Republic of the Philippines

Department of Health
OFFICE OF THE SECRETARY

01 June 2018

DEPARTMENT MEMORANDUM
No. 2018 - 021$

FOR : ALL UNDERSECRETARIES; ASSISTANT SECRETARIES;

DIRECTORS OF BUREAUS. REGIONAL OFFICES AND
SERVICES; EXECUTIVE DIRECTORS OF SPECIALTY
HOSPITALS; CHIEFS OF MEDICAL CENTERS, HOSPITALSa
SANITARIA: DIRECTORS OF TREATMENT AND
REHABILITATION CENTERS

SUBJECT ': SUBMISSION OF AGENCY INFORMATION INVENTORY

In accordance with the Freedom of Information (FOI) Memorandum Circular No. 01

s. 2018 Section 1 of the Presidential Communications Operations Office, and the
Performance—based bonus grant Memorandum Circular 2018—1 Section 6.5 (b.) of the ‘

Department of Budget and Management, the Department of Health will be updating its
Agency Information Inventory. All offices are hereby instructed to submit their respective
Information Inventory using the attached template and send it to fro.hpdpb.doh@gmail.com.
The guide and sample for the inventory can also be downloaded -
at
https://drive.google.com/open?id=1e2MOLcVJz6ASwTd88—QEtQttt7KM-BiW

For concerns on this matter, please contact HPDPB-FOI Unit at 651-7800 local.
1326/1328 and look for Ms. Madelaine Teresa T.Casimiro or Mr. Christian Dale Abad.
Deadline of submission is on J uly 31: 2018.

For strict compliance.

Qy Authority of the Jccrctary of Health 4,.

O . VILLAVERDE, MD, MPM, CESO I
Undersecretaryof Health

Building 1, San Lazaro Compound, Rizal Avenue, Sta. Cruz, 1003 Manila 0 Trunk Line: 651-7800 0 Direct Line: 711-9501
Fax: 743-1829;743-1786 0 URL: http://www.doh.gov.ph:email: ftduque®doh.gov.ph
Agency Information InventoryTemplate

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Abbrvl Agency Name Title Description File_Format Publication URL
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abbreviation (spelled out) information the KML, TXT, PDF, published the following: office who responsiblefor the information Biannually,
information DOC, etc. informationor origninally the was initially Quarterly,
URL for direct —
Public: info can be disclosed for owns the information released (YYYY- Monthly
download public consumption regardless of information MM—DD)
identity
- Exception: info is under the
Exceptions List
- lntemal: info only for agency
consumption
- With fee: info can be disclosed
but with corresponding charges
based on the agency‘s
mandate/policies/business model
- Limited: info, upon verification of
the requesting party's identity,
can only be disclosed to specific
person/s and/or entity/ies
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 REPUBLIC OF HE PHILIPPINES
PRESIDENTIAL COMMUNICATIONS OPERATIONS OFFICE
Malacafiang. Manila. Philippines

FOL-MC No.01 s. 2018

FREEDOM OF INFORMATION
MEMORANDUM CIRCULAR

FOR : AllAgencies, Departments, Bureaus, Offices, and

Instrumentalities of the Executive Branch including
Government-Owned and/or -Control|ed Corporations (GOCCs),
Government Financial Institutions (GFIs), Government
Corporate Entities (GCEs), Non—Chartered GOCCs, and State
Universities and Colleges (SUCs)

SUBJECT : CALL FOR SUBMISSION: 2018 FREEDOM OF INFORMATION

(FOI) REPORTS

DATE : 7 March 2018

WHEREAS, Executive Order (E0) No. 02, s. 2016 was issued by President Rodrigo R.
Duterte on 23 July 2016 to operationalize the Constitutional mandate of the People's right
to information;

WHEREAS, Sections 8 and 16 of EC No. 2, s. 2016 instructed all government offices

under the Executive Branch to prepare their respective People's Freedom of Information
(FOI) Manual and Implementing Details (Agency FOI Manual) within 120 days upon the
effectivity of said EO;

WHEREAS, Section 15 of E0 No. 02, s. 2016 states that failure to comply with the
provisions of the E0 may be a ground for administrative and disciplinary sanctions against
any erring public officer or employee as provided under existing laws or regulations;

WHEREAS, Memorandum Order (M0) N0. 10, s. 2016 designated the Presidential
Communications Operations Office (PCOO) as the lead agency in the implementation of
EC No. 2, s. 2016, and all other FOI programs and initiatives including electronic FOI;

WHEREAS, Section 7, 10 and 16 of FOI Memorandum Circular No. 1, s. 2016 provides

that all agencies are required to submit to the PC00 the Agency Information Inventory
and the accomplished quarterly FOI Registry starting March 2017;

WHEREAS, the FOI Inventory and FOI Registry templates have been reviewed and
simplified for convenience in accomplishing the reports;
New Executive Building Jose P. Laurel St.
, San Miguel, Manila, Philippines
NOW, THEREFORE, in consideration of the foregoing, strict observance to the
following
are hereby ordered:

Section 1. Agency information inventory. The Agency information inventory is a master

list of all information recorded, stored, kept in or under the control
and custody of a
government office pursuant to law, executive order, and rules and regulations or in
connection with the performance or transaction of official business by
any government
office.

The revised and simplified Agency Information inventory shall be submitted

annually and
shall contain the following data:

Data ,
, .,

Agency abbreviation Abbreviated name of the agency

Agency name Official name of agency
Title Title of the information
Description Short description of what the information contains
Online publication if information is available online (either YES or NO)
File format Available file types/formats of the information (ie., CSV, XLS,
SHP, KML, TXT, PDF, DOC, PNG, JPEG, etc.)
Location or URL URL of information if available online; othenlvise, indicate
physical location
Disclosure Level of disclosure of information, whether:
- Public: available for public consumption;
- Exception: information is covered by the Exceptions
list;
internal: information is for agency consumption only
—

and cannot be disclosed to the public;

- With fee: information can be disclosed but with
corresponding charges based on agency’s
mandatelpolicies/business model; and,
- Limited: information can be disclosed to specific
person/s and/or entity/ies upon verification of
requesting party's identity.
Original data owner Agency or office who processed the data
Data maintainer Specific unit under the agency/office who is responsible for
the data
Date released Date when information was/is initially released (YYYY-MM-
DD)
Frequency of update If information is regularly published, whether daily,
weekly,
monthly, quarterly, biannually, or annually

Section 2. FOI Quarterly Registry. The FOl Registry is a log of all FOI requestsw—both
in standard and electronic—«~received by an agency for the specific quarter covered by the
submission. The Registry, to be managed by the FOl Receiving Officers (FRO), will be
the basis for measuring agency performance and compliance on the
FOI program

implementation.

shall contain
The revised and simplified FOI Registry shall be submitted quarterly and
the following data:

Year-Quarter Year and quarter of report coverage

in the
Tracking Number Internal FOI tracking number or the one indicated
electronic FOI (eFOl) portal
Request type Either eFOI (if through the eFOl portal) or standard (if
paper-based)
Date received Date the request was lodged by the requesting party (YYYY-
MM-DD)
Title of request Title of information being requested
Extension ifthe agency requested for extension or additional 20
working days (either YES or NO)
Status Status of request whether:
- Successful: information being requested has been
provided through the eFOI portal or standard means;
- Proactively disclosed: information has already been
uploaded via the agency’s website even before it was
requested;
- Partially successful: out of many requests, only a
number has been provided by the agency;
- Info under exceptions: request has been denied
since it is covered by the Exceptions list;
- info not maintained: request has been denied since
it is not handled, maintained, or stored by the agency
- invalid request: request is a question, not an
actionable item, or is not a request for information
- Closed: the requesting party failed to provide the
information needed for clarification within 60 calendar
days
- Pending: request submitted by the requesting party
but not yet acknowledged by the FOI Receiving
Officer
- Accepted: request acknowledged by the FOI
Receiving Officer and forwarded to the FOI Decision
Maker concerned
- Awaiting clarification: request has been returned to
the requesting party for clarification or for additional
information
- Processing: request has been received by the
Decision Maker and is currently being processed
 Date finished Date the request was processed/finished by the agency
(YYYY-MM-DD): if not yet processed/finished, indicate
ONGOING
Days lapsed Number of days lapsed facilitating the request
Cost Fees paid by the requesting party to facilitate the request; if
none. indicate FREE
Appeal/s filed If the requesting party or any other citizen filed an appeal for
the specific request (either YES or NO)
Remarks Additional details about the request

Section 3. FOl Quarterly Summary. The FOI Registry shall be accompanied with the
FOl Quarterly Summary which outlines the quantitative
performance of the agency. The
Summary shall include the total number of requests received by the agency according to
the status.

Section 4. Format. All agencies are required to submit the accomplished FOl Reports
strictly in Excel formats (.xls) based on the templates provided in this link:

www.bit.ly12018FOlReports

Submissions not compliant to the file format and templates will not be considered.

Section 5. Submission process. All agencies, including those already onboard the eFOI
portal. are required to send soft copy submissions to foigco@gmail.com based on the
following schedule:

.,
JO e
Agency information Inventory September 30
FOI Quarterly Registry 01 April 30
02 July 31
FOI Quarterly Summary 03 October 30
Q4 January 31

Allsoft copy submissions shall be accompanied by an attached cover memo signed by at

least an FOl Decision Maker and shall be addressed to:

JOSE RUPERTO MARTIN M. ANDANAR

Secretary and F01 Champion
Presidential Communications Operations Office
Units 103-104, BFB Building. 1575 JP Laurel Street,
San Miguel. Malacanang, Manila

Hard copy and incomplete submissions will not be considered.

Section 6. Submission of Certifications. Certifications
signed by the head of agency
or the FOl Champion may be submitted only for the
following reasons:
a) N0 updates in the FOI Agency Information
Inventory; and/or
b) No FOI requests received for the
period covered.

Section 7. Contact. For questions and/or further

clarifications, contact the Freedom
of Information Project Management Office
at (02) 588-0691 or through the email
address indicated in Section 5.

Section 8. Repeal. All orders, issuances, or parts thereof, which

are inconsistentwith
the provisions of this Circular. are hereby
repealed or modified accordingly.
Section 9. Effectivity. This Circular shall take effect immediately.

Section 10. Compliance. For your guidance and strict compliance.

JOSE ERTO MARTIN M. ANDANAR

3
Secretary and FOI Champion 1"
 INTER-AGENCY TASK FORCE ON THE HARMONIZATION OF
NATIONAL GOVERNMENT PERFORMANCE MONITORING, INFORMATION AND REPORTING SYSTEMS
(Administrative Order No. 25 s. 2011)

MEMORANDUM CIRCULAR NO. 2018 - _1_ ,

May gs, 2018

TO All Heads of Departments, Bureaus, Offices and Other Agencies of the National
Government, including Constitutional Commissions, Congress, The Judiciary,
Office of the Ombudsman, State Universities and Colleges, Government-Ownedor-
Controlled Corporations, Local Water Districts, and Local Government Units

SUBJECT: Guidelines on the Grant of the Performance-Based Bonus for Fiscal Year 2018 under
Executive Order No. 80 s. 2012 and Executive Order No. 201 s. 2016

1.0 BACKGROUND AND RATIONALE

1.1 in his 2017 State of the Nation Address. President Rodrigo Duterte called for a government
equipped with political will and braced by a concerned citizenry to be able to overcome the
problems facing the country through collective purpose and collaborative actions. He
emphasized the need for heightened transparency and deeper accountability tothe Filipino
people to fight corruption and cleanse the bureaucracy.
1.2 Hence, among his priorities is to ensure citizen-centric public service to bring the
government closer to people with the citizenry empowered to evaluate and give feedback
on public services and the bureaucracy, especially on frontline transactions. He reiterated
his directive to all government offices to quickly respond and yield meaningful results in
streamlining processes. working more efficiently, and providing high quality and genuine
public service that Filipinos deserve without delay and bureaucratic red tape, He
underscored the responsibility of each public servant to act with commitment and urgency
in protecting and serving the values, welfare and well-being of every Filipino.

1.3 Moreover, in his Veto Message in the Fiscal Year (FY) 2018 National Budget, President
Duterte declared confidence in strengthening the country’s foundation for a matatag,
maginhawa, at panatag na buhay that Filipinos aspire for. The FY 2018 National Budget
represents the sound priorities and programs aimed at fostering the golden age of
infrastructure, secure peace and order, and accelerate human capital development for
sustained and inclusive growth. To this goal, he called for efficient, responsible and
disciplined utilization of the National Budget.
1.4 To tighten the advocacy for intensified public accountability, heightened transparency,
stronger fiscal discipline, and more efficient government processes, the government is
leveraging the priorities of its Results-Based Performance Management System (RBPMS)
and its people-centered Performance-Based Incentive System (PBIS) through
requirements and conditions aiming to fight corruption, achieve higher citizen satisfaction
and implement a firmer validation process to recognize outstanding performance in
government service.

2.0 PURPOSE

This Memorandum Circular is issued to prescribe the criteria and conditions for the grant of
Performance-Based Bonus (PBB) for FY 2018 performance to be given in FY 2019.
3.0 COVERAGE

3.1 This Circular covers all Departments, Bureaus. Offices and Other Agencies of the National
Government, including ConstitutionalCommissions. Congress, The Judiciary, Office of the
Ombudsman, State Universities and Colleges (SUCs), Government-Owned or-Controlled
Corporations (GOCCs), Local Water Districts (LWDs) and Local Government Units (LGUs).
3.2 The implementation of this circular shall be done in close coordination with the following:

a. Department of Budget and Management (DBM) for the Departments and attached
agencies;
b. Office of the President-Office of the Executive Secretary (OP-OES). Office of the
Cabinet Secretary (OP-0C8). and DBM for the Other Executive Offices (OEOs),
including the OP-attached agencies and GOCCs covered by DBM;
c. Commission on Higher Education (CHED) for the SUCs;
d. Governance Commission for GOCCs (GCG) for GOCCs covered by Republic Act
No. 10149;
e. Local Water Utilities Administration (LWUA) for LWDs;
f. Department of the Interior and Local Government (DlLG) for LGUs; and
g Department of Education (DepEd) for regional and division offices, and secondary
and primary schools.

3.3 All officials and employees of eligible departments/agencies holding regular plantilla
positions; contractual and casual personnel having an employer-employee relationship
with the said agencies, and whose compensation are charged to the Personnel Services
budget; as well as those occupying positions in the DBM-approved contractual staffing
pattern of the agencies concerned are covered by this Circular.

4.0 ELIGIBILITY CRITERIA

Each agency must satisfy the following conditions to be eligible for the grant of PBS. See Annex 1:
Master List of Departments/Agencies and Prescribed Delivery Units in Departments/Agencies:

4.1 Good Governance Conditions: Satisfy 100% of the Good Governance Conditions
(GGCs) for FY 2018 set by the A0 25 Inter-Agency Task Force (IATF) as provided in
Section 5.0;

4.2 Performance Targets of Agencies: Achieve each one of the Physical Targets. Support
to Operations (STO) and General Administration and Support Services (GASS)
requirements for FY 2018.

To align government's performance with the priorities of the Duterte Administrationtoward

the efficient delivery of citizen-centric public services, the A0 25 lATF is requiring National
Government Agencies (NGAs), and 60003 covered by DBM to streamline government
processes. achieve higher citizen/client satisfaction, and sustain fiscal discipline as
detailed in Section 6.0.

Notwithstanding the above, the physical targets of SUCs, GOCCs covered by RA 10149.
LWDs and LGUs shall pertain to the following:

at For SUCs, achieve each one of the Congress-approved performance targets under
the FY 2018 General Appropriations Act, and the FY 2018 STD and GASS
requirements;
b. For GOCCs covered by RA No. 10149. achieve the targets reflected in their
approved FY 2018 Performance Scorecard and eligibility requirements specified
in a separate guideline to be issued by GCG;
 For LWDs, achieve each one of the physical targets, STO and GASS indicators as
identified by LWUA in a Joint Memorandum Circular to be issued by LWUA and
DBM: and

For LGUs. performance targets shall be based on the Guidelines on the Grant of
P88 for LGUs to be issued by the A0 25 lATF and DlLG.
4.3 Performance Rating of Employees and CES positions. Use the CSC-approved
Strategic Performance Management System (SPMS) in rating the performance of the First
and Second Level officials and employees of departments/agencies in NGAs, 60005 and
LGUs, including officials holding managerial and Director positions but are not Presidential
appointees. The rating of the performance of Career Executive Service (CES) officers and
incumbents to CES positions shall be based on the requirement to be issued by the Career
Executive Service Board (CESB).

5.0 FY 2018 GOOD GOVERNANCE CONDITIONS (6605)

5.1 The A0 25 lATF sets the following GGCs based on performance drivers of the RBPMS
and the priorities of the Duterte Administrationfor 1) heightened transparency, 2) stronger
public accountability, and 3) more inclusive and people-centered public service:

a. Maintain/Update the agency Transparency Seal (TS) pursuant to Section 99 of

the General Provisions of the FY 2018 General Appropriations Act (GAA). The T8
page should be accessible by clicking the TS logo on the home page. See Annex 2:
Guideline on Transparency Sea! for full details of requirements, which shall include
the following:

1) Agency's mandate and functions; names of its officials with their position
and designation, and contact information;
2) Annual Financial Reports;
3) DBM Approved Budget and Corresponding Targets for FY 2018
4) Major Projects, and Programs, Beneficiaries, and Status of
implementation for FY 2018;
5) FY 2018 Annual Procurement Plan (FY 2018 APP Non-CSE), indicative FY
2019 APP Non-CSE, and FY 2019 APP for Common-Supplies and
Equipment (FY 2019 APP CSE). See also Section 6.4.;
6) Quality Management System (QMS) Certification to ISO 9001:2015 issued
by any of the certification bodies (CBs) accredited by the international
Accreditation Forum (IAF) members or similar standards relating to Total
Quality Management (TQM), e.g. Philippine Quality Award, lSO/iEC 17025,
iSO 17020, and Omentum Accreditation Canada, of at least one (1) core
process or frontiine service. See also Section 6. 3;
7) System of Agency Ranking Delivery Units for FY 2018 PBB. See Section
8.6;
8) The Agency Review and Compliance Procedure of Statements and
Financial Disclosures (See Section 6. 5.a); and
9) The Final People's Freedom to Information (FOI) Manual signed by head of
agency; Agency information inventory; 2017 and 2018 FOI Summary
Report, and 2017 and 2018 FOi Registry (See Section 6.5.b)

PostIUpdate the PhiIGEPS posting of all invitations to Bids and awarded

contracts pursuant to the Government Procurement Reform Act (RA No. 9184) for
transactions from November 16, 2017 to January 31, 2018, including the Early
Procurement of FY 2019 Non-CSE items. Agencies should track their status through
PhiIGEPS microsite: http:/Idata.philgegsgov.ph/directom/pbbasgx. See Annex 6:
Guideline on Phi/GEPS Posting.

Maintain/Update the Citizen’s or Service Charter or its equivalent, reflecting the

agency's enhanced service standards for all its frontiine services to citizens.
businesses, and government agencies, consistent with the objectives of the Anti-
Red Tape Act of 2007 (RA No. 9485), and the President's directive to reduce
3
 processing time of all public transactions with government, and ensure accessible
and convenient delivery of services to the public, as reiterated in CSC Memorandum
Circular No. 14, s. 2016.

The Certificate of Compliance (000) submitted pursuant to CSC MC No. 14, s. 2017
shall be the basis for the validation for FY 2018. For agencies which have not
submitted the COC, the same shall be complied with pursuant to the guidelines set
forth in CSC MC No. 14, 2017 and shall be submitted on or before August 1, 2018
to the CSC’s Office for Strategy Management through the A0 25 Secretariat. The
CSC validation shall be complemented with reports on feedback and complaints from
citizens gathered by the OP, PMS, CSC and P000 from the 8888 Hotline and the
FOI portals. The CSC shall issue guidelines in the validation of the Citizen's Charter
requirements for FY 2018.
5,2 Non-compliance with any of the GGCs will render the entire department/agency ineligible
for the P33. Assessmentof agency compliance with GGC requirements shall be conducted
starting October 1. 2018.

6.0 FY 2018 PERFORMANCETARGETS

With respect to the Physical Targets the A0 25 IATF sets the following requirements to strengthen
the performance of departments and agencies in efficiently providing public services

6.1 Streamlining and Process Improvement of the Agency’s Critical Services covering
Government-to-Citizens (GZC), Government-to-Businesses (GZB), and Government-to-
Government (626) transactions as cited in the agency‘s Citizen‘s/Service Charter. To
promote the periodic measurement of agency performance in delivering said services,
agencies shall determine and report the following using the Modified Form A-
Department/Agency Performance Report (See Annex 3A):

a. Number of Steps. For each critical service, departments/agencies shall report the
number of steps necessary to complete the service/process.

b. Transaction Costs. These are the costs incurred by the transacting citizens/clients
in securing services from government. For purposes of FY 2018 FEB, these costs
are categorized as follows:

1) Primary Transaction Costs/Fees. These are the fees incurred by the

transacting citizens/clients paid to government agencies in availing the critical
services. These are the fees declared in the agency's Citizen's/Service
Charter. Examples are application fees, registration fees, etc.

2) Other Transaction Costs. These are the other fees that transacting
citizen/client has to pay in obtaining supporting information from another
agency to secure needed primary information. Examples of these costs are
those for getting birth certificates to secure passports, barangay clearance to
secure business permit, and required photos, printing costs, photocopying
costs, etc.

c. Substantive Compliance Costs which are the incremental costs to the target group
in complying witha regulation, other than administrative costs (OECD, 2014, p.13).
These costs can include implementation costs, direct labor costs, overhead costs,
equipment costs, material costs, and external service costs. Examples are the
purchase of early warning devices for vehicle owners, installation of accelerograph
for building with 10 floors and up, maintenance of waste disposal system for
establishments, etc,

d. Number of Signatures. Departments/Agencies shall declare the number of

signatures required to complete each service/process, including the initials required.
 e. Number of Documents. For each critical service, departments/agencies shall
indicate the total number of documents necessary to complete the transaction cycle.
The number of documents shall refer to the documents required from the transacting
citizens/clients, and the documents that are used by departments/agencies in their
internal processing until the completion/delivery of the critical service to the
transacting citizens/clients.
f. Turnaround Time. For each critical service, departments/agencies shall estimate
the turnaround time to complete the service/process. Turnaround time is the sum of
the waiting and processing time. It starts from the moment the transacting
citizen/client enters the queue or fills out a form, and the waiting time incurred until
the service has been completed/delivered.

The information above shall serve as the baseline data for each service/process.
Departments/agencies should aim to achieve the following improvements for each of their
critical services/processes:

a. Reduction in the number of signatures to not more than three (3);

b. Simplification of application forms or documentary requirements; and
c. 50% reduction in the turnaround time and completion of the transaction within 15 days.

Departments/agencies shall declare the bureaus/offices/delivery units responsible for the

delivery and completion of each critical service. Every bureau/office/delivery unit should be
declared in at least one (1) of the critical services, or other key processes performed by
the department/agency. The details of the performance of bureaus/offices/delivery units
shall be reported using the Modified Form A1 (See Annex 38). The declaration of
responsible bureaus/offices/delivery units for each critical service or other key processes
shall provide performance data as basis in the ranking of each delivery unit. See also
Section 6. 7 and 8.1.

In the event the department/agency is unable to achieve the targets they set in this section,
they shall providejustificationslexplanations using the “Remarks”column. The acceptance
of explanation shall be subject to the review and recommendation of the validating agency.

6.2 Citizen/Client Satisfaction. In order to determine the effectiveness of the streamlining and
process improvements initiated by agencies, the satisfaction level of the citizens/clients will
be measured and reported. Thus, agencies should embed feedback mechanisms and
citizen/client satisfaction measurement in their process improvement efforts. Agencies
shall report the results of the Citizen/ClientSatisfaction Survey for each service.

The description of the methodology of the survey, and the agency improvement action plan
for FY 2019 shall be submitted using Citizen/ClientSatisfaction Report (See Annex 4).

GOCCs covered by RA No. 10149 will report the results of client/customer satisfaction
survey based on the standard methodology and corresponding questionnaire prescribed
by the GCG.

The DAP will be conducting training fora to assist the agencies in these streamlining and
process improvement efforts. The A0 25 Secretariat can be contacted for the schedule of
these trainings.
6.3 STO Target. Initial certification/Recedification of the QMS for at least one (1) core
process or trontline service as mandated under its existing pertinent laws.
For the ISO 9001 :201 5 QMS certification, it must be issued by any of the certification bodies
(0le accredited by the International Accreditation Forum (IAF) members. Preferably, the
CB is accredited by the Philippine Accreditation Bureau under the Department of Trade
and Industry, which is the Philippine Accreditation Body of the IAF. lSO 9001:2015 QMS
equivalent certifications/attestations granted by similar internationally recognized bodies
promoting Total Quality Management (TQM) shall be considered. e.g. Philippine Quality
Award, lSO/lEC 17025, ISO 17020, and Omentum Accreditation Canada.
 The certification must be valid until December 31, 2018 or a later date, and must be posted
in the agency TS page not later than December 31, 2018. A certified—true copy of the
Agency’s QMS Certificate/s shall be submitted to the Government Quality Management
Committee (GQMC), through the DBM Secretariat -—
Systems and Productivity
improvement Bureau. immediately after obtaining a QMS Certificate or Recertification not
later than December 31, 2018, for verification purposes.

For frontline agencies, it is expected that the core process pertains to an agency process
most demanded by citizens and business and targeted for improvement under Sections
6.1 and 6.2 above.

6.4 GASS Targets. The common GASS targets shall include the following:

a. Budget Utilization Rate (BUR), which shall consist of:

1) Obligations BUR computed as obligation rates for Maintenance and Other

Operating Expenses (MOOE) and Capital Outlays (CO) of all programs,
activities, and projects funded in FY 2018 from all appropriation sources.
including those released under the General Appropriations Act as the
allotment order policy. net of savings from procurement, and implementation
of cost—cutting measures; and

2) Disbursements BUR which is measured by the ratio of total disbursements

(cash and non-cash, excluding Personnel Services) to total obligations for
MOOE and CO in FY 2018. net of goods and services obligated by
December 31, 2018 but accounts payable and not yet due and demandable
on the said date.

3) BUR for GOCCs is computed as follows:

Obligations BUR = Total Obligations / DBM Approved Corporate Operating
Budget (both net of Personnel Services)
Disbursement BUR = Total Actual Disbursement / Total Actual obligations
(both net of Personnel Services)

4) BUR for SUCs is computed as follows:

i. Obligations and Disbursements BUR will be the same as those for
department/agencies.
ii. Because all income of the SUCs (e.g. trust funds, internally generated
income, and revolving funds) should benefit and improve the SUCs
operations, its Obligations and Disbursements utilization rates will also
be reported following the reporting format in Annex 5: FY 2018 GAA
Accomplishments and BUR Form for SUCs.

Sustained Compliance with Audit Findings. Fully implement 30% of the prior years'
audit recommendations as shown in the Report on Status of Implementation of Prior
Years' Recommendations. These recommendations will exclude the Property, Plant
and Equipment (PPE)—related items of the Annual Audit Report (AAR). Audit findings
closed in FY 2017 should also not recur. The objective is to improve the agency's
internal control processes, enhance operational effectiveness, and eliminate, resolve
and remedy most, if not all, of the agency audit findings, by the end of 2020.

Compliancewith Quarterly Submission of Budget and Financial Accountability

Reports (BFARs) Online Using the DBM’s Unified Reporting System (URS) 15
days after end of each quarter, as provided in Section 95 of the FY 2018 GAA.

Submission of Annual Procurement Plan (APP-non CSE) approved by the Head of

Procuring Entity (HOPE) to the Government Procurement Policy Board (GPPB) in the
fon'nat prescribed under GPPB Circular No. 07-2015 by posting it in the agency TS.
 1) FY 2018 APP-non CSE should have been submitted to the GPPB-T80 on
January 31, 2018 per Section 7.3.5 of the 2016 Revised Implementing Rules
and Regulations of RA No. 9184. The same should be posted on the agency
TS page on not later than one month after the issuance of this Circular.

2) To support Early Procurement. the Indicative FY 2019 APP-non CSE

consistent with the FY 2019 National Expenditure Program (NEP)
should be posted on the agency TS page not later than August 31. 2018.

The APP non-CSE submissions must indicate: “APP for CY <Year> of <Complete
Name of Head Office / Agency><Regions to _, if applicable> for P88" in the subject
_
line. The list of agencies complying with the APP submission requirement shall be
posted in the GPPB website (www.ggpb.gov.gh).

Submission of FY 2019 Annual Procurement Plan-Common-UseSupplies and

Equipment (FY 2019 APP-CSE) to the DBM-Procurement Service on or before
August 31, 2018 in the prescribed format by DBM-PS. The same should be posted
in the agency TS page not later than August 31, 2018.

Undertaking of Early Procurement for at least 50% of the value of goods and services
based on the department’s/agency's budget submitted to the Congress consistent
with the NEP. In transitioning towards annual cash-based budgeting, departments/agencies
should subject at least 50% of the volume of their goods and services requirements for the
FY 2019 operations to Early Procurement, short of award, from September to December
2018. Departments/Agencies should update their PhilGEPS postings for Early Procurement
by posting the Approved Contract and Notice to Proceed in PhilGEPS on or before January
31, 2019. DBM shall soon be issuing a Budget Circular on this.

Submission of results of FY 2017 Agency Procurement Compliance and

Performance Indicators (APCPI) System, per GPPB Resolution No. 10—2012,
complete with the following forms: (1) APCPI - Self-Assessment Form; (2) APCPI -
Consolidated Procurement Monitoring Report; (3) APCPI - Procurement Capacity
Development Action Plan; and the Questionnaire on or before August 31, 2018. The
APCPI Tool may be downloaded from the GPPB website using this link:
http://www.qppb.qov.ph/a_pcpi/apcpi.html. Submit either in electronic (Excel) format
through apcgi@gggb.gov.ph indicating: “2017 APCPI Initial Results of <Complete
Name of Head Office / Agency> for P88" in the subject line; or printed (signed) copies
hand carried/mailed through the GPPB-T80 front desk. The list of agencies complying
with the APCPI requirement shall be posted in the GPPB website (wwwgggbgovph).

6.5 Other cross-cutting requirements. The A0 25 IATF sets the following cross-cutting
requirements:

a. Establishment and Conduct of Agency Review and Compliance Procedure of SALN

pursuant to Section 10 of the Code of Conduct and Ethical Standards for Public Officials and
Employees (RA No. 6713), and CSC Resolutions Nos. 1300455 and 1500088. Each
department/agency shall have a SALN Review and Compliance Committee to implement
the provisions on reviewing and complying with SALN requirements to determine whether
said statements have been submitted on time, are complete, and are in proper fom1.

Agency heads should ensure that officials and employees covered by RA No. 6713
submitted their 2018 SALN to the respective SALN repository agencies. as prescribed in
the rules provided under CSC Memorandum Circular No. 3 s. 2015. The Agency Review
and Compliance Procedure of SALN used by the department’s/agency'sSALN Review
and Compliance Committee should be cascaded to all employees. The scanned copy of
the same shall be uploaded in the agency TS page not later than October 1. 2018. See
also Section 7.11, 7.14 and 11.3 on SALN requirement

Comply with the Freedom of Information (FOI) Program pursuant to Executive

Order No. 2, s. 2016, based on the enhanced requirements of the Presidential
Communications Operations Office (PCOO). Agencies should comply to the
following FOI requirements within the set deadline:
 1) The People's FOI Manual duly signed by the Head of the Agency and
uploaded in the agency TS page on or before September 30, 2018;
2) The Agency Information Inventory uploaded in the agency TS page on or
before September 30. 2018;
3) The 2017 and 2018 FOI Summary Report uploaded in the agency TS page
on or before January 31. 2019;
4) The 2017 and 2018 FOI Registry uploaded in the agency TS page on or
before January 31, 2019; and,
5) A screenshot of the agency website's home page containing a visible and
functional FOI logo linked to the electronic FOI portal (www.foi.gov.gh)
submitted through email: foipco@gmail.com on or before September 30, 2018.

Agencies should submit the accomplished FOI Reports strictly in Excel format (.xls)
based on templates provided in this link: www.bit.ly/2018FOIReports.Submissions
not compliant to the file format and templates will not be considered. All agencies
including those already onboard the eFOI portal. are required to send the soft copy
submissions to foigco@gmail.com. Policy issuances and memoranda can be
accessed in this link: wwwfoigovgh/resources.
6.6 In case a department/agency is not able to meet any of the above performance targets,
the Department Secretary/Head of Agency should submit the justificationslexplanatlons
and supporting documents to warrant reconsideration. For validation purposes, justifiable
reasons are factors that are considered outside the control of the agency. Acceptance of
justifications/explanations shall be subject to the recommendation of validating agencies.
6.7 To reinforce fairness in the assessment of the performance of each delivery unit under
operations with those under support services, departments/agencies should also declare
critical services provided to internal units/employees performed by the latter delivery units.
Doing so will strengthen the accountability of every delivery unit in streamlining and
improving their processes and services to citizens/clients, and internal units/employees.
Likewise, it will also provide performance data to support the equitable ranking of each
delivery unit. Departments/Agencies shall also report applicable baseline information
enumerated in Section 6.1 and 6.2.

7.0 ELIGIBILITY OF INDIVIDUALS

7.1 Department Secretaries, Heads of Other Executive Offices, Chairpersons and

Commissioners of Constitutional Offices, Heads of Attached Agencies, Presidents of
SUCs, and non-ex officio Heads of 60005 covered by DBM are eligible only if their
respective departments/agenales/institutions are eligible. If eligible, their maximum PBB
rate for FY 2018 shall be equivalent to 65% of their monthly basic salary as of December
31, 2018. They should not be included in the Form 1-Report on Ranking of Delivery Units.

7.2 Non-ex officio Board Members of GOCCs covered by DBM may be eligible to a rate
equivalent to 65% of the monthly basic salary of the highest corporate official of the GOCC
concerned subject to the following conditions:

a. The GOCC has qualified for the grant of the FY 2018 FEB;
b. The Board Member has 90% attendance to duly called board meetings and
committee meetings as certified by the Board Secretary;
c. The Board Member has nine (9) months aggregate service in the position; and
d. The GOCC has submitted the appropriate annual Board-approved Corporate
Operating Budget (COB) to DBM in accordance with the Corporate Budget Circular
No. 22 dated December 1, 2016.

7.3 Employees belonging to the First. Second and Third Levels should receive a rating of at
least “Satisfactory" based on the agency’s CSC-approved Strategic Performance
Management System (SPMS) or the requirement prescribed by the CESB.
7.4 Personnel on detail to another government agency for six (6) months or more shall be
included in the ranking of employees in the recipient agency that rated his/her performance.
Payment of the P88 shall come from the mother agency.

7.5 Personnel who transferred from one government agency to another agency shall be rated
and ranked by the agency where he/she served the longest. If equal months were served
for each agency. he/she will be included in the recipient agency.

7.6 Officials and employees who transferred from government agencies that are non-participating
in the implementation of the P83, shall be rated by the agency where he/she served the
longest; the official/employee shall be eligible for the grant of P83 on a pro-rata basis
corresponding to the actual length of service to the participating implementing agency. as
stated in Section 7.8.

7.7 An official or employee who has rendered a minimum of nine (9) months of service during
the fiscal year and with at least Satisfactory rating may be eligible to the full grant of the P88.

7.8 An official or employee who rendered less than nine (9) months but a minimum of three (3)
months of service and with at least Satisfactory rating shall be eligible for the grant of PBS
on a pro-rata basis corresponding to the actual length of service rendered, as follows:

LENGTH OF SERVICES % OF P83

8 months but less than 9 months 90%
7 months but less than 8 months 80%
6 months but less than 7 months 70%
5 months but less than 6 months 60%
4 months but less than 5 months 50%
3 months but less than 4 months 40%

The following are the valid reasons for an employee who may not meet the nine-month
actual service requirement to be considered for PBS on a pro-rate basis:

.69!
Being a newly hired employee;
Retirement;
$1.0
Resignation;
Rehabilitation Leave;
Maternity Leave and/or Paternity Leave;
aka-*9
Vacation or Sick Leave with or without pay;
Scholarship/Study Leave;
Sabbatical Leave

7.9 An employee who is on vacation or sick leave. with or without pay. for the entire year is not
eligible to the grant of the P83.

7.10 Personnel found guilty of administrative and/or criminal cases by final and executory
judgment in FY 2018 shall not be entitled to the P88. If the penalty meted out is only a
reprimand, such penalty shall not cause the disqualification to the P88.
7.11 Officials and employees who failed to submit the 2017 SALN as prescribed in the rules
provided under CSC Memorandum Circular No. 3 s. 2015; or those who are responsible
for the non-compliance with the establishment and conduct of the review and compliance
procedure of SALN. shall not be entitled to the FY 2018 PBB.

7.12 Officials and employees who failed to liquidate all cash advances received in FY 2018
within the reglementary period, as prescribed in COA Circular 97-002 dated February 10.
1997 and reiterated in COA Circular 2009-002 dated May 18, 2009, shall not be entitled to
the FY 2018 PBB.

7.13 Officials and employees who failed to submit their complete SPMS Forms shall not be
entitled to the FY 2018 P83.
9
 7.14 Agency heads should ensure that officials and employees covered by RA No. 6713
submitted their 2017 SALN to the respective SALN repository agencies, liquidated their FY
2018 Cash Advances, or completed the SPMS Forms, as these will be the basis for the
release of FY 2018 PBS to individuals.
7.15 Officials and employees responsible for the implementation of the prior years’ audit
recommendations, OMS certification. or posting and dissemination of the department/agency
system of ranking performance of delivery units, shall not be entitled to the FY 2018 PBB if
the Department/Agencyfails to comply with any of these requirements.

8.0 RANKING OF DELIVERY UNITS

8.1 Departments/Agencies and their corresponding offices/delivery units that meet the criteria
and conditions in Section 4.0 are eligible to the FY 2018 PBB. Bureaus, offices or delivery
units eligible to the PBB shail be forced ranked according to the following categories:

RANKING PERFORMANCECATEGORY
Top 10% Best Delivery Units
Next 25% Better Delivery Units
Next 65% Good Delivery Units

The declarations of responsible bureaus/offices/delivery units in the completion of each

critical service or other key processes shall be the basis for equitable performance ranking
of delivery units. The resulting ranking of bureaus/offices/delivery units shall be indicated
in the Annex 7: Form 1- Report on Ranking of Delivery Units.

8.2 When identifying and determining delivery units, departments/agencies must be guided by
the Master List of Departments/Agencies and Prescribed Delivery Units per
Department/Agency (See Annex 1).

a. A delivery unit is the primary subdivision of the department/agency performing

substantive line functions, technical services or administrative support, as reflected
in the Department's/Agency's organizational structure/functional chart.

The identification of a delivery unit will depend on the type of government entity,
with due consideration to its mandate. organizational level, and scope of
operations, as follows:

TYPE OF GOVERNMENT ENTITY DELIVERY UNITS

Offices
Bureaus
Department or Department—Level Services
Regional Offices. if any
ntermediate Level
Offices
Bureaus
Services
Agency
Regional/Field Units, if any
ivision Level
Divisions
IOIIOOOIUCOOC
Field Units, if any
Offices
Services
State University or College
Campuses
Colleges
Offices
GOCC
Departments

1O
 b. For purposes of this Circular. agencies attached to a department or department-
level entity shall be treated as an agency separate from its parent department and
shall have a separate ranking of delivery units.

c. To facilitate the ranking of delivery units, agencies may group or cluster the
delivery units based on similarities of tasks and responsibilities for purposes of
evaluating and ranking group and individual performance. provided that the
resulting ranking distribution shall be in accordance with Section 8.1.

8.3 Only the personnel belonging to eligible delivery units are qualified for the PBS. Refer also
to exclusion of individuals as cited in Section 7. While individual ranking shall be the basis
for merit increase, promotion, further training and/or disciplinary action. individual ranking
shall no longer be included in the Form 1 (See Annex 7).

8.4 To recognize high performance of government employees in relation to the achievement of

agency targets and requirements for the grant of the FY 2018 FEB, departments/agencies
shall list the names of employees who belong in the Best Delivery Unit/s using the Form 1
(See Annex 7).
8.5 The GCG, the LWUA, the DILG, and the DepEd shall issue pertinent Guidelines on the
ranking of delivery units for GOCCs covered by GCG. LWDs. LGUs, and DepEd Delivery
Units respectively.

8.6 To heighten transparency among delivery units and employees, departments/agencies

shall cascade to their employees the agency guidelines/mechanics in ranking delivery units
for the grant of the FY 2018 FEB. Departments/Agencies shall prepare the System of
Agency Ranking Delivery Units for FY 2018 FEB using the Form for the
Guidelines/Mechanics in Ranking Delivery Units (See Annex 8). The duly completed and
signed agency guidelines in ranking delivery units shall be posted on the agency TS page
on or before October 1‘ 2018.

9.0 RATES OF THE P88

9.1 The rates of the P88 for each individual shall be based on the performance ranking of the
individual‘s bureau or delivery unit with the rate of incentive as a multiple of one's monthly
basic salary as of December 31, 2018, based on the table below:

PERFORMANCECATEGORY MULTIPLE OF BASIC SALARY

Best Delivery Unit 0.65
Better Delivery Unit 0.575
Good Delivery Unit 0.50

10.0 SUBMISSION 0F REPORTS

10.1 Departments/Agencies should submit FY 2018 accomplishments using the Modified Form
A-Department/Agency Performance Report. Modified Form A1-Details of Bureau/Office
Performance Report. Citizen/Client Satisfaction Report. Form 1 and the P88 Evaluation
Matrix. They should submit duly completed and signed forms and reports to the lATF (two
hard copies and e—copy of Modified Form A-DepartmentlAgency Performance Report,
Modified Form A1 Details of Bureau/Office Performance Report, Citizen/ClientSatisfaction
Report, Form 1 and other supporting documents) through the A0 25 Secretariat which shall
endorse copies to the oversight/validating agencies for review/evaluation. All forms and
reports should be signed by the agency head or the duly designated official.
10.2 Submission of agency physical accomplishments and other requirements will be until
February 28, 2019 for small agencies, and August 31, 2019 for big departments following
the review schedule of the lATF under MC 2017-4, dated December 21. 2017. Agencies
shall ensure that all explanations and justifications are already attached to their submission.

11
10.3 The COA Audit Team Leaders shall verify/monitor compliance of their respective agencies
with the audit recommendations shown in the Status of Implementation of Prior Years' Audit
Recommendations in the Annual Audit Report/Management Letter and submit a report
thereon, to the concerned Supervising Auditor (SA). The SA will then prepare a summary
report for submission to the concerned Cluster Director. Based on the reports submitted
by the SAs, the Cluster Director shall submit to the lATF Secretariat, copy furnished the
Sector Head and RMBO, PFMS, both of COA, a Summary List of Agencies that complied
with the required minimum 30% full implementation of audit recommendations.

10.4 Results of the validation showing non-compliant agencies shall be posted in the RBPMS
website. The lATF shall conduct spot-checks to validate claims and certifications made by
departments/agencies.

10.5 The Department of Education shall have the same implementation timeline of (5605,
Physical Targets, STD and GASS targets as indicated in Section 10.6.

The A0 25 lATF sets the following implementation timeline for the FY 2018 PBB.

REQUIREMENTS VALIDATING DEADLINE OF START OF

AGENCY SUBMISSION VALIDATION

1. Streamlining and Process Composite Team February 28, 2019 Martin 1. 2019
improvement of Agency Services from A0 25 lATF (small agencies) (small agencies)
agencies
August 31, 2019 September 1,
’

(big agencies) 2019

(big agencies)
2. Citizen/ClientSatisfaction February 28, 2019 March 1, 2019
. Departments Composite Team (small agencies) (small agencies)
o 0505 from A0 25 lATF
c 60005 covered by DBM agencies August 31, 2019 September 1,
. GOCCs covered by RA 10149 (big agencies) 2919
(big agencies)
, SUCs
9 LWDS
3. Physical Targets for the following:
o SUCs (See Annex 5) CHED February 28, 2019 March 1. 2019
c (30005 covered by RA 10149 GCG Based on GCG Based on GCG
timeline timeline
LWUA February 28. 2019 March 1. 2019
. LWDs
. LGUs DlLG February 28,2019 March 1, 2019
Supportitoj‘Operations (STD) *
‘

.. ,.
-

..
»
,
.

1. QMS Certification GQMC December 31. 2018 From January 1

to 31,2019
. Post QMS Certification in T8
page
. Submit certified true copy of
QMS certificate to GQMC
throu h DBM-SPlB
*‘G‘eiteralW‘r‘nihistrationi;hntii$fi‘fifibrtitSercesitGA‘S V ‘

1. EUR February 28, 2019 March 1, 2019

. Departments. OEOs and DBM-BMBs (small agencies) (small agencies)
GOCCs covered by DBM concerned
- SUCs (See Annex 5) DBM Regional AUQUSI 31. 2019 September 1.
Offices and DBM- (big agencies} 2019
BMB—F (big agencies)
2. Sustained Compliance with Audit COA December 31, 2018 December 31.
Findings 2018

3. Submission of BFARs online DBM and COA

through the URS
- First Quarter April 15, 2018 April 15, 2018
. Second Quarter July 15, 2018 July 15, 2018
. Third Quarter October 15, 2018 October 15, 2018
- Fourth Quarter January 15, 2019 January 15, 2019
12
 REQUIREMENTS VALIDATING DEADLINE OF START OF
AGENCY SUBMISSION VALIDATION

4. COA Financial Reports COA March 30, 2018 March 30, 2018
. Small Agencies April 30. 2018 April 30. 2018
- Big Agencies
5. Procurement Documents
- FY 2018 APP-non CSE GPPB-TSO January 31, 2018 One (1) month
after the issuance
. Indicative FY 2019 APP-non GPPB-TSO August 31, 2018 of resolution
CSE DBM-PS August 31. 2018 August 31. 2018
0 FY 2019 APP-CSE GPPB-TSO January 31. 2019 August 31. 2018
- Undertaking of Early January 31, 2019
Procurement for at least 50% of GPPB‘TSO August 31. 2018
goods and services AUQUSt 31‘ 2018
. Results of FY 2017 APCPI
System
Good Governance Conditions »

1. Transparency Seal DBM-OCIO October 1, 2018 October 1. 2018

2. PhilGEPS Posting PhilGEPS January 31, 2019 February 1, 2019

(transactions above P1 £00,000
and with December 31. 2018 as
cut-off). including the Early
Procurement of FY 2019 Non-CSE
items.

3. Citizen's/Service Charter CSC August 1, 2018 August 1, 2018

. Certificate of Compliance (CoC)
pursuant to CSC MC No. 14. s.
2017

Other-crosscutting requirements-flu: : .u «i .1; ,: s

.
.. », ,
,

1. Submission of SALN of employees Office of the April 30. 2018 April 30, 2018
President. -

Ombudsman,
CSC

2. Agency Review and Compliance CSC October 1, 2018 October 1, 2018

Procedure of Statement and
Financial Disclosures. Note:
Departments/Agencies shall submit a
list of SALN non-filers using Form 1.

3. FOI Compliance
. People’s FOl Manual PCOO September 30, 2018 September 30.
0 Agency information Inventory September 30, 2018 2018
o 2017 and 2018 FOI Summary January 31 . 2019 September 30.
Report January 31, 2019 2018
. 2017 and 2013 FOI Registry September 30, 2018 January 31. 2019
. Screenshot of agency’s home January 31- 2019
page September 30,
2018
4. Posting of Agency’s System DAP October 1. 2018 October 1, 2018
Ranking Delivery Units
5. Submission of Agency Report on February 28. 2019 March 1. 2019
Ranking of Delivery Units (Form 1 (small agencies) (small agencies)
and PBS Evaluation Matrix)
0 Departments DBM-BMBs August 31. 2019 September 1,
. OEOs DBM-BMBs and (big agencies) 2019
DBM-NCR (big agencies)
0 GOCCs covered by DBM DBM-BMB'C
DBM-RO and
. SUCS
DBM«BMB-F
LWUA and DBM-
. LWDs
BMB-C

13
11.0 EFFECTS OF NON-COMPLIANCE

11.1 For FY 2018. agencies that are unable to comply with all the Good Governance Conditions
shall be considered ineligible for the FY 2018 FEB.

11.2 Agencies that are unable to comply with Performance Targets shall be considered ineligible
for the FY 2018 PBB.

11.3 In the event the A0 25 lATF conducted random check of submitted SALN of employees
and found non-compliance with the guidelines prescribed by the CSC and the posted
Review and Compliance Procedure of the concerned department/agency, such incident
could be a cause to disqualify the department/agency in the succeeding cycle of the P88.

11.4 Prohibited Acts: A Department/Agency/GOCC/LWD/LGU.which. after due process by

the oversight agency has been determined to have committed the following prohibited acts,
shall be disqualified from the P88 in the succeeding year of its implementation. Moreover,
the CSC or Ombudsman shall file the appropriate administrative case:

a. Misrepresentation in the submitted reports required for the P58, commission of

fraud in the payment of the P88 and violation of the provisions of this Circular; and

b. Evenly distributing PBB among employees in an agency, in violation of the policy

of paying the P83 based on the ranking of delivery units.

12.0 FEEDBACK AND CHANGE MANAGEMENT

12.1 Department Secretaries/Head of Agencies with the support of their Performance

Management Groups should enhance the implementation of their internal communications
strategy on PBlS, and fulfill the following:

a. Engage their respective employees in understanding the PBlS, the performance

targets of their respective departments/agencies, as well as the services and
outputs that they will need to deliver in order to meet these targets.
b. Disseminate the performance targets and accomplishments of their
departments/agencies to their employees through the intranet and other means,
as well as publish these on their respective websites for the public‘s information.
C. Set up a Help Desk to respond to queries and comments on the targets and
accomplishments of their departments/agencies. The Help Desk may be a facility
that is embedded in the respective websites of departments/agencies.

d. Set up a Complaints Mechanism to respond to the PBlS-related issues and

concerns raised by officials and employees of their respective
departments/agencies. Such may be incorporated in the functions of their
Grievance Committee.

12.2 The Department Secretary/Head of Agency shall designate a senior official who shall serve
as a PBB focal person. The offices responsible for the performance management may be
tasked to provide secretariat support to the PMG and to recommend strategies to instill a
culture of performance within the Department/Agency.

13.0 INFORMATION AND COMMUNICATION

13.1 The Department Secretary/Head of Agency shall confirm with the lATF the name, position
and contact details (e-mail, landline, facsimile. cellular phone) of the senior officials
designated as the P33 focal person and the spokesperson, respectively.

13.2 Departments/Agencies should strengthen their communications strategy and ensure

transparency and accountability in the implementation of the P88.
14
 13.3 The IATF shall maintain the following communication channels:
A0 25 Secretariat at aoZSsecretariat@dag.edugh
RBPMS website wwwdagedugh/rbgms
wenvw
Telephone: (02) 400-1469, (02) 4004490, (02) 400-1582
Facebook: www.facebook:com/PBBsecretariat
Twitter: @gbbsecretariat

14.0 APPLICABILITY TO THE CONSTITUTIONAL BODIES, LEGISLATIVE AND JUDICIAL

BRANCHES

Congress, The Judiciary, Constitutional Commissions, and the Office of the Ombudsman are
encouraged to follow these guidelines to be eligible to the Performance-Based Bonus.

15.0 EFFECTIVITY

This Circular shall take effect immediately.

(at
BENJAMIN E. DIOKNO
Secretary, Department of Budget and Management
and Chairman, A0 25 Inter—AgencyTask Force 4}?
.v

15
 ANNEX 1
Master List of Departments/Agencies
and Prescribed Delivery Units in departments/agencies

A. DEPARTMENTS

Department Delivery Units

1. Office of the President 0 Office of the Executive Secretary“
Commissions
Centers
Technical and Staff Offices
Offices of Presidential
Advisers/Assista nts (per area of concern)
Offices with special concerns
Office of the Vice-President Office of the Vice-President
Office of the Chief of Staff (including
Office of the Assistant Chief of Staff)
Technical and Staff Offices
Department of Agrarian Reform
3. Office ofthe Secretary (Proper) Office of the Secretary*
Council Secretariat
DAR Adjudication Boards
Services
Bureaus
Regional Offices
Department of Agriculture
3. Office of the Secretary (Proper) Office of the Secretary*
Services
Bureaus
Regional Offices
SOCSKSARGEN Area Development
Project Office
b. Agricultural Credit Policy Council Office of the Executive Director*
Staff
Division

c. Bureau. of Fisheries and Aquatic Office of the Director“

Resources Technical and Support Services
Centers
Regional Units

d. National Meat Inspection Services Office of the Executive Director*

Central Office Divisions
Regional Centers
Office of the Executive Director“
Page 1 of 20
Annex 1
 Department Delivery Units

e. Philippine Carabao Center Central Office Division

Centers

f. Philippine Center for Post-Harvest Office of the Director“

Development and Mechanization Divisions

g. Philippine Council for Agriculture and Office of the Director*

Fisheries Divisions

h. Philippine Fiber industry Office of the Executive Director“

Development Authority Central Office Divisions
Regional Offices
S. Department of Budget and Management
3. Office of the Secretary (Proper) Office of the Secretary*
Bureaus
Services
Regional Offices

13. Government Procurement Policy Office of the Executive Director*

Board - Technical Support Office Divisions

c. Procurement Service Office of the Executive Director*

(including Internal Audit, Legal, and
Corporate Planning Divisions)
Functional Groups
5. Department of Education
a. Office of the Secretary (Proper) Office of the Secretary“ (including Early
Childhood Care Development Council
Bureaus
Services
Regional Offices
Schools Division Offices
Schools and Learning Centers
National Educators Academy of the
Philippines
National Council for Children's
Television

b. Early Childhood Development Center

c. National Book Development Board Office of the Executive Director“

Divisions
d. National Council for Children's
Television

Page 2 of 20
Annex 1
 Department Delivery Units
e. National Museum Office of the Director“
Divisions

f. Philippine High School for the Arts Office of the Director*

Basic and Arts Education
Staff Divisions

7. Department of Energy
a. Office of the Secretary (Proper) Office of the Secretary“ (including
Investment Promotion Staff, Consumer
Welfare and Promotion Staff, Public
Affairs Staff and Internal Audit Division)
Services
Bureaus
Geographical Offices

8. Department of Environment and Natural

Resources
a. Office of the Secretary (Proper) - Office of the Secretary“
0 Bureaus
0 Services
0 Regional Offices

b. Environmental Management Bureau ' Office Of the Director”

Central Office Divisions
0 Regional offices

c. Mines and Geo-SciencesBureau 0 Office of the Director*

0 Central Office Divisions
o Regional Offices

d. National Mapping and Resource . office of the Administrator“

information Authority . Branches

e. National Water Resources Board Office Of the Executive Director*

Divisions

f. Palawan Council for Sustainable 0 Office of the Chairman“ (including Office

Development Staff of the Executive Director)
- Divisions
9. Department of Finance
a. Office of the Secretary (Proper) 0 Office of the Secretary“
0 Services
0 Offices
0 One-Stop Shop Center

Page 3 of 20
Annex 1
 Department Delivery Units

Bureau of Customs Office of the Commissioner*

Functional Groups
Collection/DistrictPorts

Bureau of Internal Revenue Office of the Commissioner* (including

Performance Evaluation Division)
Services
Revenue Data Centers
Revenue Regional Offices

Bureau of Local Government Finance Office of the Executive Director“

Services
Regional Offices

Bureau of Treasury Office of the Treasurer of the

Philippines“
Services
Regional Offices

Central Board of Assessment Appeals Office of the Board“

Offices of the Hearing Officers

Insurance Commission Office of the Commissioner (including

Internal Audit Division)
Services
District Offices

National Tax Research Center Office of the Executive Director"

Branches

Privatization and Management Office Office of the Executive Director*

Services

Securities and Exchange Commission Office of the Chairperson“

Sectoral Offices
Departments
Extension Offices

10. Department of Foreign Affairs

3. Office of the Secretary Office of the Secretary“ (including
b. Technical Cooperation Council ofthe Technical Cooperation Council of the
Philippines Philippines, UNESCO National
UNESCO National Commission of the Commission of the Philippines)
Philippines Technical and Support Offices

Page 4 of 20
Annex 1
 Department Delivery Units
Embassies
Consulate General
Diplomatic Mission

d. Foreign Sen/ice institute Office of the Director General

Divisions
11. Department of Health
3. Office of the Secretary (Proper) Office of the Secretary*
Bureaus
Services
Regional Offices
Special Hospital
Medical Centers
Treatment and RehabilitationCenters

b. Commission on Population Office of the Executive Director*

Central Office Divisions
Regional Population Offices

c. National Nutrition Council Office of the Executive Director“

Central Office Divisions
Regional Nutrition Offices
12. Department of Information and
Communications Technology
a. Office of the Secretary (Proper) Office of the Secretary* (including CIO
Corps, Legislative Liaison Division,
International Cooperation Division,
Postal Regulation Division, and
Information and Strategic
Communications Division)
Services
Bureaus
Regional Offices

Office of the Executive Director‘“

b. Cybercrime investigation and
(including the Legal Division)
Coordination Center
Technical and Staff Offices

Office of the Commissioner* (including

Office of the Director)
Technical and Staff Offices

c. National Privacy Commission Office of the Commissioner’“ (including

Commission Secretariat, Broadcast
Services Division, and Radio Spectrum
Planning Division)
Page 5 of 20
Annex 1
 Department Delivery Units
d. NationalTelecommunications Branches
Commission Regional Offices
13. Department of the interior and Local
Government
a. Office of the Secretary (Proper) Office of the Secretary“
Technical and Support Services
Bureaus
Regional Offices

b. Bureau of Fire Protection Office of the Chief of the Fire Bureau*

Technical and Support Services
Regional Fire Stations

c. Bureau ofJail Management and Office of the Chief of the Jail Bureau*
Penology Directorates
Jail Units by Region

d. Local Government Academy Office of the Director*

Divisions

e. National Police Commission Office of the Commissioner*

Staff Services
Regional Offices

f. Philippine National Police Office of the Chief PNP

Directorate
Support Units
Regional Police Operations

g. Philippine Public Safety College Office of the President“

Functional Groups
Institutes
Academy
College
14. Department oflustice
a. Office of the Secretary Office of the Secretary*
Technical and Support Services
3.1 National Prosecution Service Prosecution Staff”
Regional Prosecution Offices

b. Bureau of Corrections Office of the Director*

Central Office Divisions
Prison and Penal Farms

Page 6 of 20
Annex 1
 Department Delivery Units
c. Bureau of Immigration Office of the Commissioner* (including
board of Special Inquiry)
Central Office Divisions
Airport/Sub-port Offices

d. Land Registration Authority Office of the Administrator“

Technical and Support Services
Regional Offices

e. National Bureau of Investigation Office of the Director*

Services
Regional Offices

f. Office of the Government Corporate Office of the Government Corporate

Counsel Counsel"
Administrative Unit
Sectoral Teams

g. Office of the Solicitor General Office of the Solicitor General’“

Legal Divisions
Support Services

h. Parole and Probation Administration Office of the Administrator*

Central Office Divisions
Regional Offices

i. Presidential Commission on Good Office of the Commissioner*

Government Technical and Support Services

j. Public Attorney’s Office Office of the Chief Public Attorney"

Services
Regional Offices
District Offices

15. Department of Labor and Employment

a. Office of the Secretary (Proper) Office of the Secretary*
Services
Bureaus
Regional Offices
Philippines Overseas Labor Offices

b. Institute for Labor Studies Office of the Executive Director*

Divisions

Page 7 of 20
Annex 1
 Department Delivery Units
c. National Conciliation and Mediation Office of the Executive Director*
Board Central Office Divisions
Regional Conciliation Mediation
Branches

d. National Labor Relations Commission Office of the Chairman“

Office of the Executive Clerk of Court
Court Divisions
Regional Arbitration Boards/Branches
Sub-Regional Arbitration
Boards/Branches

e. National Maritime Polytechnic Office of the Executive Director*

Divisions

f. National Wages and Productivity Office of the Executive Director“

Commission Central Office Divisions
Regional Tripartite Wages and
Productivity Boards

g. Overseas Workers Welfare Office of the Administrator“

Administration Technical and Staff Offices
Regional Welfare Offices
Foreign Posts

h. Philippine Overseas Employment Office of the Administrator”

Administration Branches
Technical and Staff Offices
Regional Centers

i. Professional Regulation Commission Office of the Commissioner*

Services
Offices
Regional Offices/Extension Units
16. Department of National Defense
a. DND Proper (Office of the Secretary) Office of the Secreta ry*
Support Services

b. Government Arsenal Office of the Director*

Divisions

c. National Defense College of the Office of the Director*

Philippines Divisions

Page 8 of 20
Annex 1
 Department Delivery Units
d. Office of Civil Defense Office of the Administrator“
Services
Operation Center
Regional Offices

e. Philippine Veterans Affairs Office Office of the Administrator“

(Proper) Services

f. Veterans Memorial Medical Center Office of the Director“

Medical Service
Administrativeand Support Divisions

g. Armed Forces of the Philippines Office of the Commanding General“

i. Philippine Army Commands

ii. Philippine Air Force Office of the CommandingGeneral*

Commands

iii. Philippine Navy Office of the Flag Officer in Command“

Commands

iv. General Headquarters Office of the Chief of Staff“

Commands
17. Department of Public Works and Highways Office of the Secretary“
Bureaus
Support Services
Regional Offices
Unified Project Management Offices
18. Department Science and Technology
3. Office of the Secretary Office of the Secretary“ (including
International Technology Cooperation
Unit, Science and Technology
Foundation Unit, and SpecialProjects
Division)
Services
Regional Offices

b. Advanced Science and Technology Office of the Director"

Institute Divisions
c. Food and Nutrition Research Office of the Director*
Institute Divisions

d. Forest Products Research and Office of the Director“

Development Institute Divisions

Page 9 of 20
Annex 1
 Department Delivery Units
Industrial Technology Development Office of the Director’“
Institute Divisions

Metals Industry Research and Office of the Executive Director“

Development Center Divisions

National Academy of Science and Office of the Executive Director“

Technology Divisions

National Research Council of the Office of the Executive Director“

Philippines Divisions

PhilippineAtmospheric, Geophysical Office of the Administrator”

and Astronomical Services Divisions
Administration

Philippine Council for Agriculture, Office of the Executive Director*

Aquatic and Natural Resources Divisions
Research and Development

Philippine Council for Health Office of the Executive Director*

Research and Development Divisions

Philippine Council for Industry, Office of the Executive Director“

Energy and Emerging Technology Divisions
Research and Development

. Philippine Institute of Volcanology Office of the Director“

and Seismology Divisions

Philippine Nuclear Research Institute Office of the Director“

Divisions

Philippine Science High School Office of the Executive Director“

(including Technical and Staff Divisions)
Campuses

Philippine Textile Research Institute Office of the Director”;

Divisions

Science Education Institute Office of the Director“

Divisions

Science and Technology Information Office of the Director“

Institute Divisions

Page 10 of 20
Annex 1
 Department Delivery Units
5. Technology Application and Office of the Director“
Promotion Institute . Divisions
19. Department of Social Welfare and
Development
3. Office of the Secretary '- Office Of the Secretarv‘“
Services
0 Bureaus
0 Regional Offices

b. Council for the Welfare of Children 0 Office of the Executive Director*

0 Divisions

c. inter-Country Adoption Board . office of the Director“

- Divisions

d. National Council on Disability Affairs 0 Office of the Executive Director“

-0 Divisions

e. Juvenile Justice and Welfare Council Office of the Executive Director“

0 Divisions
20. Department of Tourism
3. Office of the Secretary 0 Office of the Secretary“
- Offices
- Services
- Regional Offices
0 Foreign Field Offices

° Office Of the Administrator“

b. Intramuros Administration
0 Divisions

c. National parks Development I Office of the Executive Director*

Committee ' Divisions
21. Department of Trade and industry
3. Office of the Secretary 0 Office of the Secretary”
0 Bureaus
0 Services
0 Regional Offices

b. Board of Investments Office of the Governor“

Services

c. Construction Industry Authority of Office of the Executive Director“

the Philippines (Construction Board
Manpower DevelopmentFoundation) Foundation

Page 11 of 20
Annex 1
 Department Delivery Units
d. Philippine Trade Training Center Office of the Executive Director"
Divisions

e. Design Center ofthe Philippines Office of the Executive Director“

Divisions

f. Intellectual Property Office Office of Director General“

1- Bureaus
22. Department of Transportation
a. Office of the Secretary 0 Office of the Secretary*
0 Services
- DOT-CAR
0 DOT-CARAGA

i. Land Transportation Office 0 Central Office Divisions

Regional Offices

ii, Land Transportation 0 Central Office Divisions

Franchising & Regulatory 0 Regional Franchising and Regulatory
Board Offices

b. cw" Aeronautics Board 0 Office of the Executive Director*

0 Divisions

c. Maritime industry Authority '

0
Office Of the Administrator*
Services
0 Regional Offices

d. Office of Transportation 0 Office of the Board Chairman (including

Cooperatives Office of the Executive Director)“
- Divisions

e. Office for Transportation Security 0 Office of the Administrator“

0 Services

f. Philippine Coast Guard PCG Headquarters

0 Coast Guard Districts

g. Toll Regulatory Board 0 Office of the Board of Directors“

(including Office of the Executive Director)
0 Divisions
23. National Economic and Development
Authority
a. Office of the Director-General ’ Office Of the Director-General*
0 Services
0 Staff
0 Regional Offices
Page 12 of 20
Annex 1
 Department Delivery Units

Office of the Director*

b. Philippine National Volunteer Service
Coordinating Agency Divisions

c. Public-Private Partnership Center of Office of the Executive Director“

the Philippines Services

d. Philippine Statistical Research and Office of the Executive Director*

Training Institute Divisions

Office of the National Statistician“

e. Philippine Statistics Authority
(National Statistics Office, Bureau of Services
Agricultural Statistics, Bureau of Regional Services Offices
Labor and EmploymentStatistics,
National Statistical Coordination
Board)

f. Tariff Commission Office of the Chairman*

Divisions
24. Presidential Communication Operations
Offices
3. PresidentialCommunications 0 Office of the Press Secretary"
Operations Office (Proper) O Services
O Media Research and Development Staff
O Offices (e.g. FOl-PMO)

b. Bureau of Broadcast Services Office of the Director“

Divisions

c. Bureau of Communications Services Office of the Director"

Divisions

d. National Printing Office Office of the Director*

Divisions

e, News and information Bureau Office of the Director*

Divisions
Presidential Press Staff
Philippine News Agency

f. Philippine Information Agency Office of the Director“

Divisions
Regional Information Centers

g. Presidential Broadcast Staff Radio

-— Office of the Executive Director*
Television Malacaf‘iang (RTVM) Divisions
Page 13 of 20
Annex 1
 CONSTITUTIONAL OFFICES AND OTHERS

Agency Delivery Units

Civil Service Commission Office of the Chairperson*
Technical and Staff Offices
Services
Regional Offices
Commission on Audit Office of the Chairperson*
Technical and Staff Offices
Clusters
Services
Regional Offices
Commission on Human Rights Office of the Chairman*
Technical and Support Services
Field Operations
Field Units
Office of the Ombudsman
a. Office of the Ombudsman Office of the Ombudsman“
Technical and Support Offices
Clusters

b. Office of the State Prosecutor Office of the State Prosecutor*

Bureaus
Autonomous Region in Muslim Mindanao Office of the Governor“
Technical and Support Offices
Departments
Agencies

OTHER EXECUTIVEOFFICES

Agency Delivery Units

1. Career Executive Service Board Office of the Executive Director
Divisions
Climate Change Commission Office of the Chairperson*
Divisions
Commission on Filipinos Overseas Office of the Chairman
Divisions
Commission on Higher Education Office of the Chairman*
Staff
Services
Regional Offices
Legal Education Board
UniFAST Board
Commission on the Filipino Language Office of the Chairman*
Divisions
Page 14 of 20
Annex 1
 Agency Delivery Units
Cooperative Development Authority Central Offices
Extension Offices
Dangerous Drugs Board Office of the Chairman“
Technical and Support Offices
Energy Regulatory Commission Office of the Chairman (including the
Internal Audit Division and the Office of
the Executive Director)*
General Counsel and Secretariat of the
Commission
Services
Fertilizer and Pesticide Authority Office of the Executive Director“
Divisions
10. Film Development Council of the Office of the Chairman (including the
Philippines Office of the Executive Director)*
Administrativeand Finance Unit
Cinema Evaluation Board and Archive
Unit
Festival and PFESO Unit
11. Games and Amusement Board Office of the Chairman*
Divisions
Field Offices
12. Governance Commission for the Office of the Chairman“ (inciuding
Government-Owned or Controlled Strategy Management Division)
Corporations Technical and Staff Offices
13. Housing and Land Use Regulatory Board Office of the Chairman and Executive
Officer*
Divisions
Project Pool
Field Offices
14. Housing and Urban Development Office of the Chairman
Coordinating Council Divisions
15. Metropolitan Manila Development Office of the Chairman“ (including
Authority Council Sectariat, Management
Information Staff and Public Affairs
Staffl
Office of the General Manager*
Services
Offices
16. Mindanao Development Authority Office of the Chairperson"
Divisions
17. Movie and Television Review and Office of the Chairman
Classification Board Office of the Executive Director
Divisions
18. National Anti-Poverty Commission Office of the Director General“
Technical and Support Services
Page 15 of 20
Annex 1
 Agency Delivery Units
19. National Commission for Culture and the Office of the Chairman (including the
Arts (Proper) Office of the Executive Director)*
- Divisions
20. National Historical Commission of the 0 Office of the Commission Chairman*
Philippines (National Historical Institute) 0 office bf the Executive Director*
0 Divisions
21. National Library of the Philippines - Office of the Director*
- Divisions
22. National Archives of the Philippines 0 Office of the Executive Director*
(formerly Records Management and o Divisions
Archives Office) 0 Regional Archival Networks
23. National Commission on Indigenous 0 Office of the Chairman*
Peoples 0 Office of the Executive Director*
0 Technical and Support Offices
0 Regional Offices
24. National Commission on Muslim Filipinos 0 Office of the Chairman*
‘

0 Office of the Director*

0 Bureaus
- Services
0 Regional Offices
25. National intelligence Coordinating Agency 0 Office of the Director General“
- Directorates
0 Regional Offices
26. National Security Council 0 Office of the Director General*
0 Technical and Support Units
27. National Youth Commission 0 Office of the Chairman* (including
Office of the Executive Director)
0 Divisions
28. Office of the Presidential Adviser on the 0 Office of the Presidential Adviser"
Peace Process 0 Technical and Support Services
29. Optical Media Board 0 Office of the Executive Director*
0 Divisions
30. Pasig River Rehabilitation Commission 0 Office of the Executive Director*
Services
0 Technical Offices
31. Philippines Commission on Women 0 Office of the Executive Director*
(National Commission on the Role of o Divisions
Filipino Women)
32. PhilippineCompetition Commission 0 Office of the Chairman* (including
Office of the Executive Director)
0 Technical and Staff Offices
33. Philippine Drug Enforcement Agency 0 Office of the Director General*
0 Support Services
0 Technical Offices
0 Regional Offices
Page 16 of 20
Annex 1
 Agency Delivery Units
34. Philippine Racing Commission . Office of the Chairman* (including
Office of the Executive Director)
0 Divisions
35. Philippine Sports Commission 0 Office of the Chairman/Commission
Members*
0 Office of the Executive Director
0 Services
36. Presidential Commission for the Urban 0 Office of the Chairman“
Poor 0 Divisions
37. Presidential Legislative Liaison Office 0 Office of the Legislative Adviser*
- Liaison Offices
0 Divisions
38. Presidential Management Staff 0 Office of the PMS Head
0 Services
0 Technical and Staff Offices
39. Technical Education and Skills 0 Office of the Executive Director*
Development Authority 0 Technical and Staff Offices
0 Services
a Regional Offices

D. STATE UNIVERSITIES AND COLLEGES

Agency Delivery Units

1. Colleges 0 Office of the President*
0 Services
- Campuses (with Charter)
Colleges (with CHED accreditation)
2. Universities O Offices of the President“
O Services
O Campuses (with Charter)
0 Colleges (with CHED accreditation)

CAR
1. Abra Institute of Science and Technology
2. Apayao State College
3. Benguet State University
4. lfugao State University
5. Kalinga State University (Kalinga-Apayao State College)
6. Mountain Province State University (Mt. Province State Polytechnic College)

Region I
7. llocos Sur Polytechnic State College
8. Don Mariano Marcos Memorial State University
9. Mariano Marcos State University

Page 17 of 20
Annex 1
10. North Luzon Philippines State College
11. Pangasinan State University
12. University of Northern Philippines

Region II
13. Batanes State College
14. Cagayan State University
15. Isabela State University
16. Nueva Vizcaya State University
17. Quirino State College

Region III
18. Aurora State College of Technology
19. Bataan Peninsula State University
20. Bulacan Agricultural State College
21. Bulacan State University
22. Central Luzon State University
23. Don Honorio Ventura Technological State University
24. Nueva Ecija University of Science and Technology
25. Pampanga State Agricultural University (Pampanga Agricultural College)
26. Philippine Merchant Marine Academy
27. Ramon Magsaysay Technological University
28. Tarlac College of Agriculture
29. Tarlac State University

Region lV-A
30. Laguna State Polytechnic University
31. Southern Luzon State University
32. Batangas State University
33. University of Rizal System
34. Cavite State University

Region lV-B
35. Marinduque State College
36. Mindoro State University (Mindoro State College of Agriculture and Technology)
37. Occidental Mindoro State College
38. Palawan State University
39. Romblon State University
40. Western Philippines University

Region V
41. Bicol University
42. Bicol State College of Applied Sciences and Technology
43. Camarines Norte State College
44. Camarines Sur Polytechnic College
Page 18 of 20
Annex 1
45. Catanduanes State College
46. Central Bicol State University of Agriculture
47. Dr. Emilio B. Espinosa, Sr. Memorial State College of Agriculture and Technology
48. Partido State University
49. Sorsogon State College

Region Vi
50. Aklan State University
51. Capiz State University
52. Carlos Hilado Memorial State College
53. Guimaras State College
54. lloilo State University of Science and Technology (lloilo State College of Fisheries)
55. Central Philippines State University
56. Northern lloilo State University (Northern lloilo Polytechnic State College)
57. Northern Negros State College of Science and Technology
58. University of Antique
59. West Visayas State University
60. lloilo Science and Technology University (Western Visayas College of Science and Technology)

Region VII
61. Bohol Island State University
62. Cebu Normal University
63. Cebu Technological University
64. Negros Oriental State University
65. Siquijor State College

Region Vlil
66. Eastern Samar State University
67. Eastern Visayas State University
68. Leyte Normal University
79. Naval State University
70. Northwest Samar State University
71. Palompon Polytechnic State University (Palompon Institute of Technology)
72. Samar State University
73. Southern Leyte State University
74. University of Eastern Philippines
‘75. Visayas State University

Region IX
76. JH Cerilles State College
77. Jose Rizal Memorial State University
78. Western Mindanao State University
79. Zamboanga City State Polytechnic College
80. Zamboanga State College of Marine Sciences and Technology

Page 19 of 20
Annex 1
Region X
81. Northwestern Mindanao State College of Science and Technology
82. Bukidnon State University
83. Camiguin Polytechnic State College
84. Central Mindanao University
85. Mindanao University of Science and Technology
86. Misamis Oriental State College of Agriculture and Technology

Region XI
87. Davao del Norte State College
88. Davao Oriental State College of Science and Technology
89. Southern Philippines Agri-Business, Marine and Aquatic School of Technology
90. University of Southeastern Philippines
91. Compostela Valley State College

Region XII
92. Cotabato State University (Cotabato City State Polytechnic College)
93. Cotabato Foundation College of Science and Technology
94. Sultan Kudarat State University
95. University of Southern Mindanao

CARAGA
96. Agusan Del Sur State College of Agriculture and Technology '

97. Caraga State University

98. Surigao Del Sur State University
99. Surigao State College of Technology

ARMM
100. Basilan State College
101. Mindanao State University System
102. Sulu State College
103. Tawi-Tawi Regional Agricultural College
104. Adiong Memorial Polytechnic College

NCR
105. Marikina Polytechnic College (Marikina Polytechnic State College)
106. Eulogio "Amang" Rodriguez Institute of Science and Technology
107. Philippine Normal University
108. Philippine State College of Aeronautics
109. Polytechnic University of the Philippines
110. Rizal Technological University
111. Technological University of the Philippines
112. University of the Philippines System (UP)

Note:
*
Including the Office(s) of the Deputy Head(s) and immediate support staff.

Page 20 of 20
Annex 1
 ANNEX 2
GUIDELINE ON TRANSPARENCY SEAL

Allagencies should maintain a Transparency Seal page accessible by clicking the TS logo on the Home page. it should
be visible. Submit the link to the website (recommendedgovph domain) when applying for PBS.

The following are the required documents pursuant to Section 99 of the General Provisions of the FY 2018 General
Appropriations Act (GAA) and this 2018 FEB Guideline:

Agency's mandate and functions; names of its officials with their position and designation, and contact
information;
DBM Approved Budget and Corresponding Targets for FY 2018.
Budget for FY 2018
GAA performance targets for FY 2018

Modifications made pursuant to the general and special provisions in the FY 2018 GAA
(indicate if not applicable)
FY 2018 Annual Procurement Plan (FY 2018 APP non-CSE), indicative FY 2019 APP non-CSE; and FY
2019 APP for Common-Supplies and Equipment (FY 2019 APP CSE);

Major Proiects, Programs and Activities. Beneficiaries, and Status of implementation for FY 2018.
(indicate if not applicable)

Major Projects, Programs 2018

Beneficiaries2018
Status of implementation2018
VI. Annual Financial Reports (whole year/as of December end of the year/4th Quarter. Incompleteor non-
cumuiative will not be counted)
A. FOR NGA/SUCs
2014-2018 FAR No. 1: SAAOBDB (Statement of Statement of Appropriations, Allotments. Obligations,
Disbursements and Balances as of December YEAR)
2014-2018 BAR No. 1 - Annual Physical Report of Operations/Physical Plan
8. FOR GOCC/WD
2014-2018 Annual Report
VII. Annual Reports on the Status of Income authorized by law to be deposited outside the National Treasury,
including the legal basis, beginning balance. income collected. and its sources. expenditures and ending balance.
(Indicate if not applicable)
VIII. QMS Certification of at least one core process by an international certifying body ("38) accredited by the
international Accreditation Forum (iAF) members. Preferably, the iCB is accredited by the Philippine Accreditation
Board. Department of Trade and industry. which is a member of the lAF and authorized to accredit iCBs. The
QMS lSO Certification should be posted not later than December 3, 2018.

IX. System of Ranking Delivery Units for FY 2018 FEB should be cascaded to all employees. and posted in the
TS page not later than October 1. 2018. The system should be signed and approved by the Head of Agency. The
posting should also include the activities/details of cascading efforts, and the contact information that employees
may coordinate with regarding cascading of System of Ranking Delivery Units.

The Agency Review and Compliance Procedure of Statements and Financial Disclosures should be
cascaded to all employees. The scanned copy should be posted in the TS page not later than October 1, 2018.
XI. The Final People's Freedom to information (FOi) Manual signed by head of agency; Agency Information
Inventory; 2017 and 2018 FOI Summary Report, and 2017 and 2018 FOI Registry should be posted not later
than October 1. 2018.

Page 1 of2
Annex 2
The links to the documents should open in a new tab/page for preview with option to download.
No auto-download files. The following are the prescribed formats:

- New page/section in the website (No pdfs, xls. jpgs etc): Items I (Mandate, directory)
—
XLS. or PDF for Items ll. III, IV and V. (Open in new tab for preview, please no automatic downloading of files. You can use googie
drive. Dropbox or any other file hosting software to let you preview the file when clicked)

Post the documents in the prescribed order as indicated in this guideline for easier validation and checking.

There should be no nesting folders. Post the links to the dowments in a single webpage reserved for the transparency
seal. if the files are hidden in folders, there is a risk that the documents might be overlooked by the validator.

Page 2 of 2
Annex 2
 ANNEX 3A:
MODIFIED FORM A- DEPARTMENT/AGENCY PERFORMANCE REPORT

DEPARTMENTIAGENCY:
I. Streamlining and Process Improvement of the Agency’s Critical Services
TRANSACTION COSTS INCURRED
BY THE T' b “SACHNG ”WEEK OF CLIENT/CITIZEN
SUBSTANTIVE NUMBER
NAME OF SERVICES‘ NUMBER OF STEPS PUBLIC/CLIENT REQUIRED TURNAROUND TIME SATISFACTION
COMPLIANCE COST OF SIGNATURES
FEES PAID OTHER DOCUMENTS (8) RESULTS
TRANSACTION
(5’ (6) (7)
(3) (9)
FEES (4)
TARGET ACCOMPL TAR. ACCOM TARGET ACCOM TARGET ACCOMPL TARGET ACCOMP TARGE ACCOM- TARGET ACCOMPL TARGET ACCOMPLI
ISHMENT GET PLISH- PLISH- ISH USH T PLISH- l - SH
MENT MENT MENT MENT MENT MENT MEN?
Frontiine Servrces
' ““5: “)1; We. Reduce io am; CT "IC,r
Name Of SGWICG 1
reduction
“‘11.
reduci‘io reduction reduction asigna-
Reduction
“mum" reduction 91
I
'28:!
oi number n of fees (11 oiher of tunes ““3?“ 'zni’z": ,
S 3‘15 f3F“
_

35:1"
oi steps paid iransacii substantive “flaw“, mpg!” m
on tees compliance or: 01 immaim on Raimg
bmis
150* ,,
mm in :5 ea
if:
‘d i
Reduce“ WW?"
Name of Service 2 ~"""
reduciion reduciio reduction ieducfion 3 signa- 0' Mimi” ieduciioriof
Cilizem’Cii
em
or number
of steps
n of
paid
tag of olher
iransacii
oi
substantive
iures —
”may?”
' ‘3??? ’
Salisia'ti
”3
-
5 4.,
on fees compliance 07a" “3&3,“ on RaIing
paid cos lumis wrllm is day:

Name Of seerCe 3
' _% _% ___% __‘.é Reduce to Rainer-an
°’ "“1""3‘
50;
"54‘3““! 0'
Citizen! C!i‘
reduction reduciio reduction reduciion asigna~ em
of number n of fees of other of lures mm“: mm”
film: sal‘smd'
. .
of sieps paid iransacii substantive 53:65,,
on fees compiiance on of Wifbaclhn on Rating
paid cos! Iorms mm. 15 days

Non-Frontline Services

Name Of
-
SerVice 1 was We. “a; we? Reduce io Reduci'nn sax Cit-lemm-'
reducikm reduces reduction reduction 3 signa- films: 3:33;! lent
ofnumber n of fees of other of tunes
. OR hm. and ,
S a iisfacii.
oi slaps paid iransacii. substantive
fim"
> 7

‘ ,
mm?” .
g

on fees compiiance on Rating

aid cost brms wiihh 15 my:

Service 2 :% ~53: Reduce to 50%

Name ”3%
"de Citizen/CH
Wfio Reduction
Of reduciio reduction reduction 3 signav “’ "qu'ed ”I
reduclion en:
01 number
oi steps
n o! fees
paid
of oiher
transact:
oi
substaniive
Iures - “a"?a'
“E'n'imfl
' Satisfacfi
figme
, v

5mm? on Rahng
V

on fees compliance
aid cost inn-is mi iSda ,5
Name of Service 3 «3"
reduction
—""
reductio
1-35"
reduciion J"
reduciicn
“mm”
3 s:gna-
“m!”
0' WW"
‘2‘“
'3’"de fzf
caiizenrcn
en!
wwme‘“ ”mm”
fim
oi number n oftees of other of iures .
Salisiaciir
of steps paid transacii subsianiive wig?cah .
on Rating
on iees
paid
compiiance
cost
0,. 5;
buns "am“
mum 15 3a,;
‘ Departments/Agencies may add rows as needed.

Prepared by: Approved by:

Name of Officer I Designation Date Department Secretary/Agency Head Date

Page 1 0i 3
Annex 3A
 MODIFIED FORM A- DEPARTMENT/AGENCY PERFORMANCE REPORT (PAGE 2)
ll. SUPPORT TO OPERATIONS (STD)
. Posting of certification on TS Page Date posted on T8 Page:
0 Submission of ISO OMS certification Date submitted to SPIB:
lll. GENERAL ADMINISTRATION AND SUPPORT SERVICES (GASS)
A. Budget Utilization Rate (BUR)
BUR ,
FY 2017 FY 2018 Remarks
Accomplishment Accomplishment
. Obligations BUR
- Disbursement BUR
B. Sustained Compliance with Audit Findings
TOTAL NUMBER AUDIT NUMBER OF FULLY NUMBER OF PARTIALLY NUMER OF PERCENTAGE (%)
RECOMMENDATIONS IMPLEMENTED IMPLEMENTED RECOMMENDATIONS OF FULL
RECOMMENDATIONS RECOMMENDATIONS NOT IMPLEMENTED IMPLEMENTATION

C. Compliance with Quarterly Submission of Financial Reports

0 Quarterly BFARs
”‘r' 1“ Quarter BFAR ’ Date posted in online URS:
3‘» 2"d Quarter BFAR Date posted in online URS:
‘i 3"1 Quarter BFAR Date posted in online URS:
“P 4"1 Quarter BFAR Date posted in online URS:
o COA Financial Reports Date submitted to COA:
D. Compliance with Procurement Requirements
o FY 2018 APP-non CSE Date posted on T8 Page:
- Indicative FY 2019 APP-non CSE Date posted on T8 Page:
- FY 2019 APP-CSE Date submitted to DEM-PS:
Date posted on T5 Page:
a Results of FY 2017 APCPl System Date submitted 10 GPPB-TSO:
IV. GOOD GOVERNANCE CONDITIONS (GGC)
A. Maintain/Update the Transparency Seal Date updated T8 with all requirements:
B. Post/Update PhilGEPS Postings Date updated PhiiGEPS postings:
If UNABLE to post or update the BAC Resolution, Notices of Award/Bid Results. Actual Approved! Awarded
Contracts and/or Notices to Proceed/Purchase Orders for transactions above one million
(PHP 1.000.000), submit a letter of explanation
to A0 25 Secretariat (See Annex 6). Date submitted the explanation/s:
C. Maintain/Update the Citizen's or Service Charter or its equivalent
. Submission of ARTA CoC Date submitted to A0 25 Secretariat:
- if with deficiency/ies. submit ARTA
CoC After Validation Date submitted to CSC:
V. Other cross-cutting requirements
A. Establishment and Conduct of Agency Date posted on TS page:
Review and Compliance Procedure of SALN
3. Compliance with FOI Program
- People's FOI Manual Date emailed to PCOO:
Date posted on T8 Page:
0 Agency Information Inventory Date emailed to PCOO:
Date posted on T5 Page:
0 2017 and 2018 FOI Summary Report Date emailed to PCOO:
Date posted on TS Page:
, 2017 and 2018 FOI Registry Date emailed to PCOO:
Date posted on T8 Page:
a Screenshot of agency‘s home page Date emailed to PCOO:

C. Agency’s System of Ranking DelivertUpihled on TS page:

Prepared by : Approved by:

Name of Officer I Designation I Date Department Secretary/Agency Head I Date
Page 2 of 3
Annex 3A
 GUIDELINE ON ACCOMPLISHING THE
FORM A-MODIFIED DEPARTMENT/AGENCY PERFORMANCE REPORT

I. Streamlining and Process Improvement of the Agency’s Critical Service

1. Indicate the name of the front_line I non-frontline service.

2. Indicate the target and actual improvement in the Numper of Steg for each service.
Indicate the target and actual improvement in t_he Fees Pajg for each service.

Indicate the target and actual improvement in t_he Other Transaction Fees for each service.
Indicate the target and actual improvement in the Substap_tive Compliance Cost
for each service.

indicate the actual improvement in the Number of Sigfltures for each service.
Indicate the target and actual improvement in the Number of Required Documents for each
service.

lndicate the target and actual improvement in the Turnaround Time for each service.
indicate the target and actual improvement in the Citizen/Client Satisfaction Resulfi for
each service.
ll. Support to Operations (STO). Indicate the required dates for the iSO QMS requirement.
lll. General Administration and Support Services (GASS).
1. Indicate the FY 2017 and FY 2018 Accomplishmentsfor the BUR.
2. Indicate the results of agency’s compliance with COA audit finding;
3. Indicate the reguired dates for the (Quarterly §FARs a_r_i_g COA Financial Reports.

4. Indicate the required dates for the compliance with the each Procprement Requirements.
IV. Good Governance Conditions

1. Indicate the date when all requirements for TS were complied with.
2. indicate the most recent date when PhilGEPS postings were updated.
3. Indicate the required dates for compliance with Citizen’s/Service Charter requirement.
V. Other Cross—Cutting Requirements

4. indicate the plate when the Review and Compliance Procadure was posteg_in the TS page.
5. Indicate the required dat_es for the compliance with FOI program.
6. Indicate the plate when the Agency’s System of Ranking Delivery Units was postegLin the
TS page.

Page 3 of 3
Annex 3A
 ANNEX SB:
MODIFIED FORM A1-DETAILS OF BUREAU/OFFICE PERFORMANCE REPORT
(1) Name of Department/Agency:

(2) Name of Service:

(3) Responsible Delivery Units l Processing Units:

Criteria Current Actual improvement Remarks

Status Target Irrzgrovement (a) (7)
(4)
1. Number of Steps _% reduction of
number of steps
2. Transaction Costs incurred by the
transacting public/client
0 Fees Paid _% reduction of fees
paid
- Other Transaction Fees ___% reduction of other
transaction fees paid
Substantive Compliance Cost _% reduction of
substantive compliance
cost
Number of Signatures Reduce to three (3)
signatures
Number of Required Documents Reduction of required
documents, OR
simplification of forms
Turnaround Time 50% reduction of
turnaround time, and
complete the transaction
within 15 days
7. Client/Citizen Satisfaction Results Citizen/Client Satisfaction
Rating
*Departments/Agenciesmay reproduce this sheet for each critical service as needed.

Prepared by : Approved by:

Name of Officer] Designation I Date Department Secretary/Agency Head I Date

Page 1 ol 2
Annex 38
 GUIDELINE ON ACCOMPLISHING THE
MODIFIED FORM A1- DETAILS OF BUREAU/OFFICE PERFORMANCE REPORT

Indicate the name of the degartmentlagency.

Indicate the g_a_me of the frontiine / non-frontiine service. This form is used to present each of the critical
services. Departments/Agencies shall reproduce this form based on the number of critical services that the
department/agency provides.
Indicate the bureaus/offices/delivery units/processing units responsible in the processing, delivery and
completion of the critical service.
'

indicate the current status/baseline information of each applicable criteria for every critical service, as follows:

a. Number of Steps required number of steps to complete the critical service.

—

b. Transaction Cost
. Fees Paid - costs incurred by citizen/client paid to government in availing the critical service.
0 Other Transaction Fees - other costs paid in obtaining supporting information from another agency to
secure required primary information.
c. Substantive Compliance Cost costs to target group for complying with a regulation.
-—

d. Number of Signatures — required number of signatures to complete each service/process, including initials

e. Number of Required Documents — total number of required documents to complete the service.

i. Turnaround Time — total time required. including the waiting and processing time, to complete the critical
service.
Indicate the percentage of target imgrovement for the number of steps, fees paid, other transaction fees, and
substantive compliance cost.

indicate the actual imQrovement achieved by the department/agency in each criteria of the critical service.

In the event that the department/agency is unable to achieve target/s, departments/agencies shall provide
justifications/explanationsusing the Remarks. The acceptance of explanation/s shall be subject to the review and
recommendation of the validating agency.

Page 2 of 2
Annex SB
 ANNEX 4
CITIZEN/CLIENT SATISFACTION REPORT
All departments/agencies should measure and report the satisfaction level of citizens/clients that
they served. Measuring the satisfaction level of citizens/clients shall generate verifiable data and
tangible evidences that can help departments/agencies determine their effectiveness in relating with
citizens/clients. These data should guide departments/agencies in identifying approaches on
continuously refining their processes.

There are different ways to measure citizen/client satisfaction. To enable agencies adopt a
measurement technique that fits the nature of their critical services. the A0 25 IATF prescribes no
standard method in measuring satisfaction. This guide shall serve as reference in identifying a
minimum standard, some elements and practices in conducting and reporting citizen/client
satisfaction.

Measurement approach should have the following basic properties:

a. The method should be valid. It should exhibit a clear and measurable goal. it should be
particularly crafted to gather data that shall be analyzed. interpreted and reported.
b. The method should be replicable. it should allow repeatability. The measurement should
generate results that can be tracked over time. The questions should be crafted in manner that
they can be repeated, and yield results that can be compared to baseline data.
c. The method should have a specific timeline of measurement. For purposes of the FY 2018
FEB. departments/agencies can set their own timeline within 2018 to implement improvement.
The measurement should coincide with the department’s/agency’s roll out of their process
improvement.

Since there are different critical services provided by departments/agencies, the A0 25 IATF
prescribes no specific sample size. However, departments/agencies shall ensure that respondents
are the citizens/clients who availed the critical service.
Results should reflect satisfaction ratings of citizens/clients who availed the critical services.
Alldepartments/agencies should report the results of the measurement using template below.
Agencies should clearly define the scope and period covered of the satisfaction measurement;
describe the methodology; results of measurement and interpretation of data; and agency
improvement plan for 2019 toward improving citizen/client satisfaction.

Page 1 of2
Annex 4
 < Department/Agency‘sName and Letterhead >

CITIZEN/CLIENTSATISFACTION REPORT

I. Description of the Citizen/Client Satisfaction Survey

II. Improvement Action Plan for FY 2019

Prepared by : Approved by:

Name of Officerl Designation I Date Department Secretary/Agency Head / Date

Page 2 of 2
Annex 4
 ANNEX 5
MODIFIED FORM A FOR SUCs-PERFORMANCE REPORT FOR STATE UNIVERSITIES AND COLLEGES (SUCs)

NAME OF SUC:

FY 2018 PERFORMANCE
DEPARTMENTIAG ENCY
TARGETS I DEPARTMENT/AGENCY
FY 2018 ACTUAL
ACCOMPLISHMENT RATE REMARKS
OUTPUT INDICATORS“ FY 2018 TARGET (3) (4)
ACCOMPLISHMENT
(1)
(2)
Program 1:
201 8 Budget
Outcome Indicator 1
Output Indicator2
Output Indicatorn
Program 2:
2018 Budget
Outcome Indicator 1
Output Indicator2
Output Indicator n
*SUC may add rows as needed.

Recommending Approval: Prepared by:

Planning Officer Date Budget Officer

Approved by:

SUC President Date

Page 1 of 5
Annex 5
 MODIFIED FORM A FOR SUCS-PERFORMANCE REPORTFOR SUCs (PAGE 2)
II. SUPPORTTO OPERATIONS (8T0)
- Posting of certification on T8 Page Date 905‘“ 0“ TS Page:
O Submission of ISO OMS certification Date Smemed ‘0 SPIB:
III. GENERAL ADMINISTRATION AND SUPPORT SERVICES (GASS)
A. Budget Utilization Rate (BUR)
BUR FY 2017 FY 2018 Remarks
Accomplishment Accomplishment
- Obligations BUR
o Disbursement BUR
B. Sustained Compliance with Audit Findings
TOTAL NUMBER AUDIT NUMBER OF FULLY NUMBER OF PARTIALLY NUMER OF PERCENTAGE(%)
RECOMMENDATIONS IMPLEMENTED IMPLEMENTED RECOMMENDATIONS OF FULL
RECOMMENDATIONS RECOMMENDATIONS NOT IMPLEMENTED IMPLEMENTATION

C. Compliance with Quarterly Submission of Financial Reports

0 Quarterly BFARs
3-, 1m Quaner BFAR Date posted in online URS:
‘r 2"“ Quarter BFAR Date posted in online URS:
> 3rll Quarter BFAR Date posted in online URS:
> 4‘" Quarter BFAR Date posted in online URS:
Date submitted to COA:
. COA Financial Reports
D. Compliance with Procurement Requirements
. FY 2018 APP—non CSE Date posted on T8 Page:
Indicative FY 2019 APP-non cse Date Posted 0" TS Page:
FY 2019 APP—CSE Date submitted to DEM-PS: .
Date posted on TS Page:
0 Results of FY 2017 APCPI System Date *3mede to GPPB'TSO‘
IV. GOOD GOVERNANCE CONDITIONS (GGC)

A. MaintainIUpdate the TransparencySeal Date updated T3 with all requirements:

B. Post/Update PhiIGEPS Postings Date updated PhilGEPS postings:
UNABLE to post or update the BAC Resolution.Notices of Award/Bid Results. Actual Approved/Awarded
If
Contracts and/or Notices to Proceed/Purchase Orders for transactions above one million
(PHP 1,000,000). submit a letter of explanation
to A0 25 Secretariat (See Annex 6). Date submitted the explanation/s:
C. Maintain/Update the Citizen’s or Service Charter or its equivalent
Date submitted to A0 25 Secretariat:
. Submission of ARTA CoC
0 if with deficiency/les. submit ARTA
COC After Validation Date submitted
.
to CSCZ

V. Other cross-cutting requirements

A. Establishmentand Conduct of Agency Date posted on T8 page:
Review and Compliance Procedure of SALN
B. Compliance with FOI Program
. People‘s FOI Manual Date emailed to PCOO:
Date posted on TS Page:
0 A g enc y lnformation invento ry Date emailed ‘0 PC001
Date posted on T8 Page:
Date emailed to 90001
. 2017 and 2018 FOl Summary Report
Date posted on TS Page:
. Date emailed ‘0 P000:
2017 and 2018 FOI Registry
Date posted on T8 Page: __._.___.....___
0 Screenshot of agency’s home page Date emailed ‘0 P0001

C. Agency’s System of Ranking Delivery imam posted on TS page:

Prepared by : Approved by :
Name of Officer I Designation I Date Department SecretaryIAgency Head I Date

Page 2 of 5
Annex 5
 GUIDELINE ON ACCOMPLISHING THE
FORM A-MODlFIED DEPARTMENT/AGENCY PERFORMANCE REPORT

I. Performance Targets and Output Indicators

1. List indicators and targets based on the FY 2018 General Appropriations Act.
2. Report the FY 2018 Accomplishments as of December 31I 2018.
3. Compute the Rate of Accomplishment based on FY 2018 Targets.
4. Provide explanations/iustifications if the SUC underachieved/overachieved the targets.
ll. Support to Operations (STO). Indicate the required dates for the ISO QMS requirement.
Ill. General Administration and Support Services (GASS).
1. Indicate the FY 2017 and FY 2018 Accomplishments for the BUR.
2. indicate the results of agency’s compliance with COA audit findings.

3. indicate the reguired dates for the Quarterly BFARs and COA Financial Reports.
4. Indicate the reguired dates for the compliance with the each Procurement Reguirements.
IV. Good Governance Conditions

1. Indicate the date when all reguirements for TS were complied with.
2. Indicate the most recent date when PhilGEPS postinqs were updated.
3. Indicate the reguired dates for compliance with Citizen’s/Service Charter reguirement.
V. Other Cross-Cutting Requirements
4. indicate the date when the Review and Compliance Procedure was posted in the TS page.
5. Indicate the reguired dates for the compliance with FOl program.
6. Indicate the date when the Agencxs System of Ranking Delivery Units was posted in the
TS page.

Page 3 of 5
Annex 5
 MODIFIED FORM A FOR SUCs-PERFORMANCE REPORT FOR STATE UNIVERSITIES AND COLLEGES (SUCs)

VI. BUDGET UTILIZATION RATE FORM FOR STATE UNIVERSITIES AND COLLEGESINCLUDING EARMARKED INCOMES

(In Thousand Pesos)

NAME OF SUC:

NATURE OF FUNDING SOURCE LEGAL NATUR AMOUNT IN P’DOO

RECEIPTS SOURCE OF BASIS E OF 2017 ACTUAL 2018 PROGRAM 2017 2018
CODE REVENUE 535?; Cash
Balance
T01a,
Cash
Balance
Tom Budget Budget
Exp Utilization Utilization
s
.
Receipts
-
Expendit
-
Race Rec Receipts
as of in! as of Dec. ure as of eipt as of Dec.
endit Rate Rate
Dec. 31‘ Dec. 31. me
31 ' 2017 31 ' 2018
2016 2017

I. Off-Budgetary Funds
1. Revolving Fund

2. Retained
IncomelReceipts
II. Custodial Funds
1. Trust Receipts

2. Others

PREPARED BY: APPROVED BY: DATE:

CHIEF ACCOUNTANT SUC President DAY/MO/YR

Cash Balance as of Dec. 31, 2017 shall be equivalent to the Cash Balance as of December 31, 2016 plus 2017 Actual Receipt minus 2017 Actual
Expenditure. The Budget Utilization Rate shall be computed as the ratio of expenditures to the beginning cash balance for the year plus receipt.

Page 4 of 5
Annex 5
 MODIFIED FORM A1 FOR SUSS-DETAILS OF BUREAUSIOFFICE PERFORMANCE REPORT
FOR STATE UNIVERSITIES AND COLLEGES (SUCs)

NAME OF SUC:

Responsible Output FY 2018 TARGET FY 2018 Output Indicator FY 2018 FY 2018 Output FY 2018 FY 2018 REMARKS
Bureauleelivery Indicator 1 for Output ACCOMPLISHME 2 TARGET for ACCOMPLISHMEN Indicator n TARGET for ACCOMPLISHMENT (11)
Units (2) Indicator 1 NT for Output (5) Output T for Output (8) Output for Output indicator n
(1) (3) Indicator 1 (4) indicator 2 Indicator 2 (7) Indicator n (10)
(6) (9)
l.Major Final Output 1 ,

Output Output Indicator 1 Output Indicator 2 Output Indicator n

Indicators
Delivery Unit 1
DdeyUnflZ
DdmeUnflB
ll. Major Final Output 2
Output Output Indicator 1 Output Indicator 2 Output Indicator n
Indicators ,

Delivery Unit 1
Delivery Unit 2
Delivery Unit 3
'SUC may add rows as needed.

Recommending Approval: Prepared by:

Planning Officer Date Budget Officer Date

Approved by:

SUC President Date

Page 5 of 5
Annex 5
 ANNEX 6
GUIDELINE ON PHILGEPS POSTING

Maintain/Update the PhilGEPS posting of all invitations to Bids and awarded contracts pursuant to the
Government Procurement Reform Act. Republic Act No. 9184, for transactions from November 16, 2017 to
January 31, 2018, including the Early Procurement of FY 2019 Non-CSE items. Certificate of compliance to
PhilGEPS is no longer necessary.

Agencies should track their status through PhilGEPS microsite: http://data.philqeos.oov.bh/directorv/pbbespx.

Departments/agencies should ensure that the status of notices in the PhilGEPSystem for all transactions for the
period November 16, 2017 to January 31. 2018, including the Early Procurement of FY 2019 Non-CSE items, is
updated on or before January 31, 2019. Failed or cancelled bid status should still be updated in PhilGEPS.
If the agency is unable to update the system or post the BAC Resolution, Notices of Award/Bid Results, Actual
Approved/Awarded Contracts and Notices to Proceed/Purchase Orders for transactions above one million
(P1,000,000) in the PhilGEPS due to factors that are outside the control of the agency, the agency should submit
a letter to or inform PhilGEPS and submit a letter of explanation addressed to the A025 IATF on or before
January 31. 2019. Acceptance of explanation/justification shall be subject to the recommendation of PhilGEPS.
See the required actions for each status of Notice in PhilGEPS:

Status of Notice Status of Required Action

in PhilGEPS Award in
PhilGEPS
Closed / Closed - Null Identify specific bid result and explain the status of each line item.
Pending Opening
The justification should be signed by the Head of Procuring Entity
and by the BAC Chair and submit to aoZSsecretariatgfidag.edu.Qh.
Closed / Closed — Posted Identify specific bid result for each line item and post the Notice to
Pending Opening Proceed and Approved Contract in PhilGEPS
In the event that the agency cannot post the NTP and Approved
Contract in PhilGEPS, a justification for each item should be
submitted. The justification should be signed by the Head of
Procuring Entity and by the BAC Chair and submit
to ac25secretariat@dag.edu.gh.
Awarded Null Identify specific bid result for each line item and post the Award
Notice, Notice to Proceed. Approved Contract and BAC Resolution
in PhilGEPS
In the event that the agency cannot post the Award Notice, Notice to
Proceed, Approved Contract and BAC Resolution in PhilGEPS, a
justification for each item should be submitted. The justification
should be signed by the Head of Procuring Entity and by the BAC
Chair and submit to aogSSecretariatéfidap.edu.ph.
Awarded Posted Post the Notice to Proceed and Approved Contract in PhilGEPs.
In the event that the agency cannot post the Notice to Proceed and
Approved Contract in PhilGEPS, a justification for each item should
be submitted. The justification should be signed by the Head of
Procuring Entity and by the BAC Chair and submit
to aggSSecretariathaoeduph.

Page 1 of 2
Annex 6
4

Ifdepartments/agencies are unable to post, they must provide a justification signed by the Head of
Procuring Entity and by the BAC Chair and submit to ao25390retariat©daoeciu.ph. Kind/y follow the
format below:

(Department/Agency’s Letterhead)

The justification/s being issued in response to the non-compliance of posting of the following items on
the PhilGEPS website:

Reference Notice Title Line Item lD Notice Award Remarks I

No. Status Status Explanation

IN WITNESS WHEREOF, we have hereunto affixed our signatures on the day of 2018 at
(City/Municipality), Philippines.

Signed by: Noted by:

BAC Chair Head of Procuring Entity

Date: Date:

Page 2 of 2
Annex 6
 ANNEX 7
Form 1 REPORT ON RANKING OF OFFICESIDELIVERY UNITS

Department/Agency

I. SUMMARY OF INFORMATION REQUIRED

1.1 Total No. of Bureau/Offices/Attached Agencies/Delivery Units

1.2 Total No. of Bureaus/Attached Agencies/DeliveryUnits that achieved their performance targets

1.3 Total No. of Filled Positions as of December 31, 2018

1.4 Total No. of Officials and Employees Entitled to P88

1.5 Total Amount Required for Payment of P88 PHP

Page 1 of4
Annex 7
 REPORT ON RANKING OF OFFICES/DELIVERY UNITS
Department/Agency:

Details for Head of Agency

Name Salary Grade .
Basrc .
Monthsé?) . .
m
(and Step Mianélilllia/I 158erwce Amount of P83
Increment) ry

Names of Bureaus] List of Employees

Offices/Attached Rate of Salary Months
Monthl
Ranking Agencies] Delivery Accomplishment Names of Employee Grade (and Basicy in service
Amount of p33
Units of Targets (in %) Step Salary
in 2018
Increment)
2.1 Best Delivery Unit 1

(10%)

Delivery Unit 2

TOTAL BEST
2.2 Better Delivery Unit 1

(25%)

Page 2 of 4
Annex 7
 Delivery Unit 2

TOTAL BETTER
Names of Bureaus! List of Employees
Offices/Attached Rate of Salary Months
Agencies] Delivery Accomplishment Grade (and Monthly in service
Ranking Names of Employee .
Amount of P83
Units of Targets (in 0/0) Step sBaalzlc in 2018
Increment) ry
2.3 Good Delivery Unit1
(65%)

Delivery Unit 2

TOTAL GOOD
2.4 Did not Delivery Unit 1

meet
Targets Delivery Unit 2
(No PBB)
TOTAL POOR I

Page 3 of 4
Annex 7
 2.5 Did not Delivery Unit 1

submit
SALN Delivery Unit 2

2.6 Did not Delivery Unit 1

liquidate
Cash Delivery Unit 2
Advance
7

within
reglementar
2.7 Did not Delivery Unit 1
submit
SPMS Delivery Unit 2
Forms

Head of HR Department Agency Head

Date: Date:

Page 4 of 4
Annex 7
 mt;

ANNEX 8
GUIDELINEIMECHANICS IN RANKING OFFICES/DELIVERY UNITS
FOR THE GRANT OF FY 2018 PERFORMANCE-BASED BONUS (PBB)*

Department/Agency

(Agency should provide the guidelines and process in determining and evaluating the performance ranking of offices
within the department/agency.)
/ delivery units

Head of HR .
Department Agency Head
Date: -

Date:

* Departments/Agencies shall cascade to their employees the procedures in ranking offices/deliveryunits.

This document shall be posted on thevagency TS page on or before October 1, 2018.
Page 1 of 1
Annex 8