ee EXPAND YOUR KNOWLEDGE important skill ‘th one party submitting 2 propose) i Meresting application letter ang sand application letters fed or application letter Being able to communicate using reports, whether rinted or online, is: if the MO! “nowadays. Business and other types of transactions usually commenc® wi to another party. A person applying for a job must be able to prepare ® an organized resume for him or her to land a job interview. The ways these are prepared may be the thin line that separates between having 2 proposal approver © ware to ald hit considered or having them rejected immediately. One needs word processing application hi ‘ ‘ion software or her in preparing these correspondences. One of the most used word (00S A as rent S “Microsoft Word. Infact, here in the Philippines, having ba Knowledge in Microsoft Wore 8° Useful Microsoft Word Features dge of Microsoft Word. For this This lesson takes into consideration that the students have basic knowles st useful features of ‘Word such discussion, the MS Word 2016 Is the reference. The discussion covers the mo: Ir ler, footer, footnote, and endnote; pag layout; page break ‘adding watermark, page as inserting images, shapes, and tables; adding headi snd page numbering; adding columns; monitoring changes and edits; review feature; color and page border; and mail merge. Inserting Pictures_ ‘Adding pictures in a report or document will. make it interesting Most of the time, pictures ae, needed for readers to visualize what the textual content 5-3 about, For example, when discussing about “particular place, a picture of that place will be helpful to easily show what it looks like, Telling how the planned building in words by an architect is much more difficult to grasp than showing @ graphical design of it. In these ges are vital and useful, Luckily, inserting images can be done in word processing applications. cases, imaj ‘The steps below illustrate the process on how to insert picture. 1. Click Insert in the menu bar. a pemte sooo! [ra] Dshapes-— TaSmarért BSF cons 0 chart 2 lid a * Pictures. Choose This Device if the pict * already in the device or computer you are using. Choo Pern icin | | Online Pictur T=] shapes* T1Smatart fe Pictures when the picture to be inserted is 4" Jas! the internet. keons 11 Chart Pictures: ie MES) © ap Models ~ av Screenshot ~ | ‘abies. Insert Picture From © ‘Online Pictures|3. Inthe Insert Picture dialog box that will appear, browse in the folder location of the picture you want to use. Choose the picture and click insert. Wrap Text After inserting a picture, there is a need to know how to use text wrap to align the picture in the document. It means that images and other objects that aré inserted can be surrounded by the text in tha ‘same area of the document. ‘The text wrapping options are the following: in line with text (the default setting) — The image is located in the line where the text is located. + Square—The text surrounds the image. Tight — The text surrounds the image, but the margin or space between the image and text is smaller. Through — It allows the text to cross between some part of the image. If there is a fillable part within the image, texts may flow through it. + Top and bottom — The text is located at the top and bottom of the image. + Behind text —The image is located behind the text. + In front of text - The image obscures it. located in front of the text or hovers above the text which To choose text wrapping options: 1. - Right-click on the picture. 2. - Choose Wrap Text. 3. ~ Choose one from the text wrapping options. See | a Sabet 188 sue | wn | ye ek | | | send ot [Sh seraarecion FB lohonatton Lo Femattonm. / |S cane es UNITI INFORMATION AND COMMUNICATIONS TECHNOLOGY IN A CHANGING WORLD 51Text wra sis ihe 'PPing: In line with text nobel romain ead bs beset 8 Eig on ain a ware The imac Tough conc, te al Bde ROSIE ie De re CORPO TH go Image is pay ae ad orgmzatons Has rd eh Ts te ss The cltware hier noe POP Of the tne of ext on tee ee da Se nl ah itis inserted, eta rect, es op. ble yt son See cen enposeat may feats CoB ‘peter apiztions 1 fine advancement of ICT in all overument In fc nls, eel oy Foc indiduls, one tay be connected pare of i wo ia bedi, evita eve fe one camper ia ol epee po ioe aoa Pam COMPLET pte Tis ein ook gnosis ont rn lg cent Ts rest epg cots processing information, ad ter es as, ination, #2 Text wrapping: Sauare oe la sig this le cousin mong ane ecu omc he el eS eng omton a commusinins nly The text surrounds the picture. ‘stoned epi cag wi te pocesig of tat des sodig, RICE eisai mC so eat eden stare onponei Th are ‘Stns : ince ‘Ser pops ale Ea . ‘ae and any Eo see ad ape é ay ace cone an oiey i eos, one ee OO kee es oe EY Spun. tn ct lneranesty sttscore “iro coating, th word Bas th itera ie cr ia ‘a SINT apical te fede oda wie econo. Srl met nts egies aa age hye ones apn ‘Snip eps in af con ls cio be at ‘nforruntioa, and other operations. ting, transacting, keeping records, processing. : Top and bott ‘Text wrapping: Top and bottom ‘Thiough came, the weld tas econ: a globe vil instead orion barben nade poste wa eg The text appears at the top and bottom SIC: inp 2 a son do aa gemma eg? ‘ig rec ocala and ewig tang ‘iopooet nce compte. pops esate Ire. of the pictur fomponent may lace amputerprorsns, poten, Serves, and many oter devices. The sotvalt computer plications. nhs rose of inttconecviy, the ee, Paton. ad many ote India, onc nay be conus ‘lal taps sess {operate This sath fn a co ‘ter operons a is ctor nthe HE Oe pone cong i cease thane neater Le ee "ing records, processing information, aodInsert Shapes similar with inserting pictures, shapes can be added to make doc interesting. Shapes. are especially useful in creating flowcharts for tasks, diagrams, illustrations, and comics. Microsoft Word has rniany available built-in shapes. Here are the steps on how to insert shapes in a Word document: a ew ee .-] poadtan a 1. Click Insert tab and click Shapes. Recently Used Shapes E\NOODALLS< |IQNVt)& Nereus NNN LLL 2%BVWGS Rectangles ponoaoonaD linea JBOCAKZOACAOO® ipcecams4 &C | i | MO@aQOVARCS OC) 0} Block Arrows jootsowrarRe 16 SUvnODDoD looa | equation shapes |e=8es8 | Howchart ooccgonussCaU ovaneezxeavadD jasoo Stars and Banners \aa+eono00000 jaseecsso | eattouts [DOCS aneLee Her jc ane [I _ New Drawing Camas Bi cover Page FEF laa Dsmanant DD Blank Page a SF icons tll Chart 1 Page Break - ~ @3DModels ~ a. Screenshot ~ pages | Tables Iustrations Zasmanant me 2. Choose the Shape you need to use. &ay Mary eon oa cee Me heir, ad CF ea praise cin {et rey eae i pn trate oe hn ey cc ne pion nates ome a oa ‘Scie ous wpe insects rar termes eet The default text wrapping for Shapes is In Front of Text. The chosen shape will hover above the text a5 shown in the diagram. The different text wrapping options enumerated earlier can be used instead depending on the kind of task that needs to be accomplished. rape ic ainnnna dammontcrnuscuaurmeetem There are other manipulations that can be done, Epes coferinerimantatencamvbarmeys tam tetant The illustrations are given as follows: ‘Bouse ll, Gop Fl sod Coch Se hay ele so waptn st oe et ‘Sa rb and rp pt tl min tree meter i ot ater Formatting Shapes Te Format shapes you must righcdek the shape and e choose Format shape. mo eS 2. This option will enable you to change the thickness and color of the line, the color of the fill, to add shadows, and to do basic image editing, 0 fs ame This option is also applicable for pictures. To format a iS picture, right-click the picture and choose Format Picture. iD, Add Teat | Edit Points Bring to Front | Send to Back | Link | Insert Caption | WeepTet tat Text. sSetas Default Shape‘Adding Texts in Shapes To add text in the shape, right-cli Add Text, the shape and choose This option will enable you to add text. The text may contain as many characters as you want as long as they fit within the shape. z 2 \ catarten sets peau stope Hore Layout Options Format Shape. 3 [rete] een Philippines! 4 = calbi(iodyy fit =] A Ka | (BOT U+ am xe AM A] ! Font a6) ‘As shown in the example on the left, you may add any text you want. You can even add a complete paragraph as text if you adjust the sizeof the shapes to prevent the text from being truncated. ‘You may use the font editing tools to format the text you inserted. Insert Table Tables are useful in organizing information using r0\ ws and columns. Most of the time, tables are the most efficient way in presenting Iaree amount of. i Qn. Tables ar siest way to read and compare different data, since it can organize similar information into columns or rows. Hence, readers can easily see what part of the table can be compared with another. To insert table, follow the given steps on the next page.ocean Click Insert ta! and choose Table. Bi cover Page ~ DiBiank Page "Page Break Pages 2 erememnemnenneneenemnend FE insert Table. Fi draw Table | conga Texto Table | Fk Excel Spreadsheet \D cuick Tables al 2. choose the number of cells Yor ju want to insert, Tables can be formatted using the predesigned or preformatted styles in Table Styl fable Styles. ‘5 Choose on and highlight the table you want to format. Click the Design tab. Alist of different Table Styles, as shown below, the listed style until you find the desired style, Click the Table Style you want to use. In the Table Style Options, select or unselect th e will a 'Ppear. Hover the mouse pointer over each! Jement (Header row, First checkbox element (1 Column, Total Row, etc), The Corresponding to a particular of checked. EMPOWERMENT TECHNOLOGIES fe table wi le will be formatted based on whHeader, Footer, Footnote, and Endnote Header, footer, footnote, and endnote are texts located in the topmost and bottommost part of every page in a document. They can be indicative of what the document or a certain part of itis all about. Header and Footer ee Generally, the header is the placeholder for texts at the top margin of each page, and the footer is the placeholder for texts at the battom margin of each page. Headers and footers are used to include texts that are intended to appear in every page of a document such as the title of the document, the name of the author, the name of the institution that publishes the Such as the Bre or tne cocument ‘document, or the page numbers. ‘The steps below summarize the procedures on how to insert headers and footers. L. Click insert tab. Bicourrape | FR | [x] Dshops- Tasman jetres A page break TS @ 3OModels ~ a Screenshot - Dione age | moe | | ON Bons alt chat tusatone Click Header or Footer and choose the header or footer ft ) Header ~ option you want to use, [2] Footer ~ ‘You may also choose Edit Header/Edit Footer to put your Comment customized header or footer. [2] Page Number ~ If you want to completely remove the header or footer, jou may choose Remove Header or Remove Comments Header & Footer voumay eeee FB __More Headers from Officecom » [1B More Footers from Office.com , TR Remave Footer iG se Footnote and Endnote Footnote and endnote are used to place an author's comments or citations of reference documents that support the texts within a document. Footnotes are for short citations since it will be used directly at the bottom of the page where the text supported by the note is located. It must be short to not compromise the format of the document in that page. Endnotes are used for long and more detailed citations since they are located at the end of the documents. UNIT1 INFORMATION AND COMMUNICATIONS TECHNOLOGY IN A CHANGING WORLD 57Below are the steps on how to insert footnote or endnote. 1 Glick the part of the document which YOU want reference to the footnote or endnote. In our example, put the footnote in the end of the firs paragraph. You may also put a footnote at the end of any word within a paragraph. Choose References and click Insert Footnote or Insert Endnote depending on where you want to put notes. In the example; use Insert Footnote. Footnotes appear at the bottom of the page and endnotes appear at the end of the document. Enter the note you want to appear in the footnote or endnote area. Double-click the number at the beginning of the footnote to return to the original location in the document. In this example, if you click one, you will return at the end of the first paragraph. Notice that a number will be added at the end of the first paragraph to indicate that there is a corresponding footnote or endnote that follows. Add Columns Columns are useful tools to make documents look easy to read. Using columi ry heavy and fong Its useful in making brochures snd newspaper publishing so that an article will not look ver short reports. To use columns, follow these steps, the technique used in 1 Highlight the texts or paragraphs you wang to forwatwi] rmltiple columns.Page Setup Margins Oventation Size [Columns Choose Layout tab and select Columns. ete 3. Select the number of columns you want to use. In this example, use Two columns. ‘After choosing the number of columns, the text should be divided into the number of columns you selected. Comparing the resulting document in this step with the document in first step, the document presented using two or more columns is more manageable to read than the one with a single column, Page Numbers and Page Break Page Numbers ~Page Numbers .ssentially useful in arranging pages into their correct order. In printed documents, a page number is essentially useful in arranging pages into thelr correct ofc Also, if the pages of a printed document were misarranged, it will be easy to rearrange the pages if they have -Page numbers The steps below and on the next page will teach you on how you can insert page numbers. cary Ca Bi coverage | am Datantrage | Hd cpopnn WHE Pars 1. Glick insert tab. en poe caiaceada TO)shapes = AVSmartart BH teors 11 Chart @ s0Models = ae Screenshot = au sain, COMMUNICATIONS TECHNOLOGY IN A CHANGING WORLD 592 You may chos the 5 Kage Number. You may choose 10 Put the py, a ; number on the following locations: + Topof page + Bottom of page + Page Margin Current Position 3. Choose Format Page Numbers if you want to change hoy] |B topo Page zal page numbers are shown. ibe 2 Bottom of Page ray Ifyou want to completely remove the page numbers, you| © Page Margi | may choose Remove Page Numbers Page Margins | [Current Position >| [Format Page Numbers... Remove Page Numbers Page Break A page break is used to force a computer application (i.e. Microsoft Word) to end the Page. This will ensure that all text added after the page break will be included in the succeeding page. This feature is useful, for example, in documents with title page. A page break is usually inserted after the ttle to ensure that no texts or images can be inserted after the page break, see a 3 F ‘et ainumane mF eum oven asa ey as | seteioedaaresand ca edn eee re a rooccy ‘seerefoousates and aur postany peered | under eet lawandaregine of th jistze feeder. ve, ahi ee, | ‘so ortarand promulgate tie Conta rng 1 ARTICLE atonal Temtongt niente jradcton conssingot fo teresa, hava and soa Coma: | l Evins mmealson esate neste heal anes a | 60 EMPOWERMENT TECHNOLOGIES ryTo insert page break, follow the steps below. 1. Click insert in the menu bar. =] shaper Zisman | laa! B teons a Chae | | Ficus Peel beset sense ger | poem ier 1 2. Click Page Break. fa ea cei After clicking page break inserting text or image after the | [ag] sme = sma 8) tons sia chart Pictures we | PU @ 30 Models ~ ay Seeenshot ~ page break will be impossible. Page Background: Watermark Page Color and Page Border Watermark ‘A document watermark is a symbol, text, logo, or a pattern that is superimposed onto another symbol, text, or logo within 2 document. Its main purpose is to prevent the easy copying of the image under the watermark, — wm The image shows a document with a watermark. A watermark will appear in all pages of the document. mcs ssbb asics AB wane ‘toogh seni wth Hs # hl ilge Tie ilcomcn ang Pepe, 4 ‘Tift neues hen mc pol ong coemets eogy im EASA icing cw peng nS ee eg | ‘he whan ITs yr toa eee! iu enon sis | tremens i cent ml fenoen 1 a or gets ecm wd epitome titra | Selah nes ofvommuicatng tmetog Lepomis prcenng ta openGick Design tab Cate ed 2. Click Watermark. a —...]3- Choose Custom Watermark. re Watermarks from Office.com ‘There are also available built-in watermarks to choose from, i Ex Remove Watermark ‘Youmay also choose to remove the watermark by cng R . Remove Watermark. Gl Save Selection to Watermark Gallery... nen to Wate Printed Watermark Oo watermark ag F@) Picture watermark watermark). [Seetriciae Choose Text watermark to Use a special textas watermat eo (he, specific 'nstruction on what to do with the document that needs emphasis), Language: Tex Fone [Cain se Col TB Clseeaanee Layout: — /®) Diagonal ©) Horizontal 62 EMPOWERMENT TECHNOLOGIESpage Co! page color applies color to the entire page of a document. Take note that a chosen page color will be applied in all the pages of the target document. Page color is used for a variety of reasons, The use of page color maybe required when an organization uses color coded documents to easily identify different types of documents. For practical reason, when printing documents with background color, a colored paper is used instead of setting the Page Color since printing colored pages can consume a lot of ink which is not cost-effective for many organizations. Enumerated below are the steps on how to add Page Color. 1. Glick Design in the menu bar. 2. Click Page Color. Watermark] Page | Page * Color ~ {Borders Page Background ae 3. Choose any color from pallet that will appear. ' = eecienclot: ‘You may also choose to remove the page color by clicking. No Color. | Standard Colors | Ti tm titiy i | |[ER) No color | More Colors.. | | il tS. | |___ Bill Effe sonnei AND COMMUNICATIONS TECHNOLOGYINAGHANGING WORLD 63 unitSee ee a a Page Border jin function of page borders is to add, mai is an example of a docu,” A Page border tions. Below is “ The appears on all sides ofthe documents, Th aesthetic effect. a page border is mostly used in posters an with a page border. i 1 i 1. Click Design in the menu bar, ial me me Title = ™me 3] f=. = : a Watermark Page Jf Page ~ Color ~ §Borders| Page Background Click Page Borders,Select the page border of your eh You may choose to apply borders only on specific side or sides ofa document. Styles— allows you choose different border design Color ~ allows you to set border color Width ~ allows you to set the thickness of the border Art—allows you to choose built-in Images as border Choose how the borders are applied. Reviewing Documents: Track Changes, Add Comments, and Accept and Reject Changes Tracking Changes in Documents There are times that there is more than one individual who is in charge of a single document. There are cases where there is a preparer, a reviewer, and an approver for a single document. In those cases, it will be very important to track changes made by one party instead of comparing the original document from a revised document. Microsoft Word has a built-in feature to track changes made to a document. Track Changes The Track Changes function allows users of documents to track changes made in the original documents before accepting the changes made. When the track changes function is on, Microsoft Word will show which parts of the document have been edited, It will show what texts or parts are deleted and which texts are added. tt will even show if fonts are changed or if margin is added. To activate this function, follow the steps below. In the Review tab, click Track Changes. 2 vk Comment 5 sil Ne anh Zim | OF Je sewn ha ocmen Soe | Jew” ones, i eg, = UNIT] INFORMATION AND COMMUNICATIONS TECHNOLOGY IN A CHANGING WORLD 652, Choose Track Changes Le | BS [sim ts MSWord will stat tack, BS |si 1k changesis licked, cy G5 |Simple Markup once Ta changes made. 2) show Markup ~ Youmay so choose Lock Tracking to prevent other ey {Bl Reviewing Pane ~ from cisabling the Track Changes function. Thisis done, licking Lock Tracking and setting a password, Lock Tracking 7x | Preven ote authors om ning of Trek Changes. | Enter password (optionat. [*** Reenter to confrm: [ree (hiss nota secunty feature) Here are some examples of Track Changes. 4 The word bigis replaced with ‘Trends In Information and Commsauications Technology enormous ‘eon telcommcne i is Maienges get crane inva chen arate 2 The words "lepers and? ——————— Lara italia 8 Sano Coy. a aguoas uarveloowunw are deleted. cape of conve chonogy. The an eaten a ale oy cee peer eanenyen, Sun Novos anaes sab cone et ety ae Pte of ena ly itegated inthe pat, ‘estoy 3. The words “Convergent technologies” were formatted as bold letters by User: Author, pete arieeeaeeeiteren titoeist Ht espana arenes 4. User: Author changed the patemargin ofthe docoment Ey Formatted: Left: 0.5", Right: os" Bottom;comments are added if a particular user wants to clarify 'w of a document. By using comments, user may ack questi he comment made. the revie reply tot vet arphones that we know todey e smartphones that we know today General Sf convergent technology. The idea a emarfphones were pattemed from the desktop tsar ear ago tke he echnlogy comprgent. Some desktop computers need a Speaker fora video or audio file to be listened to something and wanted it to be emphasized in ns, raise opinions, and other users may Highlight the part of the document where you have questions or comments, In this example, choose the word smartphones, 2. Inthe Review tab, click New Comment. = emcee ne eae Sem tere an ae ay ‘Rampineomepa etnyPe supa ec a ‘Sepa dag |) 2 Bereis Bink comment | ~ DNent 7 Fen lew Dele | comment <" CEshow comments # tracer | Comments | Open Comment 3. A comment box will appear where the user can write his or her comment. Other users may use the Reply button to address a comment or a question. fall users agree that a particular comment or question is resolved, the Resolve button can be clicked; a resolved ‘comment will be greyed out. Accept and Reject Changes Any changes made to a document will eventually be accepted or rejected. An accepted change Ee form Part of the final document and a rejected change will be disregarded and will revert to original. eee ing an ‘ejecting changes can be done using the Accept and Reject changes functions of Microsoft Word. Follow the steps below to Accept or Reject Changes. Hs Comment Net Z Pen © Previous ‘Bink Comment | Ta show comments Eraser | Comments unit INFORMATION AND COMMUN! Click the Review tab. CATIONS TECHNOLOGY IN A CHANGING WORLD 672. Click Accept or Reject. 3. You will be given the following options for both Aceap| Accept and Move to Next | and Reject: 2 Accept this change i Accept/Reject and Move to Next ~ to accept or ree Accept All Changes Shown i any changes one by one. This will move You to the net change after you accept or rejected a change; Accept All Changes |___Acceptall Changes and Stop Tracking Accept/Reject All Changes ~ to accept of rej a — changes and continue tracking; and Next BA Reject and Move to B) Reject change Accept All Changes and Stop Tracking ~ to acceptor reject all changes and disable the track changes functon| | Reject All Changes Shown | Reject All Changes Le Reject All Changes and Stop Tracking Mail Merge icrosoft Office environment, Microsoft Excel worksheet as the source of datato be inserted and Microsoft Word documents as the target file. ures a vidual 1 1 tter and mailing label, letter and mailing k lete header all column header fore for each column. Ide more specific and hy smes and addresses as shown in the name, house number, street, barangay, a v* individual columns for first name, lst Ind cit /. These coli i Word when the mail merge process starts, a ‘Olumns will be identified as field names by NSorn foet_ Soe eet UAE TH Rey veh At cas ol ares kk x D hy Pav, potions 2Sardhfobredo 2 Frankie ba Una 4 fda Dany $ prnlée cost #28 | ipromarnaie~ | Beaton 35 Pangan Sei Tavita, _12.Noga venue, Metro Mana 1325 Nous Rod Sans, Panpangh {Mother gnc St, Spates Moa 19 Applet, alan Pay iy 10969 14s Tine Bt fcowa =| erinaronnngs | Se « |e. es a3 2 Shae Bete! | roa Brom ¢ midbrain {ie tmaaeenotcon ‘iisyneterencem Other spreadsheet applications or other similar structured data format may work as source document. 2, One must have an MS Word letter which will be used as the template or as the target document. The place where the names, addresses, or other field names will be inserted must be properly identified. Detailed Steps in Mail Merge Process Design Highlight Merge sid: Block nodes Greens iS 1. On the Mailings tab, click Select Recipients. Click Use an Existing List and browse to the location of the source documents. This step presupposes that you already have a working list to be used as source documents. See important notes previously stated regarding source documents. Kane OT [Omtn Moat Cred Tie Xr aa nin chm hates scopMario if the source document has more than one table/sheet, choose the table/sheet where the data is located. WAND COMMUNICATIONS TECHNOLOGY IN A CHANGING WORLD ry4, Start inserting merge fields. Ss «. met Hightight the part of the target document where i ad 18 & oO Ifnation rom the sure documents 0 be srg ttn es oor aig a Do this one by one for each part of the document, Sater | SSeS SEE gaetn | cai In our example, highlight the NAME since this Is the pay where the names of the clients are to be inserted, This step presupposes that you already have g ws ready-to-use template to be used as target documen, mn See important notes stated previously regarding tage Dear valued hon documents. ‘Wo at Booming ABC Club takes pride in ging pe Set be [ A ne. ‘ Note that the available fields are the header of your ote iets J+ Highight Address Greeting ; source document ogee “Bea ee ERM upd ates — ) t __ Mite & 0 Client. Number ! "Aadress | Tetephone 6. Alter clicking the Name field, the highlighted wordin you target documents must be replaced by the Field name 8 with brackets, Do this for the other parts of the target document where the information from the source documents will te inserted, oat Dring AME Ou ep pig ety ee cate = ] After inserting all the fields in source docament to you" Tt {arget document, click Finish & Merge and Edit individ Documents Merge to i Merge te Choesing Edit Individual Documents is the most 5 option since this will show all the before printing or emailing them, inished documes'| 13 Print Documents... Ps Send Email Messages. ee 70 EMPOWERMENT TECHNOLOGIESMerge to New Document Merge records Oa © Current record O From: \ ae 8. Select ALL and click OK to merge all the data in the source document to the target document. If the source document has 500 records or 500 client names, mail merge will create 500 exact copies of the target documents with different names and addresses. “sg Adie Sienna Mee ik, Gow Dear valued client, We at Booming ABC Club takes pride in giving priority to their customers and ioc One of the finished documents will look like this. The name and address are replaced by the actual name and address in the source document. As stated in Step 8, if the source document has 500 names, mail merge will create 500 exact copies of the target documents with different names and addresses.