Chapter :1 Introduction to Styles

 Introduction to Styles
A style is a collection of all formatting information, which you want to save and then apply on
the document.

For example: following details of Font can be stored as a style with the name ‘Title style’.

Size – 12
Name – Bookman Old Style
Weight –Bold
Alignment – Left
 Style Categories

Writer provides six Style categories, which are as follows:

(a)Page – all documents in Writer are based on pages, hence for formatting them, Page Style is used. It defines basic
page layout like page size, its margin, placement of header and footer, footnote, borders and background. A
document can have one or many page styles. If a page style is not specified, Writer uses its built-in Default page
style.

(b)Paragraph – after deciding on a page format, next is the document content, which is organised in paragraphs. A
paragraph begins and ends by pressing Enter key. Paragraph formatting includes tab stops, text alignment, line
spacing and borders. Usually, it also includes Character styling attributes.

(c)Character – This styling is used to work on block of letters, i.e. word(s) in the paragraph instead of the whole
paragraph. By using character styles, you can change the appearance of a part of a paragraph without affecting the
other part. Character styles allow changing the text colour, text size, highlighting text and emphasising it.

(d)Frame – Using frames, a document can be organised in sections, so that each section of the page can have a
different appearance. Frames are like containers, which can hold text, graphics and lists. Therefore, applying Frame
Styles allows to format a frame by specifying its size, position, border and how the text is placed around the picture.

(e)List – To style lists in a document, the Writer provides a separate category. It can be used to style lists by putting
numbering or bullets of a different kind or specify numeric format.

(f)Table – Using tables, a large amount of information can be organised and presented effectively. Table Style
category allows to format a table by adding borders, using different text or border colour(s), aligning text inside the
table, having different patterns or text colour.
 Styles and Formatting
There are many predefined Styles in Writer,
(i) Using Style option from Menu Bar
(ii) Using Style Drop Down list box, from the Toolbar. The current paragraph style is
displayed in the textbox. If the Toolbar is not visible then, click on View>Toolbars, and
enable Formatting/“Formatting (Styles)”.
(iii) Using Sidebar Menu. On the Sidebar,
clicking on Styles icon, displays the
(iv) Using keyboard shortcut — F11 function key.

 Practical Activity 1.1

Apply an existing Heading style, from Paragraph Styles.
Step 1. Create a new document named ‘noise.odt’
Step 2. Add a title, ‘Noise Pollution’ on top.
Step 3. Select the Tile – Noise Pollution
 Step 4. Open Styles Menu using Sidebar and go to Headings option.
Step 5. Double click on Heading 4 to apply. Observe that the
 Practical Activity 1.2
Apply an existing page style on ‘noise.odt’
Step 1. Open file ‘noise.odt’ created in Activity 1.2.
Step 2. Insert a blank page in the beginning by selecting Insert>Page Break from main menu
bar,
.Step 3. Observe that in Fig. 1. inserting a page break will shift the matter to the second page.
Now, place the cursor at the beginning of page 2, where the matter appears.
Step 4. Open Style Menu from side bar and select the Page Styles option.

Step 5. Double click on Landscape to change page orientation to Landscape. After applying
Page Styles, you can observe that the document pages orientation is changed to
Landscape from Portrait.
Note: Applying page style on a page may affect the entire document.

 Fill Format
To apply a style on words, present at different locations in the document, you will have to go to each word
separately and apply it on each word. Writer provides a convenient way of doing it through Fill Format option.

Fill Format can be used to style scattered – pages, frames, tables, lists, paragraphs, or
characters.

Follow the steps given below to use it.

Step 1. Open the document to be styled.

Step 2. Open the Styles window and select the desired style category and then desired
style from drop down list.
Step 3. Select Fill Format button.
Step 4. To apply the selected style, take the mouse pointer to desired location and
click. Do take care to apply style on appropriate type of content.
Step 5. Repeat step 4 until all the changes have been made for that style in the entire
document.
Step 6. To quit Fill Format option, click the Fill Format button again or press the Esc
key.

 Practical Activity 1.3

Use Fill Format to change appearance of paragraphs at differentplaces in the document using
paragraph formatting. A file ‘documentation.odt’ with at least 5 pages of text is used for the
activity.
Step 1: Open a file documentation .odt having 5 pages of text. observe the indented sentences in second page.
Step 2. Go to Style Menu from sidebar and click on Paragraph category and select List Paragraph from the drop-
down list.
Step 3. Click at the beginning of the sentence to be styled using List Paragraph.
Step 4. Now click on Fill button, keep on doing same to apply the style for all sentences using desired format.
Observe in Fig. 1 that how the indented list items look after applying the Fill Format button.
Step 5. Press ‘Esc’ key to disable Fill button.

 Creating and Updating a New Style

 If existing styles specified by Writer do not match your requirement, then it is also possible to create a
Custom Style.
There are many ways to create a custom style, two of them – From Selection and by using drag and drop
are explained here.
From Selection – last button in Style menu, is Styles action button is used to create a new style or modify an existing
style.
a new style: which is the first function in the drop-down list of action button.
Step 1. Select the portion of document, such as page, paragraph, character, to change its appearance. Format it as
per
the requirement.
Step 2. From the buttons at the top of the Style menu, choose the category (paragraph, character, page, etc.)
for
which a new style is to be created.
Step 3. Select Style action buttonis displayed. Click on New Style from Selection
Step 4. In CreateStyle dialog window, type the name of new style, say,
‘MyStyle’. The names of existing styles are displayed in the window.
5. Step 5. Click OK to save the name of new style.
Observe that the name of the newly created style ‘MyStyle’
appears in the list of styles
 Practical Activity 1.4
To create a custom paragraph style ‘myStyle’, using file ‘noise.odt’ created in Practical Activity 1.2.
Step 1. Open file ‘noise.odt’ created in Practical Activity 1.2.
Step 2. Format the content of the paragraph with Font face –Arial, Font size 12, line spacing 1.5.
Step 3. Select paragraph button from Style Menu of sidebar.
Step 4. Select Style Action button.
Step 5. Click on New Style From Selection. A Create Style dialog box will appear.
Step 6. Type ‘myStyle’ as style name in the box and click OK. The Style Name (myStyle) will
appear in the drop-down list under Paragraph category.

 Updating a Style
Instead of creating a new style for a small changes in predefined style, an existing
Style can be modified on desired aspect.
Follow the given below steps to modify an existing user defined style of page, frame or
paragraph style
Step 1. Select the page/paragraph to be modified.
Step 2. Format the selected portion as per the requirement.
Step 3. Go to Style menu and click on the button to update.
Step 4. Using Style Action button, click on Updated Selected Style.
Using Drag and Drop
Another way of creating a new style is using Drag and Drop method. It is very
easy, as the desired formattedportion of text is just dragged and dropped at correct
place in the Style menu.
Use the following steps to create a new Style using Drag and Drop method.
Step 1. Select the text from the document and change its formatting as desired.
Step 2. From the buttons at the top of the Style menu, choose the desired category of
style to create.
Step 3. Click on the desired style under which, new style is to be created.
Step 4. From the document drag the selected portion of text to the Style Menu.
Step 5. Create Style dialog window appears type the name of new style. Names of
existing styles are displayed in the window.
Step 6. Click OK button to save the name of new style.

 Practical Activity 1.5

Create a new style ‘myStyle1’ using drag and drop, by changing line spacing to 1 and font
size to 13 in myStyle.
Step 1. Open file ‘noise.odt’ created in Practical Activity 1.2.
Step 2. Format the content of the paragraph with Font size 13 and line spacing 1.
Step 3. Select paragraph button from Style menu of sidebar.
Step 4. Now drag the selected text to Style menu, as shown
Step 5. Press OK. The style name (myStyle1) will appear in the drop down list under Paragraph
category.

 Load Styles (from a template or document)

The last option, in Style Action button of Style Menu is Load Styles. It is used to copy
styles from an existing template or document.
Follow the given steps to copy style from template or document
Step 1. In the Styles Menu, click on the Load Styles.
Step 2. It will open the Load Styles dialog box .In the Load Styles dialog box, choose
the category of your document.
Step 3. Find and select the desired template to copy styles from. Note that there are no
templates stored in My Templates category.
Step 4. From the same dialog window, also, select the options for the types of styles to be
copied, such as Text for Paragraph and Character styles, Frame, Pages or Numbering
(List styles). By selecting Overwrite option, the styles being copied will replace any
existing styles with the same name.
Step 5. Click OK to copy the styles.
Step 6. In case styles are to be copied from a file, then instead of Template option,
click on the From File button.
A File Selection dialog box is displayed. Select the desired document from your computer
Applying styles
Whenever a new document is created, the Writer applies default style(s) to it, and the same is displayed in the
status bar you may like to retain the default style or change it.

A. Multiple Choice Questions

1. Which of the following features in LibreOffice Writer
is used to create the given document?
(a) Page borders
(b) Envelope
(c) Picture from File
(d) Indexes and Tables
2. Styles menu (from sidebar) in Writer provide options to
work on
(a) Paragraph Styles
(b) Frame Styles
(c) Page Styles
(d) All of these
3. What is style template in LibreOffice Writer?
(a) Pre-determined form and mode of document file
(b) One kind of model style
(c) One type of document
(d) Cluster of documents in Writer
4. Which of the following gives the status of your document
like page numbers, number of pages?
(a) Status bar
(b) Standard toolbar
(c) Formatting toolbar
(d) Title bar
5. Which of the following can be used to access a style menu?
(a) F11 function key
(b) Sidebar Menu
(c) Formatting toolbar
(d) All of these
B. Fill in the blanks.
1. A __style__ is a collection of different formats.
2. Styles are especially handy in __LibreOffice__.
3. Proper use of styles improves __consistency__ in a document.
4.The first five buttons at the top of the Styles window select the category of styles.
5. Using predefined Heading Style eases the work in the document.
6. On opening a new file, Default Style is used for formatting the document.
7.In page layout documents, you can arrange objects like text boxes and graphics.
8. Character styles are often integrated in Paragraph Style.
9.You can apply style at different places in the document.
10 Fill Format allows to apply style at different places in the document.
11. Predefined Style cannot be updated by Drag and Drop method.
C. Short answer questions
1. What do you understand by styles in LibreOffice writer document?
Ans. A style is a collection of all formatting information, which we can save to and then apply on the document.
OR
A style is a set of formats that you can apply to select pages, text in your document to quickly change their
appearance.
2. Write advantages of using Style over manual formatting, for designing a document.
Ans. Advantages of using Style over manual formatting, for designing a document are:
* Styles helps us to improve consistency in a document. Creating a big report with consistent format becomes
difficult when manual formatting is used.
* Styles save time and effort in formatting a document as compared to manual formatting.

3. What are the different categories of style in LibreOffice writer document?

Ans. Different categories of style in LibreOffice writer document are:
(a) Page – It defines basic page layout like page size, its margin, placement of header and footer, footnote, borders
and background.
(b) Paragraph – Paragraph formatting includes tab stops, text alignment, line spacing and borders. Usually, it also
includes Character styling attributes.
(c) Character – Character styles allow changing the text color, text size, highlighting text and emphasizing it.

(d) Frame – Using frames, a document can be organised in sections, so that each section of the page can have a
different appearance. Frames are like containers, which can hold text, graphics and lists. Therefore, applying Frame
Styles allows to format a frame by specifying its size, position, border and how the text is placed around the picture.
(e) List – It can be used to style lists by putting numbering or bullets of a different kind or specify numeric format.
(f) Table – Table Style category allows to format a table by adding borders, using different text or border colour(s),
aligning text inside the table.
4. Write down the steps to update a style.
Ans. To update a style, follow the given steps:
Step 1. Select the page/paragraph to be modified.
Step 2. Format the selected portion as per the requirement.
Step 3. Go to Style menu, and click on the button to update the style.
Step 4. Using Style Action button, click on Updated Selected Style.

5. What do you understand by custom styles in LibreOffice writer?

Ans. Custom Styles are user defined styles. Writer allows creating custom style and saving them for future use. A
user defined style or custom style once created, can be updated at any point of time. Custom Styles can be created
using two methods:
(a) Selection method
(b) Drag and Drop method.
6. In a document Introduction paragraph is to be designed extensively by setting its font (face, size, weight, colour),
space above it and giving number to heading. Given below are the steps used to do so:
(i) Select the Introduction (paragraph)
(ii) Select Font from Toolbar
(iii) Open Font face list
(iv) Select the desired font
(v) Select desired font size
(vi) Select Font weight (Bold) from the toolbar
(vii) Open Font color from Toolbar
(viii) Select desired color
(ix) Using Format menu option, select Spacing > Paragraph > Indent and Spacing
(x) Edit space above paragraph
(xi) Add number by Selecting Numbered list from Toolbar.
1. Select the Introduction Paragraph:
o Click anywhere within the paragraph you want to format (in this case, the Introduction paragraph).
2. Set Font:
o Go to the Font list on the toolbar.
o Open the font list and select the desired font face.
3. Set Font Size:
o Next, open the Font size option from the toolbar.
o Choose the desired font size.
4. Apply Font Weight (Bold):
o Still on the toolbar, find the Font weight option.
o Select Bold to make the text bold.
5. Choose Font Color:
o Open the Font color option from the toolbar.
o Pick the color you want for the text.
6. Adjust Paragraph Spacing:
o From the Format menu, choose Spacing > Paragraph > Indent and Spacing.
o Edit the space above the paragraph as needed.
7. Add Numbered List:
o Finally, select the Introduction paragraph.
o Click the Numbered list button on the toolbar to add numbering.

7. Give two examples, where instead of Style, using manual formatting will be beneficial.
Ans. (Any Two)
1. Manual formatting is beneficial, when we want to format a small document.
2. If you have a small element in your document with a very specific formatting requirement that won't be repeated
elsewhere, using manual formatting might be quicker and simpler.
3. Styles are great for basic tables, but for highly customized tables with merged cells, specific shading patterns, or
varying borders within the table, manual formatting can offer more control. Creating a style for every possible table
variation might be impractical.
4. If you need a specific visual effect for a small piece of text, like a drop shadow or a subtle outline, using manual
formatting might be more suitable. Creating a style for such a unique effect might not be worthwhile or a one-time
task. This is especially true if you are applying the effect to a few words in the text without creating a custom style.
8. Give one situation, in which you will prefer to use Fill Format for styling your document.
Ans. Fill Format mode is useful when we want to apply a style on words present at different locations in the
document.
9. Write steps to load style(s) from a template.
Ans. Follow the given steps to copy style(s) from template or Document:
Step 1. Select Styles > Load Styles from Template.
Step 2. In the Load Styles dialog box, Choose the category of your document.
Step 3. Find and select the desired template to copy styles from.
Step 4. From the same dialog window, also select the options for the types of styles to be copied, such as Text for
Paragraph and Character styles, Frame, Pages or Numbering (List styles).
Step 5. Click OK to load the styles.
10.What are templates? What are the advantages of using templates?
Ans. A template is a model that you use to create other documents.
For example, you can create a template for business reports that has your company’s logo on the first page. When
you create new documents from this template will all have your company’s logo on the first page? One of the major
advantages of using templates is the ease of updating Styles in more than one document. Another advantage is that
it also saves your time.
 Chapter :2 Working with Images
LibreOffice Writer allows to work on images, shapes, charts and diagrams by providing various tools.
The image file stored on the computer, can be inserted into a document using different ways, such as
 using Insert Image dialog,
 using Drag and Drop option,
 using Cut, Copy and Paste option
 Lastly by Linking.

 Inserting Image Using Insert Image Option

A general procedure to insert an image using Insert Image dialog box, is as follows.

Step 1. Open the document to insert an image in LibreOffice Writer.

Step 2. Place the cursor where you want to insert an image.
Step 3. Select and click on Insert > Image from menu bar
Step 4. An Insert Image dialog box will open which will allow to choose the
picture
file to be inserted.
Step 5. Select the file and click on Open button to insertan image in document.

 Inserting Image using Drag and Drop option

Another option to insert images in the document is by using Drag and Drop option. The standard
procedure is just drag the image from its source and drop it at desired position in the document.
A general procedure to insert an image using drag and drop option, is as follows.
Step 1. Open the document to insert an image in LibreOffice Writer.
Step 2. Open a file browser window (Win+E) and select the image file to be inserted.
Step 3. Drag the image into the document
Step 4. Drop it, where you want it to appear in the document.

 Inserting image using Copy and Paste method

As stated above, another way to insert an image in the document is by using copy and paste method.
Inserting an image using any of the above-described method saves a copy of image file in the document wherever
image is inserted, that means, the image gets embedded in the document.

 Inserting an image by linking

If multiple copies of the same image are required to be inserted in the document, it is beneficial to save the link of
image instead of inserting the image.
Modifying an Image:
 Sometimes we may have to modify the image inserted in the document to suit its requirement.
 The Image toolbar is used to resize, crop, delete and rotate the image.
Using the Image toolbar
 If you want to keep it always on screen, click on View > Toolbars > Image from the menu bar.
Image Filter:

Resizing an Image
Resizing is the process of reducing or enlarging the size of the image.

Use the following steps to resize image:

Step 1. Click on the image inserted in the previous activity. Observe that there are eight sizing handles surrounding
the image
Step 2. Position
tion the pointer over one of the sizing handles. The pointer changes shape indicating the direction of
resizing.
Step 3. Click and drag to resize the image
Step 4. Release the mouse button when satisfied with the new size and observe the size of the imag image is reduced.
Deleting an Image
It is possible to delete the image from the document just like we delete the text.
To delete the image, just select the image by clicking on the image and press the Delete key.
Drawing Objects
If you need to draw a flowchart rt or a callout box in your document, LibreOffice Writer provides the feature of
drawing tools for such work.
To display Drawing Toolbar in the Writer window, click on View > Toolbars > Drawing.
Text
Positioning Image in the Text:
Once the task of creating, formatting,
matting, resizing and grouping the drawing object is complete, it has to be positioned in
the document with text and other image or drawings.
(i) Arrangement
(ii) Anchoring
(iii) Alignment
(iv) Text Wrapping

Arrangement :
In Overlapping objects arrangement determines the position of the current drawing with respect to other drawings
or text.
Arrangement refers to the placement of a graphic on an imaginary vertical axis.

Anchoring:It acts as a reference point for image or drawing. Anchoring allows an image to retain its position to a
page, paragraph, character or frame.
So whenever a page, paragraph, character or frame is aligned, the anchored image moves along with it.
Alignment:It allows the vertical or hori
horizontal placement of the image with respect to its anchor.
Text Wrapping:It allows the placement of image in relation to text.
Text wrapping refers to the relation of graphics to the surrounding text, which may wrap around the graphic on one
or both sides, be overprinted behind or in front of the graphic.
graphic

A. Multiple Choice Questions...

1. The text or image which appears faintly in the background

of a page is called ______.

(a) Watermark

(b) Trade mark

(c) Copyright

(d) Embossing

2. JPG or JPEG in image format stands for ______.

(a) Joint Photographic Experts Group

(b) Joint Picture Experts Group

(c) Joint Photographic Experts Graph

(d) Joint Photographic Experts General

3. In Drawing Object Properties toolbar, Grouping options

provided are ______.

(a) Exit Group

(b) Ungroup

(c) Enter Group

(d) All of these

4. Which of the following is not the correct file extension for

an image file?

(a) GIF

(b) JPEG

(c) Odt

(d) PNG

(d) PNG

5. Image toolbar does not provide a tool for ______.

(a) filtering

(b) cropping

(c) copying

(d) flipping

B. Fill in the blanks.

1. Crop tool cuts off non-desirable part of the image.

2. To change both brightness and contrast of the image gamma correction tool can be used.

3. To simulate the effect of time on picture Aging tool is used.

4. Send to Back place image at the bottom of all objects.

5. An image can be deleted by selecting it and pressing DELETE key.

6. In drawing tools, basic shapes list provide 24 shapes.

7. Anchor act as reference point for a drawing.

8. There are three options

ptions for aligning an image horizontally.

9. The corner handles of image are used for rotating it.

10. Changing properties of an object before its creation, retain them throughout the session.

C. Short Answer Type Questions.

1. What is a digital image? How

w can you create one?

Ans. A picture is a digital image, which is representation of image in finite set of digital values 0 or 1, known as pixels.
These are stored in various types of graphics files with the file extension, such as GIF, JPG, JPEG, PNG, BMPBMP, etc.
Digital Image can be created using an electronic camera, scanner, or other imaging device. The digital images created
from a scanner may have originally appeared in a magazine, textbook, portfolio, journal, or other source of material.
Each sampled digital image enters the computer as a grid of dots or pixels.

method
2. Write steps to insert an image from the gallery using Drag and Drop method.

Ans. To insert an image from the gallery, using Drag and Drop method follow the given steps:

Step 1. Open the document to insert an image in LibreOffice Writer.

Step 2. Open a file browser window (Win+E) and select the image file to be inserted.

Step 3. Drag the image into the document.

Step 4. Drop it, where you want it to appear in the document.

3. How is resizing
ng of image different from cropping it?

non-desirable
Ans. Resizing is the process of reducing or enlarging the size of the image. Cropping means to cut off non
part of the image. While resizing the image, its size gets changed, but while cropping the image cuts it.

4.. What are the tools available in drawing toolbar? Describe any five tools.

Ans. Drawing Tools are used to create pictures (objects), such as

Flowchart, Call out box, designs, etc.

The tools available in Drawing Toolbar are:

Select Basic Shapes

Insert Line Symbol

Lines and Arrows Star

Curve Arrow

Rectangle Callout

Polygon Flowchart

Rectangle Rounded Textbox

Square Points

Oval Font work

Right Angle Triangle Toggle Extrusion

Basic Shapes:: This tool helps us to draw the basic shapes like square, Rectangle, Triangle etc.

Symbol Shapes:: This tool helps us to draw Moon, Heart,

Hear Cloud, Sun etc.

Stars and Banners:: This tool helps us to draw various types of stars like 4 Point Star, 5 Point Star, 6 Point Star, 8 Point
Star. Insert Text Box:: This tool is used to insert a text box. You can write the text in it.

Insert line: This tool

ol is used to insert a straight line.

5. How is linking of an image different from embedding? Givea situation in which you would prefer to link an image.

Ans. Difference between Linking and Embedding an Image

If multiple copies of the same image are required to be inserted in the document; it is beneficial to save the link of image
instead of inserting the image. Inserting a link, stores its reference instead of the image itself, thereby reduces the size of
the document, because actual image is saved
saved only once as a separate file along with the document.

6. Write steps to change properties for drawing objects.

Ans.. Steps to change properties for drawing objects:

Step 1. From the Drawing Toolbar, select the object you want to draw.

Step 2. From Drawing

ing Object Properties Toolbar, click on the icon of property to be modified.

Step 3. Change the value of parameter.

Step 4. Repeat steps 2 and 3 to change all desired properties.

Step 5. Draw the desired figure by following the steps.

7. What are the benefits

its and drawbacks of grouping drawing objects?

Ans.Benefits:

The main benefit of Grouping different objects is that, after grouping, it behaves as a single entity. Once grouped, all
shapes belonging to that group become its member and a change applied on o one member works on all.

Drawback:

The main drawback is that it becomes tedious if we want to make changes to single part of grouped object. As it
requires, ungrouping, modifying and then regrouping. Hence, it's time-consuming
time consuming process.

8. Describe any two tools

ools from Drawing Object Properties toolbar.
toolbar

Ans.

(a) Line Style - This tool is used to Select the line style that you want to use.

(b)Area - This tool is used to set the fill properties of the selected drawing object.

9. Write steps to insert an image in a basic drawing shape.

Ans. Steps to insert an image in a basic drawing shape:

Step 1. Place the cursor in the document where you want the drawing to be placed (anchored).

Step 2. Select the tool from the Drawing toolbar.

Step 3. Move the pointer to the place in the document where you want the image to appear and then click
click-and-drag
drag to
create the drawing object.
Step 4. Release the mouse button to finish drawing. The selected drawing function remains active, so that you can draw
another object of the same type.

Step 5. To cancel the selected drawing function, press the Esc key or click the Select icon (the arrow) on the Drawing
toolbar.

10. Write factors controlling positioning of an image in a document and explain?

Ans. Positioning of an image is controlled by four settings.

a) Arrangement

b) Anchoring

c) Alignment

d) Text Wrapping

Arrangement :
In Overlapping objects arrangement determines the position of the current drawing with respect to other drawings or
text.
Arrangement refers to the placement
placement of a graphic on an imaginary vertical axis.

Anchoring:It acts as a reference point for image or drawing. Anchoring allows an image to retain its position to a
page, paragraph, character or frame.
So whenever a page, paragraph, character or frame is aligned,
aligned, the anchored image moves along with it.
Alignment:It allows the vertical or horizontal placement of the image with respect to its anchor.
Text Wrapping:It allows the placement of image in relation to text.
Text wrapping refers to the relation of graphics
gr to the surrounding text, which may wrap around the graphic on one or
both sides, be overprinted behind or in front of the graphic.

10.Explain Image Cropping.

Ans. When you are interested in a section of the image for the purpose of your document, you may wish to crop (cut off)
parts of it. Right click on image and select Picture from the pop-up
pop up menu. In the Picture dialog box, select the Crop page
and select the part from left, right, top and bottom which you want to remove.
 Chapter 3: Advanced Features of Writer
Table of Contents:
 You must have seen table of contents in the beginning of your books.
 It contains a list of topics and subtopics that have been covered in the book along with page numbers.
 Table of Contents, allows to insert an automated table of contents in a document.

Hierarchy of Headings
LibreOffice Writer supports up to 10 levels of headings H1 to H10. These headings are applied to the headings of the
document.

Creating a Table of Contents (ToC):

Before you start creating the table of contents or ToC in a document, you must ensure that proper heading styles, such
as Heading 1, Heading 2, Heading 3 and so on are inserted in the document.

Step 1. Open the earlier created file “documentation.odt”.

Step 2. Assign proper heading styles to the various headings in the document from the Styles dialog box.

Step 3. Place the cursor at the position where the table of contents is to be inserted. Usually, it is in the beginning of the
document.

Step 4. From main menu, select Insert > Table of Contents and Index > Table of Contents, Index or Bibliography. The
Table of Contents, Index and Bibliography dialog box will be displayed.

Step 5. By default, the Type tab will be selected with a preview of ToC on the right side of the dialog box. On the left of
the dialog box, is the Types and Title section. In the Title text box, the default name of the ToC, i.e. Table of Contents is
displayed. You can change this name, just by typing in the text box. Type the desired title of the ToC say “Contents” in
the Title text box. The title will be changed

By default, the checkbox for Protected against Manual Changes option is selected.

Step 5. Click OK button. The Table of Contents will be inserted in the document.

five tabs are available in TOC –

Type,

Entries,

Styles,

Columns and Background.

The options in these tabs can be used to edit the table in various ways.

Type Tab: is active by default after opening the Table of Contents, Entries or Bibliography dialog box to insert the ToC.
Entries Tab: contains options to set styles for various entries in the ToC.

Styles Tab: contains options to apply the desired styles to the text of each level in the table of contents.

Columns Tab: contains options to set the number of columns that we want to have in our ToC.

Background Tab: contains options to change the background of the ToC.

Maintaining a Table of Contents

Updating the ToC :Writer does not update the ToC automatically.

Deleting ToC:To delete the ToC, right click on the table and select Delete Index option from the pop-up menu. The ToC
will be deleted.

CREATEANDUSETEMPLATE

 Atemplateisamodelthatyouusetocreateotherdocuments.Forexample,youcancre
ateatemplateforbusinessreportsthathasyourcompany’slogoonthefirstpage.Ne wdocuments
created from this template will all haveyourcompany’slogoonthefirstpage. UsingtheTemplate
Touseaparticulartemplate,chooseFile>New>TemplatesandDocuments.
ChangingToADifferentTemplate
Tochangetoadifferenttemplate,chooseFile>New>TemplatesandDocuments.
Importing a Template
Use the following steps to import the template.
Step 1. Open the Templates dialog box.
Step 2. Click Import Templates button located in the bottom right corner of the dialog box. The Select Category dialog
box will open.
Step 3. To add the new template into any existing category, click and choose that category from the list box. Otherwise
click and select Create a New Category check box.
Step 4. Type the name of new category in the text box.
Step 5. Click OK button. The Open dialog box will appear.
Step 6. Browse for the folder where the downloaded template file Company Letter was saved.
Step 7. Select the file and click Open button. The selected file will be added to the list of templates.
Editing a Template
Step 1. Click File > Templates > Manage Templates. The Templates dialog box will be displayed.
Step 2. Right click on the template file (say T1) that has to be edited.
Step 3. Select the Edit option from the popup menu. The template file will be opened. Make the desired changes and
save the file. Now if we apply this template for any document, the edited file will be used.
Setting Up a Custom Default Template
Step 1. Open the Templates dialog box by pressing Ctrl+Shift+N.
Step 2. Right click on the template that you wish to set as the default template.
Step 3. From the popup menu, select option Set as Default.

Track Changes Feature:

Track Changes is a powerful tool that makes the process of commenting, editing and reviewing of a document easy
between multiple users.
A document created by one user need to be reviewed and edited by self or other users.
If any modifications are made in the document directly, the original document might get lost.
Instead, the Track Changes feature of Writer offers an alternative method to keep a record of all the changes made in
the original document.
To view the Track Changes toolbar, from main menu bar, select View > Toolbars > Track Changes.
The various buttons present on the Track Changes toolbar:
(a) View Track Changes – Clicking on this button displays all the changes made in the document by different users.
(b) Record Track Changes – Clicking on this button, turns on the Track Changes feature. After this, any sort of editing
done will be marked. Any character added to the document will be displayed in a different color and any deletion done
will be seen in strike-through style.
(c) Previous Track Changes/Next Track Changes – Click on these buttons to navigate between the changes made.
(d) Accept/Accept All Track Changes – Once the editing is done, the original author may accept the change made to the
document by clicking Accept All Track Changes button will accept all the changes made to the document.
(e) Reject/Reject All Track Changes – The original author of the document may reject a single change or all changes
made to the document by clicking Reject Track Changes or Reject All Track Changes button, respectively.
(f) Manage Track Changes – By clicking on this button the Manage Changes dialog box is displayed, which contains a
detailed list of all changes made to the document along with the author’s name and date and time of modification.
(g) Insert Comment – This button is used to add a comment in a document.
Recording Changes: Once the Track Changes features is ON, the reviewers can begin recording the changes in the
document. For that, click Edit > Track Changes > Record option.

Accepting and Rejecting Changes:

Once the changes are made by all the reviewers, the original author may accept or reject them. Open the document and
follow the steps given below.
Step 1. To accept or reject a change, click on the change made and then select Accept Track Change / Reject Track
Change button.
Step 2. To navigate between the changes made to the document click Previous Track Changes and Next Track Changes
buttons.
Step 3. To accept or reject all the changes made, select Accept All Tracked Changes / Reject All Tracked Changes button
respectively.
Step 4. If Manage Track Changes button is clicked, a Manage Changes dialog box appears It contains the details of all the
changes made in the document. The dialog box contains buttons to accept and reject changes as well.

Adding Comments:
To add comments while reviewing, we can use the Track Changes toolbar as well.
Step 1. Click Insert Comment button on the Track Changes toolbar. A comment box will be inserted on the right side of
the window. It will have the name of the author or reviewer and date and time of the comment being made.
Step 2. Type the comment. Step 3. Once done click anywhere on the document to activate it.
Deleting Comments
To delete any comment, click on the down arrow on the bottom right of the comment box.
Comparing Documents:
Comparing Documents Once the reviewers have made the changes and given their comments, Writer allows to compare
the original document with the reviewed document and then choose the option(s) that suits the best. Follow the steps
given below to compare the documents.
Step 1. Open the edited document.
Step 2. Select Edit > Track Changes > Compare Documents option. Alternatively, click Compare Non-Tracked Changed
Document from the toolbar.
Step 3. The Compare To dialog box will appear. Browse and select the original file to be compared.
Step 4. The Manage Changes dialog box is displayed. Accept or reject the desired changes.
Step 5. Close the dialog box when done. Step 6. Save the edited file.
A. Multiple Choice Questions.

1. Which of the following is NOT true about Table of Contents, Index or Bibliography dialog box?

(a) It has four tabs

(b) On the Type tab, by default, the checkbox for Protected against Manual Changes option will be selected.

(c) The Styles tab contains options to change the background colour.

(d) None of the above

2. Which of the following tabs is by default active when the Table of Contents, Entries or Bibliography dialog box is

opened?

(a) Entries

(b) Background

(c) Styles

(d) Type

3. Which of the following tabs contains options to set styles for various entries in the ToC?

(a) Entries

(b) Background

(c) Styles

(d) Type

4. Which of the following can be added in the background of Table of Contents in LibreOffice Writer?

(a) Color

(b) Graphic

(c) Both a and b

(d) Neither a nor b

5. Which of the following is NOT true about templates?

(a) The styles and formatting features can be reused.

(b) LibreOffice provides online templates

(c) We cannot create our own templates.

(d) None of the above.

6. Which of the following is the shortcut key to open theTemplates dialog box?

(a) Ctrl+Alt+N

(b) Shift+Ctrl+N

(c) Ctrl+Alt+T

(d) Shift+Alt+T

7. Which of the following buttons, in the Templates dialog box, will be clicked to save a template displayed in the list of

templates?

(a) Export

(b) Import

(c) Move

(d) None of the above

8. Which of the following is the shortcut key to select the entire document?

(a) Ctrl+S

(b) Ctrl+A

(c) Ctrl+D

(d) Ctrl+B

9. Which of the following is the correct sequence of options to open the Templates dialog box?

(a) File > Manage Templates > Templates

(b) File > Templates > Manage Templates

(c) Insert > Templates >Manage Templates

(d) Insert > Manage Templates > Templates

10. Which of the following is true about Track Changes feature of Writer?

(a) You cannot record a change made in the document.

(b) A comment of a particular author only can be deleted.

(c) Any change made to the document is permanent.

(d) None of the above

11.Wich of the following menus contains track changes option?

(a) File

(b) Edit

(c) View

(d) Insert

12. Which of the following is the shortcut key to start recording the changes being made in the document?

(a) Ctrl+Shift+C

(b) Alt+Shift+C

(c) Ctrl+Alt+C

(d) Shift+C+F2

B. Fill in the blanks ..

1. To navigate to the topic from the ToC, press Ctrl key while clicking the mouse button on that topic.

2. To remove the applied paragraph styling in the ToC, select the outline level in the Levels list box, and then click the
Defaultbutton.

3. If the checkbox for Protected Against Manual Changes option is selected, the ToC is protected from any accidental
change.

4. To update the ToC manually, right click and select Update Index option from the pop-up menu.

5. The Columns tab contains options to set the number of columns that we want to have in our ToC.

6. A Template is a preset layout that helps us to create professional and formal documents easily.

7. The default template in Writer is Blank Document template.

8. To find the template that is being used in the current document, select Properties option from the File menu.

9. The Browse Online Templates button is clicked in Templates dialog box to view online templates.

10. The Track Changes feature of Writer offers us an alternative method to keep a record of all the changes made in the
original document.

11. The shortcut key to start recording the changes is Ctrl+Shift+C.

12. After the Track Changes feature is ON the added characters are shown as coloured text.

C. State whether the given statements are True or False.

1. The topics in Table of Contents are hyperlinked. True

2. The Table of Contents in LibreOffice Writer can be updated automatically. False

3. TABLE of Contents can be inserted even if the section headings are not styled. False

4. Once a Toc is created, it cannot be edited. False

5. We cannot add a graphic as a background of ToC. False

6. A single template can be used for multiple documents. True

7. A template cannot contain graphics. False

8. All documents in Writer are based upon templates. True

9. The online templates cannot be added to the list of templates in the templates dialog box. False

10. A template once crated can be edited again and again. True

11. The changes recorded have to be accepted by the original author. False.

12. We can delete the comments added in a document by the user. True

D. Answer the following questions.

1. What is the need of table of contents?

Ans. Need of Table of Contents:

 The TOC acts as a roadmap for your document, listing all the chapters, sections, and subsections with their
corresponding page numbers.
 It gives readers a quick understanding of the document’s structure and the topics covered.
 It allows readers to easily jump to specific sections of interest without having to flip through pages
 A well-formatted TOC adds professionalism to your document.
 By providing a clear navigation tool, the TOC improves the overall readability for anyone reading the document.
 It demonstrates organization and makes and makes the document appear more user-frienriendly.

2. What will happen if the 'Protected Against Manual Changes ‘option is not selected in the Type tab of Table of
Contents, Index or Bibliography dialog box?

Ans. If 'Protected Against Manual Changes' option is not selected, then the contents of ToC can be changed directly on
the document page, just like any other text on the document.

3. Name the five tabs present in the Table of Contents, Index or Bibliography dialog box.
Ans. The five tabs present in the Table of Contents, Index or Bibliography dialog box are:
a. Types
b. Entries
c. Styles
d. Columns
e. Background.
4. What do you mean by customization of ToC?
Ans. Customization of ToC refers to the process of changing the appearance and content of a ToC. This can be done by
changing the style, format, columns, entries, and options of the ToC.
OR

Customizing your table of contents means to apply your preferences to an existing ToC. If you like what you see, select
OK. If you're not happy with the look, just select Cancel and all the changes will be forgotten. Once the ToC is inserted,
we can customise it according to our requirements. To customize the ToC, right click anywhere on the
ToC and select Edit Index option from the popup menu. Some of the customization that we can do on our ToC in
LibreOffice are:
 Change the title of ToC.
 Choose the levels of Headings to be displayed in our ToC.
 Set styles for various entries in the ToC.
 Set the number of columns that we want to have in our ToC.
 Change the background of the ToC.
5.How headings and sub-headings of a document differentiated in ToC?
Ans. Headings and sub-headings of a document are differentiated in ToC by their level. Headings are typically displayed
at a higher level than sub-headings.
6. Define a template.
Ans. A template is a pre-formatted document that can be used as a starting point for creating new documents.
Templates can include text, formatting, and other elements that can be used to create a professional-looking document
quickly and easily.
7. Give any one advantage of using a template for your document.
Ans.
 One advantage of using a template for your document is that it can save our time.
  Templates can also help us to create consistent documents that have a professional look and feel.
8. What is the difference between importing and exporting a template?
Ans. Importing a Template means to add a new template to the Template Manager from your computer.
Exporting a template means to save the copy of an existing template from the Template Manager to a folder on your
computer.
9. Name any two categories of templates.
template
Ans. Categories of Templates (any two):
 My Templates
 Business Correspondence
 Localisation
 MediaWiki
 Other Business Documents
 Personal Correspondence and Documents
 Presentation
 Styles
 Drawing
10. When is exporting of templates useful? Give any one reason.
Ans. Exporting of templates is useful when you want to share a template with multiple users or when you want to use
the same template in multiple documents.

11. What is the difference between Accept Track Change and Accept All Tracked Changes but buttons?
Ans. The difference between Accept Track Change and Accept All Tracked Changes buttons is that Accept Track Change
allows you to accept individual tracked changes, while Accept All Tracked Changes accepts all the tracked changes made
in a document.

12. How do we prepare a document for review?

Ans. We can prepare a document for review by using Track Change feature. Track Changes feature is used when a
document is shared with one or more users for review or editing purposes. So, before the document is shared, one
should make sure that the changes made should be recorded. This will ensure that after the review is done,
the original author of the document has the option to accept or reject the changes made.

13. Identify and label the Record button, Insert

Insert Comments button, Accept All Tracked Changes, Reject Track Change
buttons in the given figure of Track Changes toolbar.

14. Identify and label "Browse Online Templates

button, Export button, Import button" in the
following Templates

dialog box.
Ans: