Leave Rules 5
Leave Rules 5
K S Samarendra Nath
Former Director, Min of Steel
samar239@gmail.com 9899221822
LEAVE AT A GLANCE
The Central Civil Services (Leave) Rules, 1972 came into force from June 01, 1972.
These are statutory rules governing grant of leave applicable to all Government
servants, except those who are governed by a separate set of rules, e.g. Railway
employees, members of All India Services etc. The details of the exceptions are
available at Rule (2) of these rules.
For All India Services
Leave of the All India Services (IAS, IPS and Indian Forest Service) are governed by the
AIS (Leave) Rules, 1955, AIS (Special Disability Leave) Regulations, 1957 and AIS
(Study Leave) Regulations, 1960.
KINDS OF LEAVE
There are 12 kinds of leave, which are described below, provided in the CCS (Leave)
Rules, 1972. As per the policy of the Government, leave is credited in advance to the
“Leave Account” of a Government servant in a half-year and debited as and when leave
is taken by him/her. However, there are some “Special Kinds of Leave” which are not
debitable to the leave account. The table given below indicates different kinds of leave
and whether it is debitable or not debitable to the individual leave account:
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K S Samarendra Nath
Former Director, Min of Steel
samar239@gmail.com 9899221822
CASUAL LEAVE/ RESTRICTED HOLIDAYS/ COMPENSATORY OFF/
SPECIAL CASUAL LEAVE
These are not regular kind of leave and as such is not covered in the
CCS (Leave) Rules, 1972. The absence in these categories may be
either anticipated or not anticipated. It is always advisable to obtain
sanction of leave, unless it is sudden and completely not anticipated.
Casual Leave/ Restricted Holidays/ Compensatory Off/ Special Casual
Leave is governed by executive instructions issued by the Government
from time to time. Main features of these absences:
a) The entitlement in a particular year in respect of Casual Leave is
eight at present. It is the only form of absence that can be availed of
for a half-day.
b) A maximum of two Restricted Holidays (RH) can be availed of by
any Government Servant in a particular calendar year from the list of
RH circulated by the Government.
c) Compensatory Off can be availed of by a Government servant in
lieu of his/her working in a holiday, provided no other financial
incentives are granted (OTA/ Honorarium) for that day. Normally, it
should be availed of within a month and in that case there is no limit
to the number of Compensatory Off. In case it could not be taken
within a month, a Government servant in the subsequent calendar
month could avail of a maximum of two compensatory off, with
special permission from the Joint Secretary in-charge of
Administration/Head of Department.
d) Special Casual Leave is granted for participation of a Government
servant in some National sports/cultural events, Family Planning,
Natural Calamities, Bandh etc.
GENERAL CONDITIONS
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Compiled by
K S Samarendra Nath
Former Director, Min of Steel
samar239@gmail.com 9899221822
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Compiled by
K S Samarendra Nath
Former Director, Min of Steel
samar239@gmail.com 9899221822
of leave beyond 12 months further reference to a medical authority will be
necessary.
g) If a Government servant is declared completely and permanently incapacitated
for further service, leave or extension of leave may be granted to him after the
report of the medical authority has been received. The amount of leave as
debited to the leave account together with any period of duty beyond the date of
report of the medical authority, does not exceed six months after which the
Government servant shall be invalidated from services.
(4) Overstayal of sanctioned leave [Read AIS LR 7(2) read with DoPT’s OM dated
03.11.2015]
a) A Government servant who remains absent after the end of leave is not entitled
to leave salary for the period of absence not regularised by grant of leave.
b) Such a period of absence is debited against HPL due and excess if any treated
as E.O.L.
c) Wilful absence renders Government servant liable to disciplinary action.
d) Such a period of absence does not count as qualifying service for pension and as
duty for increment.
e) Such a period of absence, however, does not entail loss of lien.
f) Period of absence without any sanctioned leave may be treated as Unauthorised
Absence and attracts disciplinary action. Competent authority may declare the
unauthorised leave as dies non, which may cause break in service and therefore
loss in pensions, etc.
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Compiled by
K S Samarendra Nath
Former Director, Min of Steel
samar239@gmail.com 9899221822
(5) Retrospective conversion of one kind of leave to the other
Leave of any kind availed of by a Government Servant could be subsequently
converted to any other kind of leave on the following conditions:
a) The kind of leave for which conversion is applied for should be due and
admissible to a Government servant at the time of original sanction of the leave.
b) The Government Servant has to apply within 30 days of his/ her joining to the
office after availing of such leave, for which application of conversion is
submitted.
Entitlement: 15 days advance credit on 1st January and 1st July, each year. Fraction
should be rounded off. [For MoS working in the North-East, EL is 40 days
@ 20 each six months – AIS LR 10]
Deduction: Credit of earned Leave is subject to deduction at the rate of 1/10th of the
period of EOL/period of absence treated as “dies non” in the subsequent
half-year, subject to the maximum of 15 days.
Credit of EL during relevant half year on [MoS working in NE @ 3 1/3 rd per completed
calendar month]:
(a) Appointment 2 ½ days per completed calendar month (PCCM)
(b) Retirement 2 ½ days PCCM upto the date of retirement
(c) Resignation 2 ½ days PCCM upto the date of resignation
(d) Dismissal/ 2 ½ days PCCM upto the end of previous calendar month
Removal/ death
Maximum Accumulation of EL: 300 days (+ 15) days
Maximum Carry-Forward to next Half-year: 300 days
Sanction at any one time: 180 days. However, for Group `A` and `B` officers
Earned Leave upto 240 days may be sanctioned at any
one time if at least the period over 180 days is spent
outside India, Bangladesh, Pakistan, Sri Lanka, Nepal,
Bhutan and Burma.
Leave Salary: Pay drawn immediately before proceeding on E.L
Account: Balance worked out at the end of each half-year should be carried
forward to the next half-year. Nevertheless, the number of days of
unavailed joining time wherever it so qualifies should be added to the
balance and total limited to 300 days.
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Compiled by
K S Samarendra Nath
Former Director, Min of Steel
samar239@gmail.com 9899221822
Leave Salary: Half of pay drawn immediately before proceeding on HPL and
appropriate DA thereon but HRA and CCA at full rates.
Account: Balance should be worked out at the end of each half year by debiting.
a) HPL taken
b) Twice the amount of commuted leave taken
c) LND taken
d) Excess over 120 days of special Disability leave taken after exercising
option.
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Compiled by
K S Samarendra Nath
Former Director, Min of Steel
samar239@gmail.com 9899221822
Returns to duty but resigns/retires subsequently: In case he could not earn the
required leave to cover the period of LND, balance of the leave salary to be
refunded
Eligibility:
a) No other leave is admissible; or
b) Other leave is admissible but the Government servant applies in writing for the
grant of EOL.
Entitlement:
a) Permanent Government servants - No limit;
b) (Maximum period of continuous absence is 5 years)
c) Temporary Government servants – 3 months on one occasion
d) Temporary Government servants with one year’s continuous service – 6
months, on production of a Medical Certificate. Provided, all other leave is
consumed, including three months of EOL.
e) Temporary Government servants with one year’s continuous service – 18
months, on production of a Medical Certificate and undergoing treatment in a
recognised sanatorium for pulmonary TB, pleurisy of tubercular origin, leprosy,
cancer and mental illness.
f) Government servant with three years continuous service can be granted 24
months EOL for prosecuting studies certified to be in public interest and has
already consumed three months EOL for such purpose
Other Conditions:
a) The limits mentioned above may be relaxed by Head of Department for
Government servants belonging to SC/ST for the purpose of attending pre-
examination training course at the centres notified by the Government from time
to time.
b) However, two spells of EOL intervened by any other kind of leave shall be
treated as one continuous spell of EOL for the purpose of these limits.
Retrospective Commutation:
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Compiled by
K S Samarendra Nath
Former Director, Min of Steel
samar239@gmail.com 9899221822
Notice for voluntary Retirement: Since EOL on MC or otherwise cannot be termed as
leave standing to the credit of a Government servant, it cannot run concurrently with
period of notice given by him for seeking voluntary retirement.
Period: 135 days for child birth having less than 2 surviving children
45 days for abortion/miscarriage on production of MC and after the event has occurred,
once in an entire service career.
Leave in continuation: Leave of the kind due and admissible may be granted in
continuation of maternity leave for child birth for a maximum period of one year including
60 days’ commuted leave and Leave Not Due without production of MC. No such facility
is admissible in case of maternity leave for abortion or miscarriage.
Child adoption leave (CAL) [AIS LR 18(A) female MoS & 18 9C) MoS male MoS]
a) From 22.07.2009
b) Granted to female Government servant with fewer than two surviving children
c) On valid adoption of a child below the age of one
d) for a period of 180 days
e) immediately on after the date of valid adoption
f) Leave salary is payable
g) May be combined with any other leave
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Compiled by
K S Samarendra Nath
Former Director, Min of Steel
samar239@gmail.com 9899221822
How to apply? On plain paper through proper channel giving full details of the
Course of study/examination to be passed along with the Bond
in the prescribed form.
What is study? Study for this purpose may be in India or outside India and
should conform to one of the following:-
On what conditions?
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Compiled by
K S Samarendra Nath
Former Director, Min of Steel
samar239@gmail.com 9899221822
d) Study leave should not be granted with such frequency as to remove the
Government servant from contact with his regular work or to cause cadre
difficulties owing to his absence on leave.
Study leave shall not be granted unless it is for prosecution of studies in subjects other
than academic or literary subject;
Exceptions:
a) enable him to keep abreast with modern developments in the field of his
duty
b) improve his technical standards and competence; and
c) thus substantially benefit the Department.
Who will bear TA and cost of fees? Ordinarily Government servant himself. But
in exceptional cases, the President may sanction payment of such allowance or fees.
What if bond obligation is violated or the condition enunciated in the bond is not met if
the Government servant-
returns to duty but resigns/takes voluntary retirement before serving for 3 years on
expiry of study leave.
Study leave is converted into leave due and admissible and extraordinary leave. Excess
payment of leave salary is recovered.
Before the resignation is accepted or the Government servant is permitted to retire
voluntarily the actual amount together with interest comprising-
Leave salary, study allowance, cost of fees, travelling and other expenses, if any,
incurred by the Government of India and
The cost incurred by other agencies such as foreign governments foundations and
Trusts in connection with the course of study shall be recovered.
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Compiled by
K S Samarendra Nath
Former Director, Min of Steel
samar239@gmail.com 9899221822
However, no such recovery will be made if the Government servant is permitted to retire
on medical grounds or to resign for his permanent absorption in the public interest in an
autonomous or statutory body or institution to which he was deputed to serve by
Government on return from study leave.
Pay drawn on duty immediately before proceeding on leave and DA and HRA thereon.
This amount shall be reduced by the amount, if any received by the Government
servant as stipend, scholarship or remuneration for any part-time employment.
However, the net leave salary shall not be less than the leave salary admissible
on HPL.
LEAVE ENCASHMENT
I. EARNED LEAVE
The authority competent to grant leave shall suo motto issue an order granting
cash equivalent of leave salary for Earned Leave, if any, at the credit of Government
servant concerned, on the last day of his service subject to a maximum of 300 days in
respect of the following categories:
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Compiled by
K S Samarendra Nath
Former Director, Min of Steel
samar239@gmail.com 9899221822
(a) The total leaves so encashed during the entire career does not exceed 60
days in the aggregate.
(b) EL of at least an equivalent duration is also availed simultaneously;
(c) A balance of at least 30 days of EL is still available to the credit after
taking into account the period of encashment as well as leave; and
(d) The period of leave encashed shall be deducted from the quantum of
leave that can be normally encashed at the time of superannuation [i.e.
the total encashment along with LTC awhile in service should not exceed
the maximum limit of 300 days or 150 days as the case may be].
II. HALF PAY LEAVE
A Government servant is also entitled to encashment of HPL subject to the conditions
that in the following cases the period of Earned Leave plus HPL does not exceed the
period between the date of actual retirement and the date on which he/she would have
retired in the normal course on attaining the age of superannuation
[This restriction is not applicable if encashment of EL alone is due and granted subject to
maximum of 300 days.]
3. The encashment at (ii) would be subject to the condition that the total of EL and
HPL encashed does not take the Government Servant beyond the date of
superannuation.
[{(Half-pay leave salary plus D.A.(if admissible)) minus (Pension plus Pension equivalent
of Gratuity plus Relief on Pension)} divided by 30] multiplied by no. of days of HPL due.
No HRA/CCA is admissible for HPL encashment.
Note: Allowances, like HRA/CCA etc. in the Leave Salary will be admissible at
the prescribed rates, fixed by the Ministry of Finance from time to time.
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