Government of India

Department of Atomic Energy

General Services Organisation
(Medical Group)

NOTICE INVITING e-TENDER

E-tenders in TWO parts on percentage rate tender mode are invited on behalf of the
President of India by the Director, MC&MFCG, Indira Gandhi Centre for Atomic Research &
Director, Medical Group, General Services Organisation, Kalpakkam 603 102, Chengalpattu
District, Tamilnadu from reputed and experienced Contractors with proven technical and
financial capabilities and meeting the conditions as stipulated in the subsequent pages of this
NIT and who have executed three similar completed works each costing not less than the
amount equal to 40% of the estimated cost put to tender, [or] Two similar each completed works,
each costing not less than the amount equal to 60% of the estimated cost put to tender [or] One
similar completed work of aggregate cost not less than the amount equal to 80% of the estimated
cost during past seven years ending last day of the month previous to the one which applications
are invited. The works completed upto previous day of last date of submission of tenders shall
also be considered.

Note: The value of executed works shall be brought to current costing level by enhancing the
actual value of work at simple rate of 7% per annum, calculated from the date of completion to
last date of submission of tender.

NIT No.:GSO/MG/E-Tender-01/2022/HOSP dated 22/08/2022

Name of work Carrying out of Data Entry jobs at DAE Hospital,

Kalpakkam and Anupuram Townships during the period
2022-2023
Estimated Cost Rs.27,12,500/-
Time Allowed 12 [Twelve] Months

Earnest Money Deposit Rs.54,250/- (Rupees Fifty four thousand two hundred
and fifty only) in the form of Deposit at Call receipt or
Demand Draft / Bankers Cheque/ FDR drawn in favour of
PAY AND ACCOUNTS OFFICER, GSO, Kalpakkam payable
at Kalpakkam.
[OR]
Alternatively, an amount of Rs.27,125/- shall be in the
form of Deposit at Call Receipt or Demand Draft / Bankers
Cheque/Pay Order or Fixed Deposit Receipt drawn in
favour of Pay and Accounts Officer, GSO and
Balance amount of Rs.27,125/- shall be in the form of
Bank Guarantee issued by a scheduled bank, as per
enclosed prescribed format.

Cash, Cheque, bank guarantee for Earnest Money

deposit will not be accepted.

Security Deposit 2.5% of tendered value

Performance Guarantee 3% of tendered value

Cost of Tender Document Nil

Tender processing fee For details please visit www.tenderwizard.com/DAE.

Dates of availability of From 25/08/2022 (14:00 Hours) to 04/09/2022 (15:00 Hours)

Tender Documents for on website www.tenderwizard.com/DAE.
view and download

Please note that the tender will be available for download between the dates as
prescribed above. Agencies interested in participating must register in the webportal
and pay the prescribed registration charges as per requirements, should pay tender
processing fee online, all within the dates prescribed above. Only agencies who have
registered in the above mentioned webportal can participate in e-tender. Detailed NIT
is also available on website www.igcar.gov.in/gso/tenders.html for view only.

Free viewing of Tender Click “TENDERS OF DAE” on Home page of Website

Documents in PDF format. www.tenderwizard.com/DAE. If interested in participating in the
tender, download Technical & Financial Bids in Excel Format
as under.
Purchase of tender Login in the Home page of the website
Documents in Excel www.tenderwizard.com/DAE with your User ID / Password &
Format for participation in Class III Digital Signature Certificate.
tendering. Click on “UNAPPLIED” button; then Click on “REQUEST” icon
(blue colour); Pay TENDERPROCESSING FEE online. Click
on “SUBMIT” button. Now click on “INPROGRESS” button. In
status column you will find the tender is RECEIVED. You will
be able to download required Tender Documents by clicking
“EDIT ATTACHMENT” icon for any number of times till last
date of submission.
Please refer Help Manual for submission of Tender / contact
Help Desk at daehelpdesk@gmail.com for any queries.
Last date & Time of pre-
Upto 14:00 Hours on 06/09/2021 to Mail id:
bid clarification if any, sent
pmathew@igcar.gov.in (Phone No.044-27480500;Extn:84831)
by bidder
Last date and time of
closing of online 07/09/2022 (14:30 Hours)
submission of tenders
Last date for submission 07/09/2022 (15:00 Hours) in the Officer of Director,
of Original DD/BC/PO etc. MG, GSO, Kalpakkam 603 102, Chengalpattu District or by
towards EMD registered post to the above address

EMD/ “Tender Number” shall be prescribed on top of the

envelope. If the tenderers fail to “submit original EMD
within the prescribed period” as mentioned above those
tenders will be summarily rejected.

Date and time of online 07/09/2022 (15:30 Hours) at GSO, Kalpakkam

opening of Technical Bid
Date of verification of 09/09/2022 to 14/09/2022
credentials for e-Tendering Original documents substantiating the eligibility criteria all
mode mentioned should be produced for verification during
evaluation process. If the tenderers fail to submit original
credential for verification, those tenders will be summarily
 rejected. For outstation bidders who have difficulty in
appearing in person notary certified documents or
verification through VC mode can be considered as
decided by the Officer-in-charge.
Date of opening of
Financial Bids of qualified Date Will be notified later
bidders

The security deposit at 5% of the gross amount of the bill shall be deducted from each running
bill of the contractor till the sum amount to security deposit of 2.5% of the tendered value of the
work. In addition the contractor shall be required to deposit of 3% of the tendered value of the
contract as performance security in the prescribed form (as specified in the Annexure) within a
period of fifteen days of issue of letter of intent.

TENDERS NOT FURNISHING THE FOLLOWING ARE LIABLE TO BE SUMMARILY

REJECTED

1. Contractors who fulfil the following requirements shall be eligible to apply. Joint ventures
are not accepted.
2. Proof of registration with Government / Semi Government organizations like
CPWD, MES, BSNL, Railways, State PWDs etc. in appropriate class OR having
experience in execution of similar nature of works. Scanned copy shall be uploaded.
3. Experiences of having successfully completed works during the last seven years ending
last day of the month previous to the one in which applications are invited as follows:
Three each similar completed works costing not less than the amount equal to 40% of
the estimated cost put to tender [or] Two each similar completed works, costing not less
than the amount equal to 60% of the estimated cost put to tender [or] One similar
completed work of aggregate cost not less than the amount equal to 80% of the
estimated cost.

Similar work shall mean providing manpower for data entry or housekeeping jobs.

Note:

1. Eligible similar nature of works should have been executed in India Only.
2. Works got executed on back to back basis through another contractor will not be treated
as eligible works.
3. In case of the work done under private sector, the completion certificate shall be
supported with the copies of TDS certificate.
4. The value of executed works shall be brought to current costing level by enhancing the
actual value of work at simple rate of 7% per annum, calculated from the date of
completion to last date of submission of tenders.

A. Should have an average annual financial turnover on works of at least 100% of

estimated cost during the immediate last 3 consecutive financial year ending 31.03.2021.
Scanned copy of certificate from Chartered Accountant to be uploaded. Should not
have incurred any loss for more than two years during the last five years ending previous
financial year (2021). Details shall be furnished duly supported by figures in balance
sheet/profit & loss account for the last 5 years duly certified by Chartered Accountant as
uploaded by the applicant to Income tax department as per proforma as specified in
Form A.

The bidding capacity of the contractor should be equal to or more than the
estimated cost of the work put to tender. The bidding capacity shall be worked out
by the following formula:

Bidding Capacity = [AxNx2] – B

 Where,
A = Maximum turnover in works executed in any one year during the last five
years taking into account the completed as well as works in progress. The value
shall be brought to current costing level by enhancing at a simple rate of 7% per
annum.
N = Number of years prescribed for completion of work for which bids has been
invited.
B = Value of existing commitments and ongoing works to be completed during the
period of completion of work for which bids have been invited.

B. Should have a solvency of 40% of estimated cost obtained from competent authorities as
per proforma specified in Form B shall be uploaded. The solvency certificate should be
valid on the day of tender opening.
C. Applicant should upload the details of all works of similar class completed in the
proforma as specified in Form C.
D. List of projects under execution or awarded shall be uploaded as per proforma specified
in Form D.
E. Performance report of works referred to in Forms ‘C’ & ‘D’ shall be uploaded as per
proforma specified in Form E.
F. Details regarding structure and organisation of the firm shall be uploaded as per
proforma specified in Form F.
G. Details regarding manpower possessed shall be furnished as per proforma Form G shall
be uploaded. The details of trained and certified workmen proposed to be employed at
the work site of the project should also be furnished.
H. Bidding Capacity Format as per proforma Form H shall be uploaded
I. Check List Format as per proforma Form I shall be uploaded
J. PAN Certificate in the latest approved form.
K. The contractor should be registered under Goods & Service Tax (GST) and GST as
applicable as per the extant order on the subject on the above work shall be paid by the
Contractor to concerned Department.
L. The bidder should be registered with Employees Provident Fund Organization and
Employees State Insurance Corporation and furnish the certificates of Registration with
EPFO and ESIC or Acknowledgement of having applied for registration with EPFO and
ESIC establishing bidder’s eligibility and qualification.
M. Bidder’s profile shall invariably contain (i) EPF registration number and ESI registration
number or (ii) Particulars of Acknowledgement of having applied for registration with
EPFO and ESIC establishing bidder’s eligibility and qualification.
N. Certificates (Scanned copy of original certificates to be uploaded)
i) Performance Certificates
ii) TIN Registration
iii) Goods & Service Tax (GST) registration certificate
iv) PAN (Permanent Account Number) Registration
v) Registration certificate in CPWD / State PWD / MES
vi) Form A to Form J
vii) “License” if any issued by concerned authority
viii) Registration with EPFO and ESIC as applicable

NOTE: The Originals of the above certificates shall be produced as

and when called for. Irregularities if any observed will lead to
rejection of the offer irrespective of the stage at which it is
observed. Such bidders will be debarred for bidding in future.
O. UNDERTAKING as under for e-tendering mode:-
I/We undertake and confirm that eligible similar works(s) has/have not been got
executed through another contractor on back to back basis. Further that, if such a
violation comes to the notice of Department, then I/we shall be debarred for bidding in
DAE in future forever. Also, if such a violation comes to the notice of Department before
date of start of work, the Officer-in-Charge shall be free to forfeit the entire amount of
 Performance Guarantee. (Scanned copy to be uploaded at the time of submission of
bid).

5. Past Performance:-
Even though any bidder may satisfy the above requirements, he would be liable to
disqualification if he has.
a) Made misleading or false representation or deliberately suppressed the information in
the forms, statements and enclosures required in the eligibility criteria document.
b) Record of poor performance such as abandoning work, not properly completing the
contract, or financial failures/weakness etc.
c) Any effort on the part of the bidder or his agent to exercise influence or to pressurize
the employer would result in rejection of his bid. Canvassing of any kind is prohibited.

6. Bidders debarred for bidding in any of the DAE units are not eligible to participate in the
tender.

7. Information and Instructions for tenderers posted on website shall form of tender
document for e-tendering mode.

8. The tender document consisting of plans, specifications, the schedule of quantities of

various types of items to be executed and the set of terms and conditions of the contract
to be complied with and other necessary documents can be seen and
downloaded from website www.tenderwizard.com/DAE free of cost for e-tendering
mode.

The bid can only be submitted after uploading the mandatory scanned documents
such as Demand Draft or Pay order or Banker`s Cheque or Deposit at call Receipt
or Fixed Deposit Receipts and Bank Guarantee of any Scheduled Bank towards
EMD in favour of "PAY AND ACCOUNTS OFFICER, GSO, Kalpakkam" and
Processing Fee by e-payment as mentioned in www.tenderwizard.com/DAE

9. Those contractors not registered on the website www.tenderwizard.com/DAE, are

required to get registered for e-tendering mode. Registered contractors only can
download & submit / upload tenders.

10. The intending bidder must have valid class-III digital signature to submit the bid for e-
tendering mode.

11. On opening date, the contractor can login and see the bid opening process for e-
tendering mode.

12. For e-tendering mode, contractor must ensure to quote rate of each item. The column
meant for quoting rate in figures appears in YELLOW colour and the moment rate is
entered, it turns SKY BLUE. If any cell is left blank the same shall be treated as “0”.
Therefore, if any cell is left blank and no rate is quoted by the bidder, rate of
such item shall be treated as “0” (ZERO).

13. For e-tendering mode, in the case of bids in three stage system and if it is
desired to submit revised financial bid then it shall be mandatory to submit
revised financial bid. If not submitted then the bid submitted earlier shall become
invalid.

14. The Department reserves the right to accept / reject any prospective application
without assigning any reason thereof.

15. Short listing of the agencies shall be subject to thorough verification of their
credentials and inspection of works carried out by them(if necessary), through a
Technical Evaluation Committee of experts, constituted by competent authority.
 16. IF ANY INFORMATION FURNISHED by the applicant is found to be incorrect at a later
stage, they shall be liable to be debarred from tendering / taking up works in DAE.

17. In case of successful tenderer, the tenderer is required to deposit an amount equal to 3%
of the tendered value of the contract as irrevocable performance guarantee in the form of
bank guarantee from any of the scheduled bank or by demand draft from State bank of
India or Canara Bank drawn in favour of Pay & Accounts Officer, GSO, Kalpakkam
payable at Kalpakkam within a period of 15 days of issue of “Letter of Intent” (LOI). The
letter of award of work will be issued only after the above said performance guarantee in
any one of the prescribed forms is received and accepted failing which the Government
shall without prejudice to any other right or remedy available in law, be at liberty to
suspend the tenderer for one year and shall not be eligible to bid for GSO tenders from
the date of issue of suspension order.
In addition to the above, the successful tenderer is required to remit security deposit
amounting to 2.5% of the tendered value which shall be deducted at 5% of the gross
amount of the bill from each running bill, till total security deposit is recovered.

18. Tenderer to note that tenders with any condition including that of conditional rebate shall
be rejected forthwith.

19. Bidders shall not be under a declaration of ineligibility for tender quoting and fraudulent
practice.

20. Documentary evidence of adequate financial standing.

21. Information regarding projects in hand, current litigation, orders regarding exclusion,
expulsion or block entry if any to be furnished.

22. The capacity of the contractor to take up a new project under consideration in addition to
his present commitments must be clearly brought out. He should also furnish the details
referring as to have both physically and financially capable of executing this contract in
the stipulated time as per milestones projected in addition to executing the other
commitments.

23. Copies of original documents detailing the constitution or legal status, place of regulation
and principle place of business, written power of attorney of the regulatory of the bond to
commit the bidders.

24. Evidence of adequacy of working capital for this contract. Access to lines of credit and
availability of other financial resources.

25. Information regarding any litigation, current or during the last five years, in which the
bidder is involved, the parties concerned and disbursed amount.

Director, MC&MFCG, IGCAR & Director, Medical Group, GSO on behalf of

President of India does not bind himself to accept the lowest or any other tender and reserves to
himself the authority to reject any or all of the tenders or to allot parts of the works to different
agencies without assigning any reasons there for. All tenders, in which any of the prescribed
conditions not fulfilled, shall be summarily rejected.