JOB DESCRIPTION
Job Description Title:
Supplier Production & Inventory Control Job Code:
Planner
Department: Supply Chain Planning Location:
Division: Grade: General Staff
Reports to:
Status: Full-time
Team Leader of Supplier P&IC
Effective Date:
JOB SUMMARY
The Supplier P&IC Planner utilizes acquired knowledge of their assigned suppliers, analytical
skills, and critical thinking to guide the suppliers’ production schedule, inventory strategy,
and material procurement plans. The Supplier P&IC Planner monitors the production
schedules and delivery performance of their suppliers, working cross-functionally with
internal stakeholders to achieve strong on-time delivery performance, mitigate the risk of
inventory issues in Ashley’s warehouses, and to achieve successful new product launches
and promotions.
ESSENTIAL DUTIES & RESPONSIBILITIES
1. Warehousing capacity & Factory production capacity reservation:
• Understand Factory facility & Product category.
• Monthly update Supplier capacity on Ashley system.
• Monitoring Supplier’s Inventory, stock-in and stock-out q’ty change for overall
inventory management.
• Build & Maintain the Safety Stock levels of finished goods for priority SKUs.
• Competitor analysis: be aware of all competitor’s product category, Strategy,
production conflict.
2. Monitor Supplier’s production schedule, Materials delivery, coordinate with Supplier
on expedite / defer request to meet Ashley’s demand:
• Holding Weekly Production Schedule Meeting with Suppliers to find out the risk of
production cutting delay and work out the solution.
• Ensure the Supplier’s production schedule is up to date on Ashley system.
• Understand the material lead-time from order date to receiver, Track the Supplier’s
material stock vs Future forecast consumption.
• Adjust Production schedule to align with actual Customer demand (expedite / defer)
• Tracking Supplier’s worker number and working hours.
• Follow up third party subcontract production schedule (Whitewood, Fabric, PU…)
• Tracking closely Replacement part (RP) firmed order and pushing hard Supplier to
ship as deadline given by Ashley, review RP weekly penalty and airfreight follow up.
• Review & analyst Supplier’s shipment performance metric.
• Escalate the issue to direct manager to get involved in time.
3. Documentation & Booking:
• Weekly review / remind Supplier shipping documents, regulatory compliance
documents submission, track and solve payment issue.
• Follow up with Logistic team to release booking to Supplier in right time (ETD) & right
place (Warehouse destination).
• Defer & cancel or swap booking as needed.
4. Set up training sessions for new Supplier and provide training for current Supplier
periodically.
5. Other task assigned by Management.
SCOPE OF RESPONSIBILITY
The Supplier Production & Inventory Control Planner is responsible for all above for ____office.
MINIMUM QUALIFICATIONS
1. Education
• (Required) College diploma or above.
• (Recommended) Manufacturing company, Logistic, Business, etc.
2. Experience
• One year or above working experience in Factory production planning, materials
purchasing department.
• In-depth knowledge of business processes in a large manufacturing facility.
3. Skills and Abilities
• Passion for business and be highly self-motivated and results-driven.
• Previous experience working in a multinational or joint venture company is preferred.
• Good communication and well coordinator skills; good written and spoken English.
Additional Chinese speaking is advantage.
• Excellent teamwork spirit, independent; Open-minded, good in execution; work fast.
• Proficient in Word, Excel, PowerPoint, Outlook, etc.
EQUIPMENT USED
Computer (PC or laptop), printer, multi-line phones, fax, copy machine, scanner, shredder.
MENTAL & PHYSICAL DEMANDS/WORKING CONDITIONS
1. Mental Effort
• Strong organizational skills;
• Positive attitude toward others and problem solving.
2. Physical Requirements
• Stands and walks/moves to different locations throughout the day;
• Overseas travel as necessary.
3. Working Conditions
• Factories, warehouses, offices, hotels.
