Systematic registration

It consists of the ordering of a certain event or matter in an organized and

predetermined manner, following a series of steps, rules or being adjusted to a
certain system.
This type of records is usually carried out in accounting, administrative, economic
or commercial means in which it is necessary to keep a well-described record of
the events that occur during the activity being carried out.

An Example could be an accounting record, an inventory or a cash closing.

A systematic record is the arrangement of matters in a certain way and that follows
and/or adjusts to a pre-determined system.
For example , an accounting record, which follows a set of systematic
arrangements to be able to properly record the economic activities carried out by a
company.

Document registration:

The registry fundamentally fulfills the function of facilitating the location of a

certain writing or document in addition to: Testifying that a document has or has
not passed through the entity in question. Know the final destination of a
document (if it has been destroyed or archived).

What is a document control sheet?

Control sheets or also called recording or data collection sheets are structured
forms that facilitate the collection of information, previously designed based on the
needs and characteristics of the data required to measure and evaluate one or
several processes.

Difference between a document and a record.

A document (other than a record) mentions how to carry out an activity, while a
record mentions how the activity was carried out. Documents (except records) are
subject to change, records are evidence of the activity carried out and are not
subject to change.

Information and communication technologies (ICT)

 Information and communication technologies (ICT) are the result of bringing
computing and telecommunications into interaction. Everything, in order to improve
the processing, storage and transmission of information.

Thus managing to improve the level of our communications. Creating new forms of
faster and higher quality communication. Improvements that reduce costs and
time, applicable to both the business world and life itself. Providing us with greater
comfort and improving our quality of life while advocating for the environment.

What do information and communication technologies make up?

Terminals, networks and services, therefore, can also be classified according to

whether they use one or another of these elements.

In relation to devices, much progress has been made. The computer has evolved
since its appearance and continues to do so at a dizzying pace. As well as the
peripheral devices that complement it, offering other possibilities.

Technology has not stagnated at computers. It surprises us by introducing new

types of terminals into our lives or improving their characteristics. What happened
to that mobile phone whose only function was to call. Now they are much more
sophisticated devices that have revolutionized communication. Video calling, free
text messaging apps, social media, etc. are some examples.

Regarding the networks that allow devices to be interconnected, the cornerstone

would be the Internet. Its impact on society cannot be explained in a few lines, but
it is what makes this world go around. ICTs have done hard work in the field of
networks. Improving landline telephony, mobile telephony, the internet itself, going
from telephone connection to broadband, then to fiber optics and bringing the
connection to mobile phones. Thus allowing us to be informed at the moment.

The other element that makes up information and communication technologies are
services. The range of services offered to us is increasing: email.

What do ICTs contribute to the company?

We are going to distinguish them at three levels:

 At the information level: Reduces costs and improves its use and transmission.
 Company structure level: Improves communication and personal relationships of
workers.
 At a commercial level: Market extension (e-commerce), reduction of logistics
costs , facilitates feedback with customers and improves brand image.

In conclusion, information and communication technologies are a tool that serves

to make our lives easier and more comfortable, both on a personal and
professional level, and also gives a little encouragement to our planet. Therefore,
why not give the green light to these advances.

As we already know, information and communication technologies are the result of

the fusion of computing and telecommunications, these have a specific purpose
such as improving the processing, as well as the storage of information and its
transmission. They are a major factor in the development of the current global
economy and in producing rapid changes in society. In recent decades, new ICT
tools have fundamentally changed the procedure in which people communicate
and conduct business. They have caused significant transformations in industry,
agriculture, medicine, administration, engineering, education. From my point of
view, ICTs have been beneficial for society since they provide information and the
ability to construct messages without the need for external links. It offers students
the opportunity to build knowledge without spaces or materials that are physically
in their environment, in addition they offer the capacity for interaction between
students, where they not only create messages (an activity also possible with other
more traditional technologies), but They can also decide the sequence of
information to follow, establish the pace, quantity and depth of the information they
want, and choose the type of code with which they want to establish relationships
with the information, to mention some advantages, however we must not forget
that There are also books and other support materials that we can consult.

The technologies of the information and communication

The term 'information technology' is used quite frequently. This does so to refer to
any way of doing computation.
ICT is developed from the scientific advances produced in the fields of computing
and telecommunications. In addition, this has been a great tool in this area, in
addition, communication and information technologies allow us access to the
Internet as well as access to production, treatment and communication.

The most representative element of new technologies is undoubtedly the

computer, also known as computer or PC, and the best known is the Internet.

ICT professionals correctly combine knowledge, practices and experiences to

serve both the information technology infrastructure of an organization and the
people who use it. They take responsibility for selecting appropriate hardware and
software products for an organization. Integrating products with organizational
needs and infrastructure, installing, adapting and maintaining information systems,
programming often involves writing small programs that typically connect to other
existing programs.
There are also advantages and disadvantages of this, such as: allowing interactive
learning and distance education, offering new ways of doing work, carrying out
discussions through networks. Disadvantages can be: there must always be
access to the Internet to to be able to connect, you need money to be able to buy
megabytes or sometimes the networks are very slow and you do not progress with
your work.

Information and educational technologies are the spearhead that served to develop
distance education. Without ICT, its development and current relevance would not
have been possible.

ICTs were used by distance education for its development. The need to bring
education to the most remote places on the planet made new technologies
available to states and private institutions, as they appeared.

Meaning of Control

Control can be control over something or someone, a form of oversight , a

mechanism to regulate something manually or systemically, or an exam to test
students' knowledge of a subject.
The word control derives from the Old French controle which referred to a record
that keeps a duplicate.
In administration , control is a mechanism of the administrative process created to
verify that the protocols and objectives of a company, department or product
comply with the established standards and rules. The objective of control is to
avoid irregularities and correct what slows down the productivity and efficiency of
the system, such as, for example, quality control mechanisms.

Control can be a positive human characteristic that helps us better organize our
lives. On the contrary, the control associated with power can lead to authoritarian
regimes such as, for example, dictatorships and totalitarianisms.

Remote control is an electronic device that is used to telecommand or remotely

command another electronic device such as, for example, the remote control for
television, car, air conditioning, among others.

A universal remote control is a device that can be programmed to different

brands of televisions without having to be subject to manufacturer exclusivity.

Meaning of Diagram
A diagram is a geometric design, whose function is to graphically represent
procedures, processes, ideas, solutions, mechanisms or phenomena, in such a
way that the "reader" can clearly and quickly understand information, and also
understand how to act or what to expect. in certain situations.
The word diagram comes from the Latin diagramma , and this, in turn, comes from
the Greek διάγραμμα , which means 'scheme'. Thus, it is understood that a
diagram is similar to a scheme that summarizes the fundamental elements of
information. However, it differs from this in that the diagram uses graphic elements.

There are various types of diagrams. We will mention the best known ones in the
following section:

Types of diagrams:

Conceptual diagram
This diagram is useful in study processes and its form or complexity will depend on
the needs and creativity of each person.

Typically, this is a graphical simplification of a concept and its derivations into

types, characteristics, functions and processes.

Synoptic diagram or process operations diagram.

The synoptic diagram or process operations diagram is the one that shows the
processes and chronological sequences that are necessary for the production of a
certain object.

The vertical lines will indicate the process flow, and the horizontal lines will indicate
the input of materials or components. This type of diagrams is a fundamental tool
in industrial engineering.

What is a Gantt chart and what is it for?

The Gantt chart is a tool for planning and scheduling tasks over a given period.
Thanks to an easy and comfortable visualization of the planned actions, it allows
you to track and control the progress of each of the stages of a project and, in
addition, graphically reproduces the tasks, their duration and sequence, in addition
to the general project calendar.
Developed by Henry Laurence Gantt at the beginning of the 20th century, the
diagram is shown in a horizontal bar graph ordered by activities to be carried out in
specific time sequences.
The actions are linked to each other by their position on the schedule. The start of
a task that depends on the conclusion of a previous action will be represented with
a link of the end-start type. Those whose development takes place in parallel are
also reflected and the resources it needs can be assigned to each activity in order
to control the costs and personnel required.
What is Gantt chart?
The Gantt chart graph is, in reality, a coordinate system with two essential axes :
on the vertical axis are the tasks to be carried out from the beginning to the end of
the project, while on the horizontal axis are the times.
Depending on the type of activities that make up the project, the values located on
the horizontal axis must be defined in days, weeks, months, semesters or even
years.
At a later stage, each task is assigned a rectangular block indicating its degree of
progress and the time remaining for its full execution. For critical or structural tasks
in the process, it is best to use a different color.

What is the Gantt chart and an example?

Knowing what a Gantt chart is allows you to realize all the advantages of using it .
Among the benefits that define this type of graph are the following:

 The Gantt chart simplifies the visualization of tasks and represents all the
stages and activities of a project in one place.
 This type of chart helps manage projects and reduce scheduling issues.
 Thanks to Gantt it is easier to identify critical points.
 The Gantt chart can be updated on any of its axes, at any time.
 It is not necessary to create the Gantt chart manually, today there are all
kinds of applications that facilitate its construction and it can even be done
with Excel.

A good example of using the Gantt chart can be managing budgets or controlling
spending on different items. But, in addition to finances, there are many other
applications of this type of graphics , such as the following:

1. Gantt chart in construction projects. It is common to think of this tool for

project management and, in this case, it can be a great support for contract
management and work monitoring. This is a very easy to use diagram that
can easily group all the construction stages into columns, allowing you to
edit the tasks and customize them according to your needs.
2. Gantt charts in IT. In an agile environment by definition, those who know
what a Gantt chart is use it to compare scheduled activities and required
resources. The visualization of projects in this way creates a transparent
reflection of even the most complex structures with their dependencies.
3. Gantt chart in education. Faculty, programs, and academic milestones can
be reflected in this graph, which also facilitates transparent information
sharing as it can reflect simple descriptive statistics and departmental
demographic data.
4. Gantt charts in marketing. In this area it is used to manage events, since
the graph allows different time scales to be applied for the different phases
 of a marketing event. Its use makes it possible to increase management
efficiency and remain updated. In addition, it is the perfect tool to facilitate
adaptation in an environment as changing as this one, since it makes it easy
to incorporate last-minute changes without posing a problem for the
schedule.

Gantt chart pdf.

Understanding what a Gantt chart is is the first step to incorporating it into project
management, and the best way to do it is with a template or guide that allows you
to build one of these charts.
Among the best pdf Gantt chart options are the following:

 How to create a Gantt chart with Excel step by step

 How to build a Gantt chart
 Gantt chart template in Excel

What does the Gantt chart contribute to project management?

For project management, the Gantt Chart has proven to be a very effective
method. It allows you to visualize the activities to be carried out, the
interdependence between them and their planning over the project time.
Those who know what a Gantt Chart is are clear that its most frequent uses are
linked to projects and action plans, improvement processes and even problem
resolution. In reality, it can be used to plan any type of simple process, preferably
with fewer than twenty-five tasks, and that is temporally defined. On other
occasions it is used to fragment complex projects into different parts.
Trying to explain the same thing in words would be too confusing. Therefore, it is
especially recommended when the purpose is to communicate the different stages
of a project to the people involved. Too much complexity would lead to information
overload and people would feel overwhelmed.
Definition of troll:

Troll is a Norwegian term that mentions a mythological creature . In our language ,

the correct spelling of the word is troll , with a single L , as accepted by the
dictionary of the Royal Spanish Academy (RAE) .

In the field of computing , a troll is a user who publishes offensive or misleading

content on the Internet , with the intention of generating a negative climate in a
virtual community or distorting reality. The concept is also used to name false
identities that are used online to spread misinformation anonymously.
 A political party, for example, can create hundreds of trolls to publish false
complaints about another group, trying to multiply the false message on the
Internet to discredit the opposition group.

The Internet troll seems to take special pleasure in offending other users and
starting absurd discussions, for no apparent reason. Although in certain areas his
actions can be simply annoying and, in the best of cases, funny , in others he can
cause deep psychological wounds due to his comments, which are generally
tactless.

Given the problems they usually generate, many people seem not to understand
why this nefarious figure cannot be eradicated once and for all ; The explanation,
on the other hand, revolves around the relative anonymity that the Internet
provides us. A troll has no intention of reasoning; He does not want to reach an
agreement with others, nor does he feel guilty about the consequences of his
attacks. The reason for its existence is simply to hinder the communication of
others .

The figure of the troll may go unnoticed by many people, especially those who
have been surfing the Internet since its beginnings, but the most vulnerable
individuals can live experiences close to harassment. In the case of forums , for
example, the incessant discussions sparked by a troll can lead certain users to
unsubscribe and others to decide not to register.

Gram flow:

A flow chart or flowchart consists of a figure or graph that represents a series of

processes or a group of activities by means of symbols.

Therefore, the main use of a flow chart is that it shows at a glance a process that
may be complex.

In this way, each person involved in it knows what their job is. This increases
efficiency and reduces possible incidents.

Advantages of grass flow:

There are a series of advantages in this type of diagrams, which are the following:

 First of all, simplicity. In a single image we will have enough information to know
what we have to do and make decisions about it.
 Secondly, it allows us to know those points where a problem may exist and we can
make the corresponding improvements a posteriori and implement them.
 Thirdly, it facilitates personal relationships between the people involved. Therefore,
in teamwork (including virtual ones) it is extremely useful. Each party is clear about
what their part is in the process.
 Fourth and lastly, this way of representing processes allows you to easily
understand the different protocols implemented in the company.

How to make a flow chart:

To plan . Everything part of a plan. Therefore, to create an image of a process we

must be clear about the steps that are going to be taken. It has to be as detailed as
possible and better if it is written down.

Choose . Once we are clear about where we want to go, we have to choose the
path. To do so, we decide how we are going to represent it, with what colors,
figures or design. Because not only should it be simple, it is also important that it
be attractive to the eye.

Execute . This step is, perhaps, the most relevant. We must create it and do it
logically. The example that we will see at the end is a simple case, but the actual
processes can become very complicated.

Check and improve . Like everything in life, a flowchart can also be improved.
Therefore, before publishing it in the company, it is advisable to listen to second
and third opinions. Furthermore, once launched, improvements will surely have to
be made.

Color graph: Graphic method that shows the progress of project execution. It is old
and does not show whether the work is ahead or behind schedule. Colored
thumbtacks are placed on a blackboard for each activity already carried out.
It helps us keep track of when each task has been completed by placing colored
thumbtacks at the end. The bad thing is that it does not tell us the time in which it
was made.
It is a method used in project control to identify activities that have already been
carried out by placing colored pins on the different activities.
The color graph is an old project programming technique, in which the activities to
be carried out are defined. It does not take temporality into account and when an
activity ends, a pin is placed on the graph to indicate its progress.

WHAT IS THE PERT DIAGRAM?

A PERT Diagram allows establishing relationships based on the dependencies of
a project's activities. If the deliverable of one activity is necessary to start the next,
we will then place the second task. No activity can be done earlier if it depends on
the completion of another activity that is planned later. In this simpler way, we
explain what the PERT Diagram is and how to use PERT in the planning process
of your work.

In the world of project management and direction, the PERT technique is very
popular and is applied to know the optimal work routes . For example, if task C
requires the deliverable of activity A, PERT will notify us that we must finish A
before we start C. Pure logic that a priori should not have any major complications.
However, things get complicated when the execution of a single activity affects
numerous activities.
The PERT Diagram acronym stands for Program Evaluation and Review
Technique, and it can be applied throughout the project or only in certain critical
phases of the activity schedule.

WHAT IS THE PERT DIAGRAM FOR?

The PERT Chart has been used by companies since the middle of the last
century. Its functionalities are multiple, since among the most notable, the PERT
technique helps us know what the end of the project will be. That is, the minimum
date on which we will finish our work. This allows us to establish more effective
communication with the project owner or client.

Advantages

 Organize activities.
 Calculate optimized work routes.
 Takes into account dependencies between tasks.
 More effective and realistic planning.
 It takes into account each activity individually and its relationship with other
tasks.
 Allows the identification of bottlenecks or critical nodes in the work path.
 Helps meet estimated deadlines and budgets.
 Improves early and effective decision making.
 Better integration and presentation of data to project stakeholders.
Disadvantages
 Does not encourage flexible planning. It is difficult to re-plan if you apply
PERT techniques in project management. Fortunately, there are
 applications like Sinnaps that overcome this limit to adapt the PERT and
CPM methods to the versatile world we live in today.

 We do not have enough data when creating the online PERT chart .
When we carry out the first planning or estimation of the project, we still do
not have exhaustive and complete information about it. How to know the
exact estimate of costs or deadlines? Hence, we have the need to re-plan
and it takes us to the first barrier of PERT: its statism.
 It takes a huge effort to create a PERT network for an average project
ourselves. Work paths usually contain several activities, with several
dependencies on each other. We must take into account different and
multiple links
 The only parameter is the time factor. If any data on activity durations, date
changes, deadlines or other variation in resource management fails, the
entire PERT network would collapse. Hence, the importance of using apps
that take into account these disadvantages of the PERT Diagram, and that
allow flexible planning, as is the case with Sinnaps.
 It is not an agile method . For everything we have mentioned above, the
PERT technique is predictive but it is not agile. It does not allow a constant
re-evaluation of planning, thus moving away from realistic management. It
does predict what will happen in projects with a not very high level of
uncertainty.

HOW TO MAKE A PERT DIAGRAM?

The easiest way to create a PERT chart online is through a project management
application. You can start designing networks and networks of activities and
dependencies on a sheet of paper, but it will certainly take time, effort and, in the
end, money...

So, get started with a free Sinnaps account and add activities. Give them a
relationship with just one click. The app automatically sets the activity to the
earliest date after the activity it depends on ends. The time will already be
optimized , since you will not be able to start that task until the other one finishes.
Click on the activities they depend on as many times as you need. In fact, for
projects in which tasks depend on several activities at the same time, Sinnaps is
the perfect tool. Because in a few seconds you will find the perfect space in the
planning or calendar for that activity , which cannot be done before. In this way,
we achieve optimized work routes, in which every space is used in the planning.
The best thing is that the PERT diagram of these innovative apps allows the new
route to be automatically recalculated with every change you make to your
planning. You can do it in Sinnaps Test Mode, to save the scenarios you estimate.