By Email/ Speed Post ELECTION COMMISSION OF INDIA Nirvachan Sadan, Ashoka Road, New Delhi-110001 No.464/INST/EPS/2023/Remuneration & TA/DA Dated: 6% June, 2023 To 1, The Secretary to Government of India Ministry of Home Affairs North Block, New Delhi-110001. 2. ‘The Secretary to Government of India Department of Legislative Affairs, Ministry of Law & Justice A-wing, Shastri Bhawan, New Delhi-110001 3. The Chief Secretaries of All States/UTs 4. The Chief Electoral Officers of All States/UTs Subject: Payment of Remuneration and TA/DA to personnel deployed for election related duties - regarding. References: All the Commission's Instructions referred to: (i) 218/4/96/PLN-IV dated 09.02.1996 (i) 458/4/98/VoL.II/PLN-IV dated 08.12.1998 (iii) 464/INST/2009/EPS dated 09.01.2009 (iv) 464/INST/2012/EPS dated 29.01.2012 (v) 464/INST/2013-EPS dated 12.04.2013 (vi) 464/INST/2013/EPS dated 06.09.2013 (vii). 464/INST-PAY/2014-EPS dated 28.02.2014 (viii) 464/INST/2014-EPS dated 21.03.2014 (x) 464/INST/2022-EPS dated 09.06.2022 Madam/Sir, Election Commission of India is vested with the superintendence, direction, and control of all elections to the Parliament and to the Legislature of every State/UT and of elections to the offices of President and Vice President held under clause (1) of Article $24 of the Constitution of India. Conduct of elections involves diverse activities carried out by an election machinery 0 © sneer onsetconsisting of officials and staff requisitioned from various departments including polling personnel/police personnel/staif under Section 26, 27, 28, 28A, 29 and 159 of Representation of the People Act, 1951. 2. The duty of conducting free, fair and peaceful election rests on the election machinery deployed on the ground which comprises personnel from various authorities ic. Central Government, State Government, PSUs, Local Authorities etc. 3. In view of difficult nature of the work performed by polling/police personnel etc., the Commission has directed to pay remuneration for election duty carried out by them. In addition to remuneration, admissible TA/DA and any other allowance shall also be paid as per the norms by their parent department. 4. Further, instructions issued from time to time in the matter have been reviewed, consolidated and in supersession of all the previous instructions, the Commission has directed to issue a comprehensive direction in order to eliminate any ambiguity on the subject cited above. A. REMUNERATION TO PERSONNEL ON ELECTION DUTY: () Remuneration is minimum amount payable to personnel for attending training sessions, collecting polling material and for performing duty on polling day/counting day. This instruction is also applicable to police personnel who are called for training and actually deployed on election related duties on polling/counting centers on the same criteria as being paid to the polling/counting personnel. Polling/ counting personnel deployed on reserve duty should be paid remuneration at the same rates as polling/ counting personnel on actual duty. (ii) Remuneration shall be paid for both General and Bye elections. (iv) The rates of remuneration of the polling official, going to the Polling Stations in difficult terrain where polling parties depart 3 days or more in advance shall be double than normal rates. Page2ets e © sneer onset(v) The rates recommended by the Commission are minimum rates to be paid mandatorily to the employee mentioned in the table at Point C. States/UTs are at liberty to pay higher rates of remuneration than the minimum rates fixed by the Commission. State/UTs, paying remunerations at the higher rates than the minimum rates recommended by the Commission, can continue to pay at such higher rates. (vi) Other officials related to conduct of elections can also be included by State Governments as deemed fit under this provision. (vii) Irrespective of the payment of remuneration, packed lunch and/or light refreshment shall be provided for polling personnel including police personnel, personnel in mobile parties, Home Guards, Forest Guards, Gram Rakshak Dal, NCC cadets, ex-Servicemen, volunteers etc. deployed at all polling stations /counting centres for election related work. B. PAYMENT OF TA/DA: () All persons put on election duty should be paid, as far as possible, 100% ‘TA/DA admissible to persons deployed either in advance or immediately within 24 hours of the completion of their duty. Alternatively, 80% of ‘TA/DA can be paid in advance and remaining 20% amount can be paid within 30 days of election. (ii) TA/DA, as admissible, shall be paid for both General and Bye elections (i) The Drawing and Disbursement Officer shall not wait for any specific request from the officers appointed for election related duty for drawing the advance, but shall treat the appointment order issued by the District Election Officer/Returning Officer itself as the proof and request on behalf of the officers officials concerned. (iv) If, after receipt of advance amount, any official, for any reason whatsoever, does not find it possible to perform the official duty assigned to him, he shall forthwith return the amount so paid and obtain a receipt therefore. (*) The District Election Officers/Returning Officers shall be personally responsible for ensuring the payment as directed above and inform the Q- © sneer onset(vi) ic. Head of Departments and Drawing and Disbursement Officers well in time before the duties commence for prompt payment of TA/DA. In some instances, officers/officials may have to appear before Courts to attend judicial proceedings which arise on account of duties performed during elections, sometimes, even after their retirement. In such cases, officers /officials shall be reimbursed the amount of TA/DA incurred on account of their appearance before Courts as per the rates of TA/DA admissible at the time of retirement of the officers/ officials concerned. However, in case of any difficulty, there shall be a provision for claim of TA/DA from the Commission through Chief Electoral Officer concerned provided that no TA/DA has been claimed from any court or any other office by these officers officials. RATES OF REMUNERATION: ‘The existing rates of remuneration and TA/DA to all election staff deployed for election related duties as applicable to them respectively are given below: REMUNERATION Designation of officers/officials | Minimum Rate of remuneration (in Rupees) Zonal Magistrate (if deployed, other than | Rs.1500 lump sum Sector Officer) Presiding Officer & Counting Supervisor | Rs.350 per day or part thereof Polling Officer & Counting Assistant _| Rs.250 per day or part thereof Class-IV employees Rs. 200 per day or part thereof Video Surveillance Team, Class -I/II (Rs.1200 Lump Sum) Video Viewing Team, Accounting Team, Class-III (Rs.1000 Lump sum) Control Room and Calll Centre Staff, Media Certification and Monitoring Class -IV (Rs.200 per day or part Committee, thereof) Flying Squads, Static Surveillance Team, Expenditure Monitoring Cell Income Tax Inspector Rs.1200 Tump sum Micro Observer Rs. 1000 lump sum of e © sneer onsetFOOD/REFRESHMENT Packed Lunch and/or light refreshment for polling personnel including police personnel, personnel in mobile parties, Home Guards, Forest Guards, Gram Rakshak Dal, NCC cadets, ex- Servicemen, volunteers etc. deployed at all polling stations/counting centres for election related work. Packed Iunch or Payment Rs. 150 per day or part thereof. of TA/DA Category of Beneficiaries Rate Persons deployed for election related duties, 100% TA/DA Method-1: 100% of TA/DA Either within 24 hours of completion of election duty or in advance. Method-2: 80% of TA/DA in advance & 20% within 30 days of completion of election. E. EXPENDITURE: {a) On account of payment of remuneration and expenditure on food/ refreshments incurred shall be borne in the following manner: (i) By Government of India during elections to Lok Sabha; (i) Gi By the State Government during election to Legislative Assemblies and; Shared on a 50:50 basis during simultaneous election to Lok Sabha and Legislative Assembly by the Government of India and concerned State Governments. (b) Payment of TA/DA shalll be borne by the parent department of the polling/ police personnel and other personnel deployed for election related duties. ‘The above instruction shall be brought to the notice of all concerned immediately for compliance. Yours faithfully, ou] 02 (SANJEEV KUMAR PRASAD) SECRETARY © sneer onsetZ 2 referee Gre Sifters, Feet sive OFFICE OF THE CHIEF ELECTORAL OFFICER, DELHI Ete eae, sa Ce DION ‘F.No.CEO; '109(48)/2008, Date: coooatsrmn Om 1433 "2ab5 Joy ORDER With the concurrence of the Finance Department, GNCTD, to the rates approved by the Election Commission of India, vide U.0. No. 269 dated 13.03.2024 the rates of remuneration to be paid to the staff deployed on Election Duty for the General Election to Lok Sabha-2024 are as uncer:- | SL. | Designation of Oificers/Officials ‘Minimum Rate of Remuneration fie cemcte es 5 S000] bmp sa Master Trainer 1S 2000/- lumps sar /Reception | Rs. 350/- per day or part thereof 3. | Presiding Offcer/Counting Supervisor 4, | Polling Officers Countins Assistant Class-1V/M" wcistant/ Reception | Rs. 250/- per day or part thereof Rs. 200/-per davor partherest | | Packes . \e> aci/or Light Refreshment Rs, 150/- perdayor part. «1 ‘ideo Sitveiiiau"Team, Video Viewing Team, | Class-I/II (Rs.1200/- lump sun) ‘Accounting Team, Expenditure Monitoring Control Room and Call Ceuter Staffs, Media Certification | Class-lli (Rs 1000/-lump sum) | | and Monitoring Committee, Flying Squads, Static Surveillance Team, Expenditure Monitoring Cell Gjass-iv Rs 200/-per day) @._| Micro Observer Rs. 1000/-lump sum 9._| Assistant Expenditure Observer Rs. 7500/- lump sum for fulltime duty | and for partial duration on pro rata basis Sr "The above mentioned rates are equally applicable to police personnel actually deployed on polling booths /counting centres. ‘The above rates are payable to the staff for attending training class, collecting polling material as well as attending duty on the polling day/counting day. ‘The letter of the Commission communicated vide this office _letter No.CEO/Admn/104(2)/2013/Cir/16980-94 dated 20.03.2014 inter-alia direct that keeping in view the long hours of duty, the day next to the day of polling Duty. Accordingly, polling staff shall be paid for maximum 4 days for training, collecting polling materials ete. and 2 days for polling day, subject to the condition that such number of trainings are actually attended and recorded. ‘The Reserve Staff shall be paid 4 days for training and only : clay for polling day. on Oe dap © sommes© ‘The Reception Duty Staff may be paid remuneration for 2 days i. 1 day for training and i day for attending the duty on reception counter on polling day. ‘The Voter Assistance Booth Staff may be paid remuneration equal to Polling Officers, i, Rs 250/- per day, for 2 days Le. 1 day for training and 1 day for attending the duty on polling day. i may be paid remuneration for 2 days ie. 1 day for training and 1 day for attending the duty on counting day. : deployed for assisting voters with disabilities will be paid remuneration @ Rs.200/- per day for 2 days Le. 1 day for training and 1 day for attending the duty on. polling day, If some Micro-Observer is deployed for polling day as well as on counting day, it wll be treated as separate duty and remuneration wil be paid accordingly. All the Assistant Expenditure Observers and Executive Magistrates (Te>m In-Charge) of Flying Squad depioyes are to be reimbursed Rs. 500/- (Rupees Five Hundred Only) as a fixed amount on account of Mcbile Recharge for whole election process. ‘Ths staff deployed on polling stations/counting centres may be provided with pa:ked Itech and/er light refrestuinent @ Rs. 150/- per head per day. In case of difficulty in respert of providing packe.t 150/- per head may be paid to poll/counting staff. Eurther ‘Guarrds(Bocesc Guards/Gram Rakshak Dal/NCC Sr, Cadets/Ex-Army/Ceutral Police Force may be het. Polling/Counting personnel, No refreshment charge should be pai w xe reserve parties for poling ay as they can be spared immediately, if they are not needed on that dav ‘The above rates may be strictly adhered to and all personnel on election duty be well apprised of these rates during training etc. All the DEOs/ROs are requested to ensure that the officers/staff deployed on Election Duty for the General Election to Lok Sabha-2024 are paid accordingly and following conditions are to be followed:- i. Allcodal formalities be observed and provisions of GFR-2017 also be observed. {i Financial prudence and economicity of expenditure should be followed. |. Economies of scale shall be adhered invariably. — — . iv. Demand of goods or services or hrth shall not be divided into small quantities to male piecemeal procurement to avoi 2p pitcability of relevant provision of GFR-2017. v. All instructions /guidelines/OMs issued by ECI, FD, Gol, GNCTD, CVC, ete from time to time be followed. vi. DEO/CEO will ensure that no duplicate payment is made. Proper verification of bills against the work order, stock entry, ete shall be made in accordance with the extant rules/guidelines Payment to the vendor including advance, if any shall be governed by provisions of GFR-201, ‘vil, The instructions issued by FD's OM dated 07.09,202 1shall be followed. ‘The actual expenditure booked on this account may be intimated to Audit Officer, CEO (HQ) »s the same is to be conveyed to Finance " rent, as per the approval (SATENDI ASST. CHIEF ELECTORAL OFFICER (VIG) Page 2 of3 © sommesNo.CEO/B&A/109(48)/2008/) Y 2 Date: 2303 )94 Copy for information and necessary action to:- 1. Dy. Secretary, Finance (Exp-IlI) Department, Govt. of NCT of Delhi, Delhi Sectt, Delhi-110002. 2. All District Election Officers/Returning Officers - with the request to submit expenditure booked ‘on this account within 7 days after completion of Election process. 3. All SDMs(Election), all 11 Districts. 4, All Nodal Officers of various Central / State Govt /Autonomous Bodies Govt. Undertakings with the rc quest to upload on website oftheir Department for easy access to all cou cerned. 5, All Branch in-Charges of CEO (HQ), Delhi 6, AJIDDOs/PAQs concerned through concerned department/otfice. System Analyst, CEO (HQ) with the request to upload the order on website of CEO, Dell 8. Guard File (SATENDRA- ASST. CHIEF ELECTORAL OFFICER (VIG) Page 3 of? © sme non scet