Code Of Conduct For Employees

Objective:

Xcellance Medical Technologies Pvt. Ltd. or “Shalya” strongly believes that highest standard of moral
principles and ethics shall be maintained by the employees. For a sustained growth of the organization and
most importantly the holistic growth of a human being we have a set standards / policy for ethics and moral
values.

Xcellance Medical Technologies Pvt. Ltd. Preaches & Practices code of ethics and moral Values at
Workplace

1. Alcohol and drug free workplace:

 It is the intent and obligation at Shalya to maintain work environment healthy and free from substance
abuse. Employees who are under the influence of alcohol, drugs or any other substances are a cause of
low performance level for themselves also they physiologically affect others performance.

 Apart from this, they become a menace in the society for all. We thus preach our employees to practice
antidrug and alcohol-free lifestyle.

 We as an organization drive a mission which strives for the betterment of our employees in their
professional, personal, and social life altogether, thus contributing for the wellbeing of the entire society.

 If someone is found to have violated this policy, then we have the below contact details to report.

Email id manager.hr@shalya.in

Tel No. (022) 71142455

2. Health & Safety for all Employee & Organization:

 Shalya safeguards health and safety at workplace, ensuring that there is enough safety tools and
processes in place to combat any miss happenings.

 We try and impart knowledge to our employees on various fields like fire safety, First Aid etc. Time to
time we have mock fire drills to keep our resources updated on the subject. This helps them to be safe in
the office premises as well as in all walks of life. In addition to this, the initiative like Sports, Zumba etc
is initiated to keep our employees fit.

 We have set alarms at different places and a helpline number to report all safety related issued, which is:

Tel No –
3. Respect Individuals, Each other, Peers, Colleagues

 Shalya firmly believes that a professional and respectful work culture encourages productivity, growth,
and positivity. The employee’s ideas, views and opinions are respected and considered. Employees are
treated with courtesy, politeness, kindness and are often praised and rewarded, encouraging them to give
their best at work.

 The organization takes various initiatives such as implementation of incentive schemes, rewards and
recognition programs and engagement activities which creates belongingness amongst the employees,
boosts their morale and motivate them.

 If at any point of time an individual feel that he has been mis treated, then he has the liberty to report the
same to be below:

Email id manager.hr@shalya.in

Tel No. (022) 71142455

4. Prevention of Sexual Harassment at Workplace (POSH)

 We at Xcellance Medical Technologies Pvt. Ltd. treat Sexual harassment as “an act unacceptable
conduct” we treat this in human behaviour to be a social crime and we deal with it accordingly. We have
“Zero Tolerance” towards this.
 Further to address any act of misconduct, we have the internal complaint committee which takes up the
matter.
 The composition of the committee is as well as the contact details are as below:
Sl. Name Designation Contact details - email/Ph.
No.
1 Ms. Snehal Pradip Narkhede Presiding Officer snehal@shalya.in/ 9322403399
2 Mr. Ganesh Firke IC Member ganesh@shalya.in/ 9819649256

3 Mr. Roshan Patil IC member manager.hr@shalya.in/ 7045681339

4 Ms. Deepa Shetty IC member admin.ho@shalya.in/ 9320593932
5 Ms. Priyanka Khamgaonkar IC Member manager.purchase@shalya.in /
8390793273
6 Ms. Vidya Popkar External Member popkarvidya@gmail.com / 9820518306
5. Maintain code of Conduct & Integrity:

In order to maintain the office decorum and proper employer employee relationship, we have laid down
certain code of conducts that has to be followed by all employee irrespective of hierarchy and
designation. Below are few codes of conduct that we emphasis on.

5.1 Protection of Company Property:

 We provide the best in class working standard to all employees such as workstation, assets, facilities,
etc. Therefore, we ensure that our employee treats company’s property whether material or intangible
with respect and care.

 They should not misuse company’s equipment at any point of time. We issue the assets to the employee
and keep a track on how and where they are using it. If it is reported that an employee has indulged in
such act, then action is initiated against him/ her.

 The stores department maintains the complete details of assets provided to all and reviews it
periodically with the co-ordination of the Human Resource Department.

5.2 Professionalism
 We ensure that all employees maintain professionalism within the office premises and while
representing the company outside.

 This is done by ensuring that they follow proper dress code policy, work ethic of Shalya and over all
personal appearance as per the guidelines set by the company.

 The circulars as a reminder are sent to all the employees across the organization at regular intervals
whereas if any employee is found violating the policy the company takes disciplinary against them.

 We at times also provide necessary trainings to the employees on professionalism / work ethics and
self-grooming methodologies as well.

6 Conflict of Interest
 Shalya protects the Conflict of Interest at workplace by reporting of any unlawful conduct or any other
situation like dual employment, other unapproved source of livelihood etc.

 Conflict of interest will have a negative impact on the interests, reputation, and image of the Company
as well as the efficiency of the respective employee.

 Resources who are engaged in self-dealing (business) or any personal assignments which affects the
organization are bound for disciplinary action to the extent of termination of their services.

 From time to time the company engages in seminars, meetings interactions so that this policy is
imparted in the minds of all employees. If anyone would want to report any such activity, then they can
do so by writing to or calling the below mentioned number / email:
  Email id manager.hr@shalya.in

 Tel No. (022) 71142455

7 Integrity
 The Company has zero tolerance towards violation of integrity and discourages the employees to follow
unethical practices at workplace. None of the employee shall be involved in taking favours from any of
the vendors, partners, or stakeholders.

 There are strict policies and processes in place which are framed by the company that prohibits any
such happenings across the organization. An employee with high standard of integrity is an asset to the
organization, we always emphasize on its importance as well as constantly briefing / educating our
employees on how it changes the lives of all.

8 Moral Obligation of Employee and their Relatives towards Organization.

 At Shalya, we endeavour to inculcate our core principles of integrity, ethics, trust, and transparency into
every aspect of our business operations. We believe that these principles are the bedrock that allows us
to function efficiently and ethically, thereby delivering best-in-class customer experience. Shalya has a
zero – tolerance level for any unethical practices followed in the organization.

While working with Shalya or any of its subsidiaries, every employee must ensure to follow the basic rules
laid below:

 Employee or their relatives (directly or indirectly) cannot start or involve in the same or similar
nature of business which is done by Shalya or its subsidiary company.

 Employee or their relatives (directly or indirectly) cannot start or involve in the same or similar
nature of business which is done by Shalya or its subsidiary company.

Any violation of the above guidelines may lead the employee involved to disciplinary action by the
Company, including termination of the employment.

8.1 Adhering to the Policies, Processes and Sop’s:

 Shalya is a policy driven organization and a lot of time, effort & energy is invested on formulation of
the policies as well as its implementation. The day an employee joins the organization, he is briefed
about the Company’s Policy during his induction program.
 The induction plan is comprehensive and covers all aspects of an employee life cycle and many more.
 Few key areas covered in the induction are:

 Culture, People (Key Management)

 Discipline

 Hierarchy & Organization Structure

  Business Models
 Products and Offerings
 Policies & Processes
 Performance & Evaluation
 Employee benefits
 Rewards & Recognition

8.2 Honesty and Transparency and Individual Rights

 As every individual is different therefore, we have adopted a transparent and progressive culture in
the organization where there is openness between the managers and the employees.

 The employees are free to express their ideas and opinions. The employees are given freedom and an
opportunity to explore their potential. We take every feedback from the employee / external source
very seriously and go to the root cause of the complaint. The individual rights of all soul associated
with the company is protected and preserved.

 We have the HR Department continuously working round the clock on this.

 The Human Resource department have a mechanism for employee surveys where we try and find
out the gaps in the management policies, the leadership methodology etc. These surveys also address
key areas of improvements.

 We always encourage employees to take the surveys seriously and if they feel, they can also prefer
to be anonymous. Thereafter these survey reports are updated in the HRMS which portrays a high
level of transparency.

8.3 Open door Policy

 Shalya has a culture of Open-Door policy wherein all the employees are free to walk-in to any
superior or peers.

 The organization always invite and welcome inputs from different segment and space of employees.

 The junior most resource can very comfortably walk into the cabin of a Management and discuss
with him.

 The HR Head of the company is very approachable as well.

8.4 Confidentiality, Workplace Privacy & Nondisclosure of Information’s

 Shalya believes in protecting the information generated and acquired inside the company or in
business relations. A lot of collective hard work is involved when we do business, so during the
journey at any point of time, shall such information be shared to any person / group / organization /
institution.

 It is mandatory for all the employees on the day of joining to sign a Non-Disclosure Agreement.
This is an undertaking by an employee to maintain the confidentiality of the company’s information.
 If at any point of time the company comes to know that this information is being compromised, then
disciplinary action is initiated on the person.

 We also have a reporting email address where any vendor, employee, stake holder can inform us that
certain information has been leaked.

 Below email is used to report any such abuse: manager.hr@shalya.in

8.5 Equal Opportunity at Workplace:

 Shalya promotes diversity and equality at workplace. All employees are treated similarly and in a
professional and non-discriminatory manner.

 The process is followed in case of acquisition of candidate and continues till in all walks of his
professional career with Shalya. We do not discriminate a person on the grounds of race, orientation,
color, nepotism etc.

 The only differentiator between the resources is the work that he does and the cultural values that he
upholds. We have resources from all states working in the company and maintaining harmony
amongst themselves.

 We also engage in cross cultural orientation and discourage grapevine groups within the
company.

8.6 Professional Development:

 While we are marching towards our targets, we also need to emphasis on the professional
development of our employees in all space of his / her persona. The company provides effective skill
based on the job training to its employees to enhance efficiency in their job profile.

 The employees with distinct performance are also assigned with new challenges and assignments
which enable them to grow and taken on the leadership position. We have a defined performance
evaluation mechanism in place and a robust professional development system which helps in the
growth and development of an employee to a greater level.

 Apart from on-the-job training we also impart knowledge through seminars and workshops. The
company is associated with premium Learning and development institutions for keeping our
resources better updated and trained.

8.7 Confidentiality on Salary and Compensation

 Employees of Shalya shall not disclose their compensation package to anyone nor shall be permitted
to discuss the compensation of any other employees to others.

 Failure to adhere to the Code could attract the most severe consequences including termination of
employment.
 8.8 Integrity of Data Furnished

 Every employee of Shalya shall ensure, at all times, the integrity of data or information furnished by
him to the Company.

 Furnishing wrong information could attract the most severe consequences including termination of
employment.

8.9 Respect and Fairness in Dealing with Public:

 The key factor to deal with the public is by adhering the rules and policies framed by the company.

 Seeking fair resolutions, making decisions based on the merits, dealing fairly and honestly with all
stakeholders, and maintaining the appropriate level of transparency in our decision making are the
practices followed at Shalya.

9.0. Not limited to above, below are the reasons of serious code of conducts which can lead to
termination of employment:

 Gross misconduct or behavior that may result in disrepute to the employer;

 Misuse of office premises

 Misuse of assets made available for work

 Willful slowing down in performance of work or abetment or instigation thereof.

 Threatening, abusing or assaulting any superior or co-worker.

 Drunkenness, fighting or riotous, disorderly or indecent behaviors while on duty at the place of
work.

 Causing willful damage to work in progress or to the property of the employer.

 Taking or giving bribes or any other illegal gratifications whatsoever.

 Betting, gambling and money lending business inside office premises.

 Refusal to accept any charge sheet or order or notice communicated in writing.

 Any clause or persistent breach of the terms contained in the contract/agreement.

 Failure of Background check of Employment and Education qualifications.

 Habitual late attendance and habitual absence without leave or without sufficient cause.

 Continuous absence without information and without satisfactory cause for more than two days as
per the policy of Xcellance Medical Technologies Pvt. Ltd.

 Sleeping during working hours.

 Habitual neglect of work.

 Habitual indiscipline

Declaration

Code of conduct declaration:

I, (Employee Name), have read, understand and agree to abide by the Code of Conduct Policy of
Xcellance Medical Technologies Pvt. Ltd. and I understand that such adherence is a Condition of my
employment. I understand that a violation of the Code of Conduct may be grounds for termination as
an employee, immediate Dismissal for just cause without notice or pay in lieu of notice, including
recovery of money for damages.

Signed this ____ day of ____, 20_.

(Signature)

Full Name of employee