बय आदे श और बय आदे श के संशोधनक बीबीएमबी क वैब साईट पर डालने के

िलए ूोफामा

PERFORMA FOR POSTING PO’s /AMENDMENT TO PO’s ON BBMB

WEBSITE

बय आदे श ौेणी (कोई

एक पर √ िनशान िस वल काय √ व ुत काय
लगाए) व वध काय नीलामी
सूचना
PO Category ( √ any
one)

Civil works √ Electrical

works Miscellaneous work

Auction Notice

बय आदे श सं या 500/PHD/DEHAR-345
(अिधकतम 50
करे टर)

PO Number (Max. 50
Character)

बय आदे श दनांक 13.05.2008

(माय/ दनांक/वष)

PO Date (In
MM/DD/YY)

बय आदे श वषय PROCUREMENT OF 4 SETS

OF TOP & BOTTOM
(अिधकतम 500
LABYRINTHS
करे टर) ALONGWITH STUDS,
PO subject (Max. 500 NUTS, COPPER WASHERS
Character) RUBBER CORDS AND
FIXTURES FOR DEHAR
POWER HOUSE, SLAPPER..

मेमो सं या (अिधकतम 1658/PHD/DEHAR-345

50 करे टर)

Memo Number (Max.50

Character)

मेमो दनांक 13.05.2008

(मास/ दनांक/वष)

Memo Date (In

MM/DD/YY)

जार करने वाले CHIEF

कायालय का नाम ENGINEER/SYSTEM
(अिधकतम 50 OPERATION
करे टर) P&D (PPs) DTE. Ist
FLOOR
Issuing Office Name
(Max. 50 Character)

जार करने वाले PLOT NO. 6-B, Ist

कायालय का पता 1 FLOOR MADHYA
(अिधकतम 60 MARG
करे टर) SECTOR 19-B,
 CHANDIGARH-160019
Issuing Office Address
1 (Max. 60 character)

जार करने वाले -

कायालय का पता 2
(अिधकतम 60
करे टर)

Issuing Office Address

2 (Max. 60 Character)

जार करने वाले -

कायालय का पता 3
(अिधकतम 60
करे टर)

Issuing Office Address

3 (Max. 60 Character)

फम का नाम M/S BHARAT HEAVY

(अिधकतम 60 ELECTRICALS LTD.
करे टर)

Firm to which issued

(Max. 60 Character)

फम का पता 1 SPARES AND

(अिधकतम 60 SERVICES BUSINESS
करे टर) GROUP, SCO NO. 129-
130, SECTOR-17C,
CHANDIGARH.
Firm Address 1 (Max.
60 Character)

फम का पता 2 -
(अिधकतम करे टर)

Firm Address 2 (Max.

60 Character)

फम का पता -
(अिधकतम करे टर)

Firm Address 3 (Max.

60 Character)

*1 बय आदे श को वैब साईट से हटाये जाने -

क ितिथ (मास/ दनांक/वष)

*1 Date of removal of
PO from the website (In
MM/DD/.YY)

*2 बय आदे श क
फाईल संल न है < YES A.T. NO.
(हां/न) 500/PHD/DEHAR-345 >

*2 Purchase order File

Attached (Y/N)
 संशोधन -
सं या__________

Amendment
No._________

*2 संशोधन फाईल < फाईलो का नाम िलखे जी >

संल न है (हां/न)

*2 Amendment File
Attached (Y/N)

नोट
*1 अगर कुछ नह ं िलखा गया है तो वेब साईट पर डालने क ितिथ से 180 दन के बाद हटा
दया जाएगा।
*2 एमएस-वड दःतावेज़ या एमएस वकशीट क फाईले होनी चा हए।

भाखड़ा यास ूब ध बोड ( व ुत खंड)

बय आदे श सं या 500 /पीएचड /दे हर/345 दनांक 09.05.2008

ूेषक
ूमुख अिभय ता/ूणाली प रचालन, Engineer-in-Chief /System Operation,
योजना एवं पांकन(पीपी)िनदे शालय, P&D(PPs) Directorate
बीबीएमबी, लाट न0.6बी, BBMB(PW),Plot No. 6-B,Ist Floor,
सै टर 19-बी, म य माग,च ड गढ़। Sector 19-B , Madhya Marg,
Chandigarh-160019
Tel-Fax 0172-5046571 Tel-Fax 0172-5046571

सेवा म

ौी पी.के.वाह व रंठ उप महा ूब धक, Fax No. 0172-2715809

ःपेयस एवं स वस बजनेस मुप,
भारत है वी ईलै श क स िलिमटे ड,
एस.सी.ओ.न. 129-130,
सै टर 17- सी, च ड गढ़ ।

बमांक 1658 /पीएचड /दे हर/ 345

दनांक 13.05.2008

वषय:- Procurement of 4 sets of top & Bottom labyrinths alongwith studs, nuts,
copper washers rubber cords and fixtures for Dehar Power House,
Slapper

Ref:- 1) Your offer No. SB307H08030SND014/F-501/823 dated 7.4.08.

2) This office letter No.1230/PHD/Dehar/345 dated 09.04.2008

3) Your office letter No. SB307H08030SND014/F-501/Dehar 3 or 4

dated 09.4.08.

4) Letter of Intent issued vide this office No.1478-83/PHD/Deahr/345

dated 29.4.2008.

Dear Sirs,
 With reference to the above mentioned communications, I am
directed to place upon you a detailed purchase order for procurement of 4 (Four)
sets of Top & Bottom labyrinths alongwith studs, nuts, copper washers rubber
cords and fixtures for Dehar Power House, Slapper, as per details given in
Annexure-I and terms & conditions given below :-
1. PRICES
i) The prices indicted for four complete sets in Annexure-I are ‘FIRM’,
Ex-works Hardwar/Supplier/Sub-supplier works inclusive of charges
towards packing & forwarding, Excise duty and educational cess but
exclusive of freight & insurance charges and all other taxes/duties to
be levied by Central/State Governments & other local authorities
etc.
ii) The sales tax shall be paid at concessional rate against Form-C.
iii) The prices quoted are after taking into account the MODVAT benefit
subject to all other statutory obligations.
2. TERMS OF PAYMENT
i) 10% of the total value of the order to be paid as interest free
advance alongwith the purchase order.
ii) Balance 90% payment with full taxes and duties to be paid with
provision for part payment against part despatches through bank
against despatch documents.
iii) Bank charges at the destination end are to be borne by BBMB.
3. DELIVERY PERIOD
The delivery schedule shall be as under. :-
a) 1st and 2nd set within 6 months from the date of Purchase order or
10% advance whichever is later. However, efforts will be made by
M/s BHEL to deliver one set at an early date.
b) 3rd and 4th set shall be delivered progressively between 7 to 16
months from the date of Purchase order.
4. DESPATCH INSTRUCTIONS
The material shall be despatched and consigned to the Sub-Divisional
Officer, Stores Sub-Division, BBMB (PW), Slapper, Distt. Mandi (HP) -
174402 under intimation to following offices :-
i) The Superintending Engineer, Dehar Power House ,BBMB, Slapper
Distt. Mandi (HP) -174402
ii) Director /P&D(PP)Dte., BBMB (PW) Plot No.6-B, Sector-19-B,
Madhya Marg,Chandigarh-160019.
iii) Resident Engineer, DPH, BBMB, Slapper Distt. Mandi (HP) -174402
iv) Sr. Accounts Officer , BBMB, Slapper Distt. Mandi (HP) -174402
The contractor shall notify the purchaser as well as the insurance
company, of all despatches giving all pertinent data required (refer para No. 6
below) for tracing of the despatch enroute to destination.

The material shall be despatched at the correct address of the

consignee, if any consignment and /or its relevant documents i.e. invoices, GR/LR
etc. gets delayed due to incorrect address or destination mentioned by the supplier,
the additional expenses involved including demurrage, wharfage charges and delay in
delivery shall be to the supplier’s account.
5. METHOD OF RAISING INVOICES

i) Invoices for balance 90% payment, shall be prepared in pentriplicate out of

which original copy (duly stamped and pre-receipted) and one spare copy
along with despatch documents shall be sent to the consignee, one copy of
the same shall be sent to the Sr. Accounts Officer, BBMB, Slapper, District
Mandi (H.P.)-174402, one copy to Superintending Engineer, Dehar Power
House Circle, BBMB, Slapper, District Mandi (H.P.)-174402 and one copy
to this office. The supplier shall give at least 15 days notice before despatch
to the Sr. Accounts Officer and the consignee so that necessary
arrangements for the funds and unloading of the material are made by them
respectively.
 ii) Payment shall be made by the paying Authority viz Sr. Accounts Officer,
BBMB, Slapper, District Mandi (H.P.)174402 on presentation of the
relevant despatch documents through bank.
The despatch documents shall consist of:-
a) Copy of the invoice.
b) Certificate for central sales tax & excise duty.
c) Copy of despatch authorization.
d) Lorry goods receipt.
iii) BANK

State Bank of India,

BBMB Colony,
Slapper, Distt. Mandi, (H.P.)-174402
6. TRANSPORTATION, INSURANCE & HANDLING OF MATERIAL

The material shall be despatched by Road on “Freight to pay” basis. The

material would be despatched through reliable road carriers, duly insured under Open
Transit Insurance Policy No.MO0004202-000-00 undertaken by BBMB with M/s.
Cholamandalam MS General Insurance Company Ltd. SCO No.2463-2464, Sector 22-
C, Chandigarh-160022. Fax No. 0172-5075088

Following information shall, however, be supplied by the supplier to the

underwriter under registered cover before despatch of material with copies to
Superintending Engineer, Dehar Power House Circle, BBMB, Slapper, District Mandi
(H.P.)-174402, consignee and this office.

i) The amount for which the equipment is required to be covered

for transit insurance.
ii) Name and station of the sending party
iii) Name and station of the receiving party
iv) The details of the contents of the consignments.
v) Purchase Order No. and date
vi) The mode of transportation.
vii) Copy of G.R. No. and date.
viii) The expected date of arrival of the equipment at the consigned
station.
No material shall be despatched without insurance, failing which it shall be at
the entire cost and risk of the supplier. Case involving loss in transit, wharfage and
demurrage shall be taken expeditiously by the consignee i.e. Sub-Divisional Officer,
Stores Sub-Division , BBMB(PW), Slapper, Distt. Mandi, (H.P.)-174402 with the firm
/road transport and insurance company.

7. WARRANTY

M/s BHEL have agreed to “Warranty” as per clause No. 8 of Annexure-II with
the condition that the replacement of the defective material shall be effected by them
within reasonable period (not exceeding 6 months) and not in 60 days as mentioned
therein.
 8. WARRANTY DEED

M/s BHEL have not agreed to execute warranty deed on stamp papers for
supply of O & M spares. However, M/s BHEL will return a duly signed copy of
complete Purchase Order containing the Warranty Deed as a part of terms and
conditions of the purchase order.
9. PERFORMANCE BANK GUARANTEE
M/s BHEL have not agreed to give Performance Bank Guarantee ,being a
Govt. of India Undertaking. .
10. REPLACEMENT OF REJECTED MATERIAL

M/s BHEL have agreed to “Replacement Of Rejected Material” as per

clause No. 7 of Annexure-II with the condition that the defective material shall
be repaired/ replaced within reasonable time (not exceeding 6 months) and not
in 60 days.
11. INTERCHANGEABILITY
M/s BHEL have intimated that the parts are made to gauge/jigs and shall
be suitable for Dehar machines in all respect. M/s BHEL guarantees for one time
interchangeability only.
12. TEST AND INSPECTION

The firm has agreed to inspection clause of BBMB with the following
condition:-
“In case BBMB does not give clearance within 15 days of
deputing its inspector or receipt of inspection reports from M/s
BHEL, it will be deemed as clearance for dispatch of material.”
13. CENTRAL SALES TAX

M/s BHEL has agreed to ‘Central Sales Tax ’ as per clause No. 18A of
Annexure-II subject to the condition that they shall not be able to furnish the
Original Vouchers .
14. OTHER TERMS AND CONDITIONS
Other terms and conditions shall be as per Annexure-II enclosed and to
the extent modified by the provisions outlined above.
Three copies of the purchase order are being sent to you. You are
requested to please acknowledge the receipt of this purchase order and return
one copy of the purchase order duly signed on all pages by your authorized
representative in token of the unconditional acceptance.

DA/ Annexure-I &II

Appendix-I
िनदे शक /यो. एवं पांकन,
बीबीएमबी, च ड गढ़ ।
बय आदे श सं या 500 /पीएचड /दे हर/345 दनांक 09.05.2008

पृंठांकन सं या 1659 - 1667/पीएचड /दे हर/345 दनांक 13.05.2008

उपरो त क ूित िन निल खत को सूचना एवं आवँयक कायवाह हे तु भेजी जाती है जी :-

1. ूमुख अिभय ता/ूणाली प रचालन,बीबीएमबी,( व ुत ख ड),च ड गढ़

2. मु य अिभय ता/उ पादन, बीबीएमबी,( व ुत ख ड),नंगल टाउनिशप ।
3. व तीय सलाहकार एवं मु य लेखािधकार , बीबीएमबी, च ड गढ़ ।
4. अधी ण अिभय ता, दे हर व ुत गृह, बीबीएमबी,सलापड़।
5. अित अधी ण अिभय ता, Mechanical मैनटे नस डवीजन बीबीएमबी, सलापड़।
6. आवासीय अिभय ता /दे हर व ुत गृह डवीजन, बीबीएमबी, सलापड़।
7. व रंठ लेखािधकार , भुगतान बीबीएमबी, च ड गढ़ ।
8. व रंठ लेखािधकार , भुगतान बीबीएमबी, सलापड़ ।
9. उप म डल अिधकार /ःटोर एवं शांसपोट सब डवीजन बीबीएमबी, सलापड़।

बीबीएमबी क म य ःतर य बय सिमित ारा उपरो त खर ददार के िलए ःवीकृ ित ूदान कर

द गयी है जसे वशेष सिचव, भाखड़ा यास ूब ध बोड ने अपने कायालय के पऽ सं या 11890-95/बी-
769/23.4.2008/3 पी दनांक 25.04.2008 के ारा इसे सूिचत कया है ।

व रंठ लेखािधकार (पी) बीबीएमबी,च ड गढ़ ारा बय आदे श को फाईल सं या

पीएचड /दे हर/345 क ट पणी के पृंठ सं या 18 पर ारा ूी-अा डट कया गया एवं यू.ओ.बमांक 790
दनांक 09.05.2008 ारा सूिचत कया गया ।

सलं न/उपरो तानुसार

िनदे शक / यो. एवं पांकन,
बीबीएमबी, च ड गढ़ ।