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INTRODUCTION TO WORD

1. Text formatting

When you open a page in Word, the default tab displayed on the Ribbon is the
"home

Type a text of your choice, two or three lines long, on the page that appears.

We're now going to look at how to format the text we've just typed. Here is the corresponding toolbar

2.1 Choice of font

The font, also known as the typeface, refers to the shape of the letters. You can choose which font to use in
your document. Click on the button and a list of fonts will appear. Select the font of your
choice.

2.2 Text size

You can also easily change the size o f a text. The default size is "11". You can change this in a number of
ways. Before changing the size of a text, remember to select it first.

• Click on the arrow to the right of the number to bring up a list of values to choose from and select
the one you want.

• Alternatively, click on the large A to enlarge slightly, or the small A to reduce.

2.3 Bold, Italic, Underline

The G, I and S buttons allow you to change a previously selected text to Bold, Italic or Bold.
or underlined.
2.4 Text colour

The colour change button is divided into 2 parts:

• the left-hand section i s used to apply the colour indicated below the button letter, in t h i s c a s e
red. to the text

• on the right, change the background colour of the selected text , in this case yellow. To
choose another colour, use the small arrow on the right.

3. Paragraph formatting

3.1. Paragraph alignment

Still on the Ribbon, under the same home tab, you'll find the 'Paragraph' block, which lets you format your
paragraphs.

You can align a paragraph left, right or even centre it.

3.2 Creating a dotted or ordered list

There are 2 types of list: bullet lists and numbered lists. To create a list, first press Enter to create a new line
and then click on the list button.

A new line will be created each time you press Enter. This will only work if you enter text after the full
stop. To exit list creation, simply press Enter twice.

4. Page break

Word automatically creates a new page when you reach the bottom of a page. Sometimes you will need to
create a new page even if you have not filled in the previous one, for example if you want to start writing
the next chapter at the top of a blank page.

Sceptics will wonder what the difference is. If you press Enter several times, you will create empty lines. In
absolute t e r m s , it makes n o difference. But let's imagine that later you
add a paragraph to chapter 1: the line breaks will shift to the next page and chapter 2 will not start at the top
of the page. The whole document will be shifted.

The page break ensures that the next chapter will always start at the top of a page, even if you make
changes to previous chapters.

To do this, click on the Insert tab of the Ribbon, then the Page break button.

5. Footer and pagination

5.1. Footer

The footer (i.e. the area at the bottom of the page) is often used in a document t o include useful
information. To create a footer, click Insert > Footer. Choose the footer, click on the icon, select a
template. To return to the text, click on Close on the left of the ribbon.

5.2. Pagination

To insert automatic pagination into your document, click Insert > Page number. You will have a choice
of pagination positions, select the one you want.

This information will therefore be repeated on every page and the page number will be incremented
automatically.

6. Document layout ( mac)

The standard Word document is an A4 page with medium margins. You can change these settings from
t h e Page Setup tab.
Word automatically sets a margin of 2.5 cm around each page. In the Margins button, you can choose
between several types of margin: narrow, normal and wide. You can also set your own margins by clicking
on Custom Margins.

7. Footnote

The use of footnotes in a text is very practical, firstly for inserting remarks and thus avoiding the use of
brackets, a n d secondly for bibliographical references.

Place the cursor on the word or at the end of the related sentence. Click on the icon and enter the
note. You can repeat the action as many times as necessary, and the n o t e s w i l l b e
numbered automatically.

8. Automatic table of contents

An automatic table of contents can be created by selecting the different headings in our text using the
appropriate styles (Heading 1, 2, 3, etc.). It is therefore important t o have a clear hierarchy of all our
headings with the different styles.
9. Citation and bibliography

9.1. Quote

• Select the style you wish to use for the quote and source.
• At the end of the sentence or expression you wish to quote, click on insert a quotation.
• Select Add a new quote
• Note the information relating to the quotation (fg, 201)

9.2. Bibliography

Click on bibliography, then choose bibliography or works cited.

10. Keyboard shortcut

A keyboard shortcut is a combination of keys that can be pressed simultaneously on the keyboard to
perform a specific action on the computer. The most commonly used keyboard shortcuts are save (ctrl+s),
copy (ctrl+c) and paste (ctrl+v). To perform one of these keyboard shortcuts, first press and hold the Ctrl
key, w h i l e pressing another predefined key.

10.1 Save your work with CTRL+S

When you are working in a program, such as Word, you will need t o save your work from t i m e to time,
as any unsaved written document will be lost in the event of a power cut or system crash. Generally, you

save your work by clicking on the icon representing a floppy disk , but to do this you need to use
the mouse again. Pressing Ctrl + S saves your work instantly.

10.2 Undo the last action with CTRL+Z

This shortcut is very handy for undoing the last action(s) you performed on your computer. Imagine you're
writing a text in Word and you accidentally delete a paragraph: use the CTRL+Z key combination and
everything will go back to the way it was! You can often go back several steps using this method.

10.3 Copy, cut and paste with CTRL+C, CTRL+X and CTRL+V

• Copy and paste allows you to duplicate one or more texts. To copy a text, use the CTRL+C
keystroke combination; you can paste it elsewhere by pressing CTRL+V.
• Cut and paste allows you to move one or more files. To cut text, use the CTRL+X key combination
and CTRL+V to paste.
10.4 Do a quick search with CTRL+F

You can use this keyboard shortcut to search for a file or text a t any t i m e . In Word, for example,
a search will allow you to find a text, a paragraph...