SAP PO
Title: Cancellation of Invoice & Goods Receipt Document
Sometimes the user may post GR & IR for a wrong PO.In such cases, we need to first
cancel the invoice document & then material document of the PO.
If payment is already done to vendor then FI department has to reverse the vendor
payment before cancellation of invoice document.
Business Scenario:
Let us consider that by mistakenly GR & IR is already posted for the PO. Later, the stores
department has decided to reverse both the documents so as to maintain the stock
entries for the right PO.
Let’s understand the above business scenario in SAP.
Pre-requisites:
Material, Vendor, PO, GR & IR already done for a wrong PO NO.99443 as shown below.
Step 1: Display PO (Tcode: ME23N)
Path: SAP Easy Access Screen > Logistics > Materials Management > Purchasing > PO >
Display
Step 2: Cancel Invoice Document for the Po (Tcode: MR8M)
Path: SAP Easy Access Screen > Logistics > Materials Management > Logistics Invoice
Verification > Further Processing > Cancel Invoice Document
Enter Invoice Document No, Fiscal year, Reversal Reason & click on Reverse Tab.
Prepared By: Tejas R. Shinde, Email id: shindetejas96@gmail.com
2
Reversed Invoice Document will be created as shown below.
PO history tab gets updated with reversed IR document
Step 3: Check Accounting Entries for Reversed IR in Display Invoice Document.
(Tcode: MIR4)
Path: SAP Easy Access Screen > Logistics > Materials Management > Logistics Invoice
Verification > Further Processing > Display Invoice Document
Enter Invoice Document No. with Fiscal Year & Click on follow on documents.
Step 4: To check list of reversed IR Documents (Tcode: MIR5)
Path: SAP Easy Access Screen > Logistics > Materials Management > Logistics Invoice
Verification > Further Processing > Display List of Invoice Documents
Enter Fiscal Year, User, Company Code, Posting date (optional).Tick Cancellation tab &
execute.
List will be displayed of all the cancelled IR documents by that particular user as shown
below.
Prepared By: Tejas R. Shinde, Email id: shindetejas96@gmail.com
3
Step 5: Cancellation of GR Document (Tcode: MIGO)
Path: SAP Easy Access Screen > Logistics > Materials Management > Inventory
Management > Goods Movement > MIGO
Enter Material Document No. , Movement Type -102, Date, Tick Item OK tab, Check &
Post.
PO history tab gets updated with reversed GR document
Prepared By: Tejas R. Shinde, Email id: shindetejas96@gmail.com
4
Step 6: Check Accounting Entries for Reversed GR (Tcode: MIGO)
Path: SAP Easy Access Screen > Logistics > Materials Management > Inventory
Management > Goods Movement > MIGO
Enter Material Document No. & execute. Click on FI Documents & check accounting
entries
Prepared By: Tejas R. Shinde, Email id: shindetejas96@gmail.com
5
Step 7: Display list of reversed GR Documents (Tcode: MBSM)
Path: SAP Easy Access Screen > Logistics > Materials Management > Inventory
Management > Environment > List Displays > Cancelled Material Documents
Enter Material, Plant, Posting Date & Username
With above mentioned steps the reversal of IR & GR Document for a PO is done
successfully.
Prepared By: Tejas R. Shinde, Email id: shindetejas96@gmail.com
