S.
28
Ex. No:9
VIDEO CONFERENCING TOOLS-ZOOM AND GOOGLE MEET
Aim
To familiarise with the video conferencing tools - Zoom and
Google Meet.
Procedure
i) Zoom
A) To get started with Zoom
1) Goto zoom.us and click on the "SIGN UP" button that is at the top
right corner of the
Screen.
2)You have -twe-Optione te-createa Zoom açcount
ie. i) Creating a new account using your email-id.
i) Sign in using SSO (Single Sign On) or your
account
Google or Facebook
3) Zoom will nowsend you an email
and clickVerify.
with<verification code. Enter the verification code
Enter your first name, last name and passWord.
Confirm your password and click
continue. Now you are directed to
5) Download the desktop app/Zoom client
Zom)
from the Zoom website, install it for easy
accesS.
B. Set up a Zoom meeting
a) Starting a Zoom meeting
1) Log in to your Zoom account.
2) Select Host at the top right corner of
the screen and select one of the
options. followig
" With video on
" With video off
" Screen share only)
For eg: With yideg oft
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Sehedue Joln Hoet wrboerd
Wn Voeo Ot
1of6lete
bue en your wey to recahving a pecel t
Sereen Shore On
Let's get started!
Learn During the Meeting Make sure to comglete thyteps in order
Basics to unlock the net task, Cick on a step
you've completed to earn more.
Download a Calendar
Integration
) Upgrade to Zoom One Pro
3) Click open Zoom meetings on the dialog box shown. If you don't see a dialog,
click Launch meeting.
Open Zoom Meetings
https/s0Sweb zom.us wants to open this application
D Aweys alloyy us0Sbzocomus to open Enls of this type in the
assocated app
Cancel
Open Zoo Meetings
browser
Click Open Zoom Meetings on the dialog shown by your
Meeting below
If you don't see a dialog, click Launch
Service and Privec Statoment
By joining a meeting, youagree to ou Terms of
unch Meetrng
and click New meeting to start a
4) /The website will redirect you to the Zoom app
meeting.
5) Click Join with computer Audio)You are connectesto the audio. Now the website
Zoom.apnapd start a meeting.
willLredieet yeu te the
seen at the Zeom loolber.
6) You car edit meetingsetting9
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(B) Adding participants
1) Start a new meeting on the Zoom desktop app.
New Meet Join
Schecule Share Sreen
2)(In the new meeting screen, click on the participants button in the toolbar at the
bottom, Then click Invite on the participants side. )
3) Here, Zoom will sive you the options to either "Copy invite link or
"copy invitation".
You c¡n send these participants via text, email or instant
messaging.
Dek Pones
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C) Joining a meeting )
) Join using a meeting link
If you have ajotnnk for a meeting, Just dlick on# of paste it into your web brows
ojoin the mseting.
i) Join using a meeting ID
1) Open the Zoom app and click on the loin' icon.)
2) Select the meeting ID in the box of the Joln meetingdlalog box appearing. Enter
your display aame for the meeting and clickJotn button.
2 Zoom
Join Meeting
Meeting D er Personl Lnt Nane
B51 0715 9781
Enter yOur narme
ODont congect to audio
OTurn gff my video
Join Cancel
D) Recording Zoom meetings
1) In the Zoom toolbar, click on the Record' icon.
2) This starts the recording) and at meeting menbers wil see the word "Recordingn
red at the top of the scfeer.
3) Click on "Pause/stop Recording" to stop recording the meeting.
4) After you end the meetihg, Zoom converts the recording to MP4 larmat and stores
it in your preferredlocation...¥ou can now easily access your recorded sessions any
time you want.
E) Screen sharing)
Click on the "Share screen" icon in the toolbar at the bottom.
2) Click Screen ’ Share to share your screen or Whlteboard ’ Share to share
your whiteboard.
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3) Now the partiCipants can view what you have shared.
4) Click Stop share to stop sharing.
) Mute
Click 'Mute icon' to mute the audio.
G) Start video
Click 'Start video' to start the vide0.
H) Leaving meeting
Click End ’ Leave meeting to leave the meeting.
D End meeting
Click End ’ End meeting for All to end the meeting.
ii) Google Meet
A) Start a video meeting and adding participants
1) In a web browser, enter
https://meet.google.com.
2) Click New meeting ’ start an instant meeting.
Create a meeting for later
+ Startan-instant meeting
Schedule in Google Calendar
3) Click Allow to allow Meet to use ycur
microphone.
4) Your meeting's ready box appears.
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Your meeting's reacy X
2 Add others
or share this meeting Hnk with others you want
In the meeting
meet.google.com/zvz-mpwn-rug
People who use this meeting Hnk must get your
permission before they can join.
Joined as manimehalai1968@gmail.com
5) Click Add others to add people.) Click Seng emai.
OR
Click copy ínkto copy the link. You cap share this meeting link witb-others you
want in the meeting. People who use this link must getyou-perrmission befor they
can jon.
6) Close the box. Now you (host) are in the meeting
7) When people without an invitation to join the meeting a dialog boX willappean You
have the choice to Admit or Deny fof each person.
B) Joining the meeting
1) From your email, click Join call and click Ask-to join. You can join the meeting
when the host allows you in.
OR
Click jhe meeting link sent toyou and click\Ask to join to join the meeting.
C) Sereen sharing
1) | Click Present now lcon in the tool bar at the bottom.
2) Choose what to share Jwiadaw-eppears:
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Choose what to share
Chrome wants to share the contents of your screen with meetgoogle.com
Chree Tab Window Entire Screen
Google-Meet-Tutorial-Geting-Started-and-Recordin.
Google Meet How toHost Meeting
G Stert or achedule aGoogle Meet videomeetingCo..
o how to etup meeting in google meet -Google Sesreh
N ho wbject) gmail.com Grmail
Share tabaudio Share Cancal
3) If you want to share the entire screen, click Entire screen. Select the screen and
click share. Now the entire screen is shared.
4) Click Stop sharing to stop presenting.
D) Mute
Click mute icon to mute the audio.
E) Start video
Click start video to start the vide0.
F) Leaving meeting
Click Leave call to leave the imeeting.
Result
Thus video conferencing experience is done with Zoom and Google Meet
successfully.
