SREE SARASWATHI THYAGARAJA COLLEGE (Autonomous)
Palani Road, Thippampatti, Pollachi – 642107
Report of events 2023-2024
Name of the School Nature of the
/ Department/ Event: *
Club/Centre/Cell:
Title of the event: Metric
Category: **
Place/Venue: Date/Duration
of the Event:
Is any MoU: Yes/No (If Yes, mention details of MoU)
Details of the Resource Person/Chief Guest:
Number of Participants:
Participants Students Faculty Others
Internal
External
Write-up about the Event (3 lines):
Out-Come of the Event (4 lines):
Signatures with name and date / (seal wherever applicable, specify only applicable signatories)
Coordinator Convenor IQAC Principal
Encl.: (tick ) Note: All are xerox copies (except report)
Photos Invitations/Brochures Participants list or Attendance List (with sign)
Feedback (online or offline) Permission Letter (with sign)
1
SREE SARASWATHI THYAGARAJA COLLEGE (Autonomous)
Palani Road, Thippampatti, Pollachi – 642107
Photograph of the Event (2 photos with Geo Tag with clarity)
Invitation/ Brochure
Note:
Report soft copy (Word document) (two pages) has to be mailed to stciqac@stc.ac.in
Report hard copies (printouts)should be two numbers. (One copy should be submitted to IQAC with all
enclosures)
All Note points/red-coloured points should be removed from the original reports
2
SREE SARASWATHI THYAGARAJA COLLEGE (Autonomous)
Palani Road, Thippampatti, Pollachi – 642107
(Example copy of Permission Letter)
Ref No: AIML/2023-2024/01 Date: 22.08.2023
From Through To
Mr. Xxxxxxx Director-SoCS The Principal
Assistant Professor
Department of B.Sc AIML
Sub: Requesting Permission for Seminar-Reg.
The Department/Club/Centre is planning to conduct a seminar on the topic “Emerging
Trends in AI” on 25.09.2023 (Friday) from 10:00 am to 11:30 am by Dr. A. Ameer Hussain,
Assistant Professor, Presidency University, Bangalore. Kindly provide permission for the same.
(Signatures for Department)
HoD Dean/Director Principal
(Signatures for clubs)
Club Coordinator Principal
(Signatures with for Centres/Cells/NSS/NCC/YRC etc)
Director/ Coordinator Principal
Note:
A permission letter should be submitted to the Principal before the event with the invitation.
And keep the original in the department file. A Xerox copy should be submitted to IQAC
with a one-page report.
Ref .No in the permission letter should include the department name, year, and event serial
number.
SREE SARASWATHI THYAGARAJA COLLEGE (Autonomous)
Palani Road, Thippampatti, Pollachi – 642107
Instructions: (Kindly follow this for all events and activities)
1. Xerox copies of all attachments should be submitted with a one-page report.
2. Permission/Approval letters should be submitted to the Principal for every event with the
invitation.
3. Invitations should include the names of the Coordinator (Organizer), Convenor,
Dean/Director, and Student Coordinators (Two students).
4. Extension activities and outreach programs need a letter from the external authority.
5. Circulars should be given for extension activities, inter-departmental events and intra-
school events conducted (circulars no need for department-level events)
6. Reports should be submitted in an unused A4 sheet. (one side sheets are not accepted)
7. The following original documents should be maintained in the department files.
i. Permission letter to Principal
ii. Circular (no need for department-level events)
iii. Invitation (with all names mentioned above)
iv. Agenda
v. Participants list/Attendance (attendance needs a signature of participants)
vi. Feedback (Online feedback also accepted-Google Form-Response Sheet)
vii. GeoTag Photos
8. *Nature of the Event:
i. Seminar/Webinar
ii. Workshop
iii. Ceremony/Day
iv. Industrial Visit
v. Guest Lecture
vi. Hands-on Training
vii. Orientation Programme/awareness programme
viii. Conference
ix. Extension activity/Outreach Programmes
x. Club activities
xi. Cultural competitions
xii. Technical Fest/Academic Fest
xiii. Sports competitions
xiv. Alumni Talk/Expert Talk etc.
SREE SARASWATHI THYAGARAJA COLLEGE (Autonomous)
Palani Road, Thippampatti, Pollachi – 642107
9. ** Metric Category:
(at least one event must be conducted under the below categories)
i. Skill Development
ii. Employability
iii. Entrepreneurship
iv. Research Methodology /Innovations
v. Indian Knowledge System (IKS)
vi. Human Values and Professional Ethics
vii. Cultural, regional, linguistic, communal socioeconomic and other diversities
(Holistic Development)
viii. Soft skills
ix. Language and communication skills
x. Life skills (Yoga, physical fitness, health and hygiene, self-employment, and
entrepreneurial skills)
xi. Awareness of trends in technology
10. Font: Times New Roman, Size: 12, Line Spacing: Single.
11. Reports should be completed in one page.
12. Reports should be neatly signed with Name, Date, and Seal (wherever applicable).
13. Photos should be taken with GeoTag and Clarity.
14. Reports should be submitted within 3 days after the event. Delayed reports should be
submitted with an explanation letter.
15. Two copies of the reports should be submitted. (One for IQAC and one for
Department/Centre/club)
16. All the signed reports should be scanned and updated in the drive link “Report of the
Event”.
17. For Online events, online photographs (screenshots) can be included.
18. All Club activities, sports, NSS, NCC, RRC, YRC, all centres, and cells need to submita
one-page report.
19. Activity under MoU should be mentioned in the reports.
