MICROSOFT WORD

What is computer literacy?

- Knowledge and understanding of
computers and their uses.

is the word processing

program of the Microsoft Office
suite that allows you to create
documents and reports.
Microsoft Word 2010 Main Screen
Microsoft Office Interface
Ribbon / Quick Access Toolbar,
 File Tab (which brings up the Backstage View)

Quick Access Toolbar

Tools shown here are always Hide the Ribbon
Ribbon Tabs Click this icon to
visible. You can add your
Click any tab on the ribbon minimize the ribbon and
favorite tools to this toolbar,
to display a set of tools provide more work
allowing for a set of commands
grouped together related to space.
independent of the tab on the
that task.
Ribbon currently displayed.
 Ribbon Groups
Each ribbon tab contains groups,
and each group contains a set of
Dialog Box Launchers related tools. Here, the Paragraph
Dialog box launcher icons next group on the Home tab contains
to any ribbon group label can be tools for how text should be aligned
clicked to open a dialog box with within the document.
more options for that group.

Customizing
the
Quick Access
Toolbar
 1. Click the down arrow to the
right of the commands. A
popup menu will appear with
available commands.

2. Click on the command to add it to the Quick Access Toolbar.

3. If you don’t see the command you want in the popup menu,
select More Commands from the menu. This will open a new
window that will allow you to select from all available Office
commands.
In this example, Page Layout is the active tab of the Ribbon
You can still get the same the Page Layout tab.
advanced options from either Note this Paragraph group focuses
group by clicking on its dialog on Paragraph indent & spacing
box launcher
Here is the Paragraph group in

The Home tab has its own

Paragraph group
with different options.
Using the View Tab
The default view
in
Microsoft Word
2010 is
Print Layout, displaying the
document as it would be
printed.
The document view can be
changed by selecting one of the
other Layout options from the

Document Views group.

 You can also change the Document View by clicking
the view icons along the bottom of Microsoft Word
The Backstage View appears when clicking the File Tab on the Ribbon.
This is a set of commands you use
Save to do things to a document.
(& Send) Inspect
documents
for hidden
Metadata
or
personal
information
Create
Help
Set Options
such as
turning on
or off Auto
Complete
suggestions
Creating A New Document

Click File
Click New
You can select
Blank
Document
(this is selected
by default) and

then click

You can also create a new document from a pre-existing template in

one of the categories under the Office.com Templates section

How
to
open
a
 document?

This is the
Navigation Pane

Now you get to Open a

Document Open
There are 2 ways to open the file:

Open Word 2010 application and click on file. In the pull down
menu, click Open. Look for Desktop at the navigation pane and
click on it. Find the file Exercise 1-Don’t Quit.

Minimize or close all tabs. View your desktop and find the file
Exercise 1-Don’t Quit. Double-click on it to Open.

Saving a document…

• The default file format when clicking is the

Word Document (.docx) file format.
• This file format ensures that all document
formatting is saved and will be available the
next time the file is open.
• Clicking saves your document to a
default location.
(can be changed in the Options section under the File Tab)
If the file needs to be
shared with a
computer with Word
2003 or earlier (.doc),
or you need a different
file type than .doc,
Use
 Change
Save as type
to the type you need.
Here is a way to save directly to a PDF
(portable document format) file:

To save a Word document as a PDF, click the File tab, and then
click Save & Send. Click on Create PDF/XPS Document and
then click Create PDF/XPS (XPS is from Microsoft / PDF is from Adobe)
XPS stands for XML Paper Specification – fixed layout document format
 designed to preserve document fidelity, providing device-independent document
appearance. Users can put their digital signature on XPS documents.
http://www.journalofaccountancy.com/Issues/2011/Apr/XPS.htm

Home Tab - Styling your Document

Font Formatting – change Font

Style,Size,Color Cut / Paste Text
Highlight the text you wish to move, click
Move your cursor to the desired location
copy, click Move your cursor
Click
Copy / Paste Text to the desired location Click
Highlight the text you wish to
Here is
how you
stop the

button
from
coming up
after you
paste
something
if you don’t
like it
Paragraph Formatting From the Home Tab
Bullets and

numbered lists Indentations, Sorting, & Display

 Format Symbols

Line spacing, Shading, & Borders Alignment

For additional paragraph formatting options, click

the Paragraph Dialog Box icon.

the layout of a page)

Page Setup --Margins
(contains options to specify --Orientation
--Page size Watermark
Page -- Page Color
-- Page Border
Background --
PRINT YOUR DOCUMENT
Find

Select Find under the Editing group to search

for a word or phrase in your document.

A window on the left appears called

 Navigation where you enter the word or
phrase in the “Search Document” field &
your results display in the lower section.
Replace is used to replace a word or phrase with another:

Enter the word or phrase you want replaced in

the “Find what” box

Enter the word or phrase replacing your term

in the
“Replace with” box

Select
Replace
under the All
Editing button or replace the word or phrase
one at a time by clicking the Replace
group button.
You can replace all occurrences of the
word or phrase by clicking the Replace
Review Tab

This tab is used to review your document, including proofing the

document, adding comments, tracking changes, and comparing
a document against a previous version.
Proofing
The proofing group assists with proofing your document after it is finished.
 looks up for the Word Count icon
meaning of a will provide you
Spelling & Translate icon
selected/highli with statistics for
Grammar icon is ghted word. your document, translates your
used to check for including number document from
spelling and of words, one language to
grammar characters, pages, another.
problems within paragraphs, and
the document. lines.
Thesaurus icon

Insert Tab
Used to insert various types of objects
S L Clip Art L ERS S
TABL U S T R AScreensh I &F YMB
ES TI ot NKS OOTE OL
I O N S Shapes H E A D RS S
PAGE L Pictures TEXT
SHORTCUT KEYS

• Key Behavior
• CTRL+SHIFT+A converts the selected text to capital letters or vice versa •
CTRL+SHIFT+F Displays the Font dialog box.
• CTRL+SHIFT+G Displays the Word Count dialog box. •
CTRL+SHIFT+S Displays the Apply Styles task pane.
• ALT+R Displays the Review tab
• ALT+CTRL+1 Apply Heading 1, Similarly ALT + CTRL + 2 will apply heading
2
• CTRL+SHIFT+L Applies Bullets
• CTRL+SHIFT+F5 Bookmark
• CTRL + B Bold Text
• CTRL + I Italic Text
• CTRL + U Underline Text • CTRL+PAGE DOWN Browse
Next
• CTRL+E Navigate to the center Paragraph • CTRL+SHIFT+ENTER Break
• CTRL+SHIFT+C Copy Format
• ALT+SHIFT+F7 Dictionary
• ALT+CTRL+S Splits the Document • CTRL+SHIFT+D Double
Underline • CTRL+END End of Document
• END End of line • CTRL+SHIFT+P Font size select • SHIFT+F5 or ALT+CTRL+Z
Go Back to previous state • CTRL+SHIFT+. Grow Font • CTRL+] Grow Font one
point • ALT+SHIFT+R Header Footer Link • CTRL+K Hyperlink • CTRL+M
Indentation • CTRL+J Justifies Paragraph • ALT+F8 Inserts Macros • ALT+SHIFT+K
Mail Merge Check
• F10 Menu Mode • ALT+F7 Moves to the Next Misspelling • CTRL+H Replace
• CTRL+P Print
• CTRL+SHIFT+F12 Also launches Print • ALT+SHIFT+BACKSPACE Redo
• F12 Save As
• CTRL+SHIFT+K Small Caps • CTRL+SHIFT+S Style
• SHIFT+F7 Thesaurus • ALT+SHIFT+T Time Field •
CTRL+SHIFT+M Unindent
• Alt + F4 close • Cltr + y redo • Cltr +
z undo • Cltr + s save • Cltr + v paste
• Cltr +c copy
• Cltr + r cut • Cltr + p print • Cltr + o
open • Cltr + n new