RIJ Engineering Pvt Ltd Doc No
REPL/QAP/SAPSD/R0
Machining Division
SAP Procedure For SD Date: 01.06.2019
Page 1 of 6
Quality Assurance Procedure
1. PURPOSE
To define and provide for a system for dispatch and finished goods.
2. SCOPE OF APPLICATION
All sales and dispatch processes.
3. RESPONSIBILITY AND AUTHORITY
a. Managing Director – Overall responsibility for sales and dispatch.
b. Manager (Admist. & Despatch) – To effectively and efficiently perform tasks assigned by the
Managing director .
4. DEFINITIONS AND ACRONYMS
4.1 For this procedure the definitions given by the SAP System SAP S4/Hana
.
5. PROCEDURE
Domestic Sales Process Flow Chart
Create
Create Sales
Sales order
order WRT.
WRT. 2. Outbound Delivery with ref. to
To
To PURCHASE
PURCHASE ORDER
ORDER Sales Order doc created in
BY
BY CUSTOMER
CUSTOMER Delivery document is created
in
in the
the form
form of
of PGI done (Post goods issue)
PDF
PDF downloaded
downloaded from
from
customer
customer website.
website. Sales
Sales Order
Order
is
is created
created Manually.
Manually.
4. Invoice Print out 3. Billing document
Based on Delivery document
SAP Process for RIJ Engineering Pvt. Ltd Domestic Sales – SPD
Sales Order w.r.t. Delivery Post Goods Issue Invoice
Billing Print
Cust PO
out
Challenges for SAVIC : - Nil
Prepared by: Approved by:
RIJ Engineering Pvt Ltd Doc No
REPL/QAP/SAPSD/R0
Machining Division
SAP Procedure For SD Date: 01.06.2019
Page 2 of 6
Quality Assurance Procedure
Domestic Sales Process Flow Chart
RIJ Process After Market
B. Stock Transfer Process -
Based on the requirement Purchase order is created.
With respect to Purchase order delivery will be created.
Based on the delivery, invoice is generated.
RIJ Stock Transfer Process Flow Chart
SAP Stock Transfer Process for RIJ
Prepared by: Approved by:
RIJ Engineering Pvt Ltd Doc No
REPL/QAP/SAPSD/R0
Machining Division
SAP Procedure For SD Date: 01.06.2019
Page 3 of 6
Quality Assurance Procedure
In ME11, info record has to be created to maintain price with combination of vendor,
material and plant.
In ME21N, purchase Order is created - Purchasing document will be created. It contains
Vendor plant, Receiving Plant, Item category-stock transfer, Material code, Quantity,
Price, Tax, and Delivery Date.
In ME29N, purchase order is released – Created Purchase order will be released.
In VL10B / VL10D outbound delivery - when material is going out from plant/warehouse.
In VL02N post goods issued - Post Goods issue is done when physically the goods are moved
from warehouse or plant after Delivery is fully picked. After goods issue is posted for an
outbound delivery.
In VF01 Outbound Invoice is generated - Billing is known as the final stage for executing
business transactions. it contains general data like - Date of Billing, Payer identification
number, Billing value, Currency, Partner Identification numbers like ship to party, sold to party,
Pricing Elements.
In MIGO Goods Receipt is done - In this stage, Goods sent by Vendor will be entered.
In J_1IG_INV, GST Inbound Invoice –Create inbound invoices for STO.
SAP Stock Transfer Process Flow Chart for RIJ
C. SAP Debit /Credit Memo Process for RIJ
Debit memo is raised when rate of the material (item) is increased by the customer w.r.t. to time
frame (validity date from and to). Debit memo is created for the rate difference amount that is new
increased rate minus old invoiced rate and applicable GST.
Credit Memo is raised when rate of the material (item) is decreased by the customer w.r.t. to time
frame (validity date from and to). Credit memo is created for the rate difference amount that is old
invoice rate minus new decreased rate and applicable GST.
Steps involved in Debit Memo / Credit Memo
Prepared by: Approved by:
RIJ Engineering Pvt Ltd Doc No
REPL/QAP/SAPSD/R0
Machining Division
SAP Procedure For SD Date: 01.06.2019
Page 4 of 6
Quality Assurance Procedure
In VA01, debit memo/ credit memo is created for customer with item details with price
difference and applicable GST.
In VF01, credit memo or debit memo will be generated.
In ZTAX, credit memo or debit memo is printed
Challenges for SAVIC : - No Challenges..
D. SAP Credit / Debit Memo Process flow Chart for RIJ
E. SAP Sales Return Process for RIJ
There are three different types of sales return process as follows:
a) Sales return for the credit note given by customer wither for damage, defective, over delivery
we have created one document types for return process,
a) Sales return.
GST implication:
For Sales return GST Input tax will be applicable.
For Sales return with invoice from customer, will be treated as purchase hence GST Input tax will be
applicable and is eligible for ITC.
Prepared by: Approved by:
RIJ Engineering Pvt Ltd Doc No
REPL/QAP/SAPSD/R0
Machining Division
SAP Procedure For SD Date: 01.06.2019
Page 5 of 6
Quality Assurance Procedure
Steps involved in Sales Return process
In VA01, sales return order is created with respective sales return document for customer with
item details and applicable GST.
In VL01N, Sales return is created. Return quantity is entered and post goods receipt will be
generated.
In VF01, Sales return credit memo or debit memo is generated.
Note: When an customer sends the sales return with invoice, TDS has to be calculated in the debit
note for sales return. An TDS condition type will be included in the pricing procedure.
SAP Return Process flow Chart for RIJ
F. Scrap Sales Process
Sales order.
Outbound Delivery .
Billing document.
Scrap Sales Process Flow Chart
RIJ Engineering Pvt. Ltd-SPD
2. Outbound Delivery with ref. to
Create
Create Sales
Sales order
order Sales Order doc created in
Delivery document is
created
PGI done (Post goods
issue)
4. Invoice Print out 3. Billing document
Prepared by: Approved by:
Based on Delivery document
RIJ Engineering Pvt Ltd Doc No
REPL/QAP/SAPSD/R0
Machining Division
SAP Procedure For SD Date: 01.06.2019
Page 6 of 6
Quality Assurance Procedure
SAP Process for RIJ Engineering Pvt. Ltd Scrap Sales – SPD
Sales Order Delivery Post Goods Issue Invoice
Billing Print
out
Challenges for SAVIC : - Nil
Scrap Sales Process Flow Chart
RIJ Process After Market
G. Job Work Sales Process
Sales order.
Outbound Delivery .
Billing document.
Job work Sales Process Flow Chart
RIJ Engineering Pvt. Ltd-SPD
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RIJ Engineering Pvt Ltd Doc No
REPL/QAP/SAPSD/R0
Machining Division
SAP Procedure For SD Date: 01.06.2019
Page 7 of 6
Quality Assurance Procedure
2. Outbound Delivery with ref. to
Create Sales Order doc created in
Create Sales
Sales order
order
Delivery document is created
PGI done (Post goods issue)
3. Billing document
4. Invoice Print out Based on Delivery document
SAP Process for RIJ Engineering Pvt. Ltd Job work Sales – SPD
Sales Order Delivery Post Goods Issue Invoice
Billing Print
out
Challenges for SAVIC : - Nil
Job work Sales Process Flow Chart
Prepared by: Approved by:
RIJ Engineering Pvt Ltd Doc No
REPL/QAP/SAPSD/R0
Machining Division
SAP Procedure For SD Date: 01.06.2019
Page 8 of 6
Quality Assurance Procedure
RIJ Process after market process
5.0 Integration with Other module:
Integration in Sales Integration in Delivery & Integration Billing Integration Return
Order Goods Issue Delivery & Credit
Debit A/R – FI/CO Memo
Avail Check – MM Avail Check – MM
Credit Revenue – Increase Inventory –
Credit Check – FI Credit Check – FI FI/CO MM
Costing – CO/MM Reduce Stock – MM Updates G/L – FI/CO Update G/L – FI
(tax, discount,
Tax detr – FI Reduce Inventory – FI/CO Credit memo – FI
surcharge)
TOR – PP/MM Requirement eliminated – Milestone billing – FI Adjust to A/R – FI
PP/MM
Reduce Revenue – FI
6.0 Sales Reports – SAP:
Transaction Code Report type
VCUST Customer List
VD59 List Customer Material Info
V/LD Pricing Reports
Prepared by: Approved by:
RIJ Engineering Pvt Ltd Doc No
REPL/QAP/SAPSD/R0
Machining Division
SAP Procedure For SD Date: 01.06.2019
Page 9 of 6
Quality Assurance Procedure
VA15N Inquiries List
VA25N Quotations List
VA05N List of Sales Orders
V.02 Incomplete Orders
VL06O Outbound Delivery Monitor
VF05N List of Billing Documents
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