COLLEGE POLICY MANUAL
Policy No. & Title: A105: ACADEMIC STANDING
Policy Sponsor: Registrar
Reference Cttee: College Council
Effective: 2005 09 01
Next Review: 2010 09
Approvals: 1992 02 14 (CC-91-08), 1996 12 04 (SA-96-03), 1997 03 26 (CC-96-06), 2001 05 23
(CC-00-09 – Effective 2003 09 01), 2003 01 22 (CC-02-04 – Effective 2003 09 01),
2003 09 01 (Approved 2003 06 18 – CC 02 08) 2005 06 22 (CC-04-09 – Effective:
2005 09 01)
1. PURPOSE
Academic standing statements are provided to students at the completion of each term
to indicate:
a) their status toward completion of program requirements; and
b) their status in that program at a given period of time.
2. DEFINITIONS
Academic standing statements The status of a student’s academic achievement
within a program at a given period of time
Required Course A course listed as a graduation requirement in the
program curriculum.
3. POLICY
3.1. Academic Standing Statements
At the end of each term, there are four possible academic standing statements:
3.1.1. In Good Standing: all required courses completed; acceptable grade point
average.
3.1.2. Conditional Continuation: either one required course is assigned a failing
grade or unacceptable grade point average achieved
3.1.3. Academic Probation: occurs when one of the following conditions
applies:
more than one of the required courses are assigned a failing grade
and an unacceptable grade point average;
two of the required courses are assigned a failing grade;
repeated academic probation standing.
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COLLEGE POLICY MANUAL
3.1.4. Required to Re-Apply: occurs when one of the following conditions
applies:
two or more academic probation standings
one or two of the required courses are assigned a failing grade and
a grade point average less than 1.26
three or more of the required courses are assigned a failing grade
and a grade point average less than 1.76
grade point average of less than 1.26 for two consecutive
semesters
In co-operative education, there are two possible status options:
3.1.5. Cooperative Work Term Complete
3.1.6. Cooperative Work Term Incomplete
At the completion of the final level of the program, there are two possible
standings:
3.1.7. Recommended for Graduation: all required courses completed;
acceptable grade point average.
3.1.8. Program Incomplete: all required courses not completed and/or
unacceptable grade point average.
3.2. Grade Point Average
3.2.1. Minimum Standards
In addition to meeting the program's individual standards, all students
must achieve a cumulative GPA of 2.0 to be eligible to graduate. In non-
graduating terms, students with a GPA of between 1.75 – 1.26 will be
notified that they are at risk of failure and will be placed on academic
probation. A student success plan will be developed. Students with a
term GPA of 1.25 or less will be placed on academic probation and will
require permission of the Academic Manager or designate to continue.
Students having two consecutive semesters of academic probation will
not be permitted to progress.
Some programs may have a higher minimum GPA for progression
purposes.
3.2.2. Students registered in Applied Degree programs must maintain a
minimum average of 2.5 (C+) in the vocational courses and 2.0 (C) in all
other courses in order to progress, and in order to be eligible to graduate.
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COLLEGE POLICY MANUAL
4. REFERENCES
Policy A112: Course Grade System
Policy A122: Graduation from Approved College Programs
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COLLEGE POLICY MANUAL
Policy No. & Title: A105: Academic Standing
Addendum: STD 001: Academic Standing Reference Chart
Issued by: Registrar
Effective: 2005-09-01
2.0 GPA 1.76 – 1.99 GPA 1.26 – 1.75 GPA 1.25 or less GPA
OCCUR STANDING OCCUR STANDING OCCUR STANDING OCCUR STANDING
CONDITIONAL ACADEMIC
1ST 1ST 1ST 1ST ACADEMIC PROBATION
CONTINUATION PROBATION
ALL IN
ACADEMIC ACADEMIC
COURSES 2ND GOOD 2ND 2ND 2ND MUST RE-APPLY
PROBATION PROBATION
COMPLETE STANDING
ACADEMIC MUST
3RD 3RD 3RD
PROBATION RE-APPLY
CONDITIONAL CONDITIONAL ACADEMIC
1ST 1ST 1ST 1ST MUST RE-APPLY
CONTINUATION CONTINUATION PROBATION
ONE ACADEMIC ACADEMIC MUST
2ND 2ND 2ND
FAILURE PROBATION PROBATION RE-APPLY
ACADEMIC MUST
3RD 3RD
PROBATION RE-APPLY
ACADEMIC ACADEMIC ACADEMIC
1ST 1ST 1ST 1ST MUST RE-APPLY
PROBATION PROBATION PROBATION
TWO
ACADEMIC MUST MUST
FAILURES 2ND 2ND 2ND
PROBATION RE-APPLY RE-APPLY
3RD MUST RE-APPLY
ACADEMIC 1ST ACADEMIC MUST
1ST 1ST 1ST MUST RE-APPLY
PROBATION PROBATION RE-APPLY
THREE or MORE
ACADEMIC 2ND MUST
FAILURES 2ND
PROBATION RE-APPLY
3RD MUST RE-APPLY
Note: Academic Status marked in bold text will be automatically assigned by the computer program. All others will be assigned “Needs Review” code for
coordinator’s to make a determination.
Note 2: In evaluating which GPA to apply in the above circumstances, the assessor should apply the lowest GPA be it term or cumulative.
FACS Codes: IGS - In Good Standing, CND - Conditional Continuation, NRV - Needs Review, RRA - Required to Re-Apply, ACP - Academic Probation
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COLLEGE POLICY MANUAL
RECOMMENDED ACTIONS
STANDING ACTION EXPLANATION
Form Letter Required. Student needs to be informed that, in order to graduate, must have no
failures and a GPA of 2.0 or higher.
Student Success Plan Recommended. Student Success form completed by the student identifying reasons
Conditional Continuation for difficulty, solutions and strategies for success and resources required to achieve
Status success.
Specific conditions to be met in Optional. Could establish specific conditions which student must meet in the next
following term semester in order to continue in the program (e.g., must have a cumulative GPA of 2.0
or greater and no failed courses).
Student Success Plan Required. Student Success form completed by the student identifying reasons for
difficulty, solutions and strategies for success and resources required to achieve
success.
Academic Learning Contract Recommended. Learning Contract is similar to Student Success plan (and would likely
Probation use the same form) but in this second case the plan is developed by the coordinator or
Status designate. Dialogue with student is optional.
Form Letter (on second offense) Required. The second time a student is on Academic Probation a letter should be sent
to the student outlining the circumstances of this status and the resultant “must
reapply” if the student is not successful at improving his/her status.
Retake Course(s) May be identified as a condition of re-admittance to improve GPA in order to graduate.
Learning Contract May be used if student has had consistent difficulties identified through a series of
Must
success plans or learning contracts. This contract identifies conditions for remaining in
Reapply
the program after being readmitted.
Status
No Admittance May be used when students have consistently demonstrated inability to meet
conditions established in success plans/contracts.
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