1 de 11

Enero 2004
VETTING
MINIMMUM SAFETY CRITERIA
1) Certification, documentation an information.
a) All ships certificates must be valid and available for the inspection (See Annex 3).
b) Any change in Owner/Technical Operator which may affect the management of the
vessel in the last 30 days will rate her NOT ACCEPTABLE.
c) Significant changes on vessel management and accidents and or incidents, must be
promptly notified to Repsol YPF.
d) The file of the Enhanced Survey Program, according to SOLAS Chapter II
regulation 2, must be onboard and available for inspection (including corresponding
Thickness Measurement Report files). If E.S.P. not applicable, owner must provide
vessel with a TMS Summary report for vessels 20 years old or older.
e) The appropriate procedures manual, including ISM manuals, and IMO,
ICS/OCIMF publications covering the safety, safe navigation, cargo handling, tank
cleaning, pollution prevention and mooring, as listed in OCIMF VESSEL
INSPECTION QUESTIONNAIRE, must be maintained onboard and available for
inspection.
2) Crew and Level of Certificates.
a) Vessel must be in compliance with her Minimum Safe Manning Certificate and in
possession of valid and appropriate Certification and Endorsements for their ranks.
b) A common language is to be used by all crewmembers. All Officers must be
proficient in English.
c) Masters must be well experienced and have a good knowledge of the vessel and of
the intended cargoes. For newly promoted Masters, ship owner must have provided
training exceeding the statutory courses, in particular, in respect of ship handling on
model or simulator courses.
d) All Deck Officers must be able to prove assistance to Bridge Team Management
courses or to Bridge Resource Management courses.
e) All Deck Officers must be certified for the type of tanker on which they serve.
Certificates issued in accordance with STCW section A-V/1 paragraph 8 (OIL
TANKER TRAINING PROGRAMME), 15 (CHEMICAL TANKER TRAINING
PROGRAMME) or 22 (LIQUEFIED GAS TANKER TRAINING
PROGRAMME).
f) A drug and Alcohol Policy meeting OCIMF requirements or similar minimum
equivalent requirements must be in force.
2 de 11
Enero 2004
VETTING
3) Safety Management.
a) Full compliance with Safety Management System as reported in the vessel manuals
and procedures must be guaranteed as well as included and demonstrated during all
the vessel’s activities. Familiarity of Officers and crew with vessel and company
SMS will be verified.
b) A fixed fire detection and alarm system has to be provided in Engine Room, Pump
Room and Accommodation area. If installation not yet available should be provided
not later than vessel next dry dock.
c) Safe entry procedures for enclosed spaces (cargo tanks, ballast tanks, void spaces),
must be available on board and entry permits have to be kept in order to
demonstrate the fully adherence to ISGOTT or ICS CHEMICAL TANKER
GUIDE recommendations.
d) Procedures for hot work and electrical work involving welding, burning, drilling,
grinding and use of non-intrinsically safe electrical equipment must be available on
board and relevant permits have to be kept in order to demonstrate the fully
adherence to ISGOTT recommendation.
4) Pollution prevention.
a) Vessels have to be fully compliant with MARPOL requirements, must have a valid
IOPP certificate and a SOPEP or SMPEP manual in order to cover all possible oil
spills and pollution. Regular drills have to be held and recorded.
b) Vessels with, at least, 30% capacity in Segregated Ballast Tanks against SDWT
will be highly preferred. Any way vessel must comply with regulations of the
intended trading area, bearing in mind special requirements in European waters or
U.S. waters.
c) A pump room bilge high level alarm, with at least two (2) sensors located at port
and starboard side preferebly, is to be fitted and fully operational. If installation not
yet available should be provided not later than vessel next dry dock.
d) Vessel must have peripheral coamings, including port, starboard forward and aft
athwart ships coamings, completely enclosing the cargo deck area, cargo hatches,
manifolds, transfer connections, and any other openings from which cargo may
overflow or leak.
e) Coamings must be at least 100 mm. high except in the aft corners. From the
manifolds area to aftward the coamings must gradually increase up to a height of
250 mm. in the ship’s aft corners (port + starboard). For vessels greater than
100,000 tons SDWT the coamings must be at least 250 mm. high, and that will
increase from the manifolds area to aftward up to 400 mm. in the ship’s aft corner.
f) Cargo drip-pans must be fitted with draining system. This can be fulfilled or by a
fixed piping system connected with cargo tanks and able to avoid inert gas over
pressure effect, or by hand/air pump with delivery hose connected to recovery
system in close condition.
3 de 11
Enero 2004
VETTING
g) A fixed spill containment must be provided around all bunker manifolds and storage
tank vents.
h) Vessel must be fitted with at least two valves on each cargo seachest. A system to
monitor the spaces between the valves, as indicated in the OCIMF publication
"Prevention of Oil Spillages Through Cargo Pump Room Sea Valves", shall be
provided and fully operational.
i) The cargo and crude oil washing lines and valves shall be tested 1.5 times the
working pressure and recorded yearly. Written testing procedures, provided by
Owner, must be available onboard.
j) All manifolds, connections, blank flanges, reducers and spool pieces must be fully
bolted.
k) Emergency antipollution means, as listed in OCIMF VESSEL PARTICULARS
QUESTIONNAIRE or at SOPEP / SMPEP inventory, must be available and ready
to be used during cargo operations..
l) The delivery line of emergency pneumatic pumps existing on main deck for
prevention of oil spill entering the water must be, during cargo handling,
permanently connected to a close system and properly earthed.
m) Overboard discharge lines must be fitted with blank flanges; double valves
segregation is acceptable.
n) The fixed piping arrangements for the transfer of Engine Room bilge water into
cargo slop tanks shall incorporate one non-return valve inside the E.R., one water
seal on deck, one additional non-return valve and one isolating valve before
connecting into the cargo slop tank. The height of the water seal shall take into
account the slop tanks P/V setting. The adopted transfer procedure must be as
specified in the IOPP certificate.
o) Each cargo Manifold on Crude Oil Tankers has to be fitted with a small diameter
line (Marpol line) outside the valve in order to allow for full draining.
p) A Vapour Recovery System is strongly recommended. If fitted it has to be certified
by Classification Society.
q) A certificate of compliance of seawage plant with MARPOL 73/78 Annex IV is
strongly recommended.
r) A defined environmental policy, covering all aspects of vessel activities must be on
board and strictly adhered to. It is required that procedures and pollution
prevention records must be available for the following subjects:
(i) Garbage
(ii) Special waste ( UK Reg. No. 1996)
(iii) Water Ballast
(iv) Cargo Vapour and Engine Exhaust Emissions
(v) Halons and CFCs
(vi) Anti-Fouling Paints
4 de 11
Enero 2004
VETTING
5) Life-saving Equipment.
As per SOLAS. Vessel should be provided with latest edition of publication
International Life-Saving Appliance Code and equipped accordingly.
6) Fire fighting Equipment.
As per SOLAS. Vessel should be provided with latest edition of publication
FSS CODE and equipped accordingly.
7) Cargo and ballast system.
a) In case, two valves segregation is required when different cargo grades are
carried simultaneously, a clear drawing cargo plan should be available to
demonstrate that concurrent handling of different cargo grades is achievable.
b) Vessel’s critical stability particulars, if any (Double hulled, Double bottom,
OBO vessel, etc.), must be clearly posted in CCR.
c) Vessels which LOA is bigger than 100 mts. shall be provided with a computer
for stresses and stability calculation approved by the
Administration/Classification Society. Proof of a recent equipment test must
be available on inspection to confirm the accuracy of calculations.
d) Minimum gas measuring equipment available:
(i) -2 set Oxygen indicator.
(ii) -2 set Hydrocarbon gases
(iii) -2 set LEL indicators.
(iv) -1 set H2S indicator.
(v) -1 set instrument for special trade gases measuring (i.e. Dragger set
and assorted tubes.)
(vi) Or combined sets.
e) It is strongly suggested personal gas monitoring devices to be provided for
personal accessing to vessel Pump Rooms and Enclosed Spaces.
f) Span and calibration gas for fixed and portable measuring devices have to be
available on board and checks must be duly recorded.
g) A fixed monitoring system with optical and acoustic alarm for detection of
dangerous gases in cargo pump room, as per IMO MSC/Circ. 774.3, must be
fitted and operational.
h) Lighting in Cargo Pump-Rooms should be interlocked with ventilation such
that ventilation should be in operation when switching on the lighting. Failure
of the ventilation system should not cause the lighting to go off. Emergency
lighting, if fitted, should not be interlocked.
5 de 11
Enero 2004
VETTING
i) A fixed monitoring system with optical and acoustic alarm for detection of
dangerous gases in void spaces and ballast tanks is strongly recommended to
be fitted and operational. Alarm signals to be automatically effected at Engine
Control Room, Cargo Control Room and Navigation Bridge. In case of
system not fitted, procedures for daily monitoring of above mentioned spaces
must be implemented, and records with gas concentration readings shall be
made available for inspection.
j) Separation between cargo and ballast system of CBT operated product tankers
must be performed through spool pieces. Double valve separation is not
acceptable.
k) A fixed closed ullaging system must be available and working in all cargo
tanks. Remote reading of ullages in Cargo Control Room, where fitted, is
strongly recommended. Portable UTI tapes shall be regarded as a back up
system. At least two (2) UTI tapes must be available for cargo custody
purposes. The sonic hermetic tapes must be checked annually and certified.
l) All cargo and slop tanks must be fitted with independent high level alarm
(95% of capacity) and high-high level alarm (98%).
m) Cargo handling operations must be performed under closed system condition.
When fixed closed ullaging system is not available or is temporary out of
service and loading or discharging operations are carried out, always in close
condition, but through the vapour locks,. one (1) UTI tape for every cargo
tank being worked simultaneously must be available on board. Vapour locks
must be calibrated and certified. Certificates must be available onboard.
n) Cargo and bunker manifolds must satisfy the requirements of OCIMF
"Recommendation for Oil Tanker Manifolds and Associated Equipment" and
must be kept in good working order.
o) Cargo control room with remote tank level gauges, cargo and ballast pumps
control and all other information regarding cargo operations is strongly
recommended.
p) Cargo pumps emergency stop must be provided and located in Cargo Control
Room (if fitted), on the main deck in the manifolds’ area (P+S), at the cargo
pump-room entrance and lower platform and on the poop if the stern
discharge line is fitted. If installation not yet available should be provided not
later than vessel next dry dock.
q) All cargo pumps must be outfitted with bearing and casing remote high
temperature alarm. The casing high temperature alarm must also trip the
relevant pump.
r) Pressure gauges in working conditions must be fitted outside the cargo
manifold valves.
s) If cargo hoses are placed on board all the relevant documentation must be
available for the inspection.
6 de 11
Enero 2004
VETTING
t) Product tankers with stainless steel or fully coated cargo tanks are strongly
preferred. In any case have to be fit for the carriage of the intended products.
A record of coating conditions have to be available on board for coated cargo
tanks.
u) A well detailed and documented cargo and ballast-handling plan must be
prepared for each operation and fully adhered to. Cargo plan should provide
hourly interval tank ullages, pumps in operation, Bending Moments, Share
Forces (longitudinal and transverse if available), trim, drafts fwd and aft and
metacentric height corrected. A graphic plan will be highly prefered.
v) All the control equipment such as reference pressure gauge and thermometer,
all other pressure gauges, vacuum gauges, thermometers, etc. must be checked
annually and certified.
8) Inert Gas.
a) If an Inert Gas System is fitted a record log of tests and maintenance has to be
kept on board.
b) Although not required by in force regulations it is strongly recommended that
an appropriate Inert Gas System must be fitted and operated on board product
tankers carrying products with low flash point.
c) Tables be provided to confirm individual cargo tanks venting capacity. If
venting during loading is performed through high velocity valves, information
should be available concerning:
(i) Opening pressure
(ii) Vacuum setting
(iii) Velocity of exiting gases
(iv) Purging/gas freeing procedures of cargo tanks
d) Deck seal of the dry type shall not be accepted.
9) Crude Oil Washing/Gas/Chemical.
A) Crude Oil Washing
As per in force STANDARD regulations.
B) LPG/Gas Carriers
a) Cargo tank and cargo lines safety relief valves Test/Set pressure Certificate
carried out by a competent authority must be available on board, this test
must be done in periods not exceeding 5 years.
7 de 11
Enero 2004
VETTING
b) The set pressure of the Cargo tank safety relief valves must be clearly
displayed on the tank domes.
c) The minimum allowable cargo tank temperature must be clearly displayed at
vessel manifold as well as on cargo tank domes.
d) A reference thermometer and a reference pressure gauge must be available
on board. Reference instruments must have certificates stating their
calibration by a competent organization on one-year basis. Records of at
least yearly tests and calibration for tank gauges, temperature sensors and
pressure gauges must be available for inspection.
e) Thermometer and pressure gauge giving a local reading must be fitted
outboard of manifold valves.
f) A clear indication in metres of the sounding corresponding to the cargo tank
high level alarms must be displayed in the CCR or in the place from where
the topping up is carried out.
g) A cargo tank high-level alarm at 95% is strongly recommended.
h) It is strongly recommended that an ESD pendant cable for the shore operator
be provided.
i) The vessels must be provided with at least 3 remote positions for manual
activation of the ESD designed to fail-safe.
j) Cargo related alarms, trips and emergency shut down systems must be
covered by a routine testing program with records maintained onboard.
Testing interval not to exceed 3 months.
C) Chemical Tankers
a) Each cargo piping system should be subject to a yearly hydrostatic test to
at least 1.5 times the design pressure.
b) Each length of cargo hoses should be hydrostatically tested yearly at
ambient temperature to a pressure not less than 1.5 times its specified
maximum working pressure. The specified maximum working pressure
should not be less than 10 bar gauge. The hose should be stencilled or
marked with its specified maximum pressure and test date.
c) The vessel should be provided with a list of the maximum allowable tank
filling limits for each cargo tank for each loading temperature for each cargo
type.
d) Procedures for inspection, cleaning, passivation and loading of cargo tanks
should be clearly understood by the Officers engaged in cargo operations.
8 de 11
Enero 2004
VETTING
10) Mooring Equipment.
a) All vessels mooring arrangements must comply with the requirements of
OCIMF MOORING EQUIPMENT GUIDELINES.
b) All mooring wires and ropes existing on board must have a certificate showing
the Maximum Breaking Load.
c) All mooring wires must be fitted on self-stowing split type winch drums. For
mooring ropes the self-stowing winch drum is strongly recommended.
d) All mooring winch brakes must be annually tested and BHC recorded with the
procedures reported in the OCIMF Mooring Equipment Guidelines.
e) All mooring wires in use must be fitted with synthetic mooring tails. Mooring
tails must comply with OCIMF guidelines. Connecting links to be fitted
following manufacturers instructions.
f) The hose lifting equipment must comply with the requirements of OCIMF
Observations for Oil Tanker Manifolds and Associated Equipment.
11) Bridge Equipment and Procedures.
a) Vessels have to be manned and equipped to grant a safe navigation in full
compliance with International Conventions Laws, rules and regulations.
Shipowner/Shipoperator will supply the vessel with appropriate Navigation and
Bridge Procedure and shall warrant that Officers, Master and Crew shall comply
with it. ICS Bridge Procedures Guide, Nautical Institute Bridge Team
Management and/or similar publication must be available on board.
b) All bridge equipment existing on board must be kept in good operational
conditions and periodical checks must be carried out and recorded.
c) Vessels have to comply with SOLAS 74/78 Chapter V Regulation 12
concerning bridge equipment. All this Bridge equipment should be listed in
Annex of Safety Equipment Cert.
d) In addition to the a.m. requirements vessels must be fitted with:
(1) Ship of 3000 tons gross tonnage or more must be fitted with two (2)
radar, one in "X " band and one in "S" band. One of them with an
Automatic Radar Plotting Aid (ARPA) is strongly recommended;
(2) two electronic positioning system (GPS);
(3) course recorder;
(4) magnetic compass off-course alarm;
(5) weather fax receiver.
e) A well detailed berth to berth Passage Plan must be available on board. Passage
Plan must have been built following guidelines of Bridge Team Management
publication.
f) During the navigation different positioning systems must be used, in particular
whilst navigating within close range of lights, buoys and land.
9 de 11
Enero 2004
VETTING
12) Radio Equipment.
a) Vessels must comply with SOLAS 74/78 Chapter IV concerning
communications and radio equipment.
b) Vessels must have on board a sufficient number of portable
receiving/transmitting radios operating on VHF/UHF frequencies, intrinsically
safe, for the use by crew engaged in cargo operations.
c) Vessels fitted with cargo control room must be equipped with a fixed VHF
radiotelephone set.
d) Satellite communications equipment for voice and fax transmission is strongly
recommended.
13) Engine Room & Steering Gear.
a) Engine room must be fitted with high-level bilge alarm, with at least two (2)
sensors.
b) All vessels must comply with SOLAS 74/78 Chapter II-1 Regulation 29
concerning the steering system, even if their GRT is below SOLAS minimum.
c) Storage and service bunker (fuel oil and gas oil) tanks must have independent
high-level alarm. A remote gauges reading is strongly recommended for vessels
with engine control room.
14) Loadline Item.
a) CAP Requirement.
(i) Vessels of SDW=5000 MT and older than 19 years can be considered
only if holding rating 1 or 2 (VERY GOOD or GOOD) CAP Certificate
issued by a Classification Society member of IACS. The CAP certificate
must not be older than 36 months from the issuing date. Copy of final
report must be forwarded to this vetting department.
b) ESP file should be available for review and update, when appropriate.
c) Thickness Measurement Report and a Summary Report will be a minimum
requirement for every vessel regardless size. Understand that this Summary Report
is not always provided by Classification Societies but it can be obtained at owners
request.
Note. In the case of vessel aged more than 15 years the Inspector will check the documents
in
relation to the annual inspection of ballast tanks adjacent to cargo tanks with heating
arrangements. Vetting Inspector will also carry out a visual inspection of at least one
ballast
tank in order to detect any potential problems with corrosion, giving priority, where
appropriate, to bulkheads adjacent to cargo tanks with heating arrangements.
10 de 11
Enero 2004
VETTING
15) General Appearance.
Proper maintenance, cleanliness of plating, piping, support structures, ladders,
catwalks, rails, etc… will be evaluated.
16) Operating Capabilities.
Will be evaluated by Terminal Manager.
11 de 11
Enero 2004
VETTING
ANNEX 1
a) Owner must ensure that vessel Master makes available copies of following
documentation, prior to inspection :
i) A Crew List,
ii) The Minimum Manning Certificate,
iii) A completed OCIMF Vessel Particular Questionnaire (Latest Edition),
iv) A completed Officers´ Matrix from the OCIMF Vessel Inspection Questionnaire
(2nd. Edition 2000)
v) A copy of Last Quarterly Listing of Surveys, Conditions and Memorandas.
vi) Copy of Annex A or B to IOPP certificate.
b) Documents that need to be available for inspection
i) The Certificate of Registry,
ii) Vessel’s trading certificates (copies to be sighted if the originals are ashore):
Safety Equipment, Load Line, Safety Radio, IOPP, Safety Construction,
International Tonnage, ISM Document of Compliance, ISM Safety
Management Certificate, Fitness or Noxious Liquid Substances Certificate.
iii) Oil Record Books Parts 1 and 2, Cargo Record Book,
iv) Certificates of Civil Liability for Oil Pollution (1969 and 1992),
v) The USA Certificate of Financial Responsibility, and the last Tank Vessel
Examination Letter or Letter of Compliance,
vi) The Class Certificate, Enhanced Survey File with Condition Assessment Report,
and/or latest Thickness Measurement Report.
vii) Approved manuals: Stability, Damage Stability, COW, CBT, ODME, and also
Inert Gas System operation manual.
viii) An approved SOPEP, and OPA 90 Manual,
ix) SOLAS Training Manual, SOLAS Maintenance Manual, life saving appliances
and fire fighting equipment maintenance records,
x) The Procedures and Arrangements Manual, for chemical and gas carriers,
xi) The Cargo Gear Register,
xii) Officer and crew national Certificates of Competency, Continued Proficiency
and Dangerous Cargo Endorsements,
xiii) Evidence of Administration acceptance of crew Certificates of Competency,
xiv) The Manager’s Operating Instructions,
xv) The Company Drug and Alcohol Policy, and records of unannounced testing,
xvi) The Garbage Record Book and the Garbage Management Plan,
xvii) Records of testing of mooring winch brakes, mooring rope/wire manufacturer’s
certificates, bow stopper certificate,
xviii) The last Port State Control inspection certificate,
xix) Hot work and enclosed space entry permits,
xx) The technical publications listed in the OCIMF Vessel Inspection Questionnaire
(2000 Edition), question 2.3, as applicable to the vessel.
xxi) On certain vessels, files containing reports with Accidents, Incidents and Near
Misses must be available for inspection.