigation and interaction with the platform. Here is a
breakdown of each component:

1. Apps Selection Menu: Located in the upper left corner, this menu
provides a dropdown list of available apps. You can choose different
apps to access their respective features and functionalities.

2. Apps Information Field: Positioned in the left sidebar, this field

displays filters and tasks specific to the selected app. For example,
 when using the Files app, you can find filters to quickly locate shared
files or files you have shared with others. Other apps will have their
own relevant items in this field.

3. Application View: The central area of the Megadisk user interface

where the contents and features of the selected app are displayed.
This is where you can interact with the app and perform various
actions.

4. Navigation Bar: Located above the Application View, the Navigation

Bar acts as a breadcrumb navigation, allowing you to navigate
through the folder hierarchy. It enables you to move to higher levels
of the folder structure, all the way up to the root level (home).

5. New Button: Found in the Navigation Bar, the [New] button lets you
create new files, folders, or upload files to the current location.

6. Search Field: Positioned in the upper right-hand corner, clicking on

the magnifier icon opens the search field. You can use this field to
search for specific files or content within your Megadisk.

7. Personal Settings Menu: By clicking on your Megadisk username,

located to the right of the search field, you can access your Personal
Settings dropdown menu. Here, you can manage various aspects,
including:

● Download desktop and mobile apps.

● Re-run the First Run Wizard.
● Viewing server usage and available space.
● Managing passwords.
● Adjust name, email, and profile picture settings.
● Manage connected browsers and devices.
● Managing group memberships.
● Set the interface language.
● Configuring notifications.
 ● Managing the Federated Cloud ID.
● Access social media sharing buttons.
● Manage the SSL certificate.
● View Megadisk version information.

All these settings provide customization options and control over your
Megadisk experience. You can tailor the platform to suit your preferences
and manage various aspects of your account.

Personal Settings

To access your personal settings in the Megadisk Web UI, follow these
steps:

1. Locate the top right-hand corner of the Web UI interface of your

Megadisk instance.
2. Click on your username displayed in that area.
3. By clicking on your username, the Personal Settings Menu will open,
providing you with various options to manage and customize your
personal settings within Megadisk.

General Settings

In the general settings of Megadisk, you will find various features that allow
you to customize your preferences. Some of these features include:

• Usage and available quota

• Manage your profile picture
• Full name
• Email address
• Choose the language for your Megadisk interface
• Links to desktop and mobile apps
• Manage your activity stream and notifications
• Default folder to save new documents to
• Your federated sharing ID
• Social sharing links

External Storage

In Megadisk, you have the ability to add one or more external storage,
depending on the allowed storage types. External storage refers to
connecting and integrating external storage services or devices with your
Megadisk instance, allowing you to access and manage files from those
external sources within the Megadisk interface. The specific storage types
or services that can be added as external storage may vary depending on
the configuration of your Megadisk instance.

Navigating the Web UI

In the Files view of Megadisk, you will find a navigation bar at the top that
provides links for uploading and creating new files and folders. Here's a
breakdown of the options available in the navigation bar:

1. Upload a new file: This link allows you to upload files from your
computer directly into Megadisk. You can click on this link to browse
your computer and select files for upload. Alternatively, you can also
 drag and drop files from your file manager into the Megadisk folder to
initiate the upload process.

2. Create a new text file: Clicking on this link enables you to create a
new text file within your current folder. This is useful when you need
to quickly create and add a new text document to your Megadisk
storage. You can provide a name for the text file, and it will be created
in the current folder.

3. Create a new folder: This link allows you to create a new folder
directly within the current folder in Megadisk. By clicking on this link,
you can specify a name for the new folder, and it will be created as a
subfolder in the current location.

Select Files and Folders

To select one or more files or folders in Megadisk, you can follow these
steps:

1. Hover over a file or folder to reveal a checkbox next to it.

2. Click on the checkbox of the file or folder to select it. Repeat this step
for multiple selections.
 ● Alternatively, to select all files in the current directory, click on the
checkbox located at the top of the files listing. This checkbox is
typically found in the header row and is often represented by a
square or a checkmark symbol.

Once you have made your selections, you can perform various actions on
the selected files or folders:

● Delete: If you want to delete the selected files or folders, you can
click on the "Delete" button. This action will remove the selected
items from your Megadisk storage.

● Download: To download the selected files or folders, click on the

"Download" button. Megadisk will create a ZIP file containing the
selected items, and you can save it to your computer.

These options allow you to manage multiple files and folders efficiently by
selecting them and then performing actions like deletion or downloading as
a ZIP file.

Filter the Files View

The left sidebar on the Files page in Megadisk provides several filters that
allow you to quickly sort and manage your files. Here are the available
options:

● All files: This is the default view and displays all the files that you
have access to on your Megadisk account. It includes both individual
files and folders.

● Favorites: This filter displays files or folders that you have marked as
favorites. You can mark items as favorites by clicking on the star icon
associated with each file or folder.
 ● Shared with you: This filter shows all files that have been shared
with you by other users or groups. These files may have been shared
specifically with your Megadisk account, granting you access to view
and collaborate on them.

● Shared by link: This filter displays all files that you have shared with
others via a public link. These files are accessible to anyone who has
the link, even if they don't have a Megadisk account.

● External Storage: This filter allows you to access files that are stored
on external storage devices or services, such as Dropbox, Google
Drive, or Amazon S3. It provides a convenient way to manage and
access files from multiple storage sources within the Megadisk
interface.

By selecting these filters, you can quickly navigate through your files based
on different criteria, making it easier to find and manage specific types of
files or those shared with you or by you.

Move Files
In Megadisk, you can easily move files and folders by utilizing the
drag-and-drop functionality.

Preview Files

Megadisk offers various preview options for different file types, depending
on the configuration set by your Megadisk administrator. Here are some
common preview capabilities:

★ Thumbnail Previews: Megadisk can generate thumbnail previews

for image files, MP3 covers, and text files if this feature is enabled by
 your administrator. This allows you to quickly glance at the content of
these files without opening them.

★ Embedded Viewers: For certain file types, such as uncompressed

text, opendocument, videos, and image files, Megadisk provides
embedded viewers. By clicking on the file name, you can view the
contents of these files directly within the Megadisk interface,
eliminating the need to download them. This feature enhances
convenience and efficiency when working with these file types.

★ Downloading Unviewable Files: If Megadisk cannot display a file or

does not have a preview option available, it will initiate the download
process. In such cases, the file will be downloaded to your computer,
allowing you to open and view it using the appropriate applications
installed on your system.

Files

This section provides guidance on how to work with and manage files when
using Megadisk. It covers various file-related tasks and features available
on the Megadisk platform.

Sharing Files

Clicking the share icon on any file or folder in Megadisk opens the Details
view on the right side of the screen, with the Share tab selected.

Sharing Status Icons

Folders that have been shared in Megadisk are marked with a Shared
overlay icon. Folders that have been shared through public links are
marked with a chain link icon. Un-shared folders do not have any specific
overlay icons.

Public Link Shares

Megadisk introduces the feature of creating multiple public links for each
file or folder. This feature provides enhanced flexibility, allowing users to
create various types of share links for a single file or folder. Multiple public
links can have different passwords, expiry dates, and permissions, enabling
users to customize the sharing options according to their specific
requirements.

Creating Public Link Shares

To create a public link share in Megadisk, follow these steps:

● Open the Sharing Panel of the file or folder for which you want to
create a public link share.
● Click on the [Public Links] button.
● Select [Create public link] from the available options.
● The public link share dialog will appear, allowing you to configure the
settings for the public link.
● In the "Link Name" field, provide a name for the link to identify it.
● Customize the options based on your requirements, such as setting
passwords, expiry dates, and permissions for the link.
● Finally, click the [Save] button to complete the creation of the share.
Now that the share is created, you can:

• Copy the link to the share and give it out

• Update the share’s settings
• Share the link via social media and email
• Delete the public link
Share Settings Explained

When creating a public link share in Megadisk, you have the following
settings available:

1. Download / Allows recipients to view or download the public link's

contents.
2. View / Download / Allows recipients to view, download, edit, and
delete the public link's contents.
3. View / Upload / Allows recipients to view, download, and upload files
to the public link's contents.

Additionally, you can configure the following settings:

1. Upload only (File Drop): This setting allows users to create a drop
folder, which can receive files from multiple recipients without
revealing the contents of the folder.

2. Password: You can set a password to protect the link. Recipients will
need to enter the password to access the shared content.

3. Expiration: This setting allows you to specify an expiry date for the
link. The public link will expire at the end of the specified day, after
which it will no longer be accessible.

By utilizing these settings, you can customize the access and security
options for your public link shares in Megadisk.