UC-FFM-205

Ability Enhancement Course: Communication Skills in English – II

UNIT I: Emails

1. Enquiry

2. Invitation

3. Thank You

4. Permission

UNIT II: Report Writing

1. Eyewitness Report

2. Activity Report

3. Newspaper Report

UNIT III: Creative Writing

1. Story Writing

2. Dialogue Writing

3. Blog Writing

Paper Pattern & Practice Questions

QUESTION PAPER PATTERN Semester II (Sem-end Exam)

Communication Skills in English - II

Duration: 1 hour
Marks: 30
Q.1 Emails (1 out of 2) [Unit I] (10 marks)
Q.2 Reports (1 out of 2) [Unit II] (10 marks)
Q.3 Creative Writing (1 out of 2) (200-250 words) [Unit III] (10 marks)
Practice Questions - CS - II - Unit 3

1. Write a story in 200-250 words beginning with the following line and give it a suitable title. "Night
before the zonal debate competition .... Everyone was fast asleep while I was practicing ...
suddenly..."

2. Write a short story in 200-250 words with the following beginning and give a suitable title to it.
"On Sunday I was watching TV. Suddenly I heard people shouting outside…”

3. Write a short story in 200-250 words with the following beginning and give a suitable title to it. "It
was 10 pm I was alone at home. Suddenly I heard a knock on the door…"

4. Write a short story in 200-250 words with the following beginning and give a suitable title to it. "It
was a quiet, cold and dark night like it usually is in winter when all retire to bed early. Suddenly at the
dead of night, a shriek jerked the people in the building out of their beds. It was distinctly the voice
of…”

5. Write a short story in 200-250 words with the following beginning and give a suitable title to it.
"Ravi and Mihir, two brothers, studied in a village school. One day they were returning from school.
On the way there was a forest…”

6. Develop a short story in 200-250 words which begins as of the following: "Last Sunday I along with
my friends decided to go to the riverside for a picnic. We planned to spend the whole day there,
but…" Give it a suitable title also.

7. Write a short story in 200-250 words beginning with "Anne was a little girl who lived in Alaska...".
Give a suitable title to the story.

8. Write a short story in 200-250 words beginning with "It was a dark and stormy night...". Give a
suitable to the story.

Unit 2 – Report Writing

Reports are a way of giving information to others, about things which have
already happened. Reports are written in past tense. Report writing is a form of
Expository writing.
Purposes of a Report:
• To inform
• To investigate
• To provide an update
• To explain
• To justify
• To recommend/propose
 • To analyze
• To evaluate

Types of Reports:
• Informative report
• Field trip report
• Investigative report
• Incident/accident report
• Eye-witness report
• Evaluation report
• Newspaper report
• Progress report
• Proposal report

Newspaper Report Writing

A well-written report must possess the following qualities:
• Analyze the information whether it is true or not.
• Structure the events in sequence.
• Present in an impressive manner.
• Make an appropriate conclusion on true evidence

Newspaper Report Writing Format

Headline- A descriptive title which expresses the news in short.
Byline- Name of the person writing the report along with the designation.
Place and date of reporting-
Opening paragraph- It includes an expansion of the headline. It should be
short as it is a general overview of the report.
Account of the event/accident in detail– It is generally written in two parts:
First, a complete account of what happened in its chronological sequence
(preferably), and second, the witness remarks.
Concluding paragraph- This will include the action that has been taken so far
or that will be taken. It is the last paragraph of the report.

Format of Report Writing -

A report must include the answers of the following questions:
What – name of the occasion and event, who conducted it
Where- venue of the event/accident
Date and timing of the event/accident
An ending of the standard of the planned activities/action

Newspaper Report Writing Specimen I

Write a newspaper report on a Bus Accident in HP.

Ten Killed in Himachal Accident

(Thursday, April 04, 2013, by TOI Correspondent/ABC, Senior Editor)

Shimla, March 4

Ten people were killed and 25 injured when a private bus skidded off the road
and fell into a gorge in Himachal Pradesh’s Chamba district Monday morning,
police said. This is the third major road accident in Chamba district in less than
a month. The accident took place in Koti Village, about 22 km from Chamba
town where it was headed to. Superintendent of police Madhusudhan told TOI
over the phone from the spot. He said the injured were admitted to the zonal
hospital, some 450 km from state capital Shimla. The dead were mainly men
and belonged to nearby villages.
Last month, 32 members of a marriage party were killed when their mini-truck
rolled into a 500-metre-deep gorge near Sherpur village, some 50 km from
Chamba.
On the same day in the other accident, a pick-up van carrying employees of a
private company executing a hydropower project fell into a gorge near
Bharmour, 65 km from Chamba, killing nine people on the spot.

Newspaper Report Writing Specimen II

Write a report on an incident that took place in the Kinnaur district of
Himachal Pradesh. Five people lost their lives during a car accident in the
city. As per reports, all five were heavily injured and found dead after 1
hour of reaching the hospital. After 20 minutes of the accident, they were
rushed to a nearby government hospital. The incident took place at 5 in the
morning. The accident led to a traffic jam, following which the car was
removed from the road by the police superintendent of Kinnaur Police
Station and his team.

Heading: Five killed in car accident in Kinnaur of HP

Byline: By XYZ, Editor

Place and date: Kinnaur, May 23

First Para: Five people were killed in a car crash in Kinnaur district of
Himachal Pradesh, this morning. According to sources, the time of the accident
was 5 in the morning. Victims were rushed to a nearby hospital after 20 minutes
by a resident crossing by the spot of the accident. After one hour of reaching the
hospital, all five people were declared dead by the senior doctor of the hospital.

The details of the accident are still awaited. No confirmation on the cause of
accidents has come from the police as of now. It is being said that the traffic jam
caused by the accident brought the police’s attention to the matter and the
residents of the place. The Police Superintendent, along with this team, rushed
to the accident spot and removed the vehicle to clear out the jam.
According to sources, accidents in the area have been increasing since the start
of the month. The Police Superintendent of the Kinnaur Police Station said, “We
are trying to address this matter on priority. There has been an increase in the
number of accidents since the start of this month. We have built a team of six
people who will investigate the case”.

Report Writing Tips

Following are some tips for writing a good report -
Start with a clear purpose- What does one want to achieve with one’s report?
Once the purpose is known, one can start to gather information and organize
one’s thoughts.
Do research- Gather as much information as one can about the topic of report.
This information can come from sources such as books, articles, websites, and
interviews.
Organize one’s thoughts - After gathering information, it is important to
organize one’s thoughts. This will help one to write a clear and concise report.
Write in a clear and concise style. Use simple language that is easy to
understand. Avoid jargon and technical terms.
Proofread one’s work- Before submitting the report, proofread it carefully for
errors in grammar and spelling.
News Report Writing
Writing a news report involves summarizing and presenting factual information
about a current event/story.
Method to write a news report -
Choose a Newsworthy Topic - Select a topic that is relevant, timely, and of
interest to the target audience. This could be a local, national, or international
event, depending on one’s audience and the publication one is writing for.
Gather Information- Collect all the relevant facts and details about the event.
This may involve conducting interviews, researching online, and consulting
official sources. Ensure one’s information is accurate and up-to-date.
Create an Outline- Plan the structure of the news report. It typically follows a
basic structure:
Headline: A concise and attention-grabbing title summarizing the main point of
the story.
Lead Paragraph: The opening paragraph should answer the essential questions:
who, what, when, where, why, and how. It provides the most crucial information
and should be concise.
Body: Provide additional details, quotes, and context in subsequent paragraphs.
Arrange the information in descending order of importance.
Conclusion: Summarize the key points and provide any relevant background
information.
Write the Report - Follow the inverted pyramid style, where the most
important information comes first, followed by supporting details. Use clear and
concise language. Avoid jargon and biased language. Write in the third person
and maintain an objective tone.
Include Quotes - Use quotes from relevant individuals involved in the event.
Attribute quotes correctly and use quotation marks. Quotes add credibility and
provide perspectives from people connected to the story.
Fact-Check - Verify all the information in the report to ensure accuracy. Check
names, dates, and statistics. Avoid spreading false or misleading information.
Edit and Proofread - Review the report for grammar, spelling, and punctuation
errors. Ensure the report flows logically and maintains a coherent structure.
Read it aloud to check for clarity and readability.
Add Visual Elements - If applicable, include relevant photos, videos, or
graphics to enhance the report. Visual elements can provide additional context
and engage readers.
Craft a Headline - Create a compelling headline that summarizes the main
point of the story. It should be attention-grabbing and concise.
Include a Byline - If one is the author of the report, include one’s name as the
byline. If not, attribute the report to the appropriate author.
Cite Sources - If one has used information from other sources, make sure to
give proper credit and cite them according to the publication’s style guide.
Publish and Distribute - Once the news report is complete and reviewed by an
editor, if necessary, publish it in the appropriate media outlet. This may involve
uploading it to a website, sending it to a newspaper, or sharing it through a
broadcasting platform.
It is important to note that journalistic ethics, including accuracy, objectivity,
and fairness, are essential while writing news reports. Always strive to provide
the most reliable and unbiased information to the audience.

The structure to write a news report format is as follows:

Heading
Byline
Content
Conclusion

Activity Report
The purpose of the activity report is to communicate one’s results and
conclusions from the classroom/organizational activity.
The activity report should be organized as follows:
• Introduction
• Results and Discussion
• Conclusion

Introduction: The "Introduction" of an activity report identifies the activity to

be undertaken, the objectives of the activity, the importance of the activity, and
overall background for understanding the activity. The objectives of the activity
are important to state because these objectives are usually analysed in the
conclusion.
Results and Discussion: The heart of the activity report is the presentation of
the results and the discussion of those results. In discussing the results, one
should explain how the results were obtained and also discuss the implications
of those results.
Conclusion: "Conclusion" section discusses the results in the context of the
entire activity. Usually, the objectives mentioned in the "Introduction" are
examined to determine how the activity met (or failed to meet) those objectives.
Activity Report Specimen
An activity report is a report that gives an account of an event or activity which
was conducted. It is aimed at giving information about how the various aspects
of the activity transpired during a certain period.
Imagine that you are one of the three prefects on duty at your school. Write
a weekly supervision report to the Head prefect on your week of duty in
Term Two.
A Weekly Supervision Report to the Head Prefect for Week Four
Semester Two 2024
Introduction
Supervision of Week Four of Semester Two started on Monday 20th July and
ended on Friday 24th July, 2020. The prefects on duty were the Academics
Prefect Annie D’Souza, the Compound Prefect Ria Jain, and the Mess
Prefect Manav John. Supervision generally went on well throughout the
week with minimal challenges as reported here below:
Attendance
Students’ Attendance - Class attendance by students was very good especially in
the morning session throughout the week. However, there were pockets of
absentees in the afternoon lessons for the first two days of the week. This bad
practice was curbed by taking attendance in the afternoon too and reprimanding
the culprits.
Teachers’ Attendance - All teachers attended to their classes regularly. This was
confirmed by the statistics of the Lesson Attendance forms filled by every class
counsellor. However, there were cases of poor time management among some
teachers. Some teachers were found of delaying to attend to their respective
classes especially immediately after break time.
Discipline
The most salient case of indiscipline was abuse of school uniform. There is a
growing practice especially among the boys of adjusting their trousers into skin-
tight attires. A number of offenders were arrested and referred to the School
Chaplain for counselling. Only a handful of such students have since reformed.
On the overall, the students discipline stood out.
Co-curricular Activities
The Sports Master together with the Sports Prefect and the prefect in charge of
clubs actively engaged learners in the various games and club activities. This
highly reduced idling of students observed on the first two days of the week.
Conclusion
Team work among the prefects on duty coupled with support of the Master on
Duty helped much smoothen the supervision. Additionally, engaging various
students’ leaders in regular meetings helped to improve on the supervision.
Recommendation
The prefects on duty should work hand in hand with the various students’
leaders along with the Master on Duty. The school administration should serve
teachers breakfast in time to enable teachers keep time. Lastly, the gateman
should not allow in students who are not on proper school uniform.

Compiled by:
Prefects on Duty for Week Four
Name/Signature
1. Annie D’Souza ..................
2. Ria Jain ..................
3. Manav John..................

Eyewitness Report
An eyewitness report is a first-person account of an event one has personally
witnessed. The goal is to provide details about the event in a clear, concise
manner, giving as many details as one can recall as accurately as possible.
Features of an Eye Witness Report
• A witness statement is a factual recount.
• It should include what happened, where and when it happened, why is
happened, who was involved and possibly how the event came to happen.
 The report should be written in the past tense and the events should be
written in chronological order.
• It is a type of report which is written to be submitted to the school
principal, the police, a lawyer, an insurance company, etc.
• It summarizes the events in an incident which may be helpful to them in
their investigation of the incident.
• This incident might involve a fight, a car crash, an explosion, etc.
• An eye witness account is also sometimes referred to as a written
statement. The police, for example, often request witnesses or the people
involved to write a statement for them.
• A witness statement is a factual recount.
• It should include what happened, where and when it happened, why it
happened, who was involved and possibly how the event came to happen.
The recount should be the past tense and the events recounted in
chronological order.

Language of eyewitness report writing

- can use a range of vocabulary to give a vivid account of the events
- avoid using dramatic language
- do not convey one’s emotions about the incident
- a neutral tone should be used in the report
- sometimes one may be required to give one’s opinions/suggestions. E.g. what
might have caused the accident and ways to improve the road conditions at the
accident site
Convey one’s views in an objective and non-accusatory manner.

Format of Eye Witness Report

Paragraphing and Organization - About 3 to 4 paragraphs containing the main
information is sufficient.
- Too many paragraphs might make the writing very patchy and fragmented.
- Plan one’s writing around 3 to 4 well-organized paragraphs, focusing on each
paragraph on 1 or 2 themes.
Specimen Eyewitness Report
The class 10 students were carrying out an experiment in the Science
Laboratory on 21st March 2024. The teacher-in-charge in the laboratory, Mrs.
Daniel, had to leave the room to meet a parent at the office. Two students,
Naman and Sailesh, rolled up sheets of paper, forming it into a ball and began
throwing it at each other. Naman threw the ball and Sailesh did not catch it. The
ball hit a set of test tubes on one of the desks next to them. The beakers fell and
broke. When Mrs. Daniel returned to the laboratory, she enquired about the
cause of the incident but no one responded. Mrs. Daniel then asked that the area
be cleaned and she informed the students that their parents would be contacted
to pay for the broken beakers. After the class, the teacher reported the matter to
the principal. The principal requested that the class monitor write a report of the
incident to be submitted to him.
As the class monitor write a report to the principal about the incident witnessed
by the monitor in the laboratory.
[The report will be assessed on the basis of:
• Formatting of the report
• Selection of relevant and complete information
• Organizing and expressing the information in the report
• Using appropriate grammar, sentence structure, vocabulary, spelling and
punctuation.]

7 Tulip Crescent,
Hillview Road
Andheri,
Mumbai.

21st March, 2024

The Principal,
Modern High School
Marina Drive
Andheri, Mumbai.

Dear Sir,

Incident in the Science Laboratory

This report serves to inform you about an incident that occurred on 21st March,
2024 in the Science Laboratory during the fifth period. Two students were
throwing a paper ball which hit some beakers and caused them to break. Around
11:10am, our teacher, Mrs. Daniel told us that she was leaving for a few minutes
to attend to a matter. Not long after, two students, Naman Jain and Sailesh
Murthy started rolling up sheets of paper and made it into a ball. They started
playing in class by throwing the ball at each other. As Naman threw the ball at
Sailesh, he missed it and the ball ended up hitting some beakers which were on
a desk next to Sailesh. On seeing the broken beakers, Sailesh quickly threw the
ball into a bin and went back to his seat along with Naman. At 11:25am, Mrs.
Daniel returned to class and saw the broken beakers. She immediately began to
question the class but no one answered. Mrs. Daniel requested that the area be
cleaned and informed the students that their parents would be contacted. This
information is written based on everything I observed when the incident
occurred on that day. I hope it assists you in your investigation.
Yours truly,
Anne John,
Class Monitor.

Blog Topics [Exercise]

Write a blog in 200-250 words on the following topics:
• Share tips for better sleep
• Compile the best time-saving tips
• Write about the benefits of meditation
• List the must-see attractions in a location [Travel blog]
• Review the latest movies
• Give an introduction to different cooking techniques
• Create buying guides for kitchen products
Unit I – Email Writing
Email: Structure
The structure of an email will vary depending on whether it is personal or
business-related. However, most emails include an introduction, body, and
conclusion.
Introduction - This is a short and pleasant greeting that introduces the purpose
of the email.
Body - This includes the actual message. The length can vary, but business
emails usually are shorter – around three paragraphs or less. There is usually a
line space between each body paragraph to make the email more readable.
Closing - Choose a closing greeting appropriate for the recipient. This is based
on whether the email is formal or informal.
Attachments - Pictures or documents can be included as an attachment.

Email - Important Terms

Important terms in emails include - to, from, CC, BCC, and subject.
To - This refers to the address of the recipient. An email address includes the
recipient's "name" and the platform they use for email (e.g.,
emailuser@emailservice.com).
From - The recipient will see this in the email header. This refers to the address
of the sender (e.g., yourboss@emailservice.com).
CC - CC stands for Carbon Copy. This is a list of people (e.g., co-workers) who
also receive a copy of the email message. Anyone who receives the email will
also be able to see who is on the CC list. This feature is more common in formal
emails.
BCC - BBC stands for Blind Carbon Copy. This is like a CC, but the list is
invisible to all but the sender.
Subject - This is a word or short phrase that gives the recipient the topic of the
email.
In formal emails, standard English is used to communicate. For example,
Dear Mr. Smith,
Thank you for getting in contact with us. I'm sending confirmation that I
received your memo this morning. I submitted it for review and will discuss
your ideas with my colleagues this afternoon. We want to schedule a meeting no
later than May 6th to discuss the topics you've brought up.
Could you please give me your availability by Friday afternoon so we can
schedule something as soon as possible? Please also CC any other members of
your team joining the meeting so that we can prepare for the proper number of
people.
I look forward to discussing these issues further with you.
Regards,
Ms. Dawson

In the above example, the tone of the email is formal. No slangs are used, and
each email section is properly formatted.
The introductory and closing phrases, "Dear" and "regards" are used, which are
common in formal emails. Using the phrase "thank you" instead of "thanks"
also indicates that this is a formal email.
Formal Email may be written if:
• One is mailing someone from a more formal culture. This might require
some research, especially if they are from a different country. This could
involve a formal work culture.
• One is contacting somebody new or for the first time (e.g., when reaching
out to a potential new business partner).
• One wants to show respect to someone (e.g., a client or somebody in
upper management).

Informal Email - This type of email is more casual. One can usually address
the recipient by their first name and use more conversational words.
Informal emails are more casual and are used to address someone one knows
well. For example,
Hey John,
Thanks for submitting that memo. I spoke to my team this morning and we
would love to set up a time to talk to you about your findings in the next week
or so.
Let me know if you're available, and if so, what times. Thanks!
Talk to you soon,
Rose
The difference between this email and the formal email is - "Hey" is used
instead of "dear." "Thanks" is used instead of "thank you."
One may write an Informal Email if:
• One has already built up a working relationship with a co-worker
• You speak with your recipient daily, whether online or in person.
• The company culture prefers a more casual tone.

If an email is formal, it would be best to end with the phrase - "Best regards" or
"Sincerely." If it is an informal email, then a phrase like "Talk to you soon" or
"Cheers" would be more appropriate.

Enquiry Email
Example of a Formal Enquiry Email
Subject: Inquiry Regarding Business Partnership Opportunity
Dear Mr. Johnson,
I hope this email finds you well. My name is [Your Name], and I am the
Business Development Manager at XYZ Company. I am writing to inquire
about a potential business partnership between our organizations.
I have researched your company extensively and have been impressed by your
expertise in the field of [specific industry]. It is evident that our organizations
share similar goals and values, which makes me believe that a collaboration
could be mutually beneficial.
We at XYZ Company specialize in [briefly describe your company's expertise
and offerings]. We have a proven track record of delivering high-quality
solutions to our clients, and we take pride in our commitment to excellence and
customer satisfaction.
I am particularly interested in exploring the possibility of working together on
[specific project or initiative]. I believe that our combined strengths and
resources could lead to a successful outcome and create significant value for
both our organizations.
I would appreciate the opportunity to discuss this further and explore potential
synergies. Would it be possible to schedule a meeting or a phone call at your
convenience? I am available next week on [provide a few options for meeting
times], and I am open to any format that suits your preference.
Thank you for considering this inquiry. I look forward to the possibility of
collaborating with your esteemed organization. Please feel free to contact me at
[your contact information] if you require any additional information or if you
have any questions.
Best regards,
[Your Name]
Business Development Manager
XYZ Company
[Your contact information]

Example of an Informal Email

Subject: Movie Night this Friday - Join us for some fun

Hey Suraj,
I hope this email finds you well! I wanted to reach out and invite you to a movie
night we're hosting at our place this Friday. We're planning to watch a hilarious
comedy and thought it would be a great opportunity to catch up and have a good
laugh together.
The movie we've chosen is "Super Funny Flick" – it's received rave reviews and
promises to be a riot! We'll have plenty of popcorn, snacks, and drinks to keep
us entertained throughout the movie. Feel free to bring along any additional
munchies or drinks you'd like to share.
The details are as follows:
Date: Friday, [Date]
Time: 7:00 PM
Location: Our place, [Address]
It would be awesome if you could make it! Just let us know if you'll be able to
join us, so we can plan accordingly. If you have any questions or need
directions, don't hesitate to give me a shout.
Looking forward to spending a fun evening together!
Cheers,
Daniel.

Invitation Email
Business Meeting Invitation Email [Elaborate]
Dear [Name],
We invite you to attend a business meeting on [date] at [time] at [location].
This meeting will be an opportunity to discuss the following [topics of
discussion]:
Item #1
Item #2
Item #3
We hope you can join us to share your insights and help us reach a decision.
Please confirm your attendance by [date].
We look forward to seeing you there.
Sincerely,
[Name & Title]
[Company]

One-on-One Meeting Invitation Email [Elaborate]

Subject: Invitation for Meeting on [date]
Dear [Name],
I hope this email finds you well. I am writing to invite you to a one-on-one
meeting on [date] at [time].
The purpose of this meeting is to [discuss/review/update] [topic].
If this time and date do not work for you, please let me know so that we can
reschedule.
You can join the meeting through the following link: [insert link]. Please note
that we will record the meeting via our MeetGeek meeting assistant and send
you a copy of the meeting notes, which you’ll be able to access here: [insert
link]
I look forward to meeting with you.
Sincerely,
[Name & Title]

Interview Meeting Invitation Email

Subject: Invitation to Interview - [Name of Candidate]
Dear [Name],
We are pleased to invite you to an interview for the position of [Position] at
[Company].
The interview will take place on [date] at [time] at [location]. Please arrive 10
minutes before the scheduled time.
During the interview, we will discuss your qualifications, experience, and skills
in detail. We will also answer any questions you may have about the position
and our company.
Please provide a copy of your resume and other relevant documents for the
interview. If you are unable to attend the interview, please let us know in
advance, so we can reschedule the appointment.
We look forward to meeting you to discuss this opportunity.
Best regards,
[Name & Title]
[Company]

Meeting Invitation Email [Elaborate]

Subject: Invitation: Project Planning Meeting on Sept 30

Dear [Name],
I would like to invite you to a project planning meeting for our upcoming
campaign. This meeting is crucial for aligning our goals and strategies.
Details:
Date: September 30, 2024
Time: 10:00 AM - 12:00 PM
Location: Conference Room B
Please respond to this email to confirm your attendance.
Looking forward to your presence at the meeting.
Best regards,
[Your Name]

Formal Invitation Email Template [Elaborate]

Subject: Formal Invitation: Company's 10th Anniversary Celebration

Dear [Name],
We are honoured to invite you to our company's 10th anniversary celebration.
This event will bring together our team, partners, and clients to celebrate this
significant milestone.
Details:
Date: November 20, 2024
Time: 6:00 PM - 9:00 PM
Location: Company Headquarters
Please respond to this email to confirm your attendance.
Sincerely,
[Your Name]

Informal Invitation Email Template

Subject: Hey [Name], join us for a fun team lunch this Friday!

Hey [Name],

We're planning a casual team lunch this Friday at the park, and we'd love for
you to join us. It's a great chance to relax, enjoy good food, and get to know
each other better.

Details:

• Date: This Friday

• Time: 12:00 PM
 • Location: Central Park

Let me know if you can make it.

Cheers,

[Your Name]

Webinar Invitation Email [Elaborate]

Subject: Join Us for a Webinar on Digital Marketing Trends

Dear [Recipient's Name],

We're hosting a webinar on the latest trends in digital marketing, and we'd love
it if you could join us. The webinar will be on June 12th at 3 PM EST.

Please register at this link [insert link] to secure your spot. We look forward to
your participation!

Best,

[Your Name]

Product Launch Invitation Email [Elaborate]

Subject: Be the First to See Our New Product!

Dear [Recipient's Name],

We're thrilled to invite you to the exclusive launch of our newest product. Join
us for the big reveal on June 12th at 10 AM EST.

Please RSVP using this link [insert link] by June 5th. We can't wait to share our
latest innovation with you!

Best,

[Your Name]
Conference Invitation Email [Elaborate]

Subject: Invitation to the Annual Marketing Conference 2024

Dear [Recipient's Name],

We're delighted to invite you to the Annual Marketing Conference 202X on

September 12-14. This is a fantastic opportunity to learn from industry leaders
and network with peers.

Please visit our website [insert link] to register. We look forward to seeing you
there!

Best,

[Your Name]

Corporate Event Invite Email [Elaborate]

Subject: You're Invited to Our Corporate Networking Event

Dear [Recipient's Name],

We're pleased to invite you to our Corporate Networking Event on June 12th at
6 PM. This event is an excellent opportunity to connect with industry
professionals and expand your network.

Please RSVP by June 5th to confirm your attendance. We hope to see you there!

Best,

[Your Name]

Team-Building Event Invitation Email

Subject: Let's Build Stronger Bonds at Our Team Building Event

Dear [Recipient's Name],
We're excited to announce a Team Building Event on June 12th at 10 AM at
[Location]. The day will be packed with fun activities to enhance teamwork and
communication.
Please confirm your participation by June 5th. I am looking forward to a day of
fun and team-building!
Best,
[Your Name]

Key Tips When Writing Invitation Emails

Be clear and concise: Ensure the message is understood by providing all
necessary details and keeping the language simple and direct.
Make it personal: Personalize the email by addressing the recipient by their
name to make them feel valued.
Include a clear call-to-action: Provide clear instructions and make it easy for
the recipient to respond or take necessary action.
Follow up: If one fails get a response, send a gentle reminder to ensure that
one’s invitation is not lost or forgotten.

Permission Email [Elaborate]

Hi (Recipient's name),
It's that time of year again, and I want to book a holiday!
Specifically, I wanted to request leave for (insert dates). I've checked the shared
calendar, and the department has adequate coverage. I'll do everything to
support the team and provide a detailed handover to ensure no impact on the
team.
If you can approve my leave request, I'll book my holiday and get planning!
Thanks,
(Your name)

Thank-you Email
Thank-you emails express gratitude and appreciation to customers, subscribers,
or contacts. These emails are brief and heartfelt, conveying genuine thanks and
reinforcing positive relationships.
The content is personalized and may reference the specific action or interaction
that prompted the thank-you email. These emails can take various forms such
as:

• Thanking customers for a recent purchase

• Acknowledging their subscription to newsletters
• Appreciating their engagement on social media
• Recognizing their participation in events

Thank-you emails contribute to building a strong rapport with recipients,

fostering loyalty, and enhancing their overall experience with one’s brand.

Thank-you Email for Promotion

Sample 1
Sub: Thank You for your Cooperation in Promotion – Payal Shah
Dear Nitish,
This email is regarding my recent promotion which wouldn’t have been possible
without your cooperation and support.
I cannot thank you enough for advocating for my work and always guiding me
through great deals of work. Your trust and understanding in me means a great
deal for me. Your guidance and suggestions through all this time have proven to
be fruitful for me. Time often you have helped me realize my strengths and
productivity.
Further, I look forward to what this new role will teach me and help me grow. I
hope to get your continued support and guidance throughout this.
With this, I want to thank you again for standing up for my promotion and
showing your valuable trust in me. I assure you that I will continue to keep your
faith in me by putting my best work on the table.
Thanks & Regards,
Payal Shah

Sample 2
Sub: Thank You for Your Trust in Me – Punya Manik
Dear Joseph,
This email is regarding the Assistant Manager position to which I have been
promoted recently. I want to convey my deepest gratitude for your trust and
understanding in me.
On a very special note, I want to mention that your continuous support and
guidance have helped me to achieve this great achievement. Your continuous
trust in me has boosted my confidence all through this time. I have learnt a lot
from your honest feedback and used it to improve my performance and learn
new skills.
Thanks for your continuous efforts in keeping me engaged in the right direction.
With your firm support and guidance, I have exceeded the skills required for my
previous role which eventually helped me in getting this higher role.
Thank you once again for your trust and advocacy in getting me this excellent
opportunity. I am truly grateful to you and will continue to provide great results
to keep your trust in me.
Thanks & Regards,
Punya Manik

Sample 3
Sub: Thank you for promotion
Dear Sir,
I would like to express my sincere gratitude for providing me with a bonus this
month. I must say, it’s a happy surprise for me.
I feel motivated and appreciated for my dedication and efforts on the project
were recognized. Thank you for the bonus right before the holiday. I shall put it
to good use for the festivities.
I am grateful for this generosity. Thank you so much.
Sincerely,
Sumit Tandon

Sample 4
Subject line: We made it!
Hi Team!
Just to quickly let you all know that the project we worked on turned out to be
one of the most successful. Each one of you put in a lot of dedication and effort,
and I’d like to thank each one of you.
To show my appreciation, let’s plan a lunch this week. Warm regards!
Happiest Boss Alive,
Sumitra Parik