REPORT
TITLE:
INTRODUCTION: Outline the purpose of the report. Give some relevant Information
about your region.
CURRENT SITUATION: Describe people's attitude to public transport, giving examples.
POSSIBLE IMPROVEMENTS: Describe what action is being taken to improve
use of public transport.
RECOMMENDATIONS: Mention what could be done to improve use of public transport.
FINAL APPRAISAL: Express your view on the situation.
USEFUL PHRASES
Introduction
Stating the purpose of the report
‘The aim of this report is to provide an evaluation of……………………….. It is based on (an audit carried out
on the premises) as well as (comments from staff). It will also provide suggestions and recommendations for
improvement. ’The principal aim/objective/purpose of this report is to provide a description of/present results
of/assess the importance of ...
In this report I will provide a description of/present results of/assess the importance of.
This report describes/provides an assessment of/ presents results of ...
The following report evaluates/ describes/ presents/provides an account of ...
This report aims to provide an overall view of the situation.
I shall describe the situation below.
Main body
It is generally accepted that ...
The vast majority of visitors ...
This is probably due to the fact that ...
While data is hard to come by, it is thought that ...
Quoting People
It is clear from employee feedback that . . .
Comments from staff suggest that . . .
It has been mentioned that . . .
It has also been reported that . . .
Describing how you got your Information
I conducted interviews with local council officers/a survey of all current members of the sports club
Shopkeepers in the High Street responded to an online questionnaire.
I visited three of the most popular restaurants
High Street shoppers were invited to attend a focus group
Reporting Observations
It has been noted that . . .
It has been observed that . . .
Yet another observation is that . . .
Another point to mention is . . .
Yet another aspect to highlight is . . .
Expressing Causes of Problems
This could be due to (the fact that) . . .
This could be attributed to (the fact that). . .
This could be the result of . . .
Expressing Possible Results of Problems
This could lead to . . .
This may well result in . . .
This might give rise to . .
One possible outcome of this could be . . .
This could have serious implications for .
This could have a negative impact on . . . .
Reporting your results
Most of those responding to the survey stated that/ expressed the opinion that . .
According to one interviewee, Mr Ross Peters, the traffic problem is ...
A large/considerable/significant proportion of those surveyed/respondents/informants said that
Nearly three quarters of the shop keepers {74%) had seen an improvement in the situation .. .
Conclusion
One measure which may improve the situation would be to introduce ...
I am of the opinion that ...
It is my view/opinion that ...
On balance, it appears that ...
With some investment and careful planning, improvements could be made.
Although the current situation is generally good, there is definitely room for improvement.
The current state of affairs is cause for alarm and drastic action is needed to avoid . . . . .
On the whole, the findings of the report have been positive / negative.
Should the recommended course of action be undertaken, the outlined problems would easily be resolved.
Should these recommendations be carried out, the ……………………….. is bound to be a resounding
success.
Presenting a list
The arguments against banning cars in the city centre altogether are the following: 1 ..., 2...
The following were the main reasons given for supporting the ban: firstly ..., secondly .
Points our informants mentioned in favour of/against the scheme were: 1 ..., 2...
There are several ways in which locals and tourists alike might be drawn back to the city centre: 1 .... 2...
Making recommendations
Taking all the factors mentioned into account/ln the light of the results of the survey/questionnaire, focus group
sessions creating a bicycle track would appear to be the most viable solution / option / approach.
I would therefore recommend the immediate implementation of the scheme.
I would suggest + verb + -ing
I would suggest including this information on our website
I suggest that ... + clause
I suggest that we ask for volunteers should + infinitive without to
Its activities should be advertised more widely.
I would recommend + verb + -ing
I would recommend canvassing students' ideas.
I recommend that ... + clause
I recommend that we start a social club.
It would be a good idea + to infinitive
It would be a good idea to instigate a mentoring system.
Suggesting ideas.
It would (not) be advisable / practical to…
Perhaps the most effective way to..... would be to . . .
…… must be taken into account / consideration.
Suggesting Solutions to Stated problems
One solution to this problem could be . . . .
To combat this, . . .
This could be prevented by. . . .
To improve this situation, it is suggested that . . .
A (more spacious area) would be the solution.
…………….. would be an effective way of dealing with this problem.
In light of this, the following measures should be taken.
It is therefore believed that . . . .
If this is to improve, it is vital . . . .
To rectify this, it is essential . . .
Grammar that will Impress
Participle phrases and gerunds up front:
"Burning plastics produces dioxins."
"Reducing the retirement age would create significant difficulties for pension funds."
"Having been released from prison, many people subsequently reoffend."
Conditionals with inversions instead of "If.."
"Were the government to ......... , we would .............."
"Had television not been invented, economic growth would have been slower."
"Had the police implemented the law more strictly, fewer people would now be disabled."
Cleft sentences
"What ecologists object to is ............"
"What many people would like to see is ......................"
"It is the ................. that I object to."
Inversions
"Not only are landfill sites unsightly but they are also a source of pollution"
"Rarely do we see our political leaders riding bikes."
Passives
"It is often forgotten that ..................."
"............. is considered to be ............."
"...... has been attributed to ......."
".......has been linked with ........"
"The conclusion to be drawn is that ............."
The advanced use of 'so'
“This is so grave an issue that ......”
Style
● Do not use contractions.
● Do not write in the first person (I think)
● Use passive forms whenever possible.
● like 🡪 such as
● a lot (of)🡪 many / a large number of + countable noun
● a lot (of)🡪 much / a great amount of / a great deal of + uncountable
● a lot (intensity)🡪 very much / significantly / dramatically
● things / something, etc. Use a more specific word (problems, situation, solutions, subjects, and so
on).
● Not enough of 🡪a lack of / a shortage of
