Completed by

1. Introduction
Introductory Sentences Arman
a. Event Planners Each did our own
b. Operating Guidelines of our Team All
C. Description of the Event Arman
d. Event date, time and location Carrie
e. Sponsoring Agency Carrie
f. Target Audience Montana
g. Initial Brainstorm All
2. Goals & Objectives
Introductory Sentences Arman
a. 3 Outcome Objectives Montana
b. 10 Process Objectives Jack
3. Feasibility Analysis
Introductory Sentences Arman
a. Organizational Factors
i. Agency Mission, Goals Carrie
ii. Agency Staffing Arman and Montana
iii. Facility Description Stephen
iv. Supplies & Equipment Available Jack
b. Needs Assessment of Target Carrie
Population
c. External Inventory Montana
d. Program Related Research Michael
4. Management Plan
Introductory Sentences Arman
a. Committee Structure Montana
5. Sponsorship Plan
Introductory Sentences Arman
a. List of Sponsors & Possible Grant Montana
Funders
b. Sponsorship Letter Montana
c. Thank you Letter to Agency Montana/Arman
Consultant
d. Thank you Letter to Volunteer Montana/Arman

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 e. Thank you Letter to Business Montana/Arman
f. Thank you Letter to Media

6. Marketing Plan
Introductory Sentences Carrie
a. Description of Strategies Used Carrie
b. Marketing Plan Carrie
c. Promotional Materials (flyer, press Carrie (Press Release)
release, etc.) Ashley (Flyer)
d. Registration & Customer Relations Carrie
7. Equipment & Supplies
Introductory Sentences Arman
a. Equipment & Supply List All
8. Event Logistics
Introductory Sentences Jack
a. Participant Rights & Michael
Responsibilities
b. Participant Schedule Arman
c. Lesson Plans
i. Activity 1 Ashley
ii. Activity 2 Montana
iii. Activity 3 Michael
iv. Activity 4 Arman
v. Activity 5 Stephen
vi. Activity 6 Jack
vii. Activity 7 Carrie

9. Staffing
Introductory Sentences Jack
a. Event Planner Job Descriptions Jack
b. Volunteer Job Descriptions Jack
c. Volunteer Training Plan, Agenda & Jack
Sign-in Form
d. Event Planner Schedule Michael
f. Opening & Closing Ceremonies Michael
10. Facility Layout

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 Introductory Sentences Stephen
a. Description Jack/Stephen
b. Facility Layout Jack/Stephen

11. Risk Management Plan

Introductory Sentences Stephen
a. Facility & Equipment Safety Stephen
Checklist
b. Overall Risk Management Plan Stephen
c. Release Forms / Waivers Stephen
12. Budget
Introductory Sentences Jack
a. Budget Spreadsheet Jack
b. Budget Narrative Jack
13. Evaluation
Introductory Sentences Jack
a. Survey Strategy Jack
b. Survey Instrument Jack
c. Review of Event Goals & Jack
Objectives
d. Survey Results Jack
14. Recommendations
Introductory Sentences Stephen
a. Summary of Debriefing Meeting Stephen
b. Suggestions for Improvement Stephen
15. Weekly Team Reports NO introduction needed
WTR #1 Carrie/Ashley
WTR #2 Arman/Jack
WTR #3 Michael
WTR #4 Montana/Stephen
WTR #5 Arman/Ashley
WTR #6 Carrie/Jack
WTR #7 Montana/Michael
WTR #8 Stephen/Arman
WTR #9 Carrie/Ashley

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 WTR #10 Jack/Michael
16. Appendix
A. Team Socials Jack
B. Group Rights & Michael
Responsibilities
C. Event Photos Arman
D. Volunteer Sign-In Sheet Jack

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Signatory Page

We are familiar with this completed Operations Manual and submit it as our final class project.

Signed:

Arman Tang Ashley Weber Montana Wright Michael DiFurio

_______________ _______________ _______________ _______________

Carrie Frederick Stephen Oxley Jack Donohue

_______________ _______________ _______________

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 RPTM 456 – Programming in Recreation and Leisure Services
MINIONS GOLF EVENT
April 7, 2024
1-4pm
Penn State Golf Courses
Event Planners: Ashley Weber, Michael DiFurio, Carrie
Frederick, Montana Wright, Stephen Oxley, Jack
Donohue, Arman Tang
Instructor: Kathleen Raupach, MS
Peer Mentors: Avi Fishman, Colby Parkinson
Agency Contact: Joe Hughes, PGA General Manager,
Penn State Golf Courses

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 Table of Contents
1. Introduction
a. Event planners ..............................................................................................................10
b. Operating Guidelines of our Team ...............................................................................12
c. Description of the Event ...............................................................................................14
d. Event Date Time Location................................................................................................14
e. Collaborating Agency.......................................................................................................15
f. Target Audience ............................................................................................................15
g. Initial Brainstorm ..........................................................................................................15

2. Goals and Objectives

a. Outcome Objectives .....................................................................................................17
b. Process Objectives ........................................................................................................18

3. Feasibility Analysis
a. Organizational Factors ..................................................................................................20
i. Agency Mission, Goals...............................................................................................20
ii. Agency Staffing.........................................................................................................20
iii. Facility Description ..................................................................................................21
iv. Supplies and Equipment Available ..........................................................................22
b. Needs Assessment of the Target Population ...............................................................22
c. External Inventory .......................................................................................................23
d. Program Related Research ..........................................................................................23

4. Management Plan
a. Committee Structure..................................................................................................23

5. Sponsorship Plan
a. List of Sponsors and Possible Grant Funders..............................................................24
b. Sponsorship Letter .....................................................................................................26
c. Thank You Letter to Agency Consultant .....................................................................27
d. Thank You Letter to Volunteer ...................................................................................28
e. Thank You Letter to Business .....................................................................................29

6. Marketing Plan
a. Description of Strategies Used ...................................................................................29
b. Marketing Plan ...........................................................................................................30
c. Promotional Materials................................................................................................32
d. Registration & Customer Relations ............................................................................35

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7. Equipment and Supplies
a. Equipment and Supply List .........................................................................................38

8. Event Logistics
a. Participant Rights & Responsibilities ..........................................................................45
b. Participant Schedule...................................................................................................45
c. Lesson Plans ...............................................................................................................46
i. Activity 1: Mini Golf...........................................................................................48
ii. Activity 2: Relay Race ........................................................................................50
iii. Activity 3: Scavenger Hunt ................................................................................52
iv. Activity 4: Golf 101 ............................................................................................57
v. Activity 5: Golf Cart Rides ..................................................................................64
vi. Activity 6: Driving Range ...................................................................................67
vii. Activity 7: Create-A-Minion ...............................................................................69

9. Staffing
a. Event Planner Job Descriptions ..................................................................................75
b. Volunteer Job Descriptions ........................................................................................76
c. Volunteer Training Plan, Agenda & Sign-In Form .......................................................77
d. Volunteer Sign-in Form ..............................................................................................78
e. Event Planner Schedule ..............................................................................................79
f. Opening & Closing Ceremonies ..................................................................................80

10. Facility Layout

a. Description .................................................................................................................81
b. Facility Layout .............................................................................................................83

11. Risk Management Plan

a. Facility and Equipment Safety Checklist .....................................................................89
b. Overall Risk Management Plan...................................................................................90
c. Release Forms / Waivers (if applicable) .....................................................................90

12. Budget
a. Budget Spreadsheet ...................................................................................................91
b. Budget Narrative ........................................................................................................93

13. Evaluation
a. Survey Strategy...........................................................................................................94
b. Survey Instrument ......................................................................................................95
c. Review of Goals & Objectives .....................................................................................96
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 d. Survey Results ............................................................................................................97

14. Recommendations
a. Summary of Debriefing Meeting ................................................................................99
b. Suggestions for Improvement ....................................................................................100

15. Weekly Team Reports .....................................................................................................101

16. APPENDIX
a. Team Socials ...............................................................................................................131
b. Group Rights and Responsibilities ..............................................................................132
c. Event Photos ..............................................................................................................133
d. Volunteer Sign-In Sheet ..............................................................................................135

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1. Introduction

Our Introduction contains some introductory information to introduce ourselves and our event,
as well as provide some background for following sections of this manual.

a. Event planners:

Arman Tang is a fourth-year student at Penn State University, majoring in RPTM

with a Commercial Recreation focus. He hails from Washington D.C, although he
has lived in many other places throughout his life. In his free time, Arman likes to
play pickup sports, video games, spend time outside, and more. In RPTM 456, he
is most excited to gain valuable experience planning and executing a meaningful
event that positively impacts members of the State College community. Arman is
most unsure about the logistics regarding the event and how smoothly it will run.
In a team setting, he is most comfortable in either a creative role or one that
requires a lot of organizing/planning. Some of Arman's biggest strengths that he'll
be able to bring to the group are his dependability and willingness to persevere.

Carrie Frederick is a junior majoring in RPTM on the commercial track from

Hollidaysburg, PA. In her free time, she likes to read and attend sporting events.
What sparked her interest in working with PSU Golf is the opportunity to
introduce youth to an activity that could turn into a lifelong passion, and to learn
more of the game herself. The roles she feels most comfortable in are the
creative visionary and resource person. Carrie has worked in Campus Recreation
for 3 years within the Competitive Sports department, gaining a strong
understanding of event management and programming as it is mostly student-
run, and through her role as a Student Manager, she regularly executes
programming and special events. Additionally, she also has the strength to come
up with creative solutions or compromises. Carrie can contribute effective
communication and task delegation to help the team run smoothly.

Michael DiFurio is a fourth-year marketing major from Delaware County, PA ("Just

outside of Philly") currently completing the RPTM minor. He is excited to see what
interesting and unique ideas will emerge from collaborating with peers using
limited resources, as well as seeing a real-life application of what he has learned
about team dynamics and workplace culture. While a bit hesitant on the idea of
appealing to third parties for funding for the event, he looks forward to the
lessons he will be able to gain from this experience and attempting it first-hand.
Outside of class, Michael is heavily involved with student organizations on
campus, the Student Programming Association (the campus activities board) and
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the Theme Park Engineering Group. Naturally, Michael likes to spend his time
traveling, whether that is to visit theme parks or to support Penn State's various
sports in games across the country. Michael brings to the team creativity and a bit
of perfectionism, which is why he feels he would be best suited for the role of
creative visionary or organizer.

Montana Wright is from Austin TX. She is on the track for commercial RPTM
major with a minor in Sports Study. In her free time, she spends most of it with
the girls she leads in younglife who go to the local high school, State High. Having
the opportunity to be able to witness the joy others will experience due to the
event her group will organize. She is very excited to participate with PSU Golf
since she loves to see families spending time together and seeing communities
come together. Montana is very good at being organized and staying on topic to
accomplish the work at hand. As well as thinking outside of the box always looking
at a glass half full. Especially due to the fact she is always ready to listen and take
what others say into consideration before deciding on a factor. She is also very
good at problem-solving and can help her team fix any issue last minute and it
would be hard to realize there was an issue to begin with.

Stephen Oxley is a Recreation, Parks, and Tourism Management major on the

Commercial track. He is from Severna Park, Maryland. In his free time Stephen
likes to stay active, hang out with friends, and go out. Besides this, Stephen loves
to ski, go boating and just being on the water. What sparked my interest in the
PSU Golf agency is that I thought Joe Hughes seem like a nice personable guy.
Stephen is most excited for the rewarding feeling after he completes his event.
He said, "You see your hard work pay off after the event." He is unsure what the
classwork will be like as his friends who have taken it said it is stressful which is
making him stressed out. The roles he feels most comfortable with are the
communicator, the organizer, creative visionary, and the resource person. Two
strengths he brings to the team are communication and staying organized.
Communication as he feels that it is a core foundation to being successful. If you
are organized, you will be less stressed, and you will be prepared by due dates so
you can plan accordingly. To this team I will bring the soft skills of communication
and organization as those are important to making this event successful.

Ashley Weber is a junior majoring in Recreation, Park, and Tourism Management

and minoring in Digital Media Trends and Analytics. She is from a small town right
outside of Hershey Pennsylvania and likes to bake, fish, and spend time with her
friends and family. Golf has always sparked her interest because she works at a
golf club in her hometown and feels like she can contribute ideas within this field.
She can bring positivity and a creative mind to the group. She is most comfortable
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 in sports and any role that includes being creative. Ashley is always excited and
energetic when working in a group and cannot wait to see the group’s successes
in RPTM 456.

Jack Donohue is a senior majoring in Commercial Recreation, Parks, and Tourism

Management and minoring in Sports Studies. He is from the Philadelphia suburbs
in a town called West Chester. He likes to watch football and basketball in his free
time and also play golf. Football and golf are his main interests, and he has
worked at numerous golf courses in the past, as well as working for Penn State
football and the Philadelphia Eagles. He has been golfing since he was a kid and
that is how this agency, and this event sparked his interest. He can bring great
problem-solving and creativity, and therefore he sees himself as the Creative
Visionary. Jack can bring a golf background to the group as well as a good attitude
and passion towards the event.

b. Operating Guidelines of our Team.

Working Together

As we all have other responsibilities outside of this class, we will ensure

that work is even divided amongst team members so that no one person is
getting overwhelmed with the work for this event. To ensure that this process is
successful, we will hold each other accountable for meeting deadlines, submitting
quality work, and communicating with other members of the team when
problems arise with the first two necessities.

We each expect our teammates to be proactive and responsible for

completing their portion of the event planning process. However, if there are
obstacles preventing that from happening, we expect them to communicate with
the rest of the team and expect the rest of the team to assist them in
accomplishing their tasks. We do not expect our professor or the agency to have a
major hands-on role in planning the event, as we are confident in holding these
responsibilities. That said, we may reach out to either party for assistance if they
have expertise on a particular issue. We ask that they respond in a timely manner,
within 24 business hours, so that we can have the appropriate amount of time to
plan the best event possible.

While working together, our team feels it is important to use strong

communication skills. It will be difficult to work as an effective team if we do not
vocalize what we expect from one another and our ideas. It is important to be
open and welcoming to everyone and accept all ideas that are shared throughout
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this entire process. We expect everyone to pull their weight and help each other
when needed. It is crucial to participate and be involved while working on the
event. Overall, we are a group that will create a great event for the participants.

Communication

As a group we plan to prioritize communication. We as a team will ensure

that we are respectful when others are talking to ensure all ideas are heard. As
well as putting all ideas down for a vote to allow all ideas to be considered. As a
team we want to ensure we have multiple ideas which we are choosing from
versus one idea being said and going with it.

As a team we will share information and communicate through our

snapchat group chat that we have created. While also using email to
communicate with our agency and potential sponsors. We chose as a group to
use snap chat as our main communication due to the fact we check and respond
to snapchats faster than emails. As a group we will try to respond to anything in
our chat within 24 hours of the original message being sent.

If a colleague is unable to attend class, they should contact our group chat
so that others will know as well. This is important because we will know that they
are ok and so we would not have to worry about it. It is not a big deal to miss class
if you communicate saying you are going to miss, but if you miss class and not say
anything, you can worry about why they are not in class. Even if you do not want
to get into details why, just say something short. If you are not in class, information
will be passed on through our group chat so that we are on the same page.

Preventing Problems

We will deal with minimal participation first by asking if the individual is okay
and if they need any help. We recognize that life happens and there are other
commitments outside of this class. Sometimes minimal participation is not just
someone being lazy. If participation does not improve, we will ask for a group
discussion with the TAs or Kathleen to see how work can be distributed better
and to get a non-biased opinion. We will talk to the people who are doing poor-
quality work about their work, let them know exactly why we think it’s poor
quality, reinforcing group work standards and expectations. Then we will let them
know that the rest of the group is there as a resource if they need help. As a
group, we will encourage those procrastinating to start on their work, ask them if
they need help or are confused with any of their parts. When it comes to
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 academic integrity, we will try to stop whoever is committing the violation,
encouraging them to make a better choice that represents the standards we hold
ourselves to as a group. Academic Integrity violations have no place in our group.

Realistic consequences: Conversation with those creating the problem to correct

the problem. If the problem persists beyond our abilities as a group to solve the
problem, we’ll report the problem to Dr. Raupach.

Additional Solutions: Team Intervention

Based on our team’s discussion, we have decided on the following Rights &
Responsibilities.

We have the right to:

• Have fun!
• Be respected and not harassed in any way.
• Share our opinions.
• Disagree with an idea or plan.
• Be creative and build on other’s ideas

We are responsible to:

• Be kind and respectful to one another.
• Design, implement and evaluate a high-quality community event.
• Hold each other accountable.
• Plan and communicate well

c. Description of the Event.

i. Minion Golf – themed to the Despicable Me franchise. The goal of the
event is to teach children the basics of golf and get them excited about
the sport by relating it to a popular movie and set of characters.

d. Event date, time and location.

The Penn State Golf Courses are on the west side of campus. It is accessed from
W College Ave, just before Blue Course Drive and it is about 10 minutes from the
heart of campus. The event will be held on Saturday April 6th from 10 a.m. - 1
p.m. with a rain date and time of Sunday April 7th from 1 p.m. - 4 p.m.

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e. Collaborating Agency. The event is being held in conjunction with the Penn State
Golf Courses, located on Blue Course Drive in State College. Our contact is the
courses’ general manager, Joe Hughes.

f. Target Audience. Our target audience ranges from 5–10-year-old kids from all
over the area. That includes State College, Bellefonte, Bald Eagle, Penns Valley
etc. school systems. This event is for any kid in the area who may or may not have
an interest and or background in golf. A lot of our activities, however, will be
more active, which can also factor into the group of kids we target. Families of all
incomes are welcome, for you do not need any golfing equipment, and
food/snacks will be provided as the only thing needed in transportation to and
from the event.

No previous knowledge or skills will be needed or expected to attend and

participate in our event. Participants are welcome to bring their own equipment
such as golf clubs. We as a team and our PGM students will be teaching and
demonstrating the basics such as safety, and technique needed. However not all
events are golf based we will implement multiple fun activities to instruct the kids
and let them experience the golf course such as golf cart rides.

g. Initial Brainstorm.

Our first theme revolves around The Masters. The famous golf
tournament kicks off the same weekend as our event, so we saw it as a fit. For
this theme, participants will be put into groups based on colors and well-known
components of The Masters such as pink azaleas, green jackets etc. You’ll earn
points for your team based on how well you do in the different events. The decor
around the clubhouse and used area for events will be Masters, and general golf
themed. For the music, we will play music that The Masters would play to make it
feel more official. If the music doesn’t match the theme, it will feel weird. Of
course, we’ll want to have fun. Even though the real thing is serious, this will be a
more relaxed atmosphere due to it being an event for beginners. The vibe of this
theme will be elegant/fancy with a heavy dose of competition. Activities for
consideration are Masters themed mini golf. We thought about using the golf
simulator to show the course on the screen and being able to even play a hole on
it as well. The last activity we thought about was golf cart rides along the course
for the participants to point out features. The strategy to engage all participants is
to have a wide variety of activities so everyone will be interested in something
while still being able to learn golf skills, etiquette, and terminology. All our events

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will be timed so we are aware of the time sequencing. We will also include a block
of time in between events so the groups can move around properly.

The second potential theme we landed on was Kung Fu Panda, a series

that is releasing a new movie this March. For this theme we chose it due to the
fact a movie will have come out a month before our event. With that in mind we
thought it might help bring hype to kids and make the event more fun after the
fact that they might have seen the movie. Our hope is to have an upbeat fun
event. We wanted to set the event up using the idea of finding a new dragon
warrior. Combining different ideas from the movie to create some fun highly
active activities and some less active activities. To create 7 activities each lasting
about 12 minutes, rotating every 15 minutes. So, some events focused on the
training needed to be a dragon warrior like a relay race test agility, skills. Mini golf
course allowing them to complete a course such as completing a training course.,
arts & crafts allowing for the kids to create their own version of a new dragon
warrior. Other events focused on the idea of fighting like a dragon warrior using
GolfZilla for them to hit the giant monster inflatable target which they can take
down at the end of the event, the driving range where we would implement more
villains from the movie they are aiming to hit.

The final theme we proposed focuses on the Minions of the Despicable

Me franchise. Despicable Me 4 releases in June of 2024, about two months after
our event. By then, marketing of the film should be reaching its peak, and it will
be early enough that we can incentivize participation with movie tickets (likely
through a raffle at the end of the event). During the event, the children will help
Gru with his villainous plans by completing different activities around the course,
with the assistance of his loyal Minions who will be escorting the groups around.
With this theme, we hope to get kids excited about golf by incorporating
references to the franchise. For example, one proposed activity is a tour around
the course in the Grumobile (a decorated golf cart). During this activity, the kids
will get a new, unique experience of riding in a cart, while also getting to learn
some of the rules of golf and the different parts of a hole (the fairway, green,
etc.). Other activities include “eliminating” Gru’s enemies on the driving range
(with the character’s faces on the various targets) and “hiding the moon” mini
golf where participants will have to scramble to collect the shrunken moon (golf
ball) as quickly as possible. With how long this franchise has been around, and
how frequently new content is produced, we expect this theme to be popular
with all the children in our relatively large age range and make them even more
motivated to get involved with the game.

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 We want to make the experience something that the kids will want to
come back to in the future. When the participants leave, they should leave with
more knowledge about golf than before the event. We will measure this by the
survey. Golf is a challenging sport, so we need to keep them staying positive when
times get hard. We must be positive because the participants act like we do. If we
teach them skills about golf, how to grip the handle, etc., that will make them a
better golfer. If the participants show that that are respectful, happy,
enthusiastic, then we will know that we did our jobs correctly. We aren’t here to
make them go pro but if they know the basics to golf, etiquette, that will go a long
way.
The agency’s expectation for the event is that it is a cohesive experience
that flows together while reinforcing the goals for the event laid out by the
agency for the participants. One such goal would be that participants leave with a
basic understanding of the sport and can enjoy it. The expectations of the
participants range from age to behavior. Participants will be 7-10 years old, with
one or two years of leeway for some special exemptions like siblings. The
participants should be respectful of the equipment, course, leaders, and each
other while remaining engaged throughout the event. This means the team is
expected to have a thorough understanding of what they will be leading and
demonstrate proper care for the facility. Additionally, the team is expected to
carry equal weight and be respectful of each other. The team should also contact
the agency with questions and concerns as soon as they can so things can be
resolved quickly.

2. Goals and Objectives

The following is a list of outcome and process objectives used to guide our preparation for the
event. There are six outcome objectives and ten process objectives.

a. Outcome Objective #1. 75% of the kids leave being able to decipher the different
parts of the course such as the green, bunker, fairway, etc. as demonstrated
during golf cart or simulator tours. (Knowledge, Skill)

Outcome Objective #2. 80% of the kids will demonstrate that they have learned a
new skill by the time they leave, as displayed during activities that apply the new
skills. (Skill)

Outcome Objective #3. 90% of the kids will have enjoyed the event and had a fun
time as indicated on the check-out survey they take before exiting the event.
(Attitude)

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 Outcome Objective #4. 80% of kids that participate will be able to demonstrate
proper fairway and golf etiquette during the event, as evaluated by volunteers,
staff, and leaders. (Behavior)

Outcome Objective #5. 80% of the kids will be able to demonstrate how to hit out
of the sand trap evaluated by the leaders of that event. (Skill)

Outcome Objective #6. 75% of the kids will be able to present a positive attitude
evaluated by the survey at the end of the event and observations from the
workers. (Behavior)

Process Objectives
Process Objective #1. Event to benefit the collaborating agency

A team of RPTM 456 students will plan, promote, implement and evaluate a youth golf education
event for Penn State Golf Courses on April 6, 2024, at the Penn State Golf Courses as measured
by surveys and feedback from numerous sources, attendance statistics, and ability to stay within
the budget.

Process Objective #2. Participant attendance

The participant attendance will consist of 7–10-year-olds. The participants will be doing a variety
of golf activities on the course and inside. They will be also doing arts and crafts. This event will
be at the Penn State Golf Courses on April 6. There will hopefully be 50 kids in attendance.
Participant attendance will be measured by making sure the kids stay engaged. Also, if you notice
the same kids doing stuff, pick the quiet ones out to help you.

Process Objective #3. Promotional activities / materials.

As measured by our marketing plan, we will promote the Penn State Golf Courses event on April
6, 2024, by distributing 50 of flyers to the State College School District by February 24th; sending
a press release to 10 media outlets by February 26th; and utilize at least 1 social media platform
by February 28th.

Process Objective #4. Budget proposal

The students of RPTM 456 will oversee the budget proposal. We will use what we have to buy
and supply different items that we need for the event. We could allocate money to different
areas for where we need them. The budget proposal and our budget will be on an excel
spreadsheet, so we know how much money and gifts we have. After that we can figure out how
to handle it. We haven’t received any gifts but when we do, we will be able to take note of it. We

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do not know how many we will get yet. We will measure our budget by how much we get. If it is
a lot of gifts, we will be happy, if not, it may be a bit challenging.

Process Objective #5. At the end of our event, our team will give each participant a ten-question
survey using Microsoft Forms to accurately gauge participant satisfaction and feedback.

Process Objective #6. Volunteer help & training

For our event, we plan to have at least 7 volunteers and about 1 to 2 PGM volunteers to help
review safety and rules. We are hoping to have them all by March 27, this will allow us to be able
to send a document to all the volunteers the week of the event, April 3rd. Saying who is assigned
to what each role and what we need from each role for the event to run smoothly. This will be
measured by the day of the event and how many volunteers show up.

Process Objective #7. Solicitation of external donations or sponsorships

As a team we are hoping to secure materials such as food & drinks, arts & crafts supply, prizes,
and coupons, etc. To accomplish this, we are aiming to reach out to two business who can
specifical give us arts & crafts supplies, five to six businesses who can provide food and drinks,
four or five businesses who can provide coupons, and about nine to ten who can provide prizes.
We understand that some of these businesses may be able to give us materials that fall into
multiple groups. However, try to reach out to enough businesses so that honestly none of the
categories need to overlap. With the numbers we are expecting we would hope to get at least
$200 in gift cards for food and drinks, $100 in arts & crafts supplies, at least $1000 in prizes and
coupons (we are hoping to get movie passes for kids which would be valued at $500). Our goal
will be to have all the gift cards, coupons etc. by March 20th, purchasing all items by April 3rd.

Process Objective #8. Guest performance & attention

As a team we plan to stay energetic and fun to allow us to keep the attention of the kids. We will
know if we succeed at this if we do not have any kids acting or an issue arising from the kids
becoming out of control. We will check the availability of the PSU Golf teams to have a surprise
visit, which will engage the participants and keep them interested in golf past the event.

Process Objective #9. Guest safety

Our goal is to teach the kids how to safely use the equipment and navigate the facility while
always being with volunteers or leaders. If few to no injuries happen by the end of the event,
that means we will have successfully taught them how to be safe on a golf course.

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Process Objective #10. Type of snacks and drinks wanted

As a team of RPTM students, we will solicit multiple local establishments to donate enough
snacks, lunch food, and beverages to feed a light lunch to at least 75 participants. We don’t
have specific dates of when we will solicit donations, but we will as soon as possible. We are
going to try and get as many donations as possible. The more donations mean more food and
potentially prizes. We will measure this by making a spreadsheet of the donations collected so
we know what we have.

3. Feasibility Analysis

The goal of this feasibility analysis was to assess the feasibility of our event and identify future
components to address in preparation for the event.
a. Organizational Factors:

i. Agency Mission & Goals. The mission of the Penn State Golf Courses is to
“provide all of our customers with ‘Above and Beyond’ service not only meeting
their expectations but also taking pride in exceeding them.” (“Event Policies &
Procedures.” Penn State Golf Courses, www.pennstategolfcourses.com/outings-
events. Accessed 7 Feb. 2024).

ii. Agency Staffing. For our special event, our team will be collaborating with Joe
Hughes, PGA General Manager.

Joe graduated from Penn State with a major in RPTM and a minor in Business. He
has been in the local area since 2002 with his family. Joe spends a lot of time with
his family, especially his two daughters. Doing a lot of outdoor activities such as
golfing or fishing. Also, there is currently an intern from RPTM who has offered
advice from his experience in the class.

After the event, we came to the conclusion the Joe was really helpful
throughout this entire process. He was really good at communicating with us,
never taking more than a day to respond to any of our emails. Our in-person
meetings with him were productive. During those meetings, he would offer
advice, answer questions, and assist with anything else we might need. During
the event, he floated around the stations offering us support and words of
encouragement. Perhaps our favorite quality that Joe brought to the table was
his energy and enthusiasm. That was a huge strength we hope he will continue
to share with future RPTM 456 students.

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 iii. Facility Description. The Penn State Golf Courses are on the west side of
campus. It is accessed from W College Ave, just before Blue Course Drive and it
is about 10 minutes from the heart of campus. There are no noted areas of
concern as everything looked to be accessible for those with mobility issues.
There is a small set of stairs outside the door, however there are ramps that
lead to the same spot. Parking is free at the venue, to the right of the clubhouse
and pro shop. Additionally, there are restrooms located inside the clubhouse
near the entrance and beside the bar/kitchen. We were also given access to the
clubhouse bar/kitchen area to serve food at the event's end.

The Blue Course will be off limits as that is reserved for the Penn State golf teams.
Depending on White Course operations, the number of holes we have access to
may be limited. Participants who bring their own clubs can keep their bags
outside the clubhouse’s main entrance during the event's introduction. We will
ensure someone is there to watch their belongings during this time. Other items
they may bring, such as coats, may be kept with their parents in the clubhouse.

In the photo above you can see all the outdoor areas we will have access to during our
event. Including the pavilion near S. We will be able to access the outside sound system
for music during sign-in and the event. We will also have access to the inside of the club
house where we can use the virtual golf simulators.

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 iv. Supplies and Equipment Available. Supplies and equipment that the agency will
make available for us to use during our event include:

• Golf clubs & balls

• Driving Range
• PSU White Course
• Driving simulator
• Putting greens
• Chip and putt
• Clubhouse
• Hitting targets
• Golfzilla
• Mini golf equipment
• Golf Carts
• Small amphitheater
• Pavillion with tables and chairs

After the event, we realized that even though there was a wealth of supplies
available to us, we didn’t need to use everything to make our event a success.
We didn’t add anything extra just because it was available.

b. Needs Assessment of Target Population. The target population for this event is
about 6-10 years with one or two being the exception due to siblings being in the
event. A wonderful experience is made from a well thought out theme with
activities involved that goes with the theme too. Another aspect is keeping the
kids engaged throughout the event. If they are waiting, standing in line etc. Once
you lose their attention etc., you will have a tough time getting it back. As a result,
as well, they may start to act up, which is another issue too. Interests in this are
kid's ideas and having to think back to when we were kids. At the same time is
hard to relate to the younger population. The motivation is that the participants
look forward to this every year and want and want this event to succeed again.
Barriers to this event is having to relate to kids again. We must produce ideas that
the kids will relate to as well. Sometimes barriers come from things you cannot
prepare for so you may have to react to the situation as well.

Strategies to access the target audience will be online and see what the current
trend is and what kid's movies are coming out at around the time if the event
which is early April. We will also access the target audience by gaining permission
to put flyers up in the school. The target audience would be in schools and around
business they may be around. For the event specifically, the audience will be
around the clubhouse and the PSU White Course. At the Publications, and media
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 platforms most used would be getting the event information out on Instagram,
and Facebook etc.

After the event,

We pictured the participants to be exactly like they were. Some had good
behavior, and some didn’t. Because of that age range from 6-10, we pictured
them too learned different, so we incorporate different activities to help which
we were right about. Our participants were exactly what we imagined.

c. External Inventory.
The weather had a big impact on us as we had to shift the date of the event to our rain date.
Other factors included a lack of volunteers and sponsorships. A big one was timing in the event.
In the beginning, we struggled with timing but as we progressed it got better. We had 60
partiicpants signed up but due to the rain date, we only had 36 participants so it actually made it
easier to do. The weather was very windy but we worked with it and sunny/cloudy.

After the event

The weather of the day was windy with sunny and cloudy skies, so it wasn’t too
bad compared to earlier in the week. We made do with the wind which didn’t
have that big of an impact on us. There was another junior golf event going on at
the same time towards the end, so we had a few people ask us if we were the
event but turned them to another direction. Besides the weather which wasn’t
favorable, it all worked out.
d. Program Related Research.
We looked up kids movies that were coming out this summer and saw that Minions was coming
out in June. We then discussed it and decided to do that because that series is popular in the
younger generation. After we decided to do that theme, we research and looked more about
Minions so we could be accurate in what we were doing. Our events related to the movie to
make it more interesting for the participants.
e. .

4. Management Plan
The following management plan contains our Committee Structure, split evenly into three
committees based on strengths and responsibilities.

a. Committee Structure.

i. Sponsorship Committee – Responsible for organizing fundraising and donation

efforts
i. Arman Tang
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 ii. Montana Wright
iii. Jaylen Reed (prior to dropping class)
ii. Marketing Committee – Responsible for community outreach to promote the
event
i. Carrie Frederick
ii. Ashley Webber
iii. Logistics Committee – Responsible for event operations
i. Michael DiFurio
ii. Jack Donohue
iii. Stephen Oxley

5. Sponsorship Plan
The following sponsorship plan contains a breakdown of all items donated as well as sponsorship
and thank you letters for different types of donors and other people who helped us out.

Price
What was Number Total
Sponsors of What was gotten
given of Items Price
Item
kid meal
Chick fl a 60 $6.45 $387.00
vouchers
Champs pizza's 3 $18.99 $56.97 3 cheese pizzas
1 box of assorted chips, 2 fruit
Wegmans $75 gift card 1 $75 $75.00
salads
Penn State $25 gift cards,
2 $25 $50.00
Bookstore 60 bags
1 pack of plates, 3 boxes of
Giant $25 gift Card 1 $25 $25.00
cookies, 1 box of assorted chips
Penn State
Golf 60 Vouchers 60 $6 $360.00
Vouchers
2 boxes of capri juice boxes, 2
$35-45
Walmart 1 $34.77 $34.77 boxes of black forest fruit
healthy food
snacks
Boxes of
Dunkin 2 $11.99 $23.98
Donuts
Boxes of
2 $19.99 $39.98
Dunkin Coffee

Mclanahan's $25 gift cards 2 $25 $50.00

Mini Nittany
1 $9.99 $9.99
Mclanahan's Lion

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 Penn State
1 $22.99 $22.99
Mclanahan's Water Bottle

Total $1,135.68

a. List of Sponsors & Possible Grant Funders

List of Non-Sponsors.

The following businesses were solicited for donations, but did not contribute to
our event:
5 Below
Rita’s
Northland Bowl
Weis
Family Clothes Line
Giuseppe’s

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b. Sponsorship Letter.

c. Thank You Letter For Agency Contact

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d. Thank You Letter For Volunteers

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e. Thank You Letter For Business

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 PSU Golf
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6. Marketing Plan
a. Description of Strategies Used. We focused heavily on digital media, due
to its increased effectiveness over traditional media (print, radio, billboards, etc).
We did submit our press release to multiple newspaper to target Print Media as a
way to target grandparent who are likely to recommend it to their children.
Additionally, we posted in local Facebook groups as well as utilized email blasts
from the golf course for Public Relations media. The golf course displayed flyers as
well so their patrons could register.

b. Marketing Plan. See next page.

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Marketing Plan for Minions Golf
Broadcast / Electronic Media (TV, radio, Public Service Announcements (PSAs), CD ROMS, Electric Kiosks, Internet, List Serves)

Business Contact Person Phone e-mail / webpage # Deadline Person Complet

reach Responsi ion Date
ed ble
Penn State Golf Joe Hughes +18148630257 jdh174@psu.edu 2/30 Ashley, 2/27
Courses Carrie
WTAJ No Name (814) 942-1010 newsemail@wtajtv.co 3/15 Ashley, 3/12
m Carrie
Centre County Report Erica Ross/Eric Morris 216-534-5126 Enr5153@psu.edu 3/12 Carrie 4/3

Seven Mountains None None PSA Submission Form 3/12 Carrie 3/12
Media — 7 Mountains Media
Happy Valley 814-231-1400 Contact 3/12 Carrie 3/12
Adventure Bureau (happyvalley.com)
Statecollege.com “add an event” Upcoming Events at 3/12 Carrie 3/12
and Around Penn
State |
StateCollege.com –
StateCollege.com
Display Media (billboards, window displays, exhibits, point-of-purchase, posters, signs)

Business Contact Person Phone e-mail / webpage # Deadline Person Complet

reach Responsi ion Date
ed ble
Penn State Golf Joe Hughes +18148630257 jdh174@psu.edu 2/30 Ashley 2/27
Courses

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Print Media (brochures, newsletters, fliers, newspaper advertising, magazines, editorials, letters to the editor, yellow pages)

Business Contact Person Phone e-mail / webpage # Deadline Person Complet

reach Responsi ion Date
ed ble
Altoona Mirror None (814) 946-7411 Submit News | News, 3/9 Carrie 3/9
Sports, Jobs - Altoona
Mirror
Other / Public Relations (awards, citations, celebrities, spokespeople, contests, coupons, direct mail, information kits, logos, emblems,
trademarks, news conferences, photographs, press releases, PSAs, word of mouth)

Business Contact Person Phone e-mail / webpage # Deadline Person Complet

reach Responsi ion Date
ed ble
Facebook Centre County 3/29 Carrie 3/39
Happenings
Penn State Golf Courses Multiple Joe Multiple
(Email blast)
WTAJ Carrie
Fox 8 News (PSA) Carrie 4/4

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b. Promotional Materials.

Flyer:

Online Calendars:

Press Release:

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 Press Release: MEDIA CONTACT:
FOR IMMEDIATE RELEASE FOR IMMEDIATE RELEASE
Carrie Frederick
Marketing Committee
814-515-8374
Minionsgolfevent@outlook.com
PENN STATE STUDENTS HOST LEARN-TO-GOLF EVENT

University Park, PA – March 20, 2024. Penn State Students will be hosting a Minions
themed learn-to-golf event in collaboration with the Penn State Golf Courses as part of their
capstone on Saturday, April 6th, 2024 from 10 AM until 1 PM. The event is free for children
aged 6 to 10.

Registration is available online, the link can be found at

https://www.eventcreate.com/e/minionsgolf. In case of inclement weather, a rain date has
been scheduled for Sunday, April 7, 2024, from 1 PM until 4 PM.

“We are really excited to take everything that we have learned the past couple years
here at Penn State and apply it to an event that creates lifelong memories” stated Carrie
Frederick, a member of the student team and a Hollidaysburg, PA native, “Golf is considered
one of the lifelong sports, we really hope that the kids carry what they’ve learned throughout
their lives.” “The Penn State Golf Courses have been collaborating with Raupach’s class for
years; each event is professionally run and introduces participants to the game of golf” stated
Stephen Oxley, group member.

###

About Recreation, Park and Tourism Management 456

Each semester, RPTM 456 students collaborate with 10 local non-profit organizations, campus
organizations and state parks to plan, promote, implement and evaluate special events.
Generally free and available for the public to enjoy, students acquire practical event planning
experience, while agencies benefit from a special event. The class instructor is Kathleen
Raupach, MS, kjr103@psu.edu.

About the Penn State Golf Courses

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The Penn State Golf Courses are home to two award winning courses, driving ranges, and a pro
shop, conveniently located beside the Penn State Campus. Personalized service, great course
conditions, and excellent amenities make the Penn State Golf Courses the place to be for a
complete, professional golf experience.

News Coverage:

WTAJ -

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Centre County Report (at 30:41)-

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c. Registration and Customer Relations. As a team, we have decided to create an
online registration to send out via flyers. We have asked for the following
information: parent name, parent phone number, parent email, participant name,
and participant age. Because the event is for 6 to 10-year-olds, there is a
development gap between each age group that we would like to accommodate.
The team also decided on a 10:1 ratio of kids to leaders, meaning there is a cap of
60 kids at our event. Therefore, online registration will be open until a week
before the event, but it will close as soon as the cap is hit. The program allows us
to export all the information into a spreadsheet. Additionally, the registration
platform automatically sends a reply email to the person who signed up and to
our dedicated email. It also allows us to send out a mass email to the registered
individuals. To help increase access to our event, we created a QR code to include
on the flyer that links to our website.

Any walk-ins will have to wait to see if there is a no-show to the event, because it
is pre-registered and the 10:1 ratio. If someone emails us informing that they
registered but will no longer be attending, we will delete their response and
reopen the registration. It is a free event, so we do expect to “sell out” of slots.
Exit and reentry will not be allowed due to the nature of the event. Children will
move with their assigned groups, and a volunteer will escort them across the
course if there is a need for the bathroom or some other concern such as first-aid
or another emergency. We also think it is the safest way to keep participants safe.

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In the registration email participants will receive, it requests that participants
wear golf and weather appropriate clothing and reminds participants of the rain
date and time. The address of the venue is on the home page.

Link: https://www.eventcreate.com/e/minionsgolf
Email: minionsgolfevent@outlook.com
Password: Minons_Golf2024

Confirmation page text:

“Thank you
Thank you for your response. Your response has been sent to the event organizer.
Please dress in appropriate attire for a golf course and the weather. If your child
has an allergy that you would like the planners to know about, please email the
team.”

Confirmation email text:

“Please dress in appropriate attire for a golf course and the weather. If your child
has an allergy that you would like the planners to know about, please email the
team.

If necessary, a rain date is scheduled for the next day from 1-4.
We will notify you of a cancellation at 7 am the day of, at the latest.”

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Rain date email sent to participants:

“Hello!

Thank you so much for registering for our event! A few things before our event:

Due to the expected cold weather Saturday morning, we will be using our poor
weather date of Sunday (4/7) from 1-4 pm. Please let us know if you cannot
attend the rain date.

Our event starts promptly at 1 pm, please plan to be at the clubhouse by 12:45 at
the latest.

Please send your child with a water bottle! Hydration is very important. There will
be some snacks at the end, but please eat beforehand.

Please reply to this email with the following information:

If your child needs a set of clubs.
If so, are they right or left-handed?
Child's name(s)
Are there any food allergies we need to be aware of?
Is a parent staying the whole time?
It is not required for a parent to stay the entire time.

We look forward to Sunday and hope you do too.

Thank you,
Minions Golf Event”

Registration check-in:

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 After the event: Participants were welcomed by the planners as they walked in and
were instructed to sit with their team, Despicable Me was on in the background and
volunteers and free planners talked to the participants before the event. Participants
left with a goody bag as a thank you for attending the event.

Registration check-in table:

After the event: Participants were welcomed by the planners as they walked in and
were instructed to sit with their team, Dispicable Me was on in the background and
volunteers and free planners talked to the participants before the event. Participants
left with a goody bag as a thank you for attending the event.

7. Equipment and Supplies

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The Equipment and Supplies list is an in-depth list of items that we planned to acquire for our
event, along with costs and other relevant information.

a. Equipment and Supply List.

Quantity Have Secu Who Cost
Item Source re
Include website link
(per each)
REGISTRATION / WELCOMING AREA In-Kind Cash

1 Team Photo in frame Getting printed X MW $4.69 $

2 Registration Lists Will print when X CF $ $.85
sign up complete
1 Schedule of events poster Will write on X AW $ $.3.37
poster board
2 List emergency numbers Will print when X CF $ $.85
sign up complete
2 Risk Management Plan Will print when X JD $ $.85
complete
2 Staffing / volunteer Will print when X AT $ $.85
schedule sign up complete
1 First Aid Kit At agency X MD $ $24
Waivers / Release forms Will print when X CF $ $.85
sign up complete
1 Nametags Avery Adhesive X MW $7.09 $
Laser/Inkjet Name
Badge Labels, 2 1/3" x
3 3/8", White, 100
Labels Per Pack
(5147) | Staples

9 Directional Signs Will write on X CF $ $.44

poster board
1 Pens / Pencils BIC Round Stic Xtra X MW $6.74 $
Life Ballpoint Pens,
Medium Point, 1.0
mm, Black Ink, Pack
of 60 - Walmart.com
$ $
$ $
2 Juice Boxes (30 ct.) Capri Sun Variety X MW $8.78 $
Pack with Fruit
Punch, Strawberry
Kiwi & Pacific Cooler
Juice Box Pouches, 30
ct Box, 6 fl oz
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 Pouches -
Walmart.com
1 Berry Fruit Snacks Black Forest Juicy X MW $ 6.68 $
Burst Fruit Flavored
Snacks, Berry Medley,
0.8 oz, 22 Count -
Walmart.com
1 Mixed Flavor Fruit Snacks Black Forest Juicy X MW $9.48
Burst Fruit Flavored
Snacks, Mixed Fruit,
0.8 oz, 40 Count -
Walmart.com

2 Veggie Tray Our Brand Small X MW $22.99

Vegetable Platter
with Ranch Dip
Serves 10-12 Fresh -
80 oz pkg | GIANT
(giantfoodstores.com
)

2 Fruit Tray Our Brand Fresh Fruit X MW $24.99

Cut Fruit Tray Serves
10-16 - 1 platter |
GIANT
(giantfoodstores.com
)

1 Snyder's Of Hanover Mini Snyder's Of Hanover X MW $14.98

Pretzels (1.5 oz., 60 ct.) Mini Pretzels (1.5 oz.,
60 ct.) - Sam's Club
(samsclub.com)

2 Plates Dixie Paper Plates 8 X MW $2.50

1/2 Inch - 48 ct pkg |
GIANT
(giantfoodstores.com
)

1 Napkins Our Brand Everyday X MW 1.99

1-Ply White Napkins -
250 ct pkg | GIANT
(giantfoodstores.com
)

Quantity Have Secur Who Cost

Item Source e
Include website link

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PROMOTIONAL MATERIALS In-Kind Cash

Sponsorship Signs Making Posters X All $ $

$ $

Quantity Have Secur Who Cost

Item Source e
Include website link
AREA / ACTIVITY NAME & responsible planner (Next To X In-Kind Cash

Pavilion Relay Race, Montana Wright)

7 Bananas X $.24 $
each
8 Cones x $12.97 $
2 Hula Hoop X $5

3 Spoons Collecting X $1.97

3 Golf Balls At agency X $2.08

6 Soda Bottle Collecting used X $2.28

bottles

12 Rings Play Day Sparkly Pool X $4.98

Ring Diving Set for
Children, Multi-Color,
Includes 6 Rings -
Walmart.com

2 Buckets Lowe's 2-Gallon (s) X $4.78

Plastic General Bucket
in the Buckets
department at
Lowes.com

2 Pool Noodles Brightly Colored Foam X $1.25

Pool Noodles, 47 in. |
Dollar Tree

6 Balls (Like dodge balls) NERF Micro Foam Ball X $2.97

- Assorted Foam
Micro Football,
Soccer Ball or
Basketball - Assorted
Colors - 1 Ball -
Walmart.com

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Quantity Have Secur Who Cost
Item Source e
Include website link
AREA / ACTIVITY NAME & responsible planner Inside the In-Kind Cash

Clubhouse/Arman Tang
1 Pack of Velcro Strips https://www.staples.c X AT $2.99 $
om/velcro-brand-7-8-
sticky-back-hook-
loop-fastener-
mounting-squares-
white-12-pack-
90073/product_6131
82
1 Construction Paper https://www.stapl X AT $4.18 $
es.com/crayola-
12-x-9-
construction-
paper-assorted-
colors-96-sheets-
pack-
993000/product_
170912
1 Poster Board for golf club X AT ~$10
diagram

1 Board with Golf Hole X AT 0

Diagram

Quantity Have Secur Wh Cost

Item Source e o
Include website link
AREA / ACTIVITY NAME & responsible planner: Scavenger In-Kind Cash

Hunt/Michael DiFurio
70 Clue Sheets X MD > $5
(printing
costs)
15 Mini pencils Amazon.com : X MD $10
Madisi Golf
Pencils, 2 HB Half
Pencils, 3.5" Mini
Pencils, Pre-
Sharpened, 144

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 Count : Office
Products
5 Colored golf balls X MD $

2 Bunker Rakes X MD N/A

1 Tee sign X MD N/A

10 Mini Minion figures Amazon.com: X MD $12.99

Minions Q-
Topping Blind
Box Movie Action
Figure Popular
Collectible Toys
Gift for Birthday
Halloween
Christmas
Holiday : Toys &
Games

Quanti Have Secure Who Cost

ty Item Source
Include website link
AREA / ACTIVITY NAME & responsible planner In-Kind Cash

(Driving Range Event, Jack Donohue)

200 Golf Balls At the event site X JD $ $
1 GolfZilla At the event site X JD $ $
4 Character Cutouts Need to print X JD $ $

Quantity Have Secur Who Cost

Item Source e
Include website link
AREA / ACTIVITY NAME & responsible planner (Golf Cart In-Kind Cash

Rides)
2 Golf Cart At the site X SO $ $0
1 Decorations Need to find $ $10
cardboard

Quantity Have Secur Who Cost

Item Source e

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 Include website link
Paviliion / Create A Minion & Carrie Frederick In-Kind Cash

70 Coloring Sheets Lesson Plan X CF

(Print)
10 Q-Tips Carrie X CF
20 Pipe Cleaners (cut in half) Kathleen’s X CF
Office

30 Coloring Supplies Kathleen’s X CF

Office

15 Liquid Glue Montana x CF

4 Round Tables Facility x

12 Chairs Facility x

Quantity Have Secur Who Cost

Item Source e
Include website link
Putting Green / Mini Golf & Ashley Weber In-Kind Cash

15 Bananas (Obstacles) x AW $ $
? Obstacles and Sand from x
course

10 Clubs (Putter) x $ $

10 Golf Balls x

5 Minion Faces (paper on x AW $10

hanger) for end of hole

Quantity Have Secu Who Cost

Item Source re
Include website link
OTHER MISCELANNEOUS In-Kind Cash

1 Roll masking tape

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 Markers

5 Despicable Me Fun Minions Despicable Me Fun $12.2

Sticker Sheet (Pack of 5) Minions Sticker Sheet 0
(Pack of 5) -
Walmart.com

7 Minion Googles
70 Pens and Pencils (Surveys)

8. Event Logistics

We wanted to tailor our approach to the event logistics around the aspects of safety and fun.
We wanted to make sure all the kids had a good time but also were being respectful to others
and themselves as well as being safe during the event.

a. Participant Rights & Responsibilities.

Participants have the right to:
1. Have fun
2. Learn new skills from volunteers
3. Be respected

Participants are responsible to:

1. Being respectful to all participants and volunteers
2. Fully participate in all activities
3. Being friendly to one another

Expectations for non-compliance with Rights & Responsibilities:

1. Meet with a volunteer first for first time issue, then after, goes up chain of command
2. Have the participant sit out when an issue breaks out
3. Notify parents that there was an issue with their kid

b. Participant Schedule.

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ACTIVITY 1 Lesson Plan Outline – Mini Golf
Lesson Plan Outline
Lesson Plan Designer: Ashley Weber Facilitator Name: Ashley Weber

d. Lesson / Activity Title: Mini Golf

e. Audience and Facilitation Style: small group interactive game of 10 kids…

f. Lesson Goals: Participants will learn about putting and different golf terms while
practicing the skills they learn on a 3-5 hole mini golf course on the putting
practice green.

g. Description of space needed / set up: Need to use the outdoor putting green
space. I would like to use the mini trees and sand dunes to make little obstacles
on the green. We will need white boards, markers, golf balls, and clubs for the
kids. If on a time crunch the kids will get up to 5 strokes per hole.

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 h. Description of equipment and supplies needed: Putting green, obstacles to use on
the putting green, golf clubs, golf balls, white boards and markers to keep score.

I will be using real Bananas as obstacles and printing out cut outs of different minions to
incorporate the theme of minion mini golf.

i. Participant outcome objectives: (2 – 4)

By the end of the activity, participants will be able to:
1. Identify golf terms and rules of the game.
2. Improve their experience within the sport and learn new techniques of the
game.
3. Know the difference between putting and teeing off. When to put, and how to
properly put.
5 – 10 Key ideas / concepts to include in the detailed lesson plan. Include webpages with
reputable content to incorporate, images for activities, etc. Include thoughts you are
considering incorporating into the activity, as well as any concerns you might have. OK to bullet
point them

1. Definitions of putter. I will explain the simple vocab and terms to the kids.
https://www.amphi.com/cms/lib/AZ01901095/Centricity/Domain/4083/STEM%20April%2027-
%20May%208.pdf

2. Teaching them how to put. I will use these easy and simple techniques to explain this activity.
https://www.google.com/search?q=putting+terms+for+kids&sca_esv=a03cc0aa586dcb1e&rlz=1C5CHFA_enUS1040US1040&sxsr
f=ACQVn08UimoKrri0Pkxg3AnA8xZT8mAaiA%3A1708715926248&ei=lu_YZc7kDs6X5OMP57-
E6Ao&ved=0ahUKEwjOh7nulsKEAxXOC3kGHecfAa0Q4dUDCBE&uact=5&oq=putting+terms+for+kids&gs_lp=Egxnd3Mtd2l6LXNlc
nAiFnB1dHRpbmcgdGVybXMgZm9yIGtpZHMyBRAhGKABSL8UUIADWKkTcAJ4ApABAZgBnAKgAckOqgEFMS40LjW4AQPIAQD4AQH
CAgQQABhHwgIGEAAYFhgewgIIEAAYFhgeGA_CAgsQABiABBiKBRiGA8ICBRAhGJ8FiAYBkAYI&sclient=gws-wiz-
serp#kpvalbx=_nO_YZdy5LJz9ptQPgPyh2AM_37

3. Ask the kids if they have ever been mini golfing before and have them share their experiences.
There are many places in hometowns and on vacation spots. We can compare what they learned
and if teaching the techniques help them improve and grow within the sport.
4. Give the history on how mini golf started just a little review so they know about how this game
came about.
https://www.smugglersgolf.com/blog/the-interesting-history-of-mini-golfs
5. It is going to take some patience for the kids. That is the only concern I have about this event.
Since they have to go one by one, I want to give them a cap of 4-5 strokes so we can continue the
mini golf by the end time of the event.

Extra Information about Lesson Plan:

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In this lesson plan we will be teaching 7-10 year olds about different golf skills and games. We
will run them through three to five different mini golf holes. Before we let them take turns playing
mini golf, we will start off with some key terms and a demonstration on the proper way to put.
We will need about 15 minutes to run through this activity.

Equipment needed: golf clubs, balls, mini golf putting green, white boards/markers (maybe to
keep score) bananas/minion theme items.

I will do a demonstration on how to use a putter club and the proper technique to mini golf. This
is showing them distance and direction with the putter and the putter head and also the line and
lining it up with the golf ball to the hole. Then I will let them have fun and try it themselves. use
the terms we just went over. How to hold the club, how to do a stroke, aim, and shoot the golf
ball.

Activity 2: Relay Race

Lesson Plan Designer: Montana Wright Facilitator Name: Montana Wright

a. Lesson / Activity Title: Relay Race

b. Audience and Facilitation Style: small group interactive game 10 kids

c. Lesson Goals: Participants will be able to learn how to have friendly competition.

d. Description of space needed / set up: Need open space of outdoor space.

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 e. Description of equipment and supplies needed: bucket, golf balls, cones, spoons, ball,
hula hoop, minion bottle, rings, bananas, pool noodles.

f. Participant outcome objectives: (2 – 4)

By the end of the activity, participants will be able to:

1. Be able to compete while remaining friendly.

2. Practice sportsmanship.

3. Practice agility and speed.

5 – 10 Key ideas / concepts to include in the detailed lesson plan. Include webpages with
reputable content to incorporate, images for activities, etc. Include thoughts you are
considering incorporating into the activity, as well as any concerns you might have. OK to bullet
point them

1. Golf ball & Spoon

• Replace egg relay with golf ball
• Work on patience, positive motivation, balance.
• https://www.verywellfamily.com/relay-races-for-kids-1257402

2. Wheelbarrow racing
• Teamwork, speed
• “Some kids might not be able to hold others up”

3. Ball through hula hoop

• Each person will have to run to the cone and throw the ball through the hoop and run
back.
• Practicing their aim

4. Banna Foot Relay

• Minions love bananas
• Something fun and crazy
• Teamwork
• https://www.group-games.com/action-games/banana-pass.html

5. Minion Bottle toss

• Try to get the ring on the minion.
• Working on aim

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 • If hard to get first team to get 3 wins
• https://littlehaloj.com/blogs/news/minion-party-games

6. Noodle Golf
• Use the pool noodle to get the ball to the opposite cones.
• Practicing hitting or pushing a ball towards a target.
• Positive encouragement

ACTIVITY 3: SCAVENGER HUNT

Lesson Plan Designer: Michael Difurio Facilitator Name: Michael DiFurio

a. Lesson / Activity Title: Stuart’s Secret Scavenger Hunt

b. Audience and Facilitation Style: Small group; Interactive Game
a. One facilitator will be needed to explain the activity, ensure all children stay in the
activity’s area, and ensure that all materials are reset at the end of each game.
b. Time to complete: 20 minutes
c. Target audience: Children aged 6-10

c. Lesson Goals: Participants will learn the various rules of golf, parts of a golf hole, and
golf etiquette, as well as use their creative and logic skills to complete a scavenger hunt
to find items and information scattered around one of the courses’ holes.

d. Description of space needed / set up:

The activity takes place on the putting green directly to the left of the driving range (see
above, circled in red). The grounds crew will be creating three putting holes there, all marked
with flagsticks, so check the green when you first arrive to see where the holes have been
made. Some elements of the hole, such as the flagsticks, hole sign (with hole number and par),
and rakes will be set up by the agency. All other supplies will need to be brought from the
clubhouse. During set up, place all items in accordance with the clues listed in the detailed plan
below.

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 Before the event, planners should have signs with the names of the different parts of
the hole already made and on stakes. Place these directly next to the part of the hole they
describe (pictures are included below for features you may be unfamiliar with). To create the
out of bounds area, place a line of stakes between the hole and bunker and the tree line next to
the driving range. Use the yellow rope to connect the stakes, creating a physical barrier
between the participants and out of bounds.

e. Description of equipment and supplies needed:

• Hole sign
• Should already be in place prior to arrival. If not present, ask Joe Hughes
(agency representative).
• The flagstick
• Should already be placed in the hole prior to arrival. If not present, ask
Joe.
• Rope
• 4 golf balls
• 60 colored plastic balls
• 20 plastic gold coins w/Minion stickers
• Replica Moon
• Sticker/Printout of Vector
• 6 bananas
• 1 Minion toy
• 60 sheets of paper with the clues written out
• 10 pencils
• Recycling bins to discard their paper is participants do not want to keep them

f. Participant outcome objectives:

By the end of the activity, participants will be able to:

1. Identify the different elements of a golf hole, such as the green, flagstick, and
bunker/sand trap.
2. State how you can quickly figure out information, such as what the hole’s
number is or where your ball landed.
3. Accurately score a player’s round on a hole of golf, as demonstrated on their
activity sheet.
4. Describe at least two ways to behave appropriate and safely on a golf course,
as stated on a post-event survey.

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 g. Detailed Lesson

Participants will be brought to the tee box and be given a clue sheet and a pencil. Before
beginning their search the activity leader will ask the children to place their clubs to the side
(as they will not need them) and to have a seat in the tee box to go over the activity.

“Welcome loyal Minions! I am Stuart, Grus’s trusty right-hand minion! Our great leader
started a game of golf today, and…well….let’s just say he wasn’t doing so hot. In fact, I’d say
if you put his game and a fart gun side by side you couldn’t tell the difference. ANYWAY, to
help our Gru in perfecting his game, we our building a new weapon to increase the size of
any golf hole around the world whenever he swings. He tasked me with getting the supplies
and data for the weapon, but I will need your help! It is up to you to go around this hole and
find everything we need!“

Explain to the participants the various parts of the hole they will see during their search:
the green, the bunker/sand trap, out of bounds, and the hole (all of these will have signs
labeling them). When explaining the different parts of the hole, emphasize the following:

Bunker/Sand Trap

• When explaining the bunker, explain golf etiquette and the use of the rakes to
smooth the sand out for the next golfer. Leaving a divot after you hit the ball can
make it difficult to the golfer to hit their ball.

• When explaining out of bounds, explain that if you hit your ball out of play you must
play from the spot of your last hit and you lose a stroke (+1 to your score). Explain
that players should use sound judgement on whether or not to go out of bounds to
retrieve a ball, as it may be unsafe. In this case, the driving range makes it unsafe to
go out of bounds (past the yellow rope).

To get the activity started, the facilitator should guide the participants through the first two
clues:

1. To help Gru calibrate the weapon’s positioning system, write down what number
hole you are at.
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a. Facilitator will explain to the children that you can find the hole number on the sign at
the beginning of the hole, and why it is important to know where on the course you are.

2. To know how big the holes must be, we need to know how far off Gru was. Write
down what the par is for this hole (You will need this later.)
a. Facilitator will then explain what a par is and how it impacts scoring.
The Par is the number of strokes it should take to complete the hole. If a
player sinks their ball in the same number of strokes as the par, they score a
zero (0). If they take less strokes their score is negative, and if they take more
strokes than the par their score is positive.

The participants will then move on their own to solve the other clues. A few clues may be
written as riddles or math problems the children need to solve. At the end of the activity, the
facilitator will have all participants meet back up to do a debrief about what they have learned.

List of clues:
1.
2.

3. While Gru was working on his weapon, Dr. Nefario decided to play a round. Each red
ball on the hole is one of his strokes. What was Dr. Nefario’s score for this hole?
a. A tee should be placed in the grass somewhere near the tee. Between the tee and the
hole, place three golf balls (roughly evenly spaced, as if they had been hit), and a fourth one
directly one of the holes.
b. Answer: 4 strokes; Participants should have +2 on the score card (2 strokes above par)
4. OH NO! While gathering supplies, some of the minions got stuck in quick sand! Rescue
ONE from the sand and bring it to Stuart. Be sure to fix your divot!
a. Place 15 of the “Minions” (stickers on the plastic gold coins) face down in the sand, as
well as a few extra blank coins. Step on the coins to create a divot. The coin should only count if
the participant fixes their divot with one of the rakes. The facilitator should mark off the clue
themselves when this is confirmed.
5. The Minions in the sand were on their way to the big banana tree in the distance.
Without walking to it, how many bananas does it have?
a. Six bananas, provided by the planners, should be placed in the tree near the hole in
spots where the participants can easily see them.
b. Answer: 6
6. Vector is hiding somewhere on the hole! Find him and write down where he is so we
can keep him from foiling Gru’s plan.
a. Place a sticker/print out of Vector on the flag of hole #3 (over the Penn State logo).
b. Answer: Flag #3
7. Can you help Dru find his golf ball? Look through the large golf balls and find the (color)
ball with a (shape) on it.

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a. The participants’ sheets will have a different color and shape listed. The plastic balls will
each have a shape drawn on them. Ensure that the participant brings you the color and shape
that it says on their sheet, and mark the clue of it they do.
8. Margo left this riddle for you:

Towards the clubhouse and slightly west

Is a great big space where golfers rest.

Look at its roof, I swear it’s real

You’ll see something we once tried to steal

a. The Moon. Using extra rope, have the replica moon hang from the pavilion roof in the
corner closest to the hole.
9. Wait, Kevin wasn’t in the bunker with the others. Where is he?
a. Place the Minion toy upside down in one of the holes (do not use the same hole you
used in #3). The answer will be the number of whichever hole you chose.
10. BONUS: We had a bit of a…mishap with a Minion and the Grow Ray when we tried to
grow a golf ball. If you can find the Minion and bring him to Stuart, you will get a special award!
a. One of the yellow plastic balls will have a Minion face drawn on. The first participant to
bring it to you gets a small prize (to be determined).

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ACTIVITY 4: GOLF 101
Lesson Plan Designer: Arman Tang Facilitator Name: PSU GOLF

Lesson / Activity Title: Golf 101 with Bob and Kevin

Audience and Facilitation Style: small group interactive education/discussion

Lesson Goals: Participants will learn some golf terms and rules in a fun and interactive way to
be able to identify them when going on the golf cart ride. This and the golf cart ride will form
one larger station.

Description of space needed / set up: The space will consist of a poster board propped up on an
easel as well as a table with 7 chairs.

Description of equipment and supplies needed: Poster board with diagram of hole on it, Velcro
strips, pieces of paper with names of golf hole parts on them, cutout of Bob the Minion, magic
wand to point at things with, a golf club (preferably an iron)

Participant outcome objectives: (2 – 4)

By the end of the activity, participants will be able to:

Be able to identify at least half of the parts of a golf club and a golf hole.

Recall at least three new golf rules that they didn’t know before.

Be able to identify at least half of the parts of a golf hole.

-These are some of the parts that participants might learn about

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1. Different Parts of a golf course or hole

-Participants will try to identify the parts when doing the golf cart ride following this

activity.

-These are some of the parts that participants might learn about

2. Parts of a golf club

Participants will be introduces to words such as “shaft”, “grip”, “blade”, etc

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3. Rules that will be taught

• Teebox

i. Ball must be behind the line created by the tee markers

ii. You can’t move the tee markers, or else there will be a penalty

• What to do in a re-drop situation

Whoever is further back gets to hit next

• What is a loose impediment?

• Red penalty area

• Yellow penalty area

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 • Out of bounds

Those are included below.

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4. Script for the activity

• Start by explaining that Bob and Kevin the minions are trying to play a hole of golf, but

they need help with the parts of the golf course and parts of a golf club

• Give the participants 2 minutes to work together to place all the words correctly on the

board

• Go over the parts and help correct mistakes if there are any

• Work through rules progressing from the tee box to the hole

• Explain that Bob and Kevin can finally play the hole
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 iii. When a minion faces a rule, explain what the rule is

iv. For example, tell the participants that Kevin has hit a shot into the bunker. Ask
v.

When a minion faces a rule, explain what the rule is

vi.

• After all the rules have been explained, Bob and Kevin will have successfully made it to

the hole. Thank the participants for all their help!

• Let them know what their next activity will be

• Use the wand throughout the activity to make things easier to spot

5. What to do if activity runs short on time

• Finish up last rule, explaining that Bob and Kevin have both managed to hit the ball into

the hole with the help of the participants.

6. Thoughts and / or concerns as the event comes closer:

• Finish up last rule, explaining that Bob and Kevin have both managed to hit the ball into

• Timing will need to be practiced, as there is the possibility my activity will run out of time

given that it will take up only half of a station slot.

• It will be important to make sure all the kids are equally involved, and one doesn’t

given that it will take up only half of a station slot.

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 • It will be important to make sure all the kids are equally involved, and one doesn’t

participate way more than the other.

j. Lesson / Activity Title: Golf Cart Rides

k. Audience and Facilitation Style: Larger group interactive game

l. Lesson Goals: Participants will learn Golf Course etiquette while having golf cart

rides. Also, for the kids to further understand the golf course :
GOLF CART RIDES
m. Description of space needed / set up: I will need a hole with two golf carts for my
volunteers and I Facilitator Name: Stephen Oxley
n. Lesson / Activity Title: Golf Cart Rides
o. Description of equipment and supplies needed: Golf carts
p. Audience and Facilitation Style: Larger group interactive game
q. Participant outcome objectives: (2 – 4)
r. Lesson Goals: Participants will learn Golf Course etiquette while having golf cart rides.
Also, for the kids to further understand the golf course
s. Description of space needed / set up: I will need a hole with two golf carts for my
volunteers and I Facilitator Name: Stephen Oxley
t. Description of space needed / set up: I will need a hole with two golf carts for my
volunteers and I
u. Description of equipment and supplies needed: Golf carts
v. Description of equipment and supplies needed: Golf carts
w. Participant outcome objectives: (2 – 4)
x. Participant outcome objectives: (2 – 4)

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 y. Description of space needed / set up: I will need a hole with two golf carts for my
volunteers and I

z. Description of equipment and supplies needed: Golf carts

aa. Participant outcome objectives: (2 – 4)

By the end of the activity, participants will be able to:
1. The kids will be able to understand proper bunker etiquette
2. The kids will have a positive experience
3. The kids will be able to identify what the different color tees are for
5 – 10 Key ideas / concepts to include in the detailed lesson plan. Include webpages with
reputable content to incorporate, images for activities, etc. Include thoughts you are
considering incorporating into the activity, as well as any concerns you might have. OK to bullet
point them

1. Learn what different colored tees mean (1)

• Black tees – men
• Blue – ladies
• White – senior
• Red – forward
Key:
Do you know what the starting point of golf is called on a course?
What is the purpose of the tees?
Where can you tee off from?
Etiquette `of the tee box?

2. Learn about golf bunker rules (5)

• Can’t have a practice swing while in bunker
• The club can’t touch the sand before you hit it
• Rake the sand where you were after your shot
Key:
Have you ever seen sand on a golf course?

What would you do if your ball landed in the sand?

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Do you think they are placed strategically?

Why is the sand trap hard?

3. Learn how to drive a golf cart on the course (4)

• Only turn 90 degrees on the course
• Bring a few clubs with you to keep up the pace of play
• Park your cart behind the green when putting to make it quicker to the next hole
Key:
Explain the speed of the cart
First ask how you should drive a golf course
What would you do you ran into a group?
Look at the golf cart

4. Design of a hole from the tee box (2)

• Look at how the golf course is set up
• Think if you should be aggressive or passive on the play to be efficient
Key:
What does a golf course look like to you?

Do you know what a par 3,4,5 is?

Is mini golf like a real course?

What makes a golf course fun to play?

5. Learn how to be positive when you play (3)

• Golf is a frustrating sport
• It will take time to get good
• Be patient
Key:
Explain the sport of golf and the longevity

Explain my history of playing

Golf is frustrating

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 Materials Needed:
• One (1) volunteer needed
• Streamers for decoration of the golf cart

ACTIVITY 6: Driving Range

Lesson Plan Designer: Jack Donohue Facilitator Name: Joe Hughes

bb. Lesson / Activity Title: Driving Range Target Practice

cc. Audience and Facilitation Style: Small group Competitive game

dd. Lesson Goals: I will teach the participants the difference between their golf clubs
(irons, driver, putter, wedges, etc.). Participants will learn how to hit irons and
chips and then attempt to hit as many targets as possible. The kids will be trying
to hit at targets with characters’ pictures on them throughout the driving range.

ee. Description of space needed / set up: I will need 10 driving range bays for the 10
kids coming to the station each rotation.
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 ff. Description of equipment and supplies needed: Golf clubs for each kid, four metal
targets with villains faces on them, and ten bucket of golf balls per each rotation.
Will also need GolfZilla blown up on the range somewhere.

gg. Participant outcome objectives: (2 – 4)

By the end of the activity, participants will be able to:
1. Be able to safely share the driving range with others
2. Know the difference in golf clubs
3. Express an interest in the game of golf.
5 – 10 Key ideas / concepts to include in the detailed lesson plan. Include webpages with
reputable content to incorporate, images for activities, etc. Include thoughts you are
considering incorporating into the activity, as well as any concerns you might have. OK to bullet
point them

1. How to stay safe on a golf course (VERY IMPORTANT)

• Teach kids how to be safe with their golf clubs
• Monitor kids and make sure everyone is being safe
2. Identification of the golf clubs
• Teach the kids the difference between golf clubs
i. Irons
ii. Wedges
iii. Driver
iv. https://www.tripsavvy.com/meet-the-golf-clubs-1560507

3. Attitudes towards golf

• Incorporate Minions themed targets and GolfZilla throughout the range in order to
engage the kids in the activity
i. https://golf.com/instruction/ways-get-young-child-hooked-on-golf/

4. Teach kids how to hit the golf ball in the air and accurately
• Teach the kids how to hit under the golf ball
• Teach basic mechanisms of golf swings

5. Incorporate PGM students to teach the kids somethings and help out.
• The kids will listen to someone who clearly knows what they are talking about.

6. Resources for further instruction

• https://www.pennstategolfcourses.com/golf-instruction

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 PSU Golf
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Activity 7 – Create-a-Minion
Lesson Plan Outline – Arts and Crafts Station
Lesson Plan Designer: Carrie Frederick Facilitator Name: Carrie Fredeick

a. Lesson / Activity Title: Minions Arts and Crafts

b. Audience and Facilitation Style: small group or individual low stimulation activity
c. Lesson Goals: Participants will express their creative abilities and be able to take a
break from Golf for 10 minutes
d. Description of space needed / set up: Need indoor or outdoor space (weather
dependent) there will be a table for participants to store their projects on during the
event
e. Description of equipment and supplies needed: Tables for kids to use (2), chairs
(10-15), Tables for craft storage (3), table for leaders to keep their things. Exact art
supplies listed below. Speaker for background music
f. Participant outcome objectives:
By the end of the activity, participants will be able to:
1. Identify materials at home that can be repurposed for arts and crafts
2. Have a better understanding of how to keep their space neat with doing
activities
5 – 10 Key ideas / concepts to include in the detailed lesson plan. Include webpages
with reputable content to incorporate, images for activities, etc. Include thoughts
you are considering incorporating into the activity, as well as any concerns you
might have. OK to bullet point them

1. How to keep area clean

• It is the polite thing to do
i. Helps others who come in after you
• Organization is a life skill and practice
2. Attitudes towards arts
• Incorporate the benefits of creativity
i. Benefits of the Arts | Engaging Matters (artsjournal.com)
ii. Increased motor skills
iii. Increased hand-eye coordination
3. Group Collaboration
• Recognize group dynamics as demonstrated in a collaborative art
environment
4. Overall goals
• Provide a space that participants can relax and take their minds off of quicker
paced nature of other activities

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 5. Thoughts and / or concerns in early brainstorming part of activity design:
• Don’t want it to be too involved, not a long time at each station

Create Your Own Minion

total time (~20 minutes)

Materials Needed for Crafts

a. Around 80 Coloring Sheets
i. (20) One-eyed Minion
ii. (20) Two-eyed Minion
iii. (40) Golf Minions
b. Pipe cleaners, cut
c. Q-Tips
d. Glue
e. Coloring Materials
i. Crayons
ii. Pencils
iii. Washable Markers

Set Up
f. Two tables
i. 5 chairs at each
g. 3 tables on the outside of the space
i. Tape a line down the center
ii. Label with team names
1. This will be where they put their finished Minions
h. 1 table for leaders and volunteers
i. Store...
1. personal items
2. Coloring sheets
3. Special materials
a. Fabric and pipe cleaners
ii. A couple chairs for staff to sit in
i. Put out materials
i. Place table covering on table, as not to ruin anything
ii. Divvy up coloring materials equally and place in the center of each
table

Introduce the activity (~2-3 minutes)

j. Each kid will create their own minion
k. There will be a variety of materials available

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 i. Can glue on “hair” (pipe cleaners)
ii. Can glue on fabric scraps to add texture to the overalls
iii. Can simply color, if that is what they would like

During Activity (~10 minutes)

l. Introduce self and activity
i. Name, from Penn State, maybe a fun fact
ii. “Today you will be creating your own minion. You will color the
minion, add some hair and/or clothes on, and name them!”
m. Pass out the coloring sheets
i. Kids may choose their own, but options will get limited towards the
end of the day
n. Monitor tables
i. Some littles might need assistance coloring
1. Divide and conquer with volunteers
ii. Provide encouragement, positive feedback
o. Materiels like pipe cleaners are more likely to be used by older kids who will
be able to finish quicker
p. Help kids name their minions

Wrap-up (~5 minutes)

q. Help kids clean up
i. Materials back where they came from
ii. Scraps thrown away in proper bins
r. Put projects in designated spot
i. Each group has a spot at a storage table to place their projects, it will
be labeled with their team name
s. Kids pick up their clubs
t. Reset stations
i. Refer to set up

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Sample Minion Pages

After the event,

i. Activity 1: Ashley- Mini Golf

a. The mini golf activity went very well. I rehearsed what I wanted to say and
taught the kids during my lesson. I went over my notes before the event, so I
knew the points I wanted to make. The kids understood and were very eager
to start playing on the course. After my demonstration and lesson, they were
given the rest of the time to do the course. There were 6 holes instead of 3-
5. I believe this was a great idea suggested by Joe. It helped keep the kids
entertained for longer and not having to wait for their turn. If I could do this
activity again, I would make sure to be very clear about sticking to the course
and not letting the kids have a free for all making their own holes. Towards
the last two stations of the events some of the kids were getting antsy and
wanting to kit the ball all over the place. This caused a little chaos for me,
and it was hard to keep the kids with more energy all contained. Some of the
kids knew what they were doing, and the other younger kids struggled a
little, so I was taking turns watching the older kids while helping the younger
ones. I think it could have gone smoother if there was one more volunteer
because I had one of the stations that incorporated clubs. They loved the
idea of having the bananas incorporated from the movies to be the obstacles
on the course as well. Overall, I feel like the event went very well and the kids
were great listeners and respectful to the activity.
ii. Activity 2: Montana- Relay Race
a. The races were a blast and went better than planned. Some of the races
were a win for all the groups, some only for certain groups. I realized age was
the biggest factor between the kids who really loved a specific event versus
others. Events that were longer and had kids waiting for their partner to
return to the line left the older kids more time to get bored, or just have
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 poor sportsmanship if they were losing. Trying to encourage positive words is
not the easiest when they are just yelling negative sayings. I wish I could have
had a volunteer to help at my station. I feel like that would of one made it
easier to control their negative yelling. But also, when I would try to set up
for a new race or try to gather equipment from the old race was hard,
especially keeping the kid’s attention. Many began hitting each other with
pool noodles or balls. However, coming up with team names helped a lot
when I was trying to set it up. Telling them they had a few seconds before
each race with their new teams for a new team name. If I could go back, I
would implement more just running events. I had a group who was so
excited to just run around outside they asked to race and just play tag. So, I
wish I could have had a type of race that involved a lot of running planned
out to implement if I had a group like the one, I did that just wanted to run. It
was hard having them be more active and not all having water bottles, I wish
we would have had more time to let so run inside and get water outside
from the break time. In the end the kids laughed at some of the dumb games
like bast the banana with your elbow and thought it was the easiest thing
when it was a little bit more challenging. So I am very glad that some races
were simple yet still a little challenging cause again the wide range of age
groups that we had allowed for all the ages the opportunity to participate.
iii. Activity 3: Michael – Scavenger Hunt
a. Overall, the activity went very well. The kids seemed to have a great time
getting to search around the hole, particularly going through the sand trap.
The pacing of the activity generally went well, with all the kids needing close
to or all the time to complete it. The difficulty of the clues could have been
workshopped better beforehand, as some of the kids struggled to
understand what was being asked. However, all of them eventually got
through it, with some even wanting to come back to complete the bonus
clue. While the weather was working against me, blowing the equipment
around (especially the plastic balls), I was able to use the flow of the event to
my advantage to keep getting it set up. One thing I would change, which also
applies to the event as a whole, is thinking through how I would utilize the
volunteer at my station. While we fell into a rhythm at the end of the event
with the volunteer assisting some of the kids in completing the clues and
then escorting the group to the next station, this was something we had to
figure out on the fly.
iv. Activity 4 : Arman – Golf 101
a. For the most part, execution of the lesson plan went pretty well. The one main
change I had to make was eliminating the part with the golf club parts, as I calculated
that there wasn’t enough time to include it. I was able to use the rules I included in
the lesson plan as a reference while leading the participants through the simulated
hole of golf. One thing that went well was that the participants were even more
engaged than I expected. Another thing that went well was that I was able to adapt
well on the fly, especially with time constraints. A third thing that went well was that
my speech was pretty consistent throughout the rotations. For things to work on, I

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 could have explained a few rules in greater detail, had a plan for participants waiting
for my group to finish, and used a better material to stick my pieces of paper to the
board.
v. Activity 5: Stephen – Golf Cart Rides
a. One thing that went well was the participant interaction. The kids loved to
answer questions and just talk. The next thing that went well was the layout
of the area that i took them on a tour of. The last thing that went well was
the cart was nicely decorated. One thing that could have been better was the
timing of it because it was off at times. Another thing that could have been
better was knowing my route before the day of the event. The last thing that
could have been better was the speed of the cart which was written on some
feedback.
vi. Activity 6: Jack-Driving Range
a. One thing that went really well in my group was participant engagement. The
kids really wanted to learn and they seemed to learn a lot. While they
learned, they also had fun and stayed safe. We had no injuries which was a
huge victory. One thing I would have done better is split the kids up from the
beginning and make them share driving range bays because we ran through
a lot of golf balls in the beginning.
vii. Activity 7: Carrie-Create-A-Minion
a. One thing that went well for my activity was the change of pace. Most of the
other activities had some kind of active component to them, so the kids
seemed to appreciate having a break. Another thing that went well was
keeping the activity simple. The kids only had 15 minutes to color, and by the
time they decided which minion they wanted to do and choose the colors
they wanted, it left the perfect amount of time to color their minion.
Branching off of that, having a couple extras that the kids could add to their
minions was a good choice. If the kid finished coloring early, then they could
add to their minion using googly eyes or a pipe cleaner. One thing that didn’t
go well was the paper waste. I printed enough so that there would be extras,
but I had at least triple the amount of coloring sheets than needed. Another
thing that didn’t go well was the intended location. It ended up being too
windy to do my activity outside like it was planned to, so we had to quickly
adjust to doing it inside. One more thing that could’ve been improved on was
the engagement. It is meant to be a low-stimulation activity, but it was hard
to get the kids to chat, they were so focused on the coloring.

9. Staffing Plan
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 iv. a. Event Planner Job Descriptions. Sponsorship Committee – Responsible for
organizing fundraising and donation efforts
i. Arman Tang
ii. Montana Wright
iii. Jaylen Reed (prior to dropping class)
v. Marketing Committee – Responsible for community outreach to promote the
event
i. Carrie Frederick
ii. Ashley Webber
vi. Logistics Committee – Responsible for event operations
i. Michael DiFurio
ii. Jack Donohue
iii. Stephen Oxley

b. Volunteer Job Descriptions. volunteers will work with each event planner to learn
their responsibilities as volunteers, and here is what we will cover:
• Details of the event (time, date, when to be there, etc.) (All)
• General Expectations (conduct, attire, “rules”, ect) (ALL)
• Timing of the event and each station (Michael)
• Individual station responsibilities
o Driving Range (Jack)
o Mini-Golf (Ashley)
o Relay Race (Montana)
o Word Search (Arman)
o Arts and Crafts (Carrie)
o Golf Cart Rides (Stephen)
• General do’s and don'ts of how to interact with the kids

c. Volunteer Training Plan, Agenda & Sign In Form.

Our recruitment strategy was to email potential volunteers through canvas by putting out
a mass email. Our means of communication with them was through email. The
key components of their training were showing them what station they would be
at and where everything was.

After the event,

Once all the volunteers got there, we gave them a name tag and told them what station
they were going to be at. After we told them who they would be with, they
trained the volunteers as needed. Recommendations to this would be to have it
more planned out as we decided how to delegate the volunteers on the spot.

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 d. Schedule for Planners.

Planner Schedule for Minions Golf

Michael Montana Ashley Stephen
7:00 Planned arrival Planned arrival Planned arrival Planned arrival
@ Clubhouse @ Clubhouse @ Clubhouse @ Clubhouse

Pick up and Pick up and Pick-up any Pick up and

transport any transport any decorations not transport any
equipment not door prizes not left at clubhouse equipment not
left at clubhouse left at clubhouse the day before left at clubhouse
the day before the day before the day before
7:15 Place signage Double check Set-up any Place signage
appropriately the donation decorations for appropriately
around the stuff such as clubhouse around the
clubhouse and pizza and all and/or pavilion clubhouse and
grounds goody bags are grounds
made.
7:30 Place signage Have snacks and Set-up any Place signage
appropriately drinks set up in decorations for appropriately
around the clubhouse and clubhouse around the
clubhouse and or/ pavilion and/or pavilion clubhouse and
grounds grounds
7:45 Ensure all tables Continue setting Set-up any Ensure all tables
and chairs are up where snacks decorations for and chairs are
present and and drinks will clubhouse present and
appropriately be. and/or pavilion appropriately
placed in the placed in the
club club

Distribute radios Organize the bar

to planners, area that will be
explain how to used for serving
use them (if food and ensure
necessary), and that no trash or
ensure enough other items are
are present for left out
volunteers. If not
enough are
present,
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 establish means
of
communication
8:00 Begin setting up Ensure any Ensure Ensure all tables
scavenger hunt. company that everything is and chairs are
Walk around donated and supposed to set present and
hoke where items that have up to where it is appropriately
scavenger hunt logos can be placed in the
will occur to displayed. club
check for any Setting them up
debris, to be displayed Organize the bar
obstacles, or where the area that will be
other potential parents and or used for serving
concerns. kids can see the food and ensure
logos. that no trash or
Begin placing other items are
items for left out
scavenger hunt.
8:15 Continue station Gather items Set up the check Ensure golf carts
set-up; Ensure needed for relay in area are ready and
other materials race. Count out charged,
such as the list distance for relocating to
for the races. station start if
scavenger hunt necessary
are present and
organized
8:30 Finish station Set up her Travel the
set-up; Have Continue setting station to be course of the
another planner up for the relay. used for the day hole tour to
check items to check for any
ensure they are debris,
visible/accessible obstructions, or
other potential
concerns
8:45 Return to Assist others any Assist other staff Park cart at start
clubhouse to way possible. in setting up of station; Assist
greet volunteers Arman in
completing any
set-up

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9:00 Greet volunteer, Help greet Greet volunteers Assist other
introduce them volunteers, help and get to know planners who
to role, and make sure all them need help in
explain where clearances for all setting up their
necessities are volunteers are station
located (first aid, filled out.
bathrooms, etc.)
9:15 Greet volunteer, Help volunteers Help volunteers Assist other
introduce them find the person and fill them in planners who
to role, and they are helping. on what they need help in
explain where As well as help may need to setting up their
necessities are answer any last- know station
located (first aid, minute
bathrooms, etc.) questions.
9:30 Finish any set- Finish and help Finish any set- Assist other
up, return to with the last of up, return to planners who
clubhouse for any set-up, clubhouse for need help in
opening return to opening setting up their
ceremony clubhouse for ceremony station
opening
ceremony

9:45 Talk with Talk with Talk with Talk with

participants to participants to participants to participants to
get them get them get them get them
excited. Assist excited. Assist excited. Assist excited. Assist
with check-in if with check-in if with check-in if with check-in if
necessary. necessary. necessary. necessary.

10:00 Opening Opening Opening Opening

Ceremony Ceremony Ceremony Ceremony
10:15 Running Station Running Station Running Station Running Station
10:30 Running Station Running Station Running Station Running Station

10:45 Running Station Running Station Running Station Running Station

11:00 Running Station Running Station Running Station Running Station

11:15 Running Station Running Station Running Station Running Station

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11:30 Running Station Running Station Running Station Running Station

11:45 Running Station Running Station Running Station Running Station

12:00 Set up food in Retrieve Pizza Help with Set up food in

bar area from the kitchen gathering kids bar area
from stations
12:15 Gather kids Check Monitor Golf Set up surveys
together participants Simulator
check in to
ensure food
allergies
12:30 Clean up the Help kids with Monitor Golf Walk the golf
scavenger hunt Surveys Simulator courses making
are sure nothing is
left behind and it
looks well
12:45 Closing Start handing Closing Closing
Ceremony/Prizes out prizes for Ceremony/Prizes Ceremony/Prizes
winning teams
and goody bags
for all
1:00 Say Goodbyes, Start handing Say Goodbyes, Say goodbyes
Start Cleanup out prizes for Start Cleanup and start clean
winning teams up
and goody bags
for all
1:15 Clean up Cleanup Clean up Inspect the golf
carts used

1:30 Clean up Cleanup Clean up Clean up

1:45 Clean up Cleanup Clean up Clean up

Planner Schedule for Minion Golf

Carrie Jack Arman
7:00 Planned arrival Planned arrival Planned arrival
@ Clubhouse @ Clubhouse @ Clubhouse

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 Pick-up any Pick up and Pick up and
decorations not transport any transport any
left at clubhouse equipment not door prizes not
the day before left at clubhouse left at clubhouse
the day before the day before
7:15 Set-up any Place signage Set up signage
decorations for appropriately
clubhouse around the
and/or pavilion clubhouse and
grounds

7:30 Set-up any Place signage Set up signage

decorations for appropriately
clubhouse around the
and/or pavilion clubhouse and
grounds
7:45 Set-up any Ensure all tables Assist with setup
decorations for and chairs are of decorations
clubhouse present and
and/or pavilion appropriately
placed in the
club

Organize the bar

area that will be
used for serving
food and ensure
that no trash or
other items are
left out

8:00 Float, help Ensure all tables Float, help

everyone (set and chairs are everyone else
up, volunteer present and
tasks, etc) appropriately
placed in the
club

Organize the bar

area that will be
used for serving
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 food and ensure
that no trash or
other items are
left out

8:15 Float, help Inspect the Help Stephen

everyone where range with making sure
needed (set up, golf carts are in
volunteer tasks, working order
etc)
8:30 Set up arts and Start set-up of Check in with
crafts station the driving range volunteers
8:45 Set up arts and Get golf balls, Make sure word
crafts station GolfZilla, and searches are
targets ready placed at the
tables inside the
clubhouse, along
with
pens/pencils

9:00 Set up check-in Set up golf balls Assist other

(physical copies, at each station planners who
name tags or need help in
group lists) setting up their
station
9:15 Set up check-in Make sure Assist other
(physical copies, GolfZilla is planners who
name tags or inflated, and need help in
group lists) targets are set setting up their
up in correct station
locations
9:30 Assist with Finish any set- Finish any set-
check-ins, get up, return to up, return to
volunteers clubhouse for clubhouse for
settled, direct opening opening
kids to their ceremony ceremony
group
9:45 Assist with Talk with Talk with
check-ins, get participants to participants to
volunteers get them get them
settled, direct excited. Assist excited. Assist
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 kids to their with check-in if with check-in if
group necessary. necessary.

10:00 Opening Opening Opening

Ceremony Ceremony Ceremony

10:15 Running Station Running Station Running Station

10:30 Running Station Running Station Running Station

10:45 Running Station Running Station Running Station

11:00 Running Station Running Station Running Station

11:15 Running Station Running Station Running Station

11:30 Running Station Running Station Running Station

11:45 Running Station Running Station Running Station

12:00 Surveys, closing Setting up Help set up food

activities surveys for easy
distribution
12:15 Surveys, closing Deflate GolfZilla Monitor the golf
activities and break it simulator
down
12:30 Surveys, make Bring targets in Monitor the golf
sure all from the range simulator
participants have
their craft

12:45 Closing Closing Closing

Ceremony/Prizes Ceremony/Prizes Ceremony/Prizes
1:00 goodbyes Clean up any Clean Station
balls the kids did
not hit

1:15 Clean Station Help rest of Clean up

group with clubhouse
clean-up

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 1:30 Clean Up Help rest of Clean up
clubhouse group with clubhouse
clean-up
1:45 Clean Up Help rest of Clean up
clubhouse group with clubhouse
clean-up

After the event: The planning schedule went well. It was clear enough that it was easy
to follow and know what your roles were. A challenge we faced is that when we
moved it to the rain date which was that Sunday, we never created another planner
for it. Looking back, we should have created two different schedules just in case.

e. Opening & Closing Ceremony.

Opening Ceremony Script:
• Good morning, golfers! Thank you for coming to our golf event Minions Themed.
(Introduce the staff of the event.) In a few minutes we will go into the activities, but we
need to go over a few things first. (Talk about safety and rules etc.)
Closing Ceremony Script:
• Thank you for coming to our event today! Did everyone enjoy it? We would like to thank
these people for making this possible. Before you get your food, make sure you complete
the survey, and you give it to a worker before you leave today. Thank you for coming.
Announcements Script:
The physical layout of Walker Clubhouse where we held the event was
The physical layout of Walker Clubhouse where we held the event was convenient.
10. Facility Layout

Penn State Golf courses is a great facility that held our event very well. With the help of Joe
Hughes, we were able to best utilize the space and make for a smooth rotation from station to
station.
a. Description.
The physical layout of Walker Clubhouse where we held the event was pretty convenient.

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 b. Facility Layout.

After the event:

We didn’t make any changes to the facility layout. Looking back, I don’t think we need to
change the layut as it was perfect for us. There some activities with her
stimulation outside and the the participants had relaxing activities inside to give
them a break, so we had a good layout and purpose
11. Risk Management Plan

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 a. Facility and Equipment Safety Checklist.
Who is
Items to be Checked for Safety Responsible? Comments

First Aid Kit fully equipped, accessible Michael Inside the facility
Fire extinguisher(s) visible & free of Jack Inside the facility
obstructions
Refrigerator cold Montana Inside the facility
Participant Rules visibly posted Ashley Outside the facility in
between all stations
Clean up materials available Carrie Inside the facility

Budget for Penn State Golf Courses

Our budget was extensive, and we thank everyone who was able to help us out with donations
and expanding our budget.

a. Budget Spreadsheet.

Budget for Minion Golf

Personnel Cost

# Hours Event Planners Job Title In-Kind Out of Total

Pocket
List names of Job title during
planners here event
109 Montana Wright Sponsorship $1,635 $1,635
68 Jack Donohue Logistics $1,020 $1,020

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 79.75 Arman Tang Sponsorship $1,192. $1,192.
5 5

76.93 Ashley Weber Marketing $1,154 $1,154

71.8 Stephen Oxley Logistic $1,077 $1,077

84 Carrie Frederick Marketing $1,260 $1,260

80.75 Michael DiFurio Logistics $1211. $1211.

25 25

24 Joe Hughes Agency Contact $480

List volunteer
names here
4 JC Pizza $40 $40

4.5 Brianna Scavenger Hunt $45 $45

4.5 Sam Create A Minion $45 $45

4.5 Gabby Timekeeper/ Golf $45 $45

101
4.5 Rachel Driving Range $45 $45

4 Ibrahim Driving Range / $40 $40

Relay
4.5 Kobe Mini-Golf $45 $45

Personnel (this should be the sum of all personnel) $9,334. $9,334.

75 75
Travel 150 miles @ .505 / mile $75.75 $75.75

Food & Beverage $255.7 $79.83 $335.5

0 3
Promotional Materials $0.50 $0.50

Other Equipment & Supplies $95.71 $95.71

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 Prizes & Giveaways $482.9 $482.9
9 9
Building & Facility Use $190 $190

INCOME (# participants at $) (if applicable) 0 0

TOTAL $1004.94 $175.54 $1180.48

b. Budget Narrative:
Personnel: Seven event planners were on our team. Each worked an average of 81.46 hours @
$15 an hour for a value of $8549.75. Seven volunteers donated an average of 4 hours a piece to
our event @ $10 an hour for a value of $305. We estimate that our Agency Contact, Joe Hughes,
spent about 24 hours @ $20 an hour for a value of $480. All personnel costs were in-kind, with a
value of $9,334.75 for our event.

Travel: $75.75 is the cost for miles traveled to and from the golf course, locations of sponsors,
and other event related travel. This totaled 150 miles combined, at a rate of $00.505 per mile
traveled. All travel expenses are considered to be in-kind.

Food & Beverage: We received a total of $255.70 for in-kind donations, which included gift cards
for food, vouchers, and food items. We also spent $79.83 out-of-pocket for $335.53 for Food
and Beverage.

Promotional Materials: Roughly 10 pieces of paper were printed to promote the event.
Using the rate of $00.05 per piece of paper (price includes toner and electricity use), we get a
total of $00.50.

Equipment & Supplies: $95.71 of supplies were purchased out-of-pocket to support the
operation of our event. These included decorations, T-shirts, sign supplies, and more. A
complete list can be found in our Equipment & Supplies list.

Prizes & Giveaways: $482.99 is the in-kind cost of all Prizes and Giveaways that were handed out
to our participants at the conclusion of the event.

Building & Facility Use: $190 is the estimated cost of renting/operating a room at the golf
courses for eight hours, found on the PSU Golf Courses website. This cost is in-kind.

TOTAL EXPENSES: $1180.48 is the total expenses to be able to run the event.

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INCOME:0

TOTAL EVENT COST:

$10,210.23
13. Evaluation

Our survey went about as well as we could have hoped. The kids seemed to love the event and
all outcome objectives were met.

a. Survey Strategy.

Our team values the opinions of both the participants and their parents. We will have
a written survey for both groups in order to get the best data possible. For ease of
collection, they will be physical surveys, not digital. Also, because not all parents will
be there during the event, the parent survey will be optional but strongly
encouraged.

Our participants range from 6-10 years old. Our goal is to get the most accurate and
best feedback while still having them understand the questions we are asking. Since
they are younger, we will incorporate yes and no straightforward questions and draw
your favorite event to ensure they understand and complete the survey while still
having fun. We have adapted our questions to their age group and ability. Some
students will understand more than others, to help we will have ourselves and
volunteers walking around to assist the kids with the survey. We will have one more
detailed survey for the parents and a fun survey for the kids to see what they learned
and if they enjoyed the event.

Our team’s plan for survey distribution will be taking place at the end of the events.
After all the rotations, we will have a light lunch and snacks available to the kids.
Before they can get their food, we will have them complete the survey. This way we
know every kid did the survey and it is a bribe for them to get it done. We will not
have a spot for the participants' names, however if they write their name, we will not
share this information or investigate it further while looking over the survey. We will
have everyone seated at the tables at the “19th hole” next to the pro shop inside of
the club house. Depending on the weather. If it is nice out, we will be having the
snacks and surveys set up at tables at the pavilion outside.

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 In addition to all our outcome objectives, the agency has a few requests to add to the
parent survey as well. We know that Joe runs summer camps for kids and wants to
see if the parents would come back for another event associated with the golf course.
On the parent survey we would add a section to see if they would come back and
mention the summer camp for their kids. We want to ask them what they thought of
the event as well as the facilities. We also want to know how they found out about
the event, perhaps their parents golf and want their kid to get into the sport as well.
Asking these questions will help Joe understand more about the parents in terms of
why they are a part of this event and bringing their kids.

For Likert Scale questions, we will assign each smiley face a number and take an
average of the data received. This will be the same for our yes and no questions. Any
open-ended questions, such as a drawing, will be looked over by the team and
“graded”. We will give a value to the answers that demonstrate something learned
and take an average so that we know x% of participants learned something or had
fun.

b. Survey Instruments

Youth Survey
• Write or draw one part of a golf course that you saw today

• Did you learn a golf skill today? (circle one)

Yes
No
• Did you have fun today? (circle one)
Yes
No

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 • What was your favorite activity? (check one or more)
❑ Create A Minion ❑ Relay Race

❑ Mini Golf ❑ Driving Range

❑ Cart Rides/Course Tour ❑ Term Identification

• How did you feel today?

😁😄🙂🙁😥😢

Parent Survey
Name: ____________________________________________________
How did you hear about the event? _____________________________

Are you interested in hearing more about summer programs? (Circle One)
YES NO
Email address: _________________________________

Would you bring your child back for another event here and/or recommend it? (Check One)
___ Yes to both
___ Would not bring child back, would recommend
___ No to Both

c. Review of Event Goals & Objectives.

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Outcome Objective #1. 75% of the kids leave being able to decipher the different parts of the
course such as the green, bunker, fairway, etc. as demonstrated during golf cart or simulator
tours. (Knowledge, Skill)

Survey questions(s) that address this objective are:

Question for the Kids: Write or Draw one part of the golf course. (have a line and space for them
to answer)

Survey Result: 91% of the kids drew or wrote something they learned on the golf course, while
6% did not write or draw anything, and 3% misunderstood the question.

Outcome Objective #2. 80% of the kids will demonstrate that they have learned a new skill by
the time they leave, as displayed during activities that apply the new skills. (Skill)

Survey questions(s) that address this objective are: “Did you learn a new skill today?”

Survey results: 89% of kids demonstrated that they learned a new skill during the event, while
11% of kids did not learn a new skill.

Did you learn a new golf skill today? (Circle Yes or No)
Outcome Objective #3. 90% of the kids will have enjoyed the event and had a fun time as
indicated on the check-out survey they take before exiting the event. (Attitude)

Survey questions(s) that address this objective are:

Did you have fun today? (Circle a face associated with a number-> 6=most happy 1=least happy)

Draw your favorite event. OR Circle your favorite activty/activities

Survey results: 97% of kids circled the happy faces (67% circled 6, 18% circled 5, 12% circled 4)
and only 3% of kids did not understand or circled all the faces on the survey.

Process objective on Participant Satisfaction.

Survey questions(s) that address this objective are:

Have 6 face emotions (Smiley Face, Straight Face, Sad Face) Have the kids circle the one that
they felt today during the event.

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Survey Results: 97% of kids circled the happy faces (67% circled 6, 18% circled 5, 12% circled 4)
and only 3% of kids did not understand or circled all the faces on the survey.

hh. Survey Results.

Reflect
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 Our survey served its purpose. We set out to make an efficient survey that got
meaningful data, and we did that. Our group perfectly crafted questions in order
to get the best feedback possible and we did so. We had 35/38 kids fill out the
survey and 22 parents filled out our survey as well. We met all of our objective
goals easily and our surveys helped us confirm those. We are very proud of how
our event went and our surveys confirmed that what we did made an impact on
other people and not just ourselves.

14. Recommendations

After our event, we reflected on our successes and failures, both as a team and individually. This
reflection took place in two stages: a post-presentation meeting with Kathleen and Joe, and our
end-of-semester CATME peer reviews.

a. Summary of Debriefing Meeting.

The meeting date was April 15 with Kathleen and Joe attending too. Avi, our student mentor
watched our presentation as well. From our perspective, Kathleens, and Joes, it went very well as
we got a great grade on it. What really went well was the theme and carrying it on through the
events, the audience engagement. The activities were very good too. What we would do is to
have better communication and do not procrastinate on assignments. Words of wisdom to
future groups would be to show up to class and everything will be easier and to not get
assignments done as early as possible. Another big thing is that it is critical to have strong
communication from the start.
b.
1. Don’t procrastinate
2. Show up to class
3. Make another schedule for a rain date
4. Start getting sponsors early
5. Good communicating from the start
6. Divide up work
7. Do well on WTR’s
8. Encourage others to participate

c. 15. Weekly Team Reports

See next page

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 PSU GOLF – WTR 1
Weekly Team Report #1 for the week of 1 / 15 /2024 – 1 / 21 /2024
Submitted by: Carrie Frederick & Ashley Weber
X = present, O = absent
Attendance MON TUE WED THUR FRI SAT SUN
Meeting Dates: 1/15 1/16 1/17 1/18 1/19 1/20 1/20
Michael DiFurio M X O
Jack Donohue L O O
Carrie Frederick K X X
Stephen Oxley X X
Jaylen Reed D X O
Arman Tang A X O
Ashley Weber Y O X
Montana Wright X X

Agency Contact: Joe

Hughes

MEETING FOCUS/PURPOSE:

On Monday – No class, MLK day

On Wednesday – Get to know each other, talk about previous events we’ve been to, discuss
excitement for event

On Friday – Begin orientation packet, try to divide the work evenly, discuss availability, create
group chat, make initial contact with Joe.

Next Steps
NEXT STEPS FOR THE TEAM ASSIGNED TO DEADLINE

Create committees All EOD

1/22/2024

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 Meet with Joe Hughes All EOW

Submit requests and excusals All 1/22/2024

Submit orientation packet #1 All 1/23/2024

Complete Next WTC Arman and Jack 1/29/2024

Our next out-of-class meeting is scheduled for: TBD

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 Penn State Golf Courses-WTR 2
Weekly Team Report #_2__ for the week of 1 / 22 /24 – 1 / 28 /24
Submitted by: ___Arman__& __Jack__
X = present, O = absent
Attendance MON TUE WED THUR FRI SAT SUN
Meeting Dates: 1/22 1/23 1/24 1/25 1/26 1/27 1/28
Arman Tang X X X
Ashley Weber X X X
Carrie Frederick X X X
Jack Donohue X X X
Jaylen Reed X X X
Michael DiFurio X X X
Montana Wright X X X
Stephen Oxley X X X

Agency Contact: Joe Hughes

MEETING FOCUS/PURPOSE:

On Monday-We broke down our group into different committees, completed some excuse
letters, finalized our first Weekly Team Report, and finalized Van Requests.

On Wednesday- We started planning our site visit and figured out which days worked best for us.
Carrie will confirm date and time with Joe.

On Friday- We started on Orientation Packet #2, and also discussed things to bring up during our
site visit. We also made plans for future team socials, including the Trivia Night we plan to attend
tonight!

We also had our first team social! After class, we met up to do couple ice breakers, which
included throwing around a beach ball that had questions on it to answer.

Next Steps
NEXT STEPS FOR THE TEAM ASSIGNED TO DEADLINE

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 Finish template for sponsorship letter ALL EOD 2/5

Team Social #2 ALL 1/30

Site Visit ALL 1/31

Our next out-of-class meeting is scheduled for: Tuesday, Jan 30

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 Penn State Golf Courses - WTR3
Weekly Team Report 3 for the week of 1 / 29 / 24 – 2 / 4 / 24
Submitted by: Michael DiFurio & Jaylen Reed
X = present, O = absent
Attendance MON TUE WED THUR FRI SAT SUN
Meeting Dates: 1/29 1/30 1/31 2/1 2/2 2/3 2/4
Arman Tang O O X
Ashley Webber X X X
Carrie Frederick X X X
Jack Donohue X X O
Jaylen Reed X X O
Michael DiFurio X X X
Montana Wright X X X
Stephen Oxley X X X

Agency Contact: Joe Hughes

MEETING FOCUS/PURPOSE:

On Monday, we discussed in lecture the different costs that we will experience when planning
our event and how to determine whether the agency absorbs it (fixed costs), or we must gain
funding for it (direct costs). We then discussed the process of finding, contacting, and persuading
potential sponsors. As a group, we began to brainstorm potential sponsors that we believed
would fit our program and that we could realistically convince to sponsor our event.

On Wednesday, we completed our first site visit. During these 90 minutes at the golf course, we
explored the parts of the grounds we would have access to, were informed of what resources
the golf courses would be able to provide, and brainstormed event themes and activities. During
this process, Joe provided us with valuable insight from previous events regarding what types of
activities were successful, what roles team members should play during the event, and what
demographics of participants we should be expecting (as well as what he believes is the
youngest we should allow participants to be).

On Friday, we began drafting sponsorship letters using the information we gained on Monday
and Wednesday. Kathleen introduced us to the Team Due Date Calendar which allows us to keep
track of tasks, due dates, and team member assignments to said tasks. We began assigning
future tasks to team members based on either an equal division of work (such as a rotation for
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the Weekly Team Reports) or based on role (such as assigning Sponsorship Committee members
to the Sponsorship Packet).

Next Steps
NEXT STEPS FOR THE TEAM ASSIGNED TO DEADLINE

Sponsorship Package Jack, Jaylen, 2/5/24

Montana

Orientation Package #2 All – Each member 2/7/24

was assigned a

different collection

of questions prior to

site visit.

Pitch Presentation Exact roles TBD 2/14/24

COMMITTEE REPORTS

Sponsorship & Finance Committee – Jack, Jaylen, and Montana

Key Accomplishments
▪ Drafting sponsorship letters
o Will finalize after event name and details have been finalized
▪ Compiled a list of potential sponsors based on the resources they can provide and fit to
our event

Challenges
▪ Initial concerns about all members of the committee being able to draft a professional
letter

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 o Solved by establishing the need for team members to proofread each other’s
writing

Sponsorship Committee: Next Steps ASSIGNED TO DEADLINE

Final draft of Sponsorship letters TBD 2/19/24

Marketing Committee – Carrie, Ashley, and Arman

Key Accomplishments
▪ Compiled list of places that we can advertise the event
o Joe stated the agency will post the event flyer once it has been finalized
o We do have the ability to distribute flyers to the local school district

Challenges
▪ N/A - cannot begin major components of their role until the event details are finalized

Marketing Committee: Next Steps ASSIGNED TO DEADLINE

Pitch Presentation Slides Formatting TBD 2/14/24

Logistics – Jack, Michael, and Stephen

Key Accomplishments
▪ Began to compose a list of resources the agency could provide us with for the event.

Challenges
▪ N/A

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 PSU GOLF – WTR4
Weekly Team Report #4 for the week of 2/ 5/20 – 2 / 11 /20
Submitted by: Montana Wright & Stephen Oxley
X = present, O = absent
Attendance MON TUE WED THUR FRI SAT SUN
Meeting Dates: 2/5 2/6 2/7 2/8 2/9 2/10 2/11
Arman Tang X X X X
Ashley Weber X O X X
Carrie Frederick X X X X
Jack Donohue X X X X
Jaylen Reed X O X O
Michael DiFurio X X X X
Montana Wright X X X X
Stephen Oxley X X X X

Agency Contact:

MEETING FOCUS/PURPOSE:

On Monday (2/5)
To finish assigning roles, re reach out to Joe by email about a second visit. Roles of who has what
and turn in the Sponsorship package.

On Wednesday (2/7)
Today we discussed three different theme ideas with events attached to them as well. Main
discussion of finding themes that would excite kids, researched movies coming out in the spring
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to help with theme ideas. Also discussed what needs to be completed and confirm roles on
orientation packet 2. Montana is submitting it at 11:58pm.

On Friday (2/9)
Today we confirmed our site visit and van request. We also worked on our presentation to
present to Joe on Monday. Schedule and create zoom links for Sunday and Monday zoom
meetings. Besides that, Stephen and Montana worked on the WTR (Weekly Team Reports) due
on Monday too.

On Sunday (2/11)
Today we met approximately around 1:00pm on zoom to discuss the presentation for Joe, which
is today, Monday 2/12. Within our discussion, we talked about who is going to talk about each
slide and what slides still need to get finished.

Next Steps
NEXT STEPS FOR THE TEAM ASSIGNED TO DEADLINE

Practice presentation (theme+activity ideas) Team 2/11/24

Presentation for Joe (theme+ideas) Team 2/12/24

Our next out-of-class meeting is scheduled for: 2/11/24

COMMITTEE REPORTS

Sponsorship & Finance Committee

Key Accomplishments
▪ Complicated the sponsorship package. We now have a sponsorship Letter, outline of a
Thank you letter and local business to contact.

Challenges
▪ Making sure we have all local locations of business. As well as ensuring we targeted
places in a wide range to help cover all needed supplies.

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 Sponsorship Committee: Next Steps ASSIGNED TO DEADLINE

Finalizing Letter (mainly signatures) Montana Feb. 12

(Or deadline after theme is accomplished)

Going out and asking place to donate Montana, Arman, Ask at least

(deadline around month before giving about a month to Jaylen by March 1st

see what we have and do not) Start asking on Feb 15th

Marketing Committee
Key Accomplishments
▪
Good team players about doing whatever needs to be done while other teams have had more
demanding roles.
Challenges
▪
Waiting to finalize a theme so save the dates and sign ups can be created and publsihed live.
Marketing Committee: Next Steps ASSIGNED TO DEADLINE

Recognized marketing package due soon Ashley+Carrie TBD

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Logistics
Key Accomplishments
▪
Got all site visits and van request completed
Challenges
▪ Hearing back from Joe and finding a date for our 2nd site visit

Logistics Committee: Next Steps ASSIGNED TO DEADLINE

Site visit excuse letter Jack 2/9/24

Van request Jack 2/9/24

Penn State Golf Courses – WTR 5

Weekly Team Report #5 for the week of 2 / 12 / 24 – 2 / 18 / 24
Submitted by: Ashley Weber & Arman Tang
X = present, O = absent
Attendance MON TUE WED THUR FRI SAT SUN
Meeting Dates: 2/12 2/13 2/14 2/15 2/16 2/17 2/18
Arman Tang X X O
Ashley Weber X X X
Carrie Frederick X X X
Jack Donohue X X X
Michael DiFurio X X X
Montana Wright X X X
Stephen Oxley X X X

Agency Contact: Joe Hughes

MEETING FOCUS/PURPOSE:

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On Monday, we presented our three theme ideas to Joe Hughes from Penn State Golf Courses.
Everyone in class showed up for our presentation pitch. Jayleen Reed did not, however we found
out he is not taking the class anymore and we filled in for his spot during the pitch. In this
meeting we joined our zoom call with enough time to prepare and talk about our game plan
before pitching our ideas for our event to Joe. At 12:30 Joe joined the call, and we presented our
three theme ideas. The first theme we presented was The Masters. We talked about our idea of
basing the theme around The Masters and instructing the participants about golf in a fun
environment. The next theme we presented was Kung Fu Panda. In this theme, we wanted to
bring kid-friendly and exciting activities to the golf course. We thought this would be a clever
idea because there is a new movie coming out one month before the event. The last and final
theme idea we spoke on was Despicable Me, minion themed. We ended up choosing this theme
because we thought the kids would be most familiar with this and there will be a new movie
about to hit theaters following the event. We also wanted to add in movie passes as a fun prize,
this way they can then see the movie when it hits the theaters. Jow was pleased with our idea
and thought our game ideas were engaging and fun for the kids. Overall, we did not have many
challenges with the presentation. We believe this meeting was successful and we are happy with
Joe’s final decision of using Minion's theme for our event.

On Wednesday, we worked on our Benefits Based Programming Package. Everyone showed up

to class that day, so it was easy to communicate about next steps for future packages. We
divided up what we had to do during class, then finished it up later that day. This package
contained a lot of content that overlapped with the presentation we did on Monday. There were
a couple of new elements such as developing some strong goals and objectives. However, there
were a couple communication issues that caused the package to be submitted at the last minute.
We talked about those issues and made some solutions, so those kinds of issues don’t happen
again.

On Friday we met in our groups like any typical 456 class. Once everyone came into class we
stood up and met with a few people in the other groups to talk about our pitch presentations.
We talked about what has been going well with our event planning and a few challenges we
faced during our planning stage. This was a fun activity and helped us get a better understanding
of the project and hear how our classmates are doing. After we sat back down at our tables, we
went over what was expected of us for the discussion post of the week. We are expected to
watch a video and write a 3–4-page paper outline. After learning about this, our group used our
team time to get organized and plan out who is doing what assignments. A challenge we faced
this week was having poor communication within our groups. Since we did not talk much about
when assignments were due and who is working on what we were scrambling to work on the
one assignment last minute. We decided it would benefit our team to talk about a better system
to organize ourselves, so we can do our best work in the class.

Next Steps
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 NEXT STEPS FOR THE TEAM ASSIGNED TO DEADLINE

WTR #6 Carrie and Jack 2/26

Game Day Participant Package All 2/19

Peer Performance Review #1 All Separately 2/19

Operations Manual Check #1 All 2/21

Lesson Outline Template All 2/23

Our next out-of-class meeting is scheduled for: Next Wednesday After class, 2/21/2024
COMMITTEE REPORTS

Sponsorship & Finance Committee

Key Accomplishments
▪ A main accomplishment within the sponsorship committee was completing our
sponsorship letters.

Challenges
▪ Joe Hughes has not edited the sponsorship letter yet, so we are still waiting to send out
the letters.
▪ Making sure we get all materials needed for our event through sponsorships.

Sponsorship Committee: Next Steps ASSIGNED TO DEADLINE

Sending the Sponsorship letters out Montana ASAP

Making schedule of when to visit businesses for donations Arman This Week

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Marketing Committee
Key Accomplishments
▪ On the marketing team we have been working on the flyer for the event. This was an
accomplishment, and we are proud of the way it is turning out. We created a kid friendly
minion flyer with details of the event. On the flyer, we used bigger text so younger
children could read it.
▪ Another accomplishment with the marketing team was creating our registration form.
We successfully created a form for parents to sign their children up for our event. We
feel this will be an officiant and simple way to have our participants sign up for the event.
▪ We created a team email to make it easy when parents sign up

Challenges
▪ A challenge when creating the flyer was trying to figure out the little details that we
needed to add. We wanted to make sure we added enough
▪ A challenge we ran across while making the registration form is that the Microsoft form
may not be free. It says we may need to pay for the registration form. Therefore, we may
need to use a new website or form creator such as Google.

Marketing Committee: Next Steps ASSIGNED TO DEADLINE

Sending the Flyer to Joe Ashley End of

February

Registration sign-up to Joe Carrie End of

February

Logistics
Key Accomplishments
▪ Everything in the Game Day Participation Package is being worked on and distributed
evenly. We are making progress within this area of our project.

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Challenges
▪ A challenge we have been facing is making sure all risk factors are covered, and that we
have a solution for potential issues that arise during our event.

Logistics Committee: Next Steps ASSIGNED TO DEADLINE

Game Day Participation Package Jack, Stephen, 2/19

Michael

Penn State Golf Courses – WTR 6

Weekly Team Report #6 for the week of 2/ 19 / 24 – 2 / 25 / 24
Submitted by: Carrie Frederick & Jack Donohue
X = present, O = absent
Attendance MON TUE WED THUR FRI SAT SUN
Meeting Dates: 2/19 2/20 2/21 2/22 2/23 2/24 2/25
Arman Tang x o x
Ashley Weber x x x
Carrie Frederick x x o
Jack Donohue x o x
Michael DiFurio x x x
Montana Wright x x x
Stephen Oxley x x x

Agency Contact: Joe Hughes

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MEETING FOCUS/PURPOSE:

On Monday we learned about the proper ways to ask for sponsorship and donations for our
event. This included a presentation, what to say, how to handle rejection, and what steps need
to be taken after receiving a yes. Different teams in the class were able to practice solicitation,
but class time ran out before our group was able to go.

On Wednesday we looked at examples of lesson plans. Avi walked us through her lesson plan
from last year and explained how it fit into the event as a whole. After learning about lesson
plans, we discussed how we wanted to proceed with registration, our participation cap, and we
set up an email to utilize as a group.

On Friday we had free team time. During the team time, we decided which events each team
member will be in charge of. Each team member will be in charge of their own station at the
event. We also discussed our volunteer needs and confirmed with Kathleen that we can possibly
use PGM students from her other section of this class.

Next Steps
NEXT STEPS FOR THE TEAM ASSIGNED TO DEADLINE

Lesson Plan Reviews All 2/28

Get work done so we are set up for success after SB All 3/1

Look at Peer Feedback All 2/28

Our next out-of-class meeting is scheduled for: ___TBD___

COMMITTEE REPORTS

Sponsorship & Finance Committee

Key Accomplishments
▪ Learned how to ask for donations

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Challenges
▪ Jaylen dropped the class
▪ Waiting to receive letterhead letters

Sponsorship Committee: Next Steps ASSIGNED TO DEADLINE

Solicit Donations Montana, Arman End of March

Marketing Committee
Key Accomplishments
▪ Save the date flyer is ready
▪ Registration is almost ready to be opened

Challenges
▪ A lot to accomplish in a shorter time frame

Marketing Committee: Next Steps ASSIGNED TO DEADLINE

Send out save the dates Carrie, Ashley March 2

Finalize Registration Carrie Feb 29

Create a press release Carrie, Ashley March 2

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Logistics
Key Accomplishments
▪ Dividing up stations so that each team member knows what they are doing
▪ Gameday Participant Package complete
▪ Updated the Operations Manual

Challenges
▪ Trying to keep everyone active throughout the lesson plans
▪ Deciding on time frames that will fit the event window but will not be too short

Logistics Committee: Next Steps ASSIGNED TO DEADLINE

Gathering a list of materials needed for each lesson plan Michael, Jack, March 8

Stephen

Find volunteers to commit to helping at the event Michael, Jack, March 23

Stephen

Penn State Golf Courses - WTR 7

Weekly Team Report #7 for the week of 2 / 26 / 24 – 3 / 3 / 24
Submitted by: Michael DiFurio & Montana Wright
X = present, O = absent
Attendance MON TUE WED THUR FRI SAT SUN
Meeting Dates: 2/26 2/27 2/28 2/29 3/1 3/2 3/3
Arman Tang X X O
Ashley Webber X X X
Carrie Frederick X X O
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 Jack Donohue X X X
Michael DiFurio X X X
Montana Wright X X O*
Stephen Oxley X X X

*Completing classwork during class time; See Friday

Agency Contact: Joe Hughes

MEETING FOCUS/PURPOSE:

On Monday, we started the class with team time to check in on upcoming due dates and
responsibilities. We then went into lecture, where Kathleen discussed job descriptions for
volunteers on our day-of-event guides and recruiting documents. These need to be
comprehensive so that volunteers know exactly what they need to do, even if they have never
seen the activity before nor helped plan it.

On Wednesday, we received our sponsorship letter with the letter head. During class we did
lesson plan peer review, each reviewing plans for two of our classmates.

On Friday, we had team time for the entirety of class. We spent this time adjusting our
sponsorship letters, based on feedback from Giant about having the manager addressed at the
top. Montana missed in-person class to ask Wegman’s, Five Below and Sam’s Club about
donations. Any time not spent on sponsorship material was spent on ensuring we are aware and
on-track with assignments that are due immediately after break.

Next Steps
NEXT STEPS FOR THE TEAM ASSIGNED TO DEADLINE

Going out and asking for sponsorships Montana & Arman 3/1

Finding volunteers

Getting flyer sent to Joe Carrie & Ashley 2/28

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 Game Day – Planners Package* All (see specific 3/13

roles below)

*Staffing Plan Jack & Carrie 3/13

*Planner Schedule Michael & Montana 3/13

*Opening & Closing Ceremonies Stephen & Ashley 3/13

Our next out-of-class meeting is scheduled for: 3/11/24 (Upon return from spring break)

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 Penn State Golf Courses: WTR #8

Weekly Team Report #8 for the week of 3 /11/24 – 3

/17/24 Submitted by: Stephen Oxley& Arman Tang
X = present, O = absent[RK1]
Attendance MON TUE WED THUR FRI SAT SUN
Meeting 3/11 3/12 3/13 3/14 3/15 3/16 3/17
Dates:
Stephen Oxley x x x
Arman Tang x o x
Carrie Federick x x x
Ashley Weber x x x
Jack Donohue x x x
Montana Wright x x x
Michael DiFurio x x x

Agency Contact: Joe

Hughe
s

MEETING FOCUS/PURPOSE :

On Monday:
In Monday's meeting, our purpose was to learn about risk management. During the
class, we had to analyze a situation and to discuss the risks of it. We came up with a
slide that we presented which included the situation, the risk at hand, risk level, a plan
to avoid risk, and one to minimize it if the risk is unavoidable. We also checked in with
each other to see where each committee was at and who would complete which parts
of the Game Day package.

On Wednesday:
In Wednesday's meeting , our purpose was to learn about evaluation. We looked at

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different methods of surveys. After we learned about it, we then had to look at
sample surveys and to see where they could improve and what they did right on it.
With the surveys, we learned how to ask a survey question because the words have
to match our audience properly.

On Friday:
For Friday's meeting we had our site visit so we were back over at PSU Golf Courses.
Our purpose of the site visit was to discuss our activities that we had planned for the
event. We first sat around a table to discuss progress for both our committees as well
as our individual activities. We discussed materials needed for the activities and what
order they would be in. After we discussed our activities, we then went around the
facility to understand where each activity would be located at.

Add other days as needed.

Next Steps
NEXT STEPS FOR THE TEAM ASSIGNED TO DEADLINE

Gameday Package Stephen, Jack, 3/13

Michael

Behind the Scenes Package Stephen, Ashley, 3/18

Jack, Montana,

Carrie

Our next out-of-class meeting is scheduled for: 3/22/24

COMMITTEE REPORTS[RK3]

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Sponsorship & Finance Committee
Key Accomplishments
§ Secured Donations

Challenges
§ Trying to figure out prizes for the movie theater.
● If we get one big prize or small donations, how do we handle it?

Sponsorship Committee: Next Steps ASSIGNED TO DEADLINE

Continue Getting Arman/Montana 3/24/23

Donations
Figure out how to get Arman/Montana Week of
pizzas without oven/pivot
Event
to sandwiches as a
backup

Marketing Committee
Key Accomplishments
§ Completed the flyer and sent it out to Joe

Challenges
§ Creating the registration website and dealing with the small mishaps, finding a
platform to create it on.

Marketing Committee: Next Steps ASSIGNED TO DEADLINE

Send flyer out to Joe for Carrie/Ashley 3/15

use to market
Keeping up with Carrie/Ashley 3/22
registration

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Logistics
Key Accomplishments
§ Completed Gameday package

Challenges
§ Figuring out everyone's schedule for the package

Logistics Committee: Next Steps ASSIGNED TO DEADLINE

Game Day Package - Michael, Jack, 3/13

Planners
Stephen

Figuring out schedules Michael, Stephen 3/13

Jack

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COMMITTEE REPORTS

Sponsorship & Finance Committee

Key Accomplishments
▪ Going out and asking for sponsorship and donations.
Challenges
▪ Places not offering sponsorships, having reached their monthly budgets already, online
application for sponsorships.

Sponsorship Committee: Next Steps ASSIGNED TO DEADLINE

Reaching back out the potential sponsorships Montana & Arman 3/15

Marketing Committee
Key Accomplishments
▪ Getting flyer sent to Joe, Registrations opened 2/29
Challenges
▪ Email created had some technical problems had to create a new account.

Marketing Committee: Next Steps ASSIGNED TO DEADLINE

Sending flyers to local schools Carrie 3/16

Handing out flyer Carrie & Ashley 3/16

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Logistics
Key Accomplishments
▪ Established initial schedule format
▪ Began determining activity layouts & supplies needed

Challenges
▪ Keeping with deadlines on having activities and layouts established – Team concern to
address moving forward

Logistics Committee: Next Steps ASSIGNED TO DEADLINE

Finalizing layout Stephen 3/18

Making supply list & Assisting sponsorship committee in Michael & Jack 3/18

obtaining supplies

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 Penn State Golf Courses – WTR9
Weekly Team Report #9 for the week of 03 / 18 / 24 – 03 / 24 / 24
Submitted by: Ashley Weber & Carrie Frederick
X = present, O = absent
Attendance MON TUE WED THUR FRI SAT SUN
Meeting Dates: 03/18 03/19 03/20 03/21 03/22 03/23 03/24
Arman Tang X X X
Ashley Weber X X O
Carrie Frederick X X X
Jack Donohue X X X
Michael DiFurio X X X
Montana Wright X X X
Stephen Oxley X X X

Agency Contact: Joe Hughes

MEETING FOCUS/PURPOSE:

On Monday we talked with Kathleen about our progress and how we feel leading up to the event
in two weeks. Our Logistics team worked on the Behind-the-Scenes package, Sponsorship
though about work arounds for food donations in the case we don’t hear back from places
requests were put in. Carrie updated the registration website and Ashley started work on the
surveys.

On Wednesday we each worked on our separate tasks within our teams. The Marketing team
was working on the marketing package that was due later in the evening. The rest of the group
worked on the Behind-the-Scenes package as well. We had discussions about what we wanted
our surveys to look like for both the parents and the kids. We also talked about the different risk
factors that may occur during our event. Kathleen met with us to see our progress for the day
and answer a few questions as well. We have the goal of asking all our sponsors about donating
to our event by this Friday. Carrie pushed our event through different media outlets.

On Friday we updated our operations manual and discussed materials we still need to get.
Stephen and Jack drafted a message to send out to the class asking for volunteers. We also
received more sponsorship letters and got materials from Kathleen’s office. Michael worked on
logistics objectives.

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Next Steps
NEXT STEPS FOR THE TEAM ASSIGNED TO DEADLINE

Creating our Surveys for both the kids and parents All EOW 3/29

Update manual All End of

Semester

Our next out-of-class meeting is scheduled for: ____TBD____

COMMITTEE REPORTS

Sponsorship & Finance Committee

Key Accomplishments
▪ Most letters have gone out

Challenges
▪ Pizza is not working out and we need to switch to a different lunch.

Sponsorship Committee: Next Steps ASSIGNED TO DEADLINE

Gather sponsorship items Arman 3/29

Put together gifts/prizes Montana 3/31

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Marketing Committee
Key Accomplishments
▪ Pushed out press releases and advertising
▪ Registration filling

Challenges
▪ Making surveys as good as possible

Marketing Committee: Next Steps ASSIGNED TO DEADLINE

Send out email when registration is full Carrie EOW 3/29

Finish Surveys Ashley EOW 3/29

Logistics
Key Accomplishments
▪ Gameday Planners Package and Behind the Scenes Package complete
▪ Solidified materials needed
▪ Risk Management plans

Challenges
▪ Find help of volunteers for the event.

Logistics Committee: Next Steps ASSIGNED TO DEADLINE

Gather and assign volunteers Jack EOD 3/29

Make sure all planners are getting materials Michael EOD 3/29

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 PSU Golf
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Appendix

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 APPENDIX A
Team Socials

Team Social #1

Team Social #2

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 PSU Golf
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 Appendix B
Group Rights & Responsibilities
We have the right to:
• Have fun!
• Be respected and not harassed in any way.
• Share our opinions.
• Disagree with an idea or plan.
• Be creative and build on other’s ideas

We are responsible to:

• Be kind and respectful to one another.
• Design, implement and evaluate a high-quality community event.
• Hold each other accountable.
• Plan and communicate well

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 APPENDIX C
Event Photos (More photos can be found in our photos folder)

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 PSU Golf
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 APPENDIX D
Volunteer Sign-In Sheet

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