Ecolo2ics India Visio n 1

Our Co rporate Phil osophy

Complete Custo me r / Clie nt Satisfaction

At Eco logies Ind ia. \,\IC hclicvc ill Il l) \ ju~l lll t' Clin g cli ent's req1 1i reme11l but exceed in g them. We
create Vd]ue l\1 r cus lo mn b y prov idin g ,1 compl ete se rv ice porllol in.

Contin uous Improve ment / Innovate or Stagnate

We helicn: in rn11Li11uous ly add ing (new se rvices lo our portrol io / val ue lo our services) to
nwcl the c\·e r ch,111gi11 g market sce nario.

Attract, Develo p and Retain th e Best

Th e success or an organ iza li on depe nds on its human resource. Thu s we bel ieve in creating a
fun-fill ed environm ent, with pl enty of opp ortuni ty to learn, grow and excel.

Global Presence

We bel ieve in hav ing a global prese nce to achieve our objective of providing eve ry Indian across
the world co mpl ete solutions fo r wastewater treatment pro blems.

Our Corporate Culture

We believe in fr ee culture. Howeve r, a good profess ional atmosphere in th e wo rking area has to
be ma in ta in ed, so avoid pollu ting the wo rk area with loud discu ss ions, laughter, etc. as it may
distu rb yo ur co lleagues.

We add ress co ll eagues by their fi rst name, but maintain a professional respect irrespective of
the positi on in the orga nization.

A Little Caution

You need to ensure that, you devote yo ur entire ti me to wo rk for the company and not
undertake any direct/ indirect work/ bu siness, honorary/ remuneration, without written
perm ission from th e manage ment.

In case you are charged of misco ndu ct/ fraud during your se rv ice wi th us, yo u will be liable to
be suspe nded fo r such period as the management may deem fit. lf the charges are proved
again st you, you r servi ce will be liable for dismissal fo rthwith, not with-sanding any other
clause of letter of appointment.

Remember!!

You are expected to keep th e details of the co mp any' s intern al processes, technical know-how ,
secu ri ty arrangem ents a nd oth er orga niza ti onal matlers co mpletely confidenlial. Suell
 .
of th e co inJJa r1 anc .
tion wo uld be kno wn to yo u as yo u arc an erniJloyee Y 1 111 no way (by
.
inrorma ers s ·I · f .· able
·d f J should it be sha red wit h oth . uc l in ormatr on isenth e. valu
wo r o rno.ut 1 or any other) rn ern os, prin ted do cum .
. and in clud es all pl ans, not es, ts, scanned
pro p ri ety right or 11110 Edge
documents, etc .

Gu ide line s for You & Mc

What arc ou r wor-1, limings?

30 minutes
00 pm with lun ch timing or
We wo rk from 9:00 a. rn . to 6:
es befo re 11:00 a.m., it will be
office in th e morning and leav
If an Associate co mes to th e
co nsid ered as full clay leave.
half day Jeav e.
00 a. m., it will be counted as
lfa n assoc iate co mes afte r 10:
half day leav e.
4:00 p.m ., it will be trea ted as
l f a11 associate leaves befo re
.
artu re i.e. after 4:00 it is allowed
Once in a month one early dep

Wo rki ng day s ........ .

day is off.
Monday to Saturday and Sun

Att end anc e .......

t at the Front Offi ce.
in the attendance register kep
Shou ld be marked everyday

Coming in lat e ........ ...... .

late upt o 10:00 a.m .
rks his /he r atte nda nce afte r 9:30 a.m., it will be treated as
If an asso ciate ma
day leave will be deducted for
ate is late on thre e diff erent occasions in a month , full
If an ass oci is habitually late .
3 late arrivals. Ser iou s action will be taken if an associate
each block of

Ab out hal f day s .......

.
come to office late st by l:00p.m
For tak ing 1st half off plea se
0 p.m.
lea ve office anytime after 2:0
For taking 2 nd half off you can
........... ..
Working on you r off day .....
e to office and back.
Yo u are entitled to conveyanc
and given to Accounts.
to be approved by you r bos s
The conveyance form nee ds
ervisor and th e detail of the
to be app rov ed by th e immedi ate sup
Working on you r off day has ther, the tim e or
has to be sub mi tted to the imm ediate supervisor. Fur
wo rk completed rep ort rep ort in ord er to cla im Lhe
the tim e of dep art ure also have to be sta ted in the
arr ival and
amount.

LOCAL CONVEYAN CE POLICY

 du ced - .
Tl_1 e c~nt~nt of this documents mu st not be repro d e th e
parts witl1 0L i- I - o1 ~l_i s~losed to any pe rson outsi
o1 ga111zat1on eith er who lly or in I
t le P1101 conse nt of th e Ma
repr ese ntative· nage111e nl

Obje ctive :

es tabli sh 'd .
The Conveya nce Poli cy ha.s bee 11 formqlatccl lof . I , gu 1 ance and poli cy wh ile travelling on
offic ial busi ness ;:i ncl to provid e jlr()Ceclu1 .es- 0 1 L1e approv al 1. • b urse rn ent, and co ntro l of
c ' eim
travel expe ns es.

Eli~i bilit y:

Four whe eler s;

Four Whe elers - Local trave l - Rs. 5/-p er km

Two whe eler s;

Applicable for all Executives andManagers

Local trave l - Rs. 3.5/- per km

Auto /Loc al Bus Claim

Bus claims are subject to following :
For thos e who do not own a vehicle, Auto/Local
use Loca l Buses, Metro, Auto or Ol a Bike as
For dista nce within city, you are required to
eyance accordingly up to maximum limit of
appl icab le in the city conc erne d and put your conv
Rs.150 in a day.

Claiming Process:

Step 1 Fill the Conveyance form

ager
Emp loye e Step 2 Get the approval sign ature from Reporting Man
nt after approval
Step 3 Submit the conveyance from to HRD Depa rtme
on
Step 4 HRD Dep artm ent will appr ove after bill verificati
HR ent
Step 5 HRD will subm it the bills to Accounts De partm
g proc ess
Step 6 Accounts Team willverify th e bills as per acco untin
ective acco unts
Acco unts Step 7 Once verified it will trans fer the amo unt into resp

eya nce form at indicating the purp os e of the visit

Local conv eyan ce has to be claim ed in the conv d
Th e appr oxim ate dista nce in KM has to be state
trave lled from office to resp ectiv e loca tion . g
oved by your repo rting auth ority befo re bein
with clarity. Thes e form s need to be appr ent
rtme nt will furth er subm it to Acco unts Dep artm
su bmi tted to the HR depa rtme nt. HR Depa
afte r verif icat ion .
be claim ed on a bi -mon thly b asis an d the claims
All eligible reim burs eme nts for conv eya nce ca n
to the HR by th e 16th of the sam e mon th after
for the prec edin g mon th sho uld be subm itted
ob taini ng du e appr oval s.
 ... . .. . , ' """·.., w r1 1c 11 arc s ubmitted a fl er t.he end or the mon. .
II\ w h ,r h tlw <'X P<' IHliturc has bee n in cu rred wil l t b . th following th e rnont h
no e accepted and will be denied.
• Eg. Ex penses in curred in F b 2022
Ma rch 20 22. ·e ru ary will he deni ed if submitted on or ar·ter 31st

All cla ims sub mitted wi ll be clea red by Acco unts Departm ent every month

Ri ll s su bmit.led arter 16th or th e bills which require clarificati·on may

esc;.1lalion. take longer du e to

All offic ial conveya nce reimbursement will no t be applicabl e froin hom e to off' t ·f·
sit e location ass igned. · ice or o spec, 1c

DOMESTIC TOUR& TRAVEL POLICY

Objective: -Ecologies India Pvt.ltd. has standardized policy on domestic travels on account of
bus in ess/produ ct a pplication /pro cess/ project needs. This shall enable employees to cond uct
bu siness a nd se rvices in an efficient and effective manner, to ensure, the expenses are cost
effective and shall also eco nomical in optimizing the productivity.

Scope: - This policy covers expenses and entitlements of employees who travel on company's
business/official and/or deputed to attend Projects Sites within India. This policy shall highlight
on the entitlem ents during domestic travel. Viz.:

aJ Mode and Class of Travel

b) Accommodation
cJ Food an d Other Expenses
d) LocalConveyance
e) Guest House Stay/ Stay with Friends and Relatives

Eligibility: - This shall be applica bl e to all employees of Ecologies India Pvt. Ltd.

All dom estic transportation and stay arrangements has to be arranged by emp loyee himself as
per und er mentioned schedule.

Employees are entitled to the expenses towards traveling mod e/class, accommodation and food
is as und er:

Traveling Mode/Class

!
Designation
Mode of Travel Class of Travel Remark
- (--- - - - - - 1
Economy Flight/ Second Flight to be arra nge in
Managers
Rail ways/Bus AC/Third AC emergency by HR
- -
I
Depu ty Managers '
'
I Railways/Bus Department
Third AC/ Volvo
- f-
Assis tant
Managers
: Railways/Ous Third AC/ Vol vo

Sr. Executive ; Slee per Class / Govt. Third AC: &AC Volvo
Executive Railways/ 13us ·h
l:vo ~-- --- L wit 'appro tions &
co ndivals
,___ _ _ _ _ _ _ _ _ _ _ _ _ _ _[ B~u:se:s~/:Vo:

Accommodation and Food

OPTION II
Domestic Cities Food & Other
Designation For expenses (Other
Accommodation expense etc.) On staying with
Friend s or
Relati ves

Mana gers Rs.2000/- Per Day Rs.3 50/- Per Da y Rs. 1,000 / - Per Day

Rs.1500 / - Per Dav Rs. 250 / - Per Da v Rs. 750 / - Per Day
Deput y Mana gers

Rs.1 000/ - Per Day Rs.250 / - Per Day Rs. 500/- Per Day
Assistant Mana gers

Rs. 200 / - Per Dav Rs. 400 / - Per Dav

Sr. Executive / Executive Rs.BOO / - Per Da v

Board ing and Lodging expenses are inclusive of all Taxes

g accommodation (Hotel Room)
Where employees traveling to th e same destination, twin sharin
sha ll be recom mended and appro ved

An Employee has an option to stay with friends or

relativ es during the trip. They shall be
11. Supporting vouchers/ bills are
entitl ed to get the expense as mentioned above under option
any other expen ses.
not req uired to be s ubmitted and shall not be en titl ed for
on 24 hrs. of stay. The time betwee n
The period of travel to compute the claim shall be based
period of outstation trav el. Fractional
the depar ture and arrival from hom e will be defin ed as
and more than 12 hrs. As full day for
days up to 12 hrs. Will be consid ered as (1/2) half day
in respect to stay with rela tives and
calcu lation for all allow ances except fo r daily allowances
friends that will be based on a night stay.
 Tt·avcl Advanc e:

..
To u r Adva nces w ill be e nt e1·t a111 ed on ct
ema nd requ est or ti l e [7.m ployee.

Genera l Terms:

(
• Eco log ies In d ia Pvt. 1 Lei . ::;•1ld. 11 i.cse rv e lh e ri , I LL
, .
.
w ho le o r pa r t th er eof as ·rnd wl1e11 requir . g l o modify / ;:i mend or withdra w the policy in
• L • ed.
• Eco logies India Pv t. Ltd. shall 1 _
justi fia bl e or is unreaso nabl e. iave th e disc reti on to disa llow any cla im which is not

• Eco logies India Pvt. Ltd . shall acce t I10 . • . •

e m p lo yee. If th e e m lo ee 1 p liability fot th e loss of money or the belong ing of the

tJ1e po li· ce d Ip _Y oses any asset of the organization, he/ she shall file a FIR with
un e r t1e Jur· ct·IC t"ion of the area. A copy of th e report so lodged shall be
s ubmitt d t H IS
O I1
e t e R departm ent to initiate necessa ry insuran ce claims and othe rs.

• .
· d ongmal
Wh e neve r expens es are cla1me . are to be attached along with Tour Expe nse
bills
ately to the HRD
S t ate m e nt. The Tour Expens e Stateme nt should be produce d immedi
De pa rtment after taking the approva l of the reportin g senior.

Submi ssion of Expens es:

ry support ing / bills and
Th e e mploye e shall submit the travel expense s stateme nt with necessa
of co mpletion of tour.
approv al of the reporti ng senior to the HRD departm ent within two days
Or iginal bills must be enclose d with the stateme nt.
given in writing to the
In case, any of bills are above the prescrib ed limit, reason must be
se th e same will be
r e po rting seniors and approv ed bills need to be submitt ed, otherwi
disal lowed.

LEAVE POLICY

.11 b , -·ct ·ed only at the discretion of

Leave is a privile ge provid ed to all the Associates but w1 e conSI ei

approving author ity as per the urgency of work.

The Leave policy is applic able for all perma nent staff of the company.
 1,c,1v c• year is f'ron i 1 , 1 /
anuary l .
o 3 1" D
ece 1nh1~r .

An associate will b ~ .
c ent1t1cct to:
12 days lec1vc in
a cale nc1 a1· yca r
6 leaves may h e a ll owed _ ·
leav es are more ti as Lea ve W1l11
~- . 1a11 6 in a .. nut r ;1y lor
pe1 fo r mance and - yc,11 Wil11011L LI any li1 ('. d1 ca l
.d . co inp a ny . le in an· , , a11L1 e1nerg, ,
0 1 emot ion in lh e r· p1 ocl ucL1viLy Lh age 1n e11L per ,n . 11 .ncy r c:as on , ,1th.
1xec1 .sa ary on , ere ca n he d1 .· 1ss 10 • 1
"nc is harnr ,.
• t:
1 111 a n agc 111 c sc1pl111a ry ·1ct t: 1ing lhl'
-Ill di ·s ci.e l1(, 11 c ion hy f!R Dt: r ·11·t
• c Jnt:n t

More about leave

········
,- .
Seven days p ri or mfonn t' .
application should . a ion ,s required b f
I each the HR de e ore taking an
, Sunday or any other h . partrnent on the same day. y leave &ap proved leave
co n 'd oliday Fallin · . ed l)e d
SI ered as part of Ieave Hol'ct g in between the sanction
cou nted as leave . J ay / Sunday pref no of leave shal l be
. ixmg or suffi xing th e period 5 ha II not be
,- Excess leave over l
eave credit taken shall be treat .
No leave shall b . . ed as Leave without Pay.
. e c1 edited for the eri .
medical leave (sanctioned on top map od a1~ as_soc1ate is on leave with out pay/ special
nagernent s discretio n)
,- If .Leaves extends beyond 3 d ays, t h en the excess d .
without Pay. ays ta l<en will be treated under Leave

- has to be accompanied with a Doctor's Certificate

If SL extends beyond 3 d ays, it

ABSENCE FROM DUTY

,- When an employee takes off from duty without prior leave approval or proper intimation
under certain unavoidabl e circumstances, then those day /da ys will be treated as absence
from duty.
,- Th e da ys of absence will be treated under Leave without Pay.
,- Th e employee has to report to his/ her department
head on rejoining duty from absence
and provide valid reasons for absence in writing before taking up work again.
Approved leave application sho uld reach the HR department within 3 working days of

rejoining.
If an employee is absent from duty continuou sly for more than 7 days (including any
National / Festival / Declared / weekly off clays which may fall in-betwee n), an offi cia\
correspond e nce from the HR department will be sent to him asking to report to duty and to
provide explanation for his absence .
,- Based on the en quiry any action deemed fit will/would be taken by the management.
,- If there we r e no response from th e e mployee within the stipulated time mentioned in
officia l correspond e nce, it would be assumed that the employee has withdrawn his service
from the company on his own acco rd and recorded accordingly.
 ,nth Cf ......... .
~ c t1tl ·

, will \wen tilled to r leave only after completion or l 1.. . . .

\ nu .· . ·~ . amrng period with the organization. An
. ' L' ta\,c n du1 mg the fn st month will be treated as lea
\c,1\ ve w1•ti1out pay. Y

How do we apply for leave?

,. Leave application must be approved by the immediate supervisor and then given to the HR
Department.
,, Prior approval is essential. If, however, due to unavoidable circumstances like sudden ill
health, prior approval has not been obtained, it will be essential for the associate to inform
his senior & HR Department of his inability to attend office within the first half of the day of
absence. ln cases of prolonged illness, employees are expected to keep their supervisors
informed at regular intervals of their condition and their reassigned. In absence of doing so,
disciplinary action can be taken by the HRD. The discretion of the action to be taken lies
with Head - Human Resources.
,, Subsequent written approval has to be obtame. d •th· th days of expiry of leave availed.
w1 m ree
. and will be considered as
,, Leave without leave application will be treated as a serious 1apse
\eave without pay.