L INTERORGANIZATIONAL RELATIONS

LDA LDAJ LDAJA LDAL LDAP LDDB LDDC LEB LEC

Local Government Police Department Interrogations and Investigations (Cf. JCAB) Civil Defense Agency (Cf. EBBC) Disaster Assistance Family Rights and Privacy Act Compliance Policies (Federal Title Programs) Parents Organizations Booster Clubs and other Support Groups

Date Approved: June 8, 2006 RELATIONS WITH LOCAL GOVERNMENT LDA

The Board will cooperate with other governing agencies to accomplish goals that are in the best interests of the children and the citizens of the school district. The primary concern of the Board, however, shall be the welfare of school children.

Date Approved: June 8, 2006 RELATIONS WITH POLICE DEPARTMENT LDAJ

Cooperation with law enforcement agencies is essential for the protection of students, for the maintenance of a safe environment in the district schools, and for the safeguarding of all school property. The Board also is aware of the potential enrichment that law enforcement agencies can contribute to the educational program. The functions of the schools and the districts legal responsibility for students during the school day must be in harmony with the Constitution of the United States and the laws of the State of Mississippi.

Date Approved: June 8, 2006 QUESTIONING OF STUDENTS BY LAW ENFORCEMENT OFFICIALS AND/OR OTHER AGENCIES OFFICIALS LDAJA

Police may be called to the schools at the request of the school administration. If the police wish to come to a school for official business, they first must contact the school administration. Prior to a police officer questioning a student on a police matter, the school administrator will first inform the parents or guardian of such request and the parent/guardian will be asked to attend such interview. An adult representing the student must be present. If the parent/guardian does not wish to be present, the principal or his/her representative will sit at the interview. If the parent/guardian does not approve of the requested interview, the interview shall not be held on school grounds. Contact between the schools and police department on matters involving students shall be made through the office of the principal and the youth officer of the police department. Also see JCAB.

Date Approved: June 8, 2006 DISTRICT RELATIONS WITH CIVIL DEFENSE AGENCY LDAL

In order to provide for community safety in cases of natural disasters or attack, the Board shall cooperate with the Civil Defense authorities in allowing school facilities to be used as part of an emergency management plan. Any request for the use of school facilities shall be made to the Superintendent . A proper request is one made by the Mayor, the Chief of Police, the Sheriff, the Director of Civil Defense, the President of the Board of Supervisors, or any other person, who, in the opinion of the principal, clearly has the authority to make such a request. District personnel shall also work with Civil Defense authorities in developing an Emergency Plan for the schools and providing for the necessary training and instruction to implement the plan.

Date Approved: June 8, 2006 DISASTER ASSISTANCE LDAP

In times of natural disasters the Columbia School District has been called upon to provide manpower by way of its custodial and maintenance staff to assist other public bodies directly affected by the disaster. The Columbia School District will provide assistance at such times when it is feasible and when such assistance can be rendered without adversely affecting the operation of the Columbia School District. The decision as to whether to commit resources of the Columbia School District for the purpose of assisting other public bodies in times of disasters is left to the sound discretion of the Superintendent.

Date Approved: June 8, 2006 STUDENT RECORDS/GUIDELINES FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT OF 1974 LDDB

The Columbia School District through action by the Board of Trustees will implement the following policy concerning the "Family Educational Rights and Privacy Act of 1974": 1. Parents have the right to inspect and review the educational records of their children to insure that these records are not inaccurate, misleading, or otherwise in violation of the privacy or other rights of students. Parents may request the correction or deletion of any such inaccurate, misleading, or otherwise inappropriate data contained therein. The Board of Trustees will allow parents, upon request, access to student records. The law allows "directory information" about students to be made public without specific permission. Parents may, however, request that certain information about their child be deleted from publications. Schools within the Columbia School District will publish, or sponsor the publication of yearbooks, student directories, honor society rosters, athletic contest programs, and graduation programs. The Board will allow the following directory information to be made public through one or more of these publications: the student's name, address, telephone listing, date and place of birth, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, and awards received. The Columbia School District will not release to any third party the educational records of students without the written consent of their parents, with the following exceptions: A. B. C. D. School officials, including teachers, who have legitimate educational interests. State or federal officials for audit purposes or for reporting information required by state statute. Financial aid officials in connection with a student's application for aid. Educational agencies for developing, validating and administering predictive tests if such information will not permit identification of individual students. E. Accreditation organizations in order to carry out their function. F. Parents of dependent students who are over age seventeen. G. Appropriate persons who need information to protect the health or safety of students. 5. The Columbia Schools will maintain a record of individuals having access to the cumulative folders of each student. With the exception of category 4-A above, this record will contain the signature, the date, and the reason for needing access. This record will be available to parents. When a student has attained eighteen (18) years of age, or is attending an institution of post-secondary education, the permission or consent required and accorded to the parents shall be required and accorded only to the students.

2. 3.

4.

6.

In the Columbia Schools, each principal will be custodian of students' records. Parents who have legitimate interest are welcome to make inquiries about such records.

Date Approved: June 8, 2006 COMPLIANCE POLICIES/ FEDERAL TITLE PROGRAMS LDDC/LDDB/GAAA/GAEB/GBC/JCAA

The School District is in compliance with the Title VI and Title VII of the Civil Rights Act of 1962, including regulations in vocational education, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973/Americans With Disabilities Act, and Family Educational Rights and Privacy Act of 1974. No one shall, on the grounds of race, religion, age, national origin, sex, or disability (qualified) be excluded from participation in, be denied the benefits of, or otherwise be subjected to discrimination in any program or activity of the school. The vocational department encourages males and females to enroll in nontraditional classes and to train for non-traditional jobs. Copies of the Title IX policy of the Educational Amendments of 1972 and the Family Rights and Privacy Act of 1974 are available in the principal's office in each school building upon request. The School District will not discriminate on the basis of disability in admission or access to, or treatment or employment in, its programs and activities to the extent provided by law. The 504/Americans With Disabilities Coordinator will handle inquiries regarding the School District's nondiscrimination policies, the filing of grievances, and requests for copies of grievance procedures covering discrimination on the basis of disability.

Date Approved: June 8, 2006 PARENT-TEACHER ASSOCIATIONS LEB

This Board recognizes the constructive role which the parent-teacher groups can play in the school system. The effective leadership provided by these organizations is valuable to the improvement of educational programs and community support of the schools. The Board shall endorse the stated purposes of the PTA as listed: - to promote the welfare of children and youth in home, school, and community; - to raise the standards of home life; - to secure adequate laws for the care and protection of children and youth; - to bring into close relation the home and the school, that parents and teachers may cooperate intelligently in the training of the child; - to develop between educators and the general public united efforts to secure the highest advantages in physical, mental, social, and spiritual education. The State Board of Education shall establish an awards program to reward parents for becoming involved in school improvement efforts. A process shall be established which shall include, but not be limited to, the designation of a parent of the year in every school district in the state and the designation of one (1) Parent of the Year statewide. 37-3-73 (1992) Also see BCBI, KM.

Date Approved: June 8, 2006 Date Revised: December 13, 2007 BOOSTER CLUBS AND OTHER SUPPORT GROUPS LEC

The Columbia School District recognizes the value of community support groups in relation to its student activities program. We encourage the participation of interested citizens in Booster Clubs and other such organizations whose purpose is to support student activities through fundraising, promote greater community awareness of specific programs, and develop ways in which to recognize outstanding student achievement. Any person or group of people desiring to raise money to benefit a student or students at one or more schools within the district shall request authorization to do so by completing Exhibit A, Booster Club/ Organization Information. Before organizing, booster clubs or organizations shall receive School Board approval. Realizing that there are potential areas of disagreement between booster clubs and the professional member(s) responsible for specific student activities, the School Board clearly places full responsibility for the development and implementation of student activities upon the principal of the school, the athletic director, and the staff member(s) assigned to direct a specific activity, subject to administrative direction by the Superintendent. Prior written approval must be given by the School Board for fund-raising activities, construction projects or projects altering buildings or grounds. All funds required for a construction project or a project altering buildings or grounds must be available prior to beginning the project. Upon completion of said project, all improvements/alterations become the property of the Columbia School District. The School Board expressly denies to any support group the delegation of authority for the operation and direction of any student activity and limits such support assistance to these areas: fund-raising to support approved activities of a team, club, or other student group; programs designed to promote awareness of and attendance at student activities; projects centered in the recognition of individual and group achievements; and programs designed to inform members of upcoming events and activities of the team or other student group. Although no legal relationship exists between the Board and the various parent and/or booster clubs and organizations, the Board considers them to be aids to the educational program. The Board looks to these clubs and organizations for advice and counsel and as an important means of affecting understanding between the school and the community. Ref:: School Board Policy JKB Solicitation by Students (Fund Raising)

EXHIBIT A

COLUMBIA SCHOOL DISTRICT

BOOSTER CLUB/ORGANIZATION INFORMATION Name of Organization: ___________________________________________________________________ Purpose/Objectives: _____________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ Officers, Name, Address, and Phone Number. Please print or type: President ___________________________________________________________________________ Name Phone Number ____________________________________________________________________________ Address City Zip Code Vice-President _____________________________________________________________________ Name Phone Number ____________________________________________________________________________ Address City Zip Code

Secretary ___________________________________________________________________________ Name Phone Number ____________________________________________________________________________ Address City Zip Code Treasurer ___________________________________________________________________________ Name Phone Number ____________________________________________________________________________ Address City Zip Code Is your organization tax exempt? ______YES ______ NO

Organizations Federal Employee Identification Number _________________________________________

Booster/Parent Clubs are responsible for their own tax status and accounting. All disbursements from Booster/Parent Club funds must be done by check and signed by two officers. NO DISTRICT EMPLOYEE MAY SIGN CHECKS. All Booster/Parent Clubs automatically grant the District the right to review their financial records at any time either by District personnel or by a CPA. Any programs, fund raisers or other activities planned by Booster/Parent Clubs shall only be permitted if properly scheduled and calendared according to the rules of the sponsoring school. Authorizations will be automatically renewed each year unless recommendation by the Superintendent is otherwise.

I have read and will comply with the above. _____________________________________________________________________________________________ President of Booster/Parent Club Date _____________________________________________________________________________________________ Secretary of Booster/Parent Club Date