Bangladesh Water Development Board

Office of the Project Director

Disaster Risk Management Enhancement Project
(Component-1, BWDB Part)
Pani Bhaban, Level-9, Block-C, Room-909
72 Green Road, Dhaka-1205.

Tender Document for

Selection of outsourcing manpower supply firm for engaging of Office Assistant cum
Computer Typist -1 Person, Driver (Vehicle) -3 Persons, Speed Boat Driver -2 persons,
Officer Support Staff -1 Person, Security Guard (Chowkider) - 1 Person, Cleaner -1
Person Total 09 Persons for the office of the Project Director, Disaster Risk
Management Enhancement Project (Component-1, BWDB Part) by outsourcing process
during the financial year 2024-2025, 2025-2026 & 2026-2027 (from Sep/2024 to Sep/2026)

Invitation for Tender No: DRMEP/BWDB-30, Date: 05/08/2024

Tender Package No: NCS-DRMEP-01
 Table of Contents
Section 1. Instructions to Tenderers ............................................................... 15
A. General ......................................................................................................... 15
1. Scope of Tender ................................................................................................ 15
2. Interpretation......................................................................................................15
3. Source of Fund ..................................................................................................15
4. Corrupt, Fraudulent, Collusive or Coercive Practices ........................................16
5. Eligible Tenderers .............................................................................................. 16
6. Site Visit .............................................................................................................16
B. Tender Document ........................................................................................ 17
7. Tender Document .............................................................................................. 17
8. Clarification of Tender Document ......................................................................17
9. Addendum to Tender Document........................................................................17
C. Qualification Criteria .......................................................................................... 17
10. General Criteria ............................................................................................... 17
11. Experience Criteria .......................................................................................... 18
12. Financial Criteria .............................................................................................. 18
13. Personnel Capacity.......................................................................................... 18
14. Equipment Capacity.........................................................................................18
15. Joint Venture....................................................................................................18
16. Sub-contractor .................................................................................................18
D. Tender Preparation ..................................................................................... 18
17. Only One Tender ............................................................................................. 18
18. Cost of Tendering ............................................................................................ 19
19. Language of Tender ........................................................................................19
20. Contents of Tender .......................................................................................... 19
21. Tender Submission Letter and Priced Activity Schedule .................................19
22. Tender Prices ..................................................................................................20
23. Tender Currency .............................................................................................. 20
24. Documents Establishing Eligibility and Qualification of the Tenderer ..............20
25. Validity Period of Tender .................................................................................22
26. Tender Security ............................................................................................... 22
27. Form of Tender Security ..................................................................................22
28. Return of Tender Security................................................................................22
29. Forfeiture of Tender Security ...........................................................................23
30. Format and Signing of Tender .........................................................................23
E. Tender Submission ..................................................................................... 23
31. Sealing, Marking and Submission of Tender ...............................................23
32. Deadline for Submission of Tender .................................................................23
33. Late Tender .....................................................................................................24
34. Modification, or Withdrawal of Tender ............................................................. 24
35. Tender Modification .........................................................................................24
36. Withdrawal of Tender.......................................................................................24
37. Tender Opening ............................................................................................... 24
38. Evaluation Process .......................................................................................... 25
39. Preliminary Examination ..................................................................................25
40. Technical Examination and Responsiveness ..................................................25
41. Clarification on Tender.....................................................................................26
42. Correction of Arithmetical Errors......................................................................26
43. Financial Evaluation.........................................................................................26
44. Price Comparison ............................................................................................ 27
45. Negotiations .....................................................................................................27
46. Post-Qualifications ........................................................................................... 27

DRMEP_PSN_2024 i
 47. Rejection of All Tenders...................................................................................27
48. Informing Reasons for Rejection .....................................................................28
G. Contract Award............................................................................................ 28
49. Award Criteria ..................................................................................................28
50. Letter of Acceptance ........................................................................................28
51. Performance Security ......................................................................................28
52. Form and Time Limit for Furnishing of Performance Security ................29
53. Validity of Performance Security......................................................................29
54. Authenticity of Performance Security............................................................... 29
55. Contract Signing ........................................................................................... 29
56. Publication of Award of Contract .....................................................................29
57. Debriefing of Tenderers ...................................................................................29
58. Debriefing of Tenderers ...................................................................................30
Section 2: Tender Data Sheet ........................................................................ 31
A. General ......................................................................................................... 31
B. Tender Document ........................................................................................ 31
C. Qualification Criteria ................................................................................... 31
D. Tender Preparation ..................................................................................... 32
E. Tender Submission ..................................................................................... 32
F. Tender Opening and Evaluation ................................................................ 33
ITT 40.8 ..................................................................................................................... 37
The minimum technical points (Tp) required to pass is 70% in case of
manpower supply for individually and aggregated. ................................ 37
G. Contract Award............................................................................................ 37
Section 3. General Conditions of Contract .................................................... 38
1 Definitions.........................................................................................................38
2. Communications and Notices ............................................................................39
3. Governing Law...................................................................................................39
4. Governing Language .........................................................................................39
5. Documents Forming the Contract and Priority of Documents ........................... 39
6. Assignment ........................................................................................................39
7. Eligible Services ................................................................................................ 40
8. Taxes and Duties ............................................................................................... 40
9. Corrupt, Fraudulent, Collusive or Coercive Practices ........................................40
B. Commencement, Completion and Modification ............................................. 40
10. Program ...........................................................................................................40
11. Effectiveness of Contract .................................................................................40
12. Starting Date ....................................................................................................41
13. Intended Completion Date ...............................................................................41
14. Modifications or Variations...............................................................................41
C. Service Provider’s Personnel ........................................................................... 41
15. General ............................................................................................................41
16. Description of Personnel..................................................................................41
17. Approval of Personnel ....................................................................................41
18. Removal and/or Replacement of Personnel ....................................................41
D. Obligations of the Service Provider................................................................. 41
19. General ............................................................................................................42
20. Conflict of Interests .......................................................................................... 42
21. Service Provider Not to Benefit from Commissions Discounts etc. .................42
22. Service Provider and Affiliates not to Engage in Certain Activities ..................42
23. Prohibition of Conflicting Activities ..................................................................42
24. Confidentiality ..................................................................................................42

DRMEP_PSN_2024 ii
 25. Indemnification.................................................................................................42
26. Insurance to be taken out by the Service Provider ..........................................43
27. Accounting, Inspection and Auditing................................................................ 43
28. Service Provider’s Actions Requiring Employer’s Prior Approval ....................43
29. Reporting Obligations ......................................................................................43
30. Proprietary Rights on Documents Prepared by the Service Provider ..............43
31. Liquidated Damages ........................................................................................43
32. Correction for Over-payment ...........................................................................44
33. Lack of Performance damages claim .............................................................. 44
34. Performance Security ......................................................................................44
E. Obligations of the Employer ............................................................................. 44
35. Assistance and Exemptions.............................................................................44
36. Change in the Applicable Law Related to Taxes .............................................44
37. Services and Facilities .....................................................................................45
38. Payment...........................................................................................................45
F. Payments to the Service Provider .................................................................... 45
39. Payments: General .......................................................................................... 45
40. Lump-Sum Payment ........................................................................................45
41. Contract Price ..................................................................................................45
42. Payment for Additional Services ......................................................................45
43. Terms and Conditions of Payment ............................................................... 45
44. Advance Payment............................................................................................ 45
45. Interest on Delayed payment ...........................................................................46
46. Amendment to Contract ...................................................................................46
47. Final Payment ..................................................................................................46
48. Suspension of Payments .................................................................................46
G. Time Control ...................................................................................................... 46
49. Completion of Services ....................................................................................46
50. Extension of the Intended Completion Date ....................................................46
51. Progress Meeting............................................................................................. 46
52. Identifying Defects ........................................................................................... 47
53. Correction of Defects, and Lack of Performance Penalty ................................ 47
54. Termination for Default ....................................................................................47
55. Termination for Insolvency...............................................................................47
56. Termination for Convenience...........................................................................47
57. Termination because of Force Majeure ........................................................... 47
58. Amicable Settlement ........................................................................................48
59. Adjudication .....................................................................................................48
60. Arbitration ........................................................................................................48
Section 4. Particular Conditions of Contract ................................................. 48
Section 5: Tender and Contract Forms ........................................................... 53
Tender Submission Letter (Form PSN-1) ................................................................................. 54
Tenderer Information (Form PSN-2) ............................................................................................. 56
Personnel Information (Form PSN-3) ....................................................................................... 53
Bank Guarantee for Tender Security (Form PSN-4) ................................................................ 54
Letter of Commitment for Bank’s undertaking for Line of Credit (Form PSN-5) .................. 55
Letter of Acceptance (Form PSN-6) .......................................................................................... 56
Contract Agreement (Form PSN-7) ........................................................................................... 57
Bank Guarantee for Performance Security (Form PSN-8) ...................................................... 58
Bank Guarantee for Advance Payment (Form PSN-9) ............................................................ 59

DRMEP_PSN_2024 iii
Section 6. Activity Schedule..........................................................................60
Section 7. Appendices ...................................................................................61

Appendix A - Description of the Services......................................................61

Appendix B – List of Personnel ......................................................62
Appendix C - Curriculum Vitae (CV) of Personnel.......................................63
Appendix D—Information of the Outsourcing Personnel ........................64
Appendix E - Services and Facilities Provided by the Employer ............66
Appendix F - Additional terms and conditions ...................................67

DRMEP_PSN_2024 iv
 Section 1. Instructions to Tenderers

A. General
1. Scope of Tender 1.1 The Procuring Entity, as indicated in the Tender Data Sheet (TDS)
issues this Tender Document for the procurement of non-Consulting
Services as specified in the TDS and as detailed in Appendix A to the
Contract. The name of the Tender and its number and identification is
stated in the TDS.
1.2 The successful Tenderer will be expected to complete the performance
of the Services by the Intended Completion Date as stated in the TDS.

2. Interpretation 2.1 Throughout this Tender Document:

(a) the term “in writing” means communication written by hand or
machine duly signed and includes properly authenticated
messages by facsimile or electronic mail;
(b) if the context so requires, singular means plural and vice versa;
(c) “day” means calendar days unless otherwise specified as
working days;
(d) “Person” means and includes an individual, body of individuals,
sole proprietorship, partnership, company, association or
cooperative society that wishes to participate in Procurement
proceedings;
(e) “Tenderer” meansa Person who submits a Tender;
(f) “Tender Document” means the Document provided by a
Procuring Entity to a Tenderer as a basis for preparation of the
Tender; and
(g) “Tender” depending on the context, means a Tender submitted
by a Tenderer for execution of Works and physical services to
a Procuring Entity in response to an Invitation for Tender
3. Source of Fund 3.1 The Procuring Entity has been allocated public funds as indicated
in the TDS and intends to apply a portion of the funds to eligible
payments under the Contract for which this Tender Document is
issued.
3.2 For the purpose of this provision, “public funds” means any
monetary resources appropriated to the Procuring Entity under
Government budget, or loan, grants and credits placed at the
disposal of the Procuring Entity through the Government by the
development partners or foreign states or organisations.
3.3 Payments by the development partner, if so indicated in the TDS,
will be made only at the request of the Government and upon
approval by the development partner or foreign state or
Organisation in accordance with the applicable Loan / Credit /
Grant Agreement, and will be subject in all respects to the terms
and conditions of that Agreement.

DRMEP_PSN_2024 15
 4. Corrupt, 4.1 The Government requires that Procuring Entities, as well as the
Fraudulent, Tenderers shall, during the procurement proceedings and the
Collusive or execution of Contracts under public funds, ensure-
Coercive Practices a. strict compliance with the provisions of Section 64 of the Public
Procurement Act 2006 including amendments thereto;
b. abiding by the code of ethics as mentioned in the Rule 127 of
the Public Procurement Rules, 2008 including amendments
thereto;
c. that neither it’s any officer nor any staff or any other agents or
intermediaries working on its behalf engages in any practice as
detailed in the Rule 127.
4.2 If corrupt, fraudulent, collusive or coercive practices of any kind is
determined by the Procuring Entity against any Tenderer alleged to
have carried out such practices, the Procuring Entity shall:
a. exclude the concerned Tenderer from further participation in the
particular procurement proceeding; or
b. reject any recommendation for award that had been proposed
for that concerned Tenderer; or
c. declare, at its discretion, the concerned Tenderer to be ineligible
to participate in further procurement proceedings, either
indefinitely or for a specific period of time.
5. Eligible 5.1 This Invitation for Tenders is open to all potential Tenderers.
Tenderers 5.2 Tenderers shall have the legal capacity to enter into the Contract
under the Applicable Law.
5.3 Tenderers shall be enrolled in the relevant professional or trade
organisations registered in Bangladesh.
5.4 Tenderers may be a physical or juridical individual or body of
individuals, or company invited to take part in public procurement
or seeking to be so invited or submitting a Tender in response to
an Invitation for Tenders.
5.5 Tenderers shall have fulfilled its obligations to pay taxes under
the provisions of laws and regulations of Bangladesh.
5.6 Tenderers and all parties constituting the Tenderer shall not have
a conflict of interest.
5.7 Tenderer in its own name or its other names or also in the case
of its Persons in different names, shall not be under a declaration
of ineligibility for corrupt, fraudulent, collusive or coercive
practices as stated under ITT Clause 4.2.

6. Site Visit 6.1 Tenderers, at the Tenderers’ own responsibility and risk, are
encouraged to visit and examine the Site of required Services and
its surroundings and, obtain all information that may be necessary
for preparing the Tender and entering into a contract for the
Services. The costs of visiting the Site shall be at the Tenderers’
own expenses.

DRMEP_PSN_2024 16
 B. Tender Document
7. Tender 7.1 The Sections comprising the Tender Document are listed below,
Document and should be read in conjunction with any Addendum issued
under ITT Clause 9.

a. Section 1 Instructions to Tenderers (ITT)

b. Section 2 Tender Data Sheet (TDS)
c. Section 3 General Conditions of Contract (GCC)
d. Section 4 Particular Conditions of Contract (PCC)
e. Section 5 Tender and Contract Forms
f. Section 6 Activity Schedule/
g. Section 7 Performance Specifications and Drawing

8. Clarification of 8.1 A prospective Tenderer requiring any clarification of the Tender

Tender Document Document shall contact the Procuring Entity in writing at the
Procuring Entity’s address and, within time as specified in the
TDS.
9. Addendum to 9.1 At any time prior to the deadline for submission of Tenders, the
Tender Document Procuring Entity on its own initiative or in response to a clarification
request in writing from a Tenderer, may revise the Tender Document
by issuing an Addendum.
9.2 The Addendum issued under ITT Sub Clause 9.1 shall become an
integral part of the Tender Document and shall have a date and an
issue number and must be circulated by fax, mail or e-mail, to
Tenderers who have purchased the Tender Documents, within five
(5) working days of issuance of such Addendum, to enable
Tenderers to take appropriate action.
9.3 If an Addendum is issued when time remaining is less than one-
third of the time allowed for the preparation of Tenders, the
Procuring Entity at its discretion shall extend the deadline by an
appropriate number of days for the submission of Tenders,
depending upon the nature of the Procurement requirement and the
addendum. In any case, the minimum time for such extension shall
not be less than three (3) working days.

C. Qualification Criteria
10. General Criteria 10.1 Tenderers shall possess the necessary professional and
technical qualifications and competence, financial resources,
equipment and other physical facilities, managerial capability,
specific experience, reputation, and the personnel, to perform the
contract, which entails setting pass/fail criteria, which if not met
by the Tenderers, will result in consideration of its Tender as non-
responsive.
10.2 In addition to meeting the eligibility criteria, as stated under ITT
Clause 5, Tenderers must satisfy the other criteria stated in ITT
Clauses 10 to 16 inclusive.

DRMEP_PSN_2024 17
 11. Experience 11.1 Tenderers shall have the following minimum level of experience
Criteria to qualify for the performance of the non-Consultant Service
under the Contract:
a. a minimum number of years of general experience in
contracting industries in public sector as Prime Contractor/Sub
Contractor/Management Contractor as specified in the TDS;
b. a minimum number of years of specific experience (to comply
with this requirement service contracts cited should be at
least 70 percent complete) as Prime Contractor in providing
non-Consulting Service of a nature, complexity and
methods/technology similar to the proposed non-Consulting
Service in at least a number of contracts over the period, as
specified in the TDS.
12. Financial 12.1 Tenderer shall have the following minimum level of financial
Criteria capacity to qualify for the performance of the Services under the
Contract.
(a) the average annual turnover as specified in the TDS during
the period specified in the TDS;
(b) availability of minimum liquid assets i.e. working capital or
credit line(s) from any scheduled Bank of Bangladesh, net
of other contractual commitments, of the amount as
specified in the TDS.

13. Personnel 13.1 Tenderers shall have the minimum level of personnel capacity to
Capacity qualify for the performance of the Services under the Contract
consisting of key personnel with qualifications and experience as
specified in the TDS.
14. Equipment 14.1 Tenderers shall own suitable equipment and other physical
Capacity facilities or have proven access through contractual arrangement
to hire or lease such equipment or facilities for the desired period,
where necessary or have assured access through lease, hire, or
other such method, of the essential equipment, in full working
order, as specified in the TDS.

15. Joint Venture 15.1 No Joint Venture (JV) shall be permissible under this Invitation
for Tenders. Tenders submitted in the form of JV shall be
considered non-responsive.

16. Sub-contractor 16.1 The successful Tenderer shall under no circumstances assign
the services or any part of it to the Subcontractor(s).

D. Tender Preparation
17. Only One 17.1 Tenderers shall submit only one (1) Tender for each package.
Tender Tenderer who submits or participates in more than one (1) Tender
in one (1) package will cause all the Tenders of that particular
Tenderer to be considered non-responsive.

DRMEP_PSN_2024 18
 18. Cost of 18.1 Tenderers shall bear all costs associated with the preparation and
Tendering submission of its Tender, and the Procuring Entity shall not be
responsible or liable for those costs, regardless of the conduct or
outcome of the Tendering process.
18.2 The Procuring Entity shall make Tender Documents available
immediately to the potential Tenderers, requesting and willing to
purchase at the corresponding price by the date the advertisement
has been published in the newspaper.
19. Language of 19.1 The Tender shall be written in the English language.
Tender Correspondences and documents relating to the Tender may be
written in English or Bangla.
20. Contents of 20.1 The Tender prepared by the Tenderer shall comprise the following:
Tender
a. Tender Submission Letter (Form PSN-1) as stated under
ITT Sub Clause 21.1;
b. Tenderer Information (Form PSN-2)as furnished in
Section 5: Tender Forms;
c. the Priced Activity Schedule as stated under ITT Sub
Clause 21,22 and 23;
d. the Tender Security as stated under ITT Clauses 26 and
27.
e. the written confirmation authorizing the signatory of the
Tender to commit the Tenderer, as stated under ITT Sub
Clause 30.2;
f. the Valid Trade License;
g. documentary evidence of Tax Identification Number(TIN)
and VAT as a proof of fulfilment of taxation obligations as
stated under ITT Sub Clause 5.5;
h. documentary evidence as stated under ITT Clause 24
establishing the Tenderer’s eligibility and minimum
qualifications required to be met for due performance of
the physical services under the Contract; and
i. Curriculum vita of proposed manpower in case of
outsourcing manpower .
j. for physical service, along with academic & experience
certificate in case of supply of man-power (out-sourcing)
as stated in section 6: Activity schedule.
k. any other document as specified in the TDS.

21. Tender 21.1 Tenderers shall submit the Tender Submission Letter (Form
Submission Letter PSN-1), which shall be completed without any alterations to its
and Priced Activity format, filling in all blank spaces with the information requested,
Schedule failing which the Tender may be considered non-responsive as
being incomplete.
21.2 Tenderers shall submit the priced Activity Schedule using the
form(s) furnished in Section 6: Priced Activity Schedule.

DRMEP_PSN_2024 19
 21.3 If in preparing its Tender, the Tenderer has made errors in the
unit rate or price or the total price, and wishes to correct such
errors prior to submission of its Tender, it may do so, but shall
ensure that each correction is initialled by the authorised person
of the Tenderer.

22. Tender Prices 22.1 The Contract shall be for the Services, as described in
Appendix A to the contract and in Section 7: Performance
Specifications and Drawing, based on the priced Activity
Schedule, submitted by the Tenderer.

22.2 The Tenderer shall fill in rates or prices inclusive of profit,

overhead, Applicable Tax & VAT for all items of the Services
described in the Specifications and listed in the Activity
Schedule.

22.3 The items quantified in the priced Activity Schedule for which no
unit rates or prices have been entered by the Tenderer will not
be paid for by the Employer when executed and shall be
deemed covered by the other rates and prices in the Section
6: Activity Schedule.

22.4 All kinds of applicable taxes ,customs duties, fees, levies, VAT
and other charges payable by the Service Provider under the
Contract, or for any other cause, as of the date twenty-eight (28)
days prior to the deadline for submission of Tenders, shall be
included in the unit rates or prices and, the total Tender price
submitted by the Tenderer.

22.5 The price of a Contract shall be fixed in which case the unit rates
or prices may not be modified in response to changes in
economic or commercial conditions.
22.6 In case of manpower supply, the remuneration of manpower
shall be fixed as consolidated payment as per government
circular plus applicable Tax & VAT. Tender shall quote only the
commission as stated in section 6: Activity schedule.
22.7 Tenderer’s quoting rate of service commission of the Tender
less the specific threshold specified in TDS & Section 6:
Activity schedule of the Tender Document as stated under ITT
Sub 22.6, shall be rejected.

23. Tender 23.1 Tenderers shall quote all prices in Bangladesh Taka (BDT) in the
Currency Tender Submission Letter and in the Activity Schedule.

24. Documents 24.1 Tenderers shall complete and submit the documentary evidence,
Establishing as applicable to satisfy the following:
Eligibility and
(a) complete the eligibility declarations in the Tender
Qualification of the
Submission Letter (Form PSN-1);
Tenderer
(b) complete the Tenderer Information (Form PSN-2);
(c) general experience in service providing as stated under
ITT Sub Clause 11.1(a), substantiated by the year of
registration/constitution/licensing in its country of origin;

DRMEP_PSN_2024 20
 (d) specific experience in service providing under public sector
of similar nature and size as stated ITT Sub Clause
11.1(b), substantiated by Completion Certificate (s) issued
by the relevant Procuring Entity(s);
(e) average annual turnover i.e. total certified payments
received for contracts in progress or completed under
public sector for a period as stated under ITT Sub Clause
12.1(a), substantiated by Statement(s) of Receipts, from
any scheduled Bank of Bangladesh, issued not earlier
than twenty eight (28) days prior to the day of the original
deadline for submission of Tenders;

(f) adequacy of minimum liquid assets i.e. working capital

substantiated by Audit Reports mentioned in (j) below or
credit line(s), substantiated by any scheduled Bank of
Bangladesh in the format as specified (Form PSN-
5),without alteration, issued not earlier than twenty eight
(28) days prior to the day of the original deadline for
submission of Tenders for this Contract as stated under
ITT Sub Clause 12.1(b);
(g) key personnel along with their qualification and experience
proposed for the Contract as stated under ITT Clause
13.1;
(h) major items of service equipment proposed to carry out
the Contract as stated under ITT Clause 14.1,
substantiated by statement(s) in its letter-head pad
declaring source of its availability;
(i) authority (s) to seek references from the Tenderer’s
Bankers or any other sources in its letter-head pad;
(j) reports on the financial standing of the Tenderer, such
as profit and loss statements and audited balance sheet
for the past years as specified in the TDS, substantiated
by Audit Reports.

DRMEP_PSN_2024 21
 25. Validity Period 25.1 Tenders shall remain valid for the period specified in the TDS after
of Tender the date of Tender submission deadline prescribed by the Procuring
Entity. A Tender valid for a period shorter than that specified shall be
considered as non-responsive.
25.2 In exceptional circumstances, prior to the expiration of the Tender
Validity period, the Procuring Entity may solicit all the Tenderers’
consent to an extension of the period of validity of their Tenders;
provided that those Tenderers have passed the preliminary
examination as stated under ITT Sub Clause 39.2.
25.3 The request and the responses shall be made in writing. Validity of
the Tender Security provided under ITT Clause 25.2 shall also be
suitably extended for twenty eight (28) days beyond the new date
for the expiry of the Tender Validity. If a Tenderer does not respond
or refuses the request it shall not forfeit its Tender Security, but its
Tender shall no longer be considered in the evaluation proceedings.
A Tenderer agreeing to the request will not be required or permitted
to modify its Tender.
26. Tender Security 26.1 Tenderer shall furnish as part of its Tender, in favour of the
Procuring Entity or as otherwise directed on account of the
Tenderer, a Tender Security in original form (not copy) and in the
amount, as specified in the TDS.

27. Form of Tender 27.1 The Tender Security shall be at the Tenderer’s option, be either
Security in the form of a Bank Draft or Pay Order or Bank Guarantee
issued by any scheduled Bank of Bangladesh and, shall remain
valid for at least twenty eight (28) days beyond the expiry date
of the Tender Validity.

28. Return of 28.1 No Tender Security shall be returned to the Tenderers before
Tender Security contract signing.

28.2 Unsuccessful Tenderer’s Tender Security will be discharged or

returned as soon as possible but within twenty-eight (28) days after
the expiry of the Tender Validity period as stated under ITT Sub
Clauses 25.1.

28.3 The Tender Security of the successful Tenderer will be discharged

upon the Tenderer’s furnishing of the performance security and
signing of the Contract Agreement.

DRMEP_PSN_2024 22
 29. Forfeiture of 29.1 Tender Security may be forfeited, if a Tenderer:
Tender Security
(a) withdraws its Tender after opening of Tenders but within the
validity of the Tender as stated under ITT Clause 25 ; or
(b) refuses to accept a Letter of Acceptance as stated under ITT
Sub Clause 50.2; or
(c) fails to furnish Performance Security as stated under ITT Sub
Clause 51.1 and 51.2; or
(d) refuses to sign the Contract as stated under ITT Sub Clause
55.2; or
(e) does not accept the correction of the Tender price following
the correction of the arithmetic errors as stated under ITT
Clause 43.2.

30. Format and 30.1 Tenderers shall prepare one (1) original of the documents
Signing of Tender comprising the Tender as described in ITT Clause 20 and clearly
mark it “ORIGINAL.” In addition, the Tenderers shall prepare the
number of copies of the Tender, as specified in the TDS and clearly
mark each of them “COPY.” All copies shall be made from the
signed original. In the event of any discrepancy between the
original and the copies, the ORIGINAL shall prevail.
30.2 The original and each copy of the Tender shall be typed or written
in indelible ink and shall be signed by the Person duly authorized
to sign on behalf of the Tenderer. This Tender specific authorization
shall be attached to the Tender Submission Letter (Form PSN-1).
The name and position held by each Person(s) signing the
authorization must be typed or printed below the signature. All
pages of the original and of each copy of the Tender, except for un-
amended printed literature, shall be numbered sequentially and
signed by the person signing the Tender.
30.3 Any interlineations, erasures, or overwriting will be valid only if they
are signed or initialled by the Person(s) signing the Tender.

E. Tender Submission
31. Sealing, 31.1 Tenderers shall enclose the original in one (1) envelope and all the
Marking and copies of the Tender, in another envelope, duly marking the envelopes
Submission of as “ORIGINAL (O)” and “COPY”. These sealed envelopes will then be
Tender enclosed and sealed in one (1) single outer envelope with all the
relevant particulars of the Tender on the envelopes.
In case of manpower supply, Technical & financial envelope shall
be submitted separately in a outer envelope.

32. Deadline for 32.1 Tenders shall be delivered by hand or by mail, including courier
Submission of services at the address not later than the date and time, as specified
Tender in the TDS.

DRMEP_PSN_2024 23
 32.2 The Procuring Entity may, at its discretion, extend the deadline for
submission of Tender as stated under ITT Sub Clause 32.1, in which
case all rights and obligations of the Procuring Entity and Tenderers
previously subject to the deadline will thereafter be subject to the new
deadline as extended.

33. Late Tender 33.1 Any Tender received by the Procuring Entity after the deadline
for submission of Tenders as stated under ITT Sub Clause 32.1
shall be declared LATE, excluded, and returned unopened to the
Tenderer.

34. Modification, or 34.1 Tenderers may modify or withdraw its Tender after it has been
Withdrawal of submitted by sending a written notice duly signed by the authorized
Tender signatory and properly sealed, and shall include a copy of the
authorization confirmed by an affidavit authenticated by a Notary
Public; provided that such written notice including the affidavit is
received by the Procuring Entity prior to the deadline for submission
of Tenders as stated under ITT Clause 32.

35. Tender 35.1 Tenderers shall not be allowed to retrieve its original Tender, but
Modification shall be allowed to submit corresponding modification to its original
Tender marked as “MODIFIFICATION”.

36. Withdrawal of 36.1 Tenderers shall be allowed to withdraw its Tender by a Letter of
Tender Withdrawal marked as “WITHDRAWAL”.

F. Tender Opening and Evaluation

37. Tender 37.1 Tenders shall be opened immediately after the deadline for
Opening submission of Tenders at the primary place as specified in the TDS
but not later than ONE HOUR after expiry of the submission
deadline at the same primary place. In case of manpower supply,
Financial envelope shall not be open with technical tender.
37.2 In case of manpower supply, financial envelope shall be open
publicly after approval of technical evaluation report. The financial
envelope of only successful tender (i.e. technically responsive
with pass mark) shall be opened by TEC like one stage two
envelope method. Rest financial envelope shall be returned
unopened.

37.3 Tenderers’ representatives shall be duly authorised by the

Tenderer. Tenderers or their authorised representatives will be
allowed to attend and witness the opening of Tenders, and will sign
a register evidencing their attendance.

37.4 The authenticity of withdrawal of, or modifications to original Tender,

if any made by a Tenderer in specified manner, shall be examined
and verified by the Tender Opening Committee (TOC) based on
documents submitted as stated under ITT Sub Clause 34.1.

DRMEP_PSN_2024 24
 37.5 Ensuring that only the correct (M) and (O) envelopes are opened,
details of each Tender will be dealt with as follows:
The Chairperson of the Tender Opening Committee will read aloud
each Tender and record in the Tender Opening Sheet (TOS) :
a. the name and address of the Tenderer;
b. state if it is a withdrawn, modified or original Tender;
c. the Tender price
d. the number of initialled corrections;
e. the presence or absence of any requisite Tender Security;
f. such other details as the Procuring Entity, at its discretion,
may consider appropriate.

37.6 Upon completion of Tender opening, all members of the Tender

Opening Committee and the Tenderers or Tenderer’s duly
authorised representatives attending the Tender opening shall sign
by name, address, designation and their National Identification
Numbers (if any) the Tender Opening Sheet, copies of which shall
be issued to the Head of the Procuring Entity or an officer authorised
by him or her and also to the members of the Tender Opening
Committee and any authorised consultants and, to the Tenderers
immediately.

37.7 No Tender will be rejected at the Tender opening stage except the
LATE Tenders as stated in the ITT Clause 33.

38. Evaluation 38.1 Tender Evaluation Committee (TEC) may consider a Tender as
Process responsive in the Evaluation, only if it is submitted in compliance
with the mandatory requirements set out in the Tender
Document. The evaluation process should begin immediately
after Tender opening following four steps:
(a) Preliminary Examination;
(b) Technical Examinations and Responsiveness;
(c) Financial evaluation and price comparison;
(d) Post-qualification of the Tender.

39. Preliminary 39.1 TEC shall examine the Tenders to confirm that all documentation
Examination requested in ITT Clause 20 has been provided, to determine the
completeness of each document submitted.

39.2 TEC shall confirm that the following documents and information
have been provided in the Tender. If any of these documents or
information is missing, the Tender shall be rejected.
(a) Tender Submission Letter;
(b) Priced Activity Schedule;
(c) Written confirmation of authorization to commit the
Tenderer; and
(d) Valid Tender Security.

40. Technical 40.1 If a Tender is not responsive to the mandatory requirements set out
Examination and in the Tender Document, shall not subsequently be made responsive
Responsiveness by the Tenderer by correction of the material deviation, reservation,
or omission.

DRMEP_PSN_2024 25
 40.2 There shall be no requirement as to the minimum number of
responsive Tenders.
40.3 There shall be no automatic exclusion of Tenders which are above
or below the official estimate.
40.4 TEC shall examine the adequacy and authenticity of the
documentary evidence as stated under ITT Clause 24.
40.5 TEC shall further examine the terms and conditions specified in
Section 7: Performance specifications

40.6 If after the examination, TEC determines that the Tender has
complied the terms and conditions and the technical aspects, set out
in ITT Sub Clause 40.4 & 40.5, it shall be considered responsive.
40.7 TEC as a whole and each of its members themselves individually
shall separately evaluate and marking as set forth in the TDS and
rank the tender on the basis of technical point as stated in TDS in
case of out sourcing (Man-power supply). as stated in ITT 20.1 &
22.6.
40.8 Technical points (Tp) as stated under ITT 40.7, not securing the
precise minimum as specified in the TDS, shall be consider non-
responsive.
41. Clarification on 41.1 TEC may ask Tenderers for clarifications of their Tenders,
Tender including breakdowns of unit rates, in order to assist the
examination and evaluation of the Tenders.
41.2 Any request for clarifications by the TEC shall not be directed
towards making an apparently non-responsive Tender responsive
and reciprocally the response from the concerned Tenderer shall
not be articulated towards any addition, alteration or modification
to its Tender.
41.3 If a Tenderer does not provide clarifications of its Tender by the
date and time, its Tender shall not be considered in the
evaluation.

42. Correction of 42.1 Provided that the Tender is responsive, the TEC shall correct
Arithmetical Errors arithmetical errors on the basis that; (a) if there is a discrepancy
between the unit price and the line item total price that is obtained
by multiplying the unit price and quantity, the unit price will prevail
and the line item total price shall be corrected (b) if there is an
error in a total corresponding to the addition or subtraction of
subtotals, the subtotals shall prevail and the total shall be
corrected and, (c)if there is a discrepancy between words and
figures, the amount in words shall prevail.
42.2 Any arithmetical error or other discrepancies as stated in ITT Sub
Clause 42.1 will be immediately notified by the TEC to the
concerned Tenderer for acceptance.

43. Financial 43.1 TEC shall evaluate each Tender that has been determined, up
Evaluation to this stage of the evaluation, to be responsive to the
requirements set out in the Tender Document.

DRMEP_PSN_2024 26
 43.2 To evaluate a Tender, the TEC shall consider the Tender price
after adjustments for correction of arithmetical errors, as stated
under ITT Sub Clause 42.1.
43.3 Variations, deviations, alternative offers and other factors which
are in excess of the requirements of the Tender Document or
otherwise result in unsolicited benefits for the Procuring Entity
will not be taken into account in Tender evaluation.
43.4 In case of out-sourcing (Man-power supply), the tender shall be
rejected, if the tenderer quoted the price less than the threshold
provided by PE as stated in section 6. Activity schedule.

44. Price 44.1 TEC will compare all responsive Tenders to determine the
Comparison lowest-evaluated Tender, in accordance with ITT Clause 43.
44.2 In the extremely unlikely event that there is a tie for the lowest
evaluated price, the Tenderer with the superior past
performance with the Procuring Entity shall be selected,
whereby factors such as Service period, quality of Service
provided, complaints history and performance indicators could
be taken into consideration.
44.3 The successful Tenderer as stated under ITT Sub Clauses 44.1
and 44.2 shall not be selected through lottery under any
circumstances.
44.4 In case of tie for the evaluated price, the tender shall be selected
based on the highest technical point scorer in regards to out-
sourcing (Manpower).

45. Negotiations 45.1 No negotiations shall be held during the Tender evaluation or
award with the lowest or any other Tenderer.

46. Post- 46.1 The determination on Post-Qualification shall be based upon an

Qualifications examination of the documentary evidence of the Tenderer’s
eligibility and qualifications submitted by the Tenderer, pursuant
to ITT Clause 24, clarifications in accordance with ITT Clause
41 and the qualification criteria indicated in ITT Clause 10,11,12
13 and 14. Factors not included therein shall not be used in the
evaluation of the Tenderer’s qualification.
46.2 In the event that the Tenderer with lowest evaluated Tender price
fails the Post-qualification, the TEC shall make a similar
determination for the Tenderer with the next lowest evaluated
Tender price and so on from the remaining responsive Tenders,
if the evaluated cost of the Tender is acceptable to the TEC.

47. Rejection of All 47.1 The Procuring Entity reserves the right to accept any Tender or to
Tenders reject any or all the Tenders any time prior to contract award and,
to annul the Procurement proceedings with prior approval of the
Head of the Procuring Entity, any time prior to the deadline for
submission of Tenders following specified procedures, without
thereby incurring any liability to Tenderers, or any obligations to
inform the Tenderers of the grounds for the Procuring Entity’s
action.

DRMEP_PSN_2024 27
 47.2 The Procuring Entity may, in the circumstances as stated under ITT
Sub Clause 47.3 reject all Tenders following recommendations
from the TEC only after the approval of such recommendations by
the Head of the Procuring Entity.
47.3 All Tenders can be rejected, if -
(a) the price of the lowest evaluated Tender substantially exceeds
the official estimate, provided the estimate is realistic; or
(b) there is evidence of lack of effective competition; such as non-
participation by a number of potential Tenderers; or
(c) Tenders are not responsive; or
(d) evidence of professional misconduct, affecting seriously the
Procurement process, is established as per Chapter Seven
of the Public Procurement Rules, 2008.

48. Informing 48.1 Notice of the rejection will be given promptly within seven (7) days
Reasons for of decision taken by the Procuring Entity to all Tenderers and, the
Rejection Procuring Entity will, upon receipt of a written request,
communicate to any Tenderer the reason(s) for its rejection but is
not required to justify those reason(s).

G. Contract Award
49. Award Criteria 49.1 Prior to the expiry of the Tender Validity period and within one (1)
week of receipt of the approval of the award by the Approving
Authority, the Procuring Entity shall issue the Letter of
Acceptance (LOA) to the successful Tenderer.

50. Letter of 50.1 The LOA, attaching the contract as per the sample (Form PSN-4)
Acceptance to be signed, shall state :

(a) the acceptance of the Tender by the Procuring Entity;

(b) the price at which the contract is awarded;
(c) the date and time within which the Contract shall be signed.

50.2 The LOA shall be accepted by the successful Tenderer within seven
(7) working days from the date of its issuance.
50.3 Until a formal contract is signed, the LOA will constitute a Contract,
which shall become binding upon the signing of the Contract by both
parties.

51. Performance 51.1 The Performance Security shall be provided by the successful
Security Tenderer in currency at the percentage as specified in the TDS.
51.2 The Procuring Entity, upon recommendation of the TEC, may
increase the amount of the Performance Security above the
amounts as stated under ITT Sub Clause 51.1 but not exceeding
twenty five (25) percent of the Contract price, if it is found that the
Tender is significantly below the official estimated cost or
unbalanced as a result of front loading.

DRMEP_PSN_2024 28
 51.3 The proceeds of the Performance Security shall be payable to the
Procuring Entity unconditionally upon first written demand as
compensation for any loss resulting from the Service Provider’s
failure to complete its obligations under the Contract.
52. Form and Time 52.1 The Performance Security, as stated under ITT Clause 50, may
Limit for Furnishing be in the form of a Pay Order or Bank Draft, or an irrevocable
of Performance Bank Guarantee in the format (Form PSN-7), issued by any
Security scheduled Bank of Bangladesh acceptable to the Procuring
Entity.

52.2 Within fourteen (14) days from the date of acceptance of the LOA
but not later than the date specified therein, the successful
Tenderer shall furnish the Performance Security for the due
performance of the Contract in the amount as stated under ITT
Sub Clauses 51.1 or 51.2.

53. Validity of 53.1 The Performance Security shall be required to be valid until a
Performance date twenty eight (28) days beyond the Intended Completion
Security Date as specified in Tender Document.

54. Authenticity of 54.1 The Procuring Entity shall verify the authenticity of the
Performance Performance Security submitted by the successful Tenderer by
Security sending a written request to the branch of the bank issuing the
Pay Order, Bank Draft or irrevocable unconditional Bank
Guarantee in specified format.

55. Contract 55.1 Within twenty-eight (28) days of issuance of the LOA, the
Signing successful Tenderer and the Procuring Entity shall sign the
contract provided that the Performance Security submitted by the
Tenderer is found to be genuine.

55.2 Failure of the successful Tenderer to sign the Contract, as stated

under ITT Sub Clause49.1, shall constitute sufficient grounds for
the annulment of the award and forfeiture of the Tender Security.
In that event the Procuring Entity may award the Contract to the
next lowest evaluated responsive Tenderer, who is determined
by the TEC to be qualified to perform the Contract satisfactorily.

56. Publication of 56.1 The LOA for Contracts of Taka one (1) crore and above shall be
Award of Contract notified by the Procuring Entity to the Central Procurement
Technical Unit within seven (7) days of issuance of the LOA for
publication in their website and, that of below Taka one (1) crore
shall be immediately published by the Procuring Entity on its
Notice Board and where applicable on the website of the
Procuring Entity.

57. Debriefing of 57.1 Debriefing of Tenderers by the Procuring Entity shall outline the
Tenderers relative status and weakness only of his or her Tender requesting
to be informed of the grounds for not accepting the Tender
submitted by him or her without disclosing information about any
other Tenderer. In the case of debriefing, confidentiality of the
evaluation process shall be maintained.

DRMEP_PSN_2024 29
 58. Debriefing of 58.1 Tenderer has the right to complain in accordance with the Public
Tenderers Procurement Act 2006 and the Public Procurement Rules, 2008.

DRMEP_PSN_2024 30
 Section 2: Tender Data Sheet
Instructions for completing TDS are provided in italics in parenthesis for the relevant ITT clauses

ITT Amendments of, and Supplements to, Clauses in the Instructions to

Clause Tenderers
IFT IDENTIFICATION NO: 1006726

A. General
ITT 1.1 The Employer is Project Director, Disaster Risk Management Enhancement
Project (Component-1, BWDB part), Pani Bhaban, 72, Green Road, Dhaka.
The Name of the Service is: Selection of outsourcing manpower supply firm for
engaging of Office Assistant cum Computer Typist -1 Person, Driver (Vehicle) -3
Persons, Speed Boat Driver -2 persons, Officer Support Staff -1 Person, Security
Guard (Chowkider) - 1 Person, Cleaner -1 Person Total 09 Persons for the office of
the Project Director, Disaster Risk Management Enhancement Project (Component-
1, BWDB Part) by outsourcing process during the financial year 2024-2025, 2025-
2026 & 2026-2027 (from Sep/2024 to Sep/2026)
Brief Description: Selection of outsourcing manpower supply firm for engaging of
Office Assistant cum Computer Typist -1 Person, Driver (Vehicle) -3 Persons,
Speed Boat Driver -2 persons, Officer Support Staff -1 Person, Security Guard
(Chowkider) - 1 Person, Cleaner -1 Person Total 09 Persons for the office of the
Project Director, Disaster Risk Management Enhancement Project (Component-1,
BWDB Part) by outsourcing process during the financial year 2024-2025, 2025-
2026 & 2026-2027 (from Sep/2024 to Sep/2026)

Tender Ref: DRMEP/BWDB-30, Date: 05-08-2024

ITT 1.2 The Intended Completion Date of the Contract is September 30, 2026
ITT 3.1 The source of public fund is GoB

B. Tender Document
ITT 8.1 For clarification of Tender Document purposes only, the Procuring Entity’s
address is:
Attention : Project Director
Address : Office of the Project Director, Disaster Risk Management
Enhancement Project (Component-1, BWDB part), Pani Bhaban, 72, Green
Road, Dhaka.

E-mail : pd.drmep.bwdb@gmail.com
Telephone: 02222230083
C. Qualification Criteria
ITT 11.1(a) The minimum number of years of general experience of the Tenderer in contracting
industries in public sector as Prime Contractor/Sub Contractor/Management
Contractor shall be 3 years, years counting backward from the date of publication of
IFT in the newspaper.

DRMEP_PSN_2024 31
 ITT 11.1(b) The minimum specific experience as a Prime Contractor in providing non-Consultant
Service of at least ONE contract of similar nature, complexity and
methods/technology completed over a period of five (5) years each with a value of
at least of Tk 15.00 Lakh shall be required, years counting backward from the date of
publication of IFT in the newspaper.
Contract for providing manpower service will be treated as similar nature.
ITT 12.1(a) The required average annual turnover of the Tenderer shall be at least of the amount
of Tk 30.00 Lakh over the last three years, years counting backward from the date of
publication of IFT in the newspaper.
ITT 12.1(b) The minimum amount of liquid assets i.e., working capital or credit line(s) of the
Tenderer shall be Tk 7.5 Lakh.

ITT 13.1 A Contract Supervisor shall have the following qualifications and experience:
Not required
ITT 14.1 The Tenderer shall own or have proven access to hire or lease of the major Service
equipment, in full working order as follows as stated in Section 6 & 7

D. Tender Preparation
ITT 20.1(k) The Tenderer shall submit with its Tender the following additional documents:
(a) List of Personnel as per Appendix-B of section-7.
(b) Curriculum Vitae of all personnel as per Appendix-C of section-7.
(c) Information of Outsourcing Personnel as per Appendix-D of section-7.
The CV of any personnel can't be submitted for more than one post in the same
package. Otherwise, tenderer will be non-responsive.
(d) Updated trade license, VAT registration & Income tax certificate.
(e) Enlistment/Registered Certificate from the Department of Inspection for Factories
and
Establishment (DIFE), Ministry of Labour and Employment.
If any information in the tender documents filled by the tenderer is found false, the
tenderer will be excluded from the tender processing/ further evaluation.
ITT 22.7 Threshold limit of service commission not less than 5%.

ITT 24.1(j) The required reports on the financial standing, such as profit and loss statements and
audited balance sheet shall be for the past one year.
ITT 25.1 The Tender Validity period shall be 90 days.
ITT 26.1 The amount of the Tender Security shall be Tk. 1,50,000.00
in favour of Accounts Officer, Central RAC, BWDB, 72 Green Road, Dhaka.

E. Tender Submission
ITT 30.1 In addition to the Original of the Tender, no copy/copies shall be submitted.

DRMEP_PSN_2024 32
 ITT 32.1 For Tender submission purposes only, the Procuring Entity’s address is:
Attention : Project Director
Address : Office of the Project Director, Disaster Risk Management
Enhancement Project (Component-1, BWDB part), Pani Bhaban, 72, Green
Road, Dhaka.
The deadline for the submission of Tenders is: as per tender notice
Time & Date: as per tender notice

F. Tender Opening and Evaluation

ITT 37.1 The Tender opening shall take place at:
Through e-GP system.
Time & Date: as per tender notice

DRMEP_PSN_2024 33
 ITT 40.7 The point to be given as following: (in case of man-power supply)

Sl. Designation with Required Nos of Allotted Total

No Qualification Person Point Per Allotted
point
Person

01 Post: Office Assistant cum typist

[Category-1] (a) Education
1 10 10
Qualification: Minimum Higher
Secondary School Certificate (HSC)
pass or equivalent certificate holder
from any recognized
Board/Institution.
(b) Experience: Must have
Computer Skills (MS Word & MS
Excel) Minimum 1 (one) years
Practical Experience in related
work. (c) Age: Minimum
18 years and Maximum 60 years.
02 Post: Driver (Vehicle) [Category-2]:
(a) Education Qualification: 10 30
Secondary School Certificate (SSC) 3
pass or equivalent certificate holder
from any recognized
Board/Institution.
(b) Experience: Minimum 03 (three)
years practical experience in driving
and must have valid driving license.
(c) Age: Minimum 18 years and
Maximum 60 years.
03 Post: Speed Boat Driver [Category-
2]:
2 10 20
(a) Education Qualification:
Secondary School Certificate (SSC)
pass or equivalent certificate holder
from any recognized
Board/Institution.
(b) Experience: Minimum 03 (three)
years practical experience in driving
and must have valid driving license.
(c) Age: Minimum 18 years and
Maximum 60 years.

04 Post: Office Support Staff

[Category-5]
(a) Education Qualification: 1 10 10
Secondary School Certificate (SSC)
pass or equivalent certificate holder
from any recognized
Board/Institution. (
b) Experience: Minimum 01 (one)
year Practical Experience in related
work.
(c) Age: minimum 18 years and
Maximum 60 years.

DRMEP_PSN_2024 34
 05 Post: Security Guard (Chowkider)
[Category-5]:
1 10 10
(a) Education Qualification: Junior
School Certificate (JSC)/Junior
Dakhil Certificate (JDC)/Class Eight
pass or equivalent certificate holder
from any recognized
Board/Institution.
(b) Experience: Minimum 1 (one)
years Practical Experience in
related work.
(c) Age: Minimum 18 years and
Maximum 60 years.
06 Post: Cleaner [Category-5] :
(a) Education Qualification: Junior 10 10
School Certificate (JSC)/Junior 1
Dakhil Certificate (JDC)/Class Eight
pass or equivalent certificate holder
from any recognized
Board/Institution.
(b) Experience: Minimum 1 (one)
years Practical Experience in
related work.
(c) Age: Minimum 18 years and
Maximum 60 years.

Sub-criteria:
Point Distribution per Person for Outsourcing Manpower
Sl Description Point per Remarks
No. person
01. Office Assistant Cum Typist
Educational 30% of 10 Minimum Higher Secondary School Certificate (HSC)
for Assistant =3 pass or equivalent certificate holder from any recognized
Cum Typist Board/Institution.
Experience: Must have Computer Skills (MS Word &
MS Excel).

1. Class Eight or equivalent = 2.00 points

2. SSC/Eight or equivalent = 2.50 points
3. HSC/equivalent = 3.00 points
Experience for 40% of 10 1. Experience above 05 years – 4.00 points
Assistant Cum =4 2. Experience above 03 to 05 years – 3.50 points
Typist 3. Experience above 03 years – 3.00 points

Age for Office 30% of 10 1. Age 18 to 35 years = 3.00 points

Assistant Cum = 3 2. Age Above 35 years and up to 50 years = 2.50 points
Typist 3. Age Above 50 years and up to 60 years = 2.00 points
02. Driver (Vehicle)
Educational 30% of 10 Minimum requirement; Junior School Certificate (JSC)/
for Driver =3 Junior Dakhil Certificate (JDC)/Class Eight pass or
(Vehicle) equivalent.

1. Class Eight or equivalent = 2.00 points

2. SSC/Eight or equivalent = 2.50 points
3. HSC/equivalent = 3.00 points

DRMEP_PSN_2024 35
 Experience for 40% of 10 1. Experience above 05 years – 4.00 points
Driver =4 2. Experience above 03 to 05 years – 3.50 points
(Vehicle) 3. Experience above 03 years – 3.00 points

Age for Driver 30% of 10 1. Age 18 to 35 years = 3.00 points

(Vehicle) =3 2. Age Above 35 years and up to 50 years = 2.50 points
3. Age Above 50 years and up to 60 years = 2.00 points

03. Security Guard (Chowkider)

Educational 30% of 10 Minimum requirement; Junior School Certificate (JSC)/
for Security =3 Junior Dakhil Certificate (JDC)/Class Eight pass or
Guard equivalent.
(Chowkider)
1. Class Eight or equivalent = 2.00 points
2. SSC/Eight or equivalent = 2.50 points
3. HSC/equivalent = 3.00 points

Experience 40% of 10 1. Experience above 03 years – 4.00 points

Security Guard =4 2. Experience above 01 to 03 years – 3.50 points
(Chowkider) 3. Experience above 01 years – 3.00 points

Age for 30% of 10 1. Age 18 to 35 years = 3.00 points

Security =3 2. Age Above 35 years and up to 50 years = 2.50 points
Guard(Chowki 3. Age Above 50 years and up to 60 years = 3.00 points
der)
04. Speed Boat Driver
Educational 30% of 10 Minimum requirement; Junior School Certificate (JSC)/
for Speed Boat = 3 Junior Dakhil Certificate (JDC)/Class Eight pass or
Driver equivalent.

1. Class Eight or equivalent = 2.00 points

2. SSC/Eight or equivalent = 2.50 points
3. HSC/equivalent = 3.00 points

Experience 40% of 10 1. Experience above 05 years – 4.00 points

Speed Boat =4 2. Experience above 03 to 05 years – 3.50 points
Driver 3. Experience above 03 years – 3.00 points

Age for Speed 30% of 10 1. Age 18 to 35 years = 3.00 points

Boat Driver =3 2. Age Above 35 years and up to 50 years = 2.50 points
3. Age Above 50 years and up to 60 years = 2.00 points

05. Office Support Staff

Educational 20% of 10 Minimum requirement; Junior School Certificate (JSC)/
for Office =2 Junior Dakhil Certificate (JDC)/Class Eight pass or
Support Staff equivalent.

1. Class Eight or equivalent = 2.00 points

2. SSC/Eight or equivalent = 2.50 points
3. HSC/equivalent = 3.00 points

Experience 40% of 10 1. Experience above 03 years – 4.00 points

Office Support =4 2. Experience above 01 to 03 years – 3.50 points
Staff 3. Experience above 01 years – 3.00 points

Age for Office 40% of 10 1. Age 18 to 35 years = 4.00 points

Support Staff =4 2. Age Above 35 years and up to 50 years = 3.50 points
3. Age Above 50 years and up to 60 years = 3.00 points

DRMEP_PSN_2024 36
 06. Cleaner
Educational 20% of 10 Minimum requirement; Junior School Certificate (JSC)/
for Cleaner =2 Junior Dakhil Certificate (JDC)/Class Eight pass or
equivalent

Class Eight or equivalent = 2.00 points

SSC/Eight or equivalent = 2.50 points
HSC/equivalent = 3.00 points

Experience for 40% of 10 1. Experience above 03 years – 4.00 points

Cleaner =4 2. Experience above 01 to 03 years – 3.50 points
3. Experience above 01 years – 3.00 points

Age for 40% of 10 1. Age 18 to 35 years = 4.00 points

Cleaner =4 2. Age Above 35 years and up to 50 years = 3.50 points
3. Age Above 50 years and up to 60 years = 3.00 points

Cumulative Total Allotted point = 10

N.B: Age will be determined based on the date of publication of IFT.

ITT 40.8 The minimum technical points (Tp) required to pass is 70% in
case of manpower supply for individually and aggregated.

G. Contract Award
ITT 51.1 The amount of Performance Security shall between 5% (five percent) of the Contract
price in the currency of Bangladesh Taka.
The amount of Performance Security may be progressively reduced in proportion to
performance of services.

DRMEP_PSN_2024 37
 Section 3. General Conditions of Contract
A. General
1 Definitions 1.1 In the Conditions of Contract, which include Particular Conditions
and these General Conditions; the following words and expressions
shall have the meanings hereby assigned to them. Boldface type is used
to identify the defined terms:
(a) Approving Authority means the authority which, in accordance
with the Delegation of Financial Powers, approves the award of Contract
for the Procurement of Goods, Works and Services;
(b) Appropriate Authority means the authority that gives decision on
specific issues as per delegation of administrative and/or financial
powers;
(c) Completion means the fulfilment of the Services by the Service
Provider in accordance with the terms and conditions set forth in the
Contract;
(d) Completion Date is the date of actual completion of the fulfilment
of the Services certified by the Employer, in accordance with GCC
Clause 49.1;
(e) Contract Agreement means the Agreement entered into between
the Employer and the Service Provider together with the Contract
Documents;
(f) Contract Documents means the documents listed in the
Agreement, including any Addendum thereto, that is these General
Conditions of Contract (GCC), the Particular Conditions of Contract
(PCC), and the Appendices;
(g) Contract Price means the price to be paid for the performance of
the Services, in accordance with GCC Clause 41.1;
(h) Day means calendar day unless otherwise specified as working
days;
(i) Effective Date means the date on which this Contract comes into
force pursuant to GCC Clause 11.1;
(j) Employer is the party named in the PCC who engages the Service
Provider to perform the Services;
(k) Force Majeure means an event which is beyond the reasonable
control of a Party, is not foreseeable, is unavoidable, and its origin is not
due to negligence or lack of care on the part of a Party, and which makes
a Party’s performance of its obligations hereunder impossible or so
impractical as reasonably to be considered impossible in the
circumstances, and includes, but is not limited to, war, riots, civil
disorder, earthquake, fire, explosion, storm, flood, epidemics, or other
adverse weather conditions, strikes, lockouts or other industrial action
(except where such strikes, lockouts or other industrial action are within
the power of the Party invoking Force Majeure to prevent), confiscation
or any other action by Government agencies. Force Majeure shall not
include insufficiency of funds or failure to make any payment required
hereunder;
(l) GCC means the General Conditions of Contract;

DRMEP_PSN_2024 38
 (m) Government means the Government of the People’s Republic of
Bangladesh;
(n) Intended Completion Date is the date on which it is intended that
the Service Provider shall complete the Services as specified in the
PCC;
(o) Month means calendar month;
(p) Party means the Employer or the Service Provider, as the case may
be, and “Parties” means both of them;
(q) Personnel means professionals and support staff provided by the
Service Provider and, assigned to perform the Services or any part
thereof;
(r) Reimbursable expenses mean all assignment-related costs other
than Service Provider’s remuneration.
(s) Remuneration means all costs related to payments of fees to the
Service Provider for the time spent by the professional and other staff
on assignment related activities;
(t) PCC means the Particular Conditions of Contract by which the GCC
may be amended or supplemented;
(u) Services means the work to be performed by the Service Provider
pursuant to this Contract, as described in Appendices A to E of the
Contract Agreement;
(v) Service Provider is a Person or a corporate body whose tender to
provide the Services has been accepted by the Employer and as
specified in the PCC;
(w) Third Party means any person or entity other than the Government,
the Employer and the Service Provider;
(x) Writing means communication written by hand or machine duly
signed and includes properly authenticated messages by facsimile or
electronic mail.

2. Communications 2.1 Communications between Parties (notice, request or consent

and Notices required or permitted to be given or made by one party to the
other) pursuant to the Contract shall be in writing to the address
as specified in the PCC.

3. Governing Law 3.1 The Contract shall be governed by and interpreted in accordance
with the laws of the People’s Republic of Bangladesh.

4. Governing 4.1 The Contract shall be written in English. All correspondences and
Language documents relating to the Contract may be written in English or
Bangla.

5. Documents Forming 5.1 The documents forming the Contract Agreement shall be
the Contract and interpreted as in the Contract Agreement in Section 5
Priority of Documents

6. Assignment 6.1 The Service Provider shall not assign, transfer, pledge or make
other disposition of this Contract or any part thereof, or any of the
Service Provider’s rights, claims or obligations under this
Contract except with the prior written approval of the Employer.

DRMEP_PSN_2024 39
 7. Eligible Services 7.1 The Service Provider shall be a national of Bangladesh.

8. Taxes and Duties 8.1 The Service Provider shall be entirely responsible for all
applicable taxes, custom duties, other levies imposed or incurred
inside and outside Bangladesh.
8.2 Tenderer is subjected to local Taxes as per the applicable Law,
in case out-sourcing (Man power supply). AIT deducted from
the commission at source, or as per legislative change.
8.3 Tenderer and his deployed workers/manpower is subjected to
VAT on amounts payable by the client as per the applicable Law
in case out-sourcing (Man power supply) which will be
deducted at source.

9. Corrupt, Fraudulent, 9.1 The Government requires that Employer, as well as Service
Collusive or Coercive Provider shall, during the Procurement proceedings and the
Practices execution of Contracts under public funds, ensure-
(a) strict compliance with the provisions of Section 64 of the Public
Procurement Act, 2006;
(b) abiding by the code of ethics as mentioned in the Rule127 of
the Public Procurement Rules, 2008;
(c) that neither it, nor any other member of its staff, or any other
agents or intermediaries working on its behalf engages in any
such practice as detailed in GCC Sub Clause 9.1(b).

9.2 Should any corrupt or fraudulent practice of any kind come to the
knowledge of the Employer, it shall, in the first place, allow the
Service Provider to provide an explanation and shall take actions
only when a satisfactory explanation is not received. Such decision
and the reasons therefore, shall be recorded in the procurement
proceedings and promptly communicated to the Service Provider
concerned. Any communications between the Service Provider and
the Employer related to matters of alleged fraud or corruption shall
be in writing.

9.3 If corrupt, fraudulent, collusive or coercive practices of any kind

determined by the Employer against the Service Provider alleged
to have carried out such practices, the Employer will :
(a) exclude the Service Provider from further participation in the
particular Procurement proceeding; or
(b) declare, at its discretion, the Service Provider to be ineligible
to participate in further Procurement proceedings, either
indefinitely or for a specific period of time.

B. Commencement, Completion and Modification

10.1 Before commencement of the Services, the Service Provider shall
10. Program submit to the Employer for approval a Program showing the
general methods, arrangements, order and timing for all activities.
The Services shall be carried out in accordance with the approved
Program as updated.

11. Effectiveness of 11.1 The Contract shall come into force on the date the Contract is
Contract signed by both Parties and such other date as specified in the
PCC.

DRMEP_PSN_2024 40
 12. Starting Date 12.1 The Service Provider shall commence carrying out the Services
not later than the number of days as specified in the PCC, after
the date the Contract becomes effective.

13. Intended 13.1 Unless terminated earlier pursuant to GCC Clauses 48 to 57, the
Completion Date Service Provider shall complete the activities by the Intended
Completion Date as specified in the PCC.

14. Modifications or 14.1 The Employer may notify the Service Provider to alter, amend,
Variations omit, add to, or otherwise vary the services, provided that the
changes in the Services involved are necessary for the
satisfactory completion of the assignment.

14.2 Any modification or variation of the terms and conditions of the

Contract, including any modification or variation of the Scope of
the Services, may only be made by written agreement between
the Parties. Each Party shall give due consideration to any
proposals for modification or variation made by the other Party.

C. Service Provider’s Personnel

15. General 15.1 The Service Provider shall employ and provide such qualified and
experienced Personnel as are required to carry out the Services
under the Contract.

16. Description of 16.1 The title, agreed job description, precise minimum qualification
Personnel and period of engagement in carrying out of the Services of each
of the Service Provider’s Key Personnel are described in
Appendix C, to the Contract.

16.2 The periods of engagement of Key Personnel set forth in

Appendix-C may be increased by agreement in writing between
the Employer and the Service Provider, if additional work is
required beyond the Scope of the Services specified in Appendix
A to the Contract. In case that will cause payments under the
Contract to exceed the ceiling set forth in GCC Sub Clause 40.1
of this Contract, this will follow procedures as stated under GCC
Clause 14.1, including prior review where necessary.

17. Approval of 17.1 The Employer approves the Key Personnel listed by title as well
Personnel as by name in Appendix C to the Contract. In respect of other
Personnel that the Service Provider proposes to use in carrying
out of the Services, the Service Provider shall submit to the
Employer for review and approval a copy of their Curricula Vitae
(CVs).

18. Removal and/or 18.1 Except as the Employer may otherwise agree, no changes shall
Replacement of be made in the Personnel. If, for any reason beyond the
Personnel reasonable control of the Service Provider, it becomes necessary
to replace any of the Personnel, the Service Provider shall
forthwith provide as a replacement a person of equivalent or
higher qualifications acceptable to the Employer.

D. Obligations of the Service Provider

DRMEP_PSN_2024 41
 19. General 19.1 The Service Provider shall perform the Services and carry out its
obligations hereunder with all due diligence, efficiency and
economy, in accordance with generally accepted professional
standards and practices, and shall observe sound management
practices, and employ appropriate technology and safe and
effective equipment, machinery, materials and methods. The
Service Provider shall always act, in respect of any matter relating
to this Contract or to the Services and, shall at all times support
and safeguard the Employer’s legitimate interests in any dealings
with Third Parties.

20. Conflict of 20.1 The Service Provider shall hold the Employer’s interests
Interests paramount, without any consideration for future work, and strictly
avoid conflict with other assignments or their own corporate
interests, pursuant to Rule 55 of the Public Procurement Rules,
2008 including amendment thereto.

21. Service Provider 21.1 The Service Provider shall not accept for their own benefit any
Not to Benefit from trade commission, discount or similar payment in connection with
Commissions activities pursuant to this Contract or in the discharge of their
Discounts etc. obligations hereunder, and the Service Provider shall use their
best efforts to ensure that any Personnel and agents of either of
them, similarly shall not receive any such additional remuneration.

22. Service Provider 22.1 The Service Provider agrees that, during the term of this Contract
and Affiliates not to and after its termination, the Service Provider and any entity
Engage in Certain affiliated with the Service Provider, shall be disqualified from
Activities providing goods, works or services (other than the services or
continuation thereof for any project resulting from or closely
related to this service.

23. Prohibition of 23.1 The Service Provider, during the term of this Contract, shall not
Conflicting Activities engage, and shall cause their Personnel not to engage, either
directly or indirectly, in any business or professional activities in
Bangladesh that would conflict with the activities assigned to them
under this Contract.

24. Confidentiality 24.1 The Service Provider and the Personnel shall not at any time
disclose any proprietary or confidential information relating to the
Project, the Services, this Contract, or the Employer’s business or
operations without the prior written consent of the Employer.

25. Indemnification 25.1 The Service Provider shall indemnify, hold and save harmless,
and defend, at its own expense, the Employer, its officials, agents,
and employees from and against all suits, claims, demands, and
liability of any nature or kind, including their costs and expenses,
arising out of acts or omissions of the Service Provider, or the
Service Provider's officers, agents, and employees, in the
performance of this Contract. This provision shall extend, inter
alia, to claims and liability in the nature of Employer’s liability and
Workmen's compensation, products liability and liability arising
out of the use of patented inventions or devices, copyrighted
material or other intellectual property by the Service Provider, its
officers, agents and employees.
25.2 The obligations as stated under GCC Sub Clause 19.1 shall not
lapse upon conclusion or termination of this Contract provided

DRMEP_PSN_2024 42
 that the Service provider is notified of such actions, claims, losses
or damages not later than the number of months as specified in
the PCC.

26. Insurance to be 26.1 The Service Provider, if so specified in the PCC,

taken out by the (a) shall take out and maintain at their own cost, but on terms
Service Provider and conditions approved by the Employer, insurance against
the risks, and for the coverage; and
(b) at the Employer’s request, shall provide evidence to the
Employer showing that such insurance has been taken out
and maintained and that the current premiums have been
paid.

27. Accounting, 27.1 The Service Provider shall

Inspection and (a) keep accurate and systematic accounts and records in
Auditing respect of the Services hereunder, in accordance with
nationally/internationally accepted accounting principles and
in such form and detail as will clearly identify all relevant
changes in time and costs, and the bases thereof; and
(b) periodically permit the Employer or its designated
representative up to five (5) years from the conclusion or
termination of this Contract, to inspect the same and make
copies as well as to have them audited by auditors appointed
by the Employer, if so required by the Employer.

28. Service Provider’s 28.1 The Service Provider shall obtain the Employer’s prior approval
Actions Requiring in writing before taking any of the following actions:
Employer’s Prior (a) any change or addition to the Personnel listed in Appendix
Approval C to the Contract;
(b) any change in the Program of activities; and
(c) any other action that may be specified in the PCC.

29. Reporting 29.1 The Service Provider shall submit to the Employer the reports and
Obligations documents specified in Appendix B to the Contract hereto, in the
form, in the numbers and within the time periods set forth in the
Appendix B.

30. Proprietary Rights 30.1 All plans, maps, diagrams, drawings, specifications, designs,
on Documents statistics, reports, other documents, data and software compiled
Prepared by the or prepared by the Service Provider for the Employer under this
Service Provider Contract shall become and remain the absolute property of the
Employer, and the Service Provider shall, not later than upon
conclusion or termination of this Contract, deliver all such
documents to the Employer, together with a detailed inventory.

31. Liquidated 31.1 If the Service Provider does not complete the activities by the
Damages Intended Completion Date, it shall be liable to pay liquidated
damage as stated under GCC Sub Clause 31.2.

31.2 The Service Provider shall pay liquidated damages to the

Employer at the rate per day stated in the PCC for each day that
the Completion Date is later than the Intended Completion Date.
The total amount of liquidated damages shall not exceed the
amount defined in the PCC. The Employer may deduct liquidated

DRMEP_PSN_2024 43
 damages from payments due to the Service Provider. Payment
of liquidated damages shall not affect the Service Provider’s
liabilities.

32. Correction for 32.1 If the Intended Completion Date is extended after liquidated
Over-payment damages have been paid, the Employer shall correct any
overpayment of liquidated damages by the Service Provider by
adjusting the next payment certificate. The Service Provider shall
be paid interest on the overpayment, calculated from the date of
payment to the date of repayment, at the rates specified in GCC
Sub Clause 45.1.

33. Lack of 33.1 If the Service Provider has not corrected a Defect within the time
Performance damages specified in the Employer’s notice, damages for Lack of
claim performance will be paid by the Service Provider. The amount to
be paid will be calculated as a percentage of the cost of having
the Defect corrected, assessed as described in GCC Sub clause
53.1 and, as specified in the PCC.

34. Performance 34.1 The Employer shall notify the Service Provider of any claim
Security made against the Bank issuing the Performance Security.

34.2 The Employer may claim against the security if any of the
following events occurs for fourteen (14) days or more.
(a) The Service Provider is in breach of the Contract and the
Employer has duly notified him or her ; and
(b) The Service Provider has not paid an amount due to the
Employer and the Employer has duly notified him or her.

34.3 In the event the Service Provider is liable to pay compensation

under the Contract amounting to the full value of the
Performance Security or more, the Employer may call the full
amount of the Performance Security.

E. Obligations of the Employer

35. Assistance and 35.1 The Employer shall use its best efforts to ensure that the
Exemptions Government shall:
(a) provide the Service Provider and Personnel with documents as
shall be necessary to enable the Service Provider or Personnel
to perform the Services;
(b) issue to officials, agents and representatives of the Government
all such instructions as may be necessary or appropriate for the
prompt and effective implementation of the Services;
(c) assist the Service Provider in obtaining necessary licenses and
permits needed to carry out the Services; and
(d) provide to the Service Provider and Personnel any such other
assistance as may be specified in the PCC.
36. Change in the 36.1 If, after the date of signing of the Contract, and during the
Applicable Law performance of the Contract, there is any change in the Applicable
Related to Taxes Law with respect to taxes which increases or decreases the cost
incurred by the Service Provider in performing the Services, then
the amounts otherwise payable to the Service Provider under this
Contract shall be increased or decreased accordingly by
agreement between the Parties hereto, and corresponding

DRMEP_PSN_2024 44
 adjustments shall be made to the ceiling amount specified in GCC
Sub Clause 40.1.

37. Services and 37.1 The Employer shall make available to the Service Provider, for
Facilities the purposes of the Services, free of any charge, the services
and facilities described in Appendix E to the Contract at the
times and in the manner specified.

38. Payment 38.1 In consideration of the Services performed by the Service

Provider under this Contract, the Employer shall make to the
Service Provider such payments and in such manner as stated
under GCC Clauses 39 to 48.

F. Payments to the Service Provider

39. Payments: 39.1 All payments under this Contract shall be made to the account of
General the Service Provider as specified in the PCC.

40. Lump-Sum 40.1 The total payment due to the Service Provider shall not exceed
Payment the Contract Price which is an all-inclusive fixed lump-sum
covering all costs required to carry out the Services described in
Appendix A; except as stated under GCC Sub Clause 42.1.

41. Contract Price 41.1 The Contract Price is set forth in the PCC.

42. Payment for 42.1 Payment for additional Services shall be made as agreed under
Additional Services GCC Sub Clause 14.

43. Terms and 43.1 Payments in respect of the Services shall be made according to
Conditions of the payment schedule stated in the PCC after the conditions
Payment listed in the PCC for such payment have been met, and the
Service Provider has submitted an invoice, not later than fifteen
(15) days after the condition met, to the Employer specifying the
amount due. The Employer shall pay the Service Provider within
thirty (30) days after the receipt of the invoices.

43.2 Payment will be made individually to the each deployed

manpower and contractor’s commission to their individual
account by cross cheque or pay advice subjected to submitted
and approved invoice as stated in GCC 43.1 in case of out
sourcing (Man-power supply).

43.3 In the event of termination of this Contract pursuant to GCC

Clauses to 48 to 57, the Employer shall make the payments to
the Service Provider for Services satisfactorily performed prior to
the effective date of termination.

44. Advance Payment 44.1 If so specified in the PCC, an Advance Payment for Mobilization,
Materials and Supplies shall be made to the Service Provider, of
the amount and within the number of days after the Effective Date
as specified in the PCC. The Advance Payment shall be made
against the provision by the Service Provider of an unconditional
Bank Guarantee for the same amount which shall:
(a) remain effective until the Advance Payment has been fully
amortized as specified in the PCC; and

DRMEP_PSN_2024 45
 (b) be in the format as shown in PSN-8

44.2 Advance Payments will be amortized by the Employer in

instalments as specified in the PCC until fully amortized.

45. Interest on 45.1 If the Employer has delayed payment beyond thirty (30) days
Delayed payment after the due date, interest at the annual rate as specified in the
PCC shall become payable as from the above due date on any
amount due by, but not paid on, such due date.

46. Amendment to 46.1 The amendment to Contract shall generally include extension of
Contract time to the Intended Completion Date, increase or decrease in
original Contract price and any other changes duly approved
under the Conditions of the Contract.

46.2 The Employer contracting shall amend the Contract

incorporating the required approved changes subsequently
introduced to the original Terms and Conditions of the Contract
in line with the Rules.

47. Final Payment 47.1 The final payment under this Contract shall be made only after
the final report and a final statement, identified as such, shall
have been submitted by the Service Provider and approved as
satisfactory by the Employer.

48. Suspension of 48.1 The Employer may, by written notice of suspension to the
Payments Service Provider, suspend all or part of the payments to the
Service Provider hereunder if the Service Provider fails to
perform any of its obligations under this Contract, including the
carrying out of the Services, provided that such notice of
suspension:
(a) shall specify the nature of the failure, and
(b) shall request the Service Provider to remedy such failure
within a period not exceeding thirty (30) days after receipt
by the Service Provider of such notice of suspension.

G. Time Control
49. Completion of 49.1 The Service Provider shall carry out the Services in accordance
Services with the Programme submitted by the Service Provider, as
updated with the approval of the Employer and complete them
by the Intended Completion Date as stated under GCC Clause
17.1.

50. Extension of the 50.1 In the event the Service Provider is unable to complete the
Intended Completion assignment by the Intended Completion Date it may request the
Date Employer to extend the Intended Completion Date giving
reasons. The Employer shall extend the Intended Completion
Date in the circumstances of Force Majeure defined under GCC
Sub Clause 1.1 (k).

51. Progress Meeting 51.1 The Employer and the Service Provider shall arrange progress
meetings at regular intervals to review the progress and
performance of the works.

DRMEP_PSN_2024 46
 H. Quality Control
52.1 The principle and modalities of Inspection of the Services by the
52. Identifying Defects
Employer shall be as indicated in the PCC. The Employer shall
check the Service Provider’s performance and notify him or her
of any Defects that are found. Such checking shall not affect the
Service Provider’s responsibilities.

53. Correction of 53.1 If the Service Provider has not corrected a Defect within the
Defects, and Lack of time specified in the Employer’s notice, the Employer will assess
Performance Penalty the cost of having the Defect corrected, the Service Provider will
pay this amount, and a Penalty for Lack of Performance
calculated as described in GCC Sub Clause 33.1.

I. Termination
54. Termination for 54.1 The Employer or the Service Provider, without prejudice to any
Default other remedy for breach of Contract, by notice of default sent to
the other party, may terminate the Contract in whole or in part if
the other party causes a fundamental breach of contract. In
such an occurrence one party shall give not less than thirty (30)
days’ written notice of termination to the other party.

55. Termination for 55.1 The Employer and the Service Provider may at any time
Insolvency terminate the Contract by giving notice to the other party if:
(a) the Employer becomes bankrupt or otherwise
insolvent;
(b) the Service Provider becomes insolvent or bankrupt
or enter into any agreements with their creditors for
relief of debt or take advantage of any law for the
benefit of debtors or go into liquidation or receivership
whether compulsory or voluntary; or
(c) in such event, termination will be without
compensation to any party, provided that such
termination will not prejudice or affect any right of
action or remedy that has accrued or will accrue
thereafter to the other party.

56. Termination for 56.1 The Employer, by notice sent to the Service Provider, may in its
Convenience sole discretion and for any reason whatsoever, terminate the
Contract, in whole or in part, at any time for its convenience. The
notice of termination shall specify that termination is for the
Employer’s convenience, the extent to which performance of the
Service Provider under the Contract is terminated, and the date
upon which such termination becomes effective.

57. Termination 57.1 The Employer and the Service Provider may at any time
because of Force terminate the Contract by giving notice to the other party if, as
Majeure the result of Force Majeure, the Service Provider is unable to
perform a material portion of the Services for a period of not less
than sixty (60) days.

J. Settlement of Disputes

DRMEP_PSN_2024 47
 58. Amicable 58.1 The Employer and the Service Provider shall use their best
Settlement efforts to settle amicably all disputes arising out of or in
connection with this Contract or its interpretation.

59. Adjudication 59.1 The Adjudicator named in the PCC is jointly appointed by the
parties. In case of any disagreement between the parties at a
later stage, the Appointing Authority as specified in the PCC
shall appoint the Adjudicator within fourteen (14) days of receipt
of such request from either party.
59.2 If any dispute arises between the Employer and the Service
Provider in connection with, or arising out of, the Contract or the
provision of the Services, whether during carrying out the
Services or after their completion, the matter shall be referred to
the Adjudicator within fourteen (14) days of the notification of
disagreement of one party to the other.
59.3 The Adjudicator shall give a decision in writing within twenty eight
(28) days of receipt of a notification of a dispute.

59.4 The Adjudicator shall be paid by the hour at the rate specified in
the PCC, together with reimbursable expenses of the types
specified in the PCC, and the cost shall be divided equally
between the Employer and the Service Provider, whatever
decision is reached by the Adjudicator. Either party may refer a
decision of the Adjudicator to an Arbitrator within twenty eight
(28) days of the Adjudicator’s written decision. If neither party
refers the dispute to arbitration within the above twenty eight
(28) days, the Adjudicator’s decision will be final and binding.
59.5 Should the Adjudicator resign or die, or should the Employer and
the Service Provider agree that the Adjudicator is not functioning
in accordance with the provisions of the Contract, a new
Adjudicator will be jointly appointed by the Employer and the
Service Provider. In case of disagreement between the
Employer and the Service Provider, the Adjudicator shall be
appointed by the Appointing Authority as specified in the PCC
at the request of either party, within fourteen (14) days of receipt
of such request.

60. Arbitration 60.1 If the Parties are unable to reach a settlement within twenty-
eight (28) days of the first written correspondence on the matter
of disagreement, then either Party may give notice to the other
party of its intention to commence arbitration. Arbitration may be
commenced prior to or after delivery of the Services under the
Contract. Arbitration proceedings shall be conducted in
accordance with the Arbitration Act (Act No 1 of 2001) of
Bangladesh as at present in force at the location specified in the
PCC.

Section 4. Particular Conditions of Contract

Amendments of, and Supplements to, Clauses in the General

Conditions of Contract
GCC Clause
IFTIDENTIFICATION NO: 1006726

DRMEP_PSN_2024 48
 1.1 (j) The Employer is:
Project Director, Office of the Project Director, Disaster Risk
Management Enhancement Project (Component-1, BWDB part), Pani
Bhaban, 72, Green Road, Dhaka.

The Service Provider is

[name, address and name of authorized representative]

1.1 (n) The Intended Completion Date: As per work order.

The Contract may be extended by the Employer, if necessary.

The addresses for Communications and Notices are:

GCC 2.1
Employer :
Attention : Project Director
Address : Disaster Risk Management Enhancement Project
(Component-1, BWDB part), Pani Bhaban, 72, Green Road,
Dhaka.
E-mail : pd.drmep.bwdb@gmail.com
Telephone: 02222230083
Service Provider
Attention :
Facsimile :
E-mail :
GCC 11.1 The date on which this Contract shall come into force is on the date the
Contract is signed by both parties as mentioned in NOA/LOA.

GCC 12.1 The Starting Date for commencement of Services shall be: 10 (Ten) days
after the date the Contract becomes effective.

GCC 13.1 The Intended Completion Date of the Contract is As per work order

GCC 25.2 The Service Provider is notified of such actions, claims, losses or
damages
not later than 03 months after conclusion or termination of the Services.
Special Instructions
i) All outsourcing manpower will join in the directed/respective offices and
while joining each outsourced person must submit all required
documents such as educational certificate, Experience Certificate (if
applicable), Training certificate (if applicable), Valid Driving License (if
applicable), NID/Smart Card, Nationality certificate (issued by Union
Parishad Chairman/Ward Commissioner), recent coloured photographs
along with their joining letter.
ii) The vehicle, equipment, document and associated instruments etc.
must be kept/used/stored with full care by outsourced manpower. The
service providing organization and outsourced manpower will be
responsible for any sort of damage/loss or stolen or any sort of harmful
occurrence of the vehicle & above

DRMEP_PSN_2024 49
 mentioned items.

GCC 26.1(a) The risks and the coverage shall be as follows:

Insurance against loss of or damage to (i) office space and its fittings and
fixtures under this Contract, and (ii) the Service Provider’s property used
in the performance of the Services 10% (Ten) Percent of the contract price.
GCC 28.1(c) The other actions that shall require Employer’s approval are:
(a) any changes or addition to the Personnel listed to the Contract;
(b) any changes in the Program of activities; and
(c) other action stated in the additional terms and conditions uploaded in
section- 7
GCC 31.2 The Liquidated Damages is 0.10 of ONE (1) percent of the Contract Price
per day of delay of Completion of the Services.
The maximum amount of the Liquidated Damages for the whole Contract
is 10% (ten Percent) of the final Contract Price.

GCC 33.1 The percentage of the cost of having a Defect assessed to be used for the
calculation of Lack of Performance Penalty (ies) is 20% (twenty percent).
Special Instructions
i) The vehicle, equipment, materials, document and associated
instruments etc. must be kept/used/stored with full care by outsourced
manpower. The service providing organization and outsourced manpower
will be responsible for any sort of damage/loss or stolen or any sort of
harmful occurrence of the vehicle & above-mentioned items.

GCC 35.1(d) Assistance and exemptions for carrying out the Services to be provided by
the
Employer are:
a) Office Files/ important documents/ instrument/equipment etc.
b) As stated in PCC.

GCC 39.1 The particulars of the Bank Account nominated are as follows :
Title of the Account : [insert title to whom the Contract awarded]
Name of the Bank : [insert name with code, if any]
Name of the Branch : [insert branch name with code ,if any]
Account Number : [insert number]
Address : [insert location with district]
Tel:
Fax:
e-mail address:
[information furnished by the Service Provider shall be substantiated by
the concerned Bank and authenticated by the Employer]
Individual bank account of each workers shall be provided after the
contract, in case of manpower supply contract

DRMEP_PSN_2024 50
 Special Instructions:
i) The outsourced manpower, supplied by the service providing
organization/Contractor will provide concerned service in different offices of
BWDB as directed by concerned office. The payable amount of service providing
person will be paid by the concerned RAC office according to the certification of
respective employed Offices against service providing person’s individual bank
account. Monthly payable amount to service providing person will be paid by the
concerned RAC office through their own bank account under which the service
providing person will remain working.
ii) The service providing organization/Contractor will collect all Invoice of
payment of service provided and will submit it to Project Director, Disaster Risk
Management Enhancement Project (Component-1, BWDB part), Pani Bhaban,
72, Green Road, Dhaka in the form of bill for payment of commission.

GCC 41.1 The Contract ceiling amount is: [insert Contract amount in BDT]
Progress payments shall be made in line with agreed-on outputs in
GCC 43.1
accordance with the milestones established as follows, subject to
certification by the Employer, that the Services have been rendered
satisfactorily, pursuant to qualitative assessment the performance
indicators:

• Payment will be monthly.

• Required documents need to be submitted to related office before
payment as stated in additional terms and conditions uploaded in
section-7.

GCC 44.1 Advance Payment: [insert percentage] percent of the Contract Price shall
be paid within
[insert number] days after the Effective Date against the submission of an
unconditional
Bank Guarantee in prescribed format (PSN-9) for the same.
Not Applicable
Bank Guarantee shall remain effective until [insert date]. Not Applicable
Advance Payment will be amortized by the Employer in the following
manner:
Not Applicable

GCC 45.1 The Service Provider shall be entitled to receive financing charges for
delayed payment during the period of delay at the rate of [insert percentage]
Not Applicable.

GCC 52.1 The principle and modalities of inspection of the Services by the Employer are
as follows:
[insert as appropriate]
The Defects Liability Period is 3 (Three) Month.

DRMEP_PSN_2024 51
 GCC 59.1 The Adjudicator jointly appointed by the parties is: To be appointed if
required.
Name: none
Phone no: none
Fax No: none
In case of disagreement between the parties at the subsequent stage, the
Appointing Authority for the Adjudicator is the President of the Institution of
Engineers, Bangladesh.

GCC 59.4 The Adjudicator will be paid at the rate of Tk (mention the amount in figures
and words)per hour of work. The following reimbursable expenses are
admissible: Report preparation, communication, transports etc not
exceeding (mention the amount against each head). As required.

GCC 59.5 In case of disagreement between the parties, the appointing Authority for
the Adjudicator is the president of the institute of Engineers, Bangladesh
(IEB)

GCC 60.1 The place of Arbitration is: Office of The Additional Director General
(West Region), Pani Bhaban, BWDB, 72, Green Road, Dhaka.

DRMEP_PSN_2024 52
 Section 5: Tender and Contract Forms
Form Title

Tender Forms

PSN – 1 Tender Submission Letter

PSN – 2 Tenderer Information

PSN – 3 Personnel Information

PSN – 4 Bank Guarantee for Tender Security (when this option is chosen)

PSN - 5 Letter of Commitment (when this option is chosen)

Forms PSN -1 to PSN -5 comprises part of the Tender Format and should be completed as
stated in ITT Clauses 20.

Form Title

Contract Forms

PSN – 6 Letter of Acceptance

PSN – 7 Contract Agreement (includes Appendices)

PSN – 8 Bank Guarantee for Performance Security (when this option is chosen)

PSN –9 Bank Guarantee for Advance Payment (if applicable)

Forms PSN -6 to PSN -9 comprise part of the Contract Format as stated in GCC Clause 5.

DRMEP_PSN_2024 53
 Tender Submission Letter (Form PSN-1)
[This letter should be completed and signed by the Authorised Signatory
preferably on the Letter-Head Pad of the Tenderer]

To: Date:
[Contact Person]
[Name of Procuring Entity]
[Address of Procuring Entity]
Invitation for Tender No: [indicate IFT No]

Tender Package No: [indicate Package No]

We, the undersigned, offer to execute in conformity with the Conditions of Contract and
associated Contract documents, the following non-Consultant Services, viz:

In accordance with ITT Clauses 22 and 23, the following prices apply to our Tender:

The Tender Price is: Tk [in figures]

(ITT Sub Clause 22.2) Taka [in words]
[In case of manpower supply, this submission letter shall be submitted without tender price
in the technical envelope and the same submission letter with tender price shall be submitted
in the financial envelope.] Note: Other than manpower supply, delete this box during
preparation of tender document

In signing this letter, and in submitting our Tender, we also confirm that:

(a) our Tender shall be valid for the period stated in the Tender Data Sheet (ITT Sub
Clause 25.1) and it shall remain binding upon us and may be accepted at any time
before the expiration of that period;
(b) a Tender Security is attached in the form of a [pay order/bank draft/bank guarantee]
in the amount stated in the Tender Data Sheet (ITT Sub Clause 26.1) and valid for
a period of twenty eight (28) days beyond the Tender validity date;
(c) if our Tender is accepted, we commit to furnish a Performance Security within the
time stated under ITT Sub Clause 52.2 in the amount stated in the Tender Data
Sheet (ITT SubClauses51.1 and 51.2) and in the form specified (ITT Sub Clause
52.1)valid for a period of twenty eight (28) days beyond the date of issue of the
Completion Certificate of the non-Consultant Service;
(d) we have examined and have no reservations to the Tender Document, issued by
you on [insert date]; including Addendum to Tender Document No [insert numbers] ,
issued in accordance with the Instructions to Tenderers (ITT Clause 9). [insert the
number and issuing date of each addendum; or delete the underlined sentence if
no Addendum has been issued];

(e) we declare that we are not associated, nor have been associated in the past,
directly or indirectly, with a consultant or any other entity that has prepared the
design, specifications and other documents in accordance with ITT Sub Clause .5;
(f) we have not been declared ineligible by the Government of Bangladesh on charges
of engaging in corrupt, fraudulent, collusive or coercive practices in accordance
with ITT Sub Clause 5.7;

DRMEP_PSN_2024 54
 (g) furthermore, we are aware of ITT Clause 4 concerning such practices and pledge
not to indulge in such practices in competing for or in executing the Contract;
(h) we confirm that we do not have a record of poor performance, such as abandoning
the works, not properly completing contracts, inordinate delays, or financial failure,
and that we do not have, or have had, any litigation against us, other than that
stated in the Tenderer Information (Form PSN-2);
(i) we are not participating as Tenderers in more than one Tender in this Tendering
process. We understand that your written Letter of Acceptance constitute the
acceptance of our Tender and shall become a binding Contract between us, until
a formal Contract is prepared and executed;
(j) we confirm that we do not have a record of insolvency, receivership, bankrupt or
being wound up, our business activities were not been suspended, and it was not
the subject of legal proceedings;
(k) we confirm that we have fulfilled our obligations to pay taxes and social security
contributions applicable under the relevant national laws and regulations of
Bangladesh in accordance with ITT Sub Clause 5.5;
(l) we accept the appointment of [insert the name proposed in the PCC] as the
Adjudicator with hourly fees and reimbursable as stated in GCC Sub Clause 59.1;
(m) we understand that you reserve the right to reject all the Tenders or annul the
Tender proceedings, without incurring any liability to Tenderers, in accordance with
ITT Clause 47.

Signature: [ authorised representative of the Tenderer]

Name: [insert full name of signatory with National ID
Number]
In the capacity of: [insert capacity of signatory]
Duly authorised to sign the Tender for and on behalf of the Tenderer

Attachment :
[ITT Sub Clause 30.2]
Written confirmation authorising the above signatory to commit the Tenderer

DRMEP_PSN_2024 55
 Tenderer Information (Form PSN-2)
[This Form should be completed only by the Tenderer, preferably on its Letter-Head Pad]
Invitation for Tender No: [indicate IFT No]
Tender Package No: [indicate Package No]
1. Eligibility Information of the Tenderer [ITT –Clauses 5 & 24]
1.1 Nationality of individual

1.2 Tenderer’s legal title

1.3 Tenderer’s registered address
1.4 Tenderer’s legal status [complete the relevant box]
Proprietorship
Partnership
Limited Liability Concern
Government-owned Enterprise
Others
[please describe, if applicable]
1.5 Tenderer’s year of registration
1.6 Tenderer’s authorised representative details
Name
National ID number, if any
Address
Telephone / Fax numbers
e-mail address
1.7 Tenderer to attach photocopies of the original documents [All documents required under ITT
mentioned aside Clauses 5 and 25]

1.8 Tenderer’s Value Added Tax Registration (VAT) Number

1.9 Tenderer’s Tax Identification Number(TIN)
2. Qualification Information of the Tenderer [ITT Clause 24]
2.1 General Experience in non-Consultant Services of Tenderer
Start End Years Contract No and Name of Contract Role of Tenderer
Month Month Name and Address of Procuring [Prime/Sub/Management]
Year Year Entity
Brief description of Services

2.2 Specific Experience in non-Consultant Services of Tenderer

Completed Contracts of similar nature, complexity and methods/technology
Contract No [ insert reference no] of [ insert year]
Name of Contract [insert name]

Role in Contract Prime

[tick relevant box]. Subcontractor Management Contractor
Contractor
Award date [insert date]
Completion date [insert date]
Total Contract Value [insert amount]

DRMEP_PSN_2024 56
 Procuring Entity’s
Name
Address
Tel / Fax
e-mail [state justification in support of its similarity compared to the
Brief justifications of the proposed Services]
similarity
2.4 Annual Turn Over of the Tenderer [ITT Sub Clause12.1(a)]
[total certified payments received for contracts in progress or completed for each year]
Year Amount in BDT

2.5 Financial Resources available to meet the cash flow for performance of Services [ITT Sub
Clause 12.1(b)]
No Source of Financing BDT Amount Available

In order to confirm the above statements the Tenderer shall submit , as applicable, the documents
mentioned in ITT Sub Clause 24.1(a), (b), (c), & (d).
Contact Details [ITT Sub Clause 24.1 (j)
Name, address, and other contact details of Tenderer Bankers and other Procuring Entity(s)
that may provide references, if contacted by this Procuring Entity
2.6 Qualifications and experience of Contract Supervisor proposed for Contract administration
and management [ITT Sub Clause 24.1(g)]
Years of Experience
Name Position Qualifications Total Works
Similar Works Experience
Experience

[Tenderer to complete details of as many personnel as are applicable.Each personnel listed above should
complete the Personnel Information (Form PSN-3)]

2.7 Equipment proposed to carry out the Contract [ITT Sub Clause 24.1(h)]
Condition Owned, leased or to be purchased
Item of Equipment
(new, good, (state owner, lessor or seller)
average, poor)
[Tenderer to list details of each item of major equipment, as applicable]

DRMEP_PSN_2024 57
 Personnel Information (Form PSN-3)
[This Form should be completed for each person proposed by the Tenderer in Form PSN-2]

Name of the Tenderer: [insert Title]

Invitation for Tender No: [indicate IFT No]
Tender Package No [indicate Package No]

A. Proposed Position (tick the relevant box)

0 Contract Supervisor 0 Key Personnel

B. Personal Data

Name:

Date of Birth:

Years works experience:

National ID Number, if any:

Years of Employment with the Tenderer:

Professional Qualifications:

C. Present Employment [to be completed only if not employed by the Tenderer]

Name of the Employer:

Address of the Employer:

Present Job Title:

Years with the present Employer:

Tel No: Fax No: e-mail address:

Contact [manager/personnel officer]:

D. Professional Experience (Not Applicable)

Summarise professional experience over the last ten (10) years, in reverse chronological order.
Indicate particular technical and managerial experience relevant to the project

From To Company / Project / Position / Relevant Experience

__________________________
(Name and Signature of the Proposed Personnel)

DRMEP_PSN_2024 53
 Bank Guarantee for Tender Security (Form PSN-4)

[This is the format for the Tender Security to be issued by a scheduled Bank of Bangladesh in accordance
with ITT Clause 26 & 27]

Invitation for Tender No: Date:

Tender Package No:

To:

Name and address of the Procuring Entity

TENDER GUARANTEE No:

We have been informed that [name of Tenderer] (hereinafter called “the Tenderer”) intends to
submit to you its Tender dated [date of Tender] (hereinafter called “the Tender”) for the
performance of the Services of [description of Services] under the above Invitation for Tenders
(hereinafter called “the IFT”).
Furthermore, we understand that, according to your conditions, the Tender must be supported
by a Bank Guarantee for Tender Security.
At the request of the Tenderer, we [name of bank] hereby irrevocably undertake to pay you,
without cavil or argument, any sum or sums not exceeding in total an amount of Tk [insert
amount in figures and words] upon receipt by us of your first written demand accompanied by
a written statement that the Tenderer is in breach of its obligation(s) under the Tender conditions,
because the Tenderer:
(a) has withdrawn its Tender after opening of Tenders but within the validity of the
Tender Security; or
(b) refused to accept theLetter of Acceptance (LOA)within the period as stated
under ITT; or
(c) failed to furnish Performance Security within the period stipulated in the LOA;
or
(d) refused to sign the Contract Agreementby the time specified in the LOA; or
(e) did not accept the correction of the Tender price following the correction of the
arithmetic errors as stated under ITT.

This guarantee will expire

(a) if the Tenderer is the successful Tenderer, upon our receipt of a copy of the
Contract Agreement signed by the Tenderer or a copy of the Performance
Security issued to you in accordance with the ITT; or
(b) if the Tenderer is not the successful Tenderer, twenty eight (28) days after the
expiration of the Tenderer’s Tender validity period, being [date of expiration of
the Tender validity plus twenty eight (28) days].

Consequently, we must receive at the above-mentioned office any demand for payment under
this guarantee on or before that date.

Name and Signature Name and Signature

DRMEP_PSN_2024 54
 Letter of Commitment for Bank’s undertaking for Line of
Credit (Form PSN-5)
[This is the format for the Credit Line to be issued by any scheduled Bank of Bangladesh in accordance with
ITT Clause24.1 (f)]

Invitation for Tender No: Date:

Tender Package No:

Lot No (when applicable)

To:

[Name and address of the Procuring Entity]

CREDIT COMMITTMENT No: [insert number]

We have been informed that [name of Tenderer] (hereinafter called “the Tenderer”) intends to
submit to you its Tender (hereinafter called “the Tender”) for the execution of the Works of
[description of works] under the above Invitation for Tenders (hereinafter called “the IFT”).

Furthermore, we understand that, according to your conditions, the Tenderer’s Financial

Capacity i.e. Liquid Asset must be substantiated by a Letter of Commitment of Bank’s
Undertaking for Line of Credit.

At the request of, and arrangement with, the Tenderer, we [name and address of the Bank] do
hereby agree and undertake that [name and address of the Tenderer] will be provided by us with a
revolving line of credit, in case awarded the Contract, for execution of the Works viz.[insert name
of works], for an amount not less than BDT[in figure] ( in words) for the sole purpose of the execution
of the above Contract. This Revolving Line of Credit will be maintained by us until issuance of
“Completion Certificate” by the Procuring Entity.

In witness where of, authorised representative of the Bank has hereunto signed and sealed this
Letter of Commitment.

Signature Signature

DRMEP_PSN_2024 55
 Letter of Acceptance (Form PSN-6)
Contract No: Date:
To:
[Name of the Service Provider]

This is to notify you that your Tender dated [insert date] for the performance of Services for
[name of project/Contract] for the Contract price of Tk[insert amount in figures and in words], as corrected
and modified in accordance with the Instructions to Tenderers, has been approved by [insert
name of the Procuring Entity].

You are thus requested to take following actions:

i. accept in writing the Letter of Acceptance within seven (7) working days of
its issuance pursuant to ITT Sub Clause 50.2.
ii. furnish a Performance Security in the form as specified and in the amount of
Tk[insert amount in figures and words], within fourteen (14) days of acceptance of this
Letter of Acceptance but not later than (specify date), in accordance with ITT
Clause 52.2
iii. sign the Contract within twenty eight (28) days of issuance of this Letter of
Acceptance but not later than (specify date), in accordance with ITT Sub
Clause 49.1.

You may proceed with the execution of the said Contract for the provision of Services in
accordance with the Contract documents only upon completion of the above tasks. You may
also please note that this Letter of Acceptance shall constitute the formation of this Contract
which shall become binding upon you.

We attach the draft Contract and all other documents for your signature and return.

Signed

Duly authorised to sign for and on behalf

of [insert name of Procuring Entity]

Date:

DRMEP_PSN_2024 56
 Contract Agreement (Form PSN-7)
Lump-sum
THIS AGREEMENT made on this [day] day of [month][year] between [name and address of
Employer] (hereinafter called “the Employer”) of the one part and [name and address of the
Service Provider] (hereinafter called “the Service Provider”) of the other part:

WHEREAS the Procuring Entity invited Tenders for certain Services named [brief description
of Service] and has accepted the Tender submitted by the Tenderer for providing those Services
in the sum of Taka [Contract price in figures and in words] (hereinafter called “the Contract
price”).
NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:
1. In this Agreement words and expressions shall have the same meanings as are
respectively assigned to them in the General Conditions of Contract hereafter referred
to.
2. The documents forming the Contract shall be interpreted in the following order of priority:
(a) the signed Contract Agreement
(b) the Letter of Acceptance
(c) the Service Provider’s completed Tender
(d) the Particular Conditions of Contract
(e) the General Conditions of Contract
(f) the Performance Specifications and Drawing
(g) the priced Activity Schedule
(h) any other document listed in the PCC forming part of the Contract

3. In consideration of the payments to be made by the Employer to the Service Provider

as hereinafter mentioned, the Service Provider hereby covenants with the Employer to
provide and complete the services and to remedy any defects therein in conformity in
all respects with the provisions of the Contract.

4. The Employer hereby covenants to pay the Service Provider in consideration of the
performance and completion of the Services and the remedying of defects therein, the
Contract price or such other sum as may become payable under the provisions of the
Contract at the times and in the manner prescribed by the Contract.
IN WITNESS whereof the parties hereto have caused this Agreement to be executed in
accordance with the laws of Bangladesh on the day, month and year first written above.

For the Employer For the Service Provider

Signature
Name
National ID No.
Title
In the presence of
Name
Address

DRMEP_PSN_2024 57
 Bank Guarantee for Performance Security (Form PSN-8)
[This is the format for the Performance Security to be issued by a scheduled bank of Bangladesh in
accordance with ITT Clause 52 & 53]

Contract No: [insert reference number] Date: [insert date]

To:

[ insert Name and address of Procuring Entity]

PERFORMANCE GUARANTEE No:

We have been informed that [insert name of the Service Provider] (hereinafter called “the
Service Provider”) has undertaken, pursuant to Contract No [insert reference number of
Contract] dated [insert date of Contract] (hereinafter called “the Contract”), the performance of
Service[description of Services] under the Contract.

Furthermore, we understand that, according to your conditions, the Contract must be supported
by a Bank Guarantee for Performance Security.

At the request of the Service Provider, we [name of bank] hereby irrevocably undertake to pay
you, without cavil or argument, any sum or sums not exceeding in total an amount of Tk[insert
amount in figures and in words] upon receipt by us of your first written demand accompanied
by a written statement that the Service Provider is in breach of its obligation(s) under the
Contract conditions, without you needing to prove or show grounds or reasons for your demand
of the sum specified therein.

This guarantee is valid until [date of validity of guarantee]; consequently, we must receive at
the above-mentioned office any demand for payment under this guarantee on or before that
date.

Name and Signature Name and Signature

DRMEP_PSN_2024 58
 Bank Guarantee for Advance Payment (Form PSN-9)
[This is the format for the Advance Payment Guarantee to be issued by a scheduled bank of Bangladesh in
accordance with GCC Clause 44]

Contract No: [insert reference number] Date: [insert date]

To:

[insert Name and address of the Procuring Entity]

ADVANCE PAYMENT GUARANTEE No:

We have been informed that [name of the Service Provider] (hereinafter called “the Service
Provider”) has undertaken, pursuant to Contract No [insert reference number of Contract] dated
[insert date of Contract] (hereinafter called “the Contract”), the performance of
Service[description of Services] under the Contract.

Furthermore, we understand that, according to your Conditions of Contract under GCC Clause
44 the Advance Payment on Contract must be supported by a Bank Guarantee.

At the request of the Service Provider, we [insert name of bank] hereby irrevocably undertake
to pay you, without cavil or argument, any sum or sums not exceeding in total an amount of
Tk[insert amount in figures and in words] upon receipt by us of your first written demand
accompanied by a written statement that the Service Provider is in breach of its obligation(s)
under the Contract conditions, without you needing to prove or show grounds or reasons for
your demand of the sum specified therein.

We further agree that no change, addition or other modification of the terms of the Contract to
be performed, or of any of the Contract documents which may be made between the Employer
and the Service Provider, shall in any way release us from any liability under this guarantee,
and we hereby waive notice of any such change, addition or modification.

This guarantee is valid until [insert date of validity of guarantee]; consequently, we must receive
at the above-mentioned office any demand for payment under this guarantee on or before that
date.

Name and Signature Name and Signature

DRMEP_PSN_2024 59
 Section 6. Activity Schedule*
(ITT Sub Clause 22.2)

Please fill up the Section No. 6 (Bill of Quantities) of the "e-PW2(a)", an example is given below.

Sl. Unit Rate Amount

Designation Unit Quantity
No In Fig. & Words (BDT)
1 2 3 4 5 6
A. Proposed Manpower
01 Example: [Driver] 2 nos Person- 24 [example] 17,000.00 4,08,000.00
month Example(Fixed Tk. Seventeen
thousand)only
02
03
04
n
Sub Total-A (01 to n): 4,08,000.00
B. Tenderer’s Commission (competitive) but not less than Per month 24 [example] 5% of A 20,400.00
[example]
threshold stated in ITT 22.7
Total Cost of the service (A+B) 4,28,400.00
C. VAT: [insert the percent] of Sub-Total (A+B) xxxxxxx
Total (A+B+C) xxxxxxx
D. Provisional sums (if any) ` xxxxxxx
E. Total Contract price(A+B+C+D)

Note: 1. Proposed Manpower (A): Column 1,2,3, 4, 5 & 6 shall be filled by PE.
2. Tenderer’s Commission (B): Column 1,2,3 & 4 to be filled by PE and Column 5 & 6 filled by Tenderer.
3. Rows C & E shall be filled by Tenderer and Row D by PE.
4. A Tenderer quoting less than the rate of commission mentioned in TDS (ITT 22.7) shall be declared non-responsive.
5. AIT shall be deducted from the commission during payment at source.
6. Tenderer and his deployed workers/manpower is subjected to VAT on amounts payable by the client as per the applicable Law in case out-
sourcing (Man power supply) which will be deducted at source.

PSN for Tender ID 649620 60

 Section 7. Appendices

Appendix A - Description of the Services

১। ম ো কততক
কাজের ধরনঃ পদের ধরন এবং ননদ োজিত েপ্তদরর েোন ত্বপ্রোপ্ত কর্কতম ম
ননদেমশনো অনুযো ী।
২। কাজের স্থান/এলাকাঃ সেবো প্রেোনকোরী িনবলদক অত্র েপ্তর কততক ম সেশবযোনপ
অবনিত অত্র েপ্তরোধীন সয সকোন িো গো কর্ননদ
ম োগ করো হদত পোদর। ননদ োগকতত
সেবো প্রেোনকোরী িনবলদক তোর কর্িদল
ম অবিোন কদর েোন ত্ব পোলন করদত হদব।
৩। কাে/দায়িত্ব পালজনর সমিঃ েরকোর কততক ম ননধোনরত
ম অনিনে োল টোইর্ এবং
েোপ্তনরক প্রদ োিন অনুযো ী সযদকোন ের্ (নেন-রোত) েোন ত্ব পোলন করদত হদব।
৪। যানবাহন, ননৌ-যান, যন্ত্রপায়ি, সরঞ্জাম, মালামাল, ডকুজমন্ট ইিযায়দ সংরক্ষণঃ
সেবোপ্রেোনকোরী িনবদলর েোন দত্ব সয েকল যোনবোহন, সনৌ-যোন, যন্ত্রপোনত, েরঞ্জোর্,
র্োলোর্োল, ডকুদর্ন্ট ইতযোনে থোকদব সেগুদলো েুষ্ঠভোদব ননষ্ঠোর েোদথ েংরক্ষণ করদত
হদব। সেগুনল হোরোদনো/তেরুি/ক্ষ ক্ষনত হদল তোর িনয েংনিষ্ট সেবো প্রেোনকোরী
বযজি ও ননদ োগকোরী প্রনতষ্ঠোন েো ী থোকদব।
৫। প্রজযােয য়বয়ধ-য়বধানঃ আউটদেোনেংম পদ্ধনতদত অিো ীভোদব ননদ োগকতত িনবলদক
ের্দ ের্দ েরকোর/সবোডম কততক ম িোরীকতত নবনধর্োলো/আদেশ/প্রজ্ঞোপন ইতযোনে
যথোযথভোদব অনুেরণ করদত হদব।

PSN for Tender ID 649620 61

 Appendix B - List of Personnel

Sl Name of NID/smart card/Birth Father’s & Home

No. Person certificate no. Mother’s Name District

Name of the Post:

1 Bangla:
English:
2 Bangla:
English:
3 Bangla:
English:
Name of the Post:
1 Bangla:
English:
2 Bangla:
English:
3 Bangla:
English:
Name of the Post:
1 Bangla:
English:
2 Bangla:
English:
3 Bangla:
English:

য়বঃ দ্রঃ সেবো প্রেোনকোরী েকল িনবদলর িনয Appendix-C সত প্রেত্ত Curriculum Vitae
(CV) প্রদ োিনী েংদযোিনী েহ েঠিকভোদব পূরণ কদর েোনিল করদত হদব।

PSN for Tender ID 649620 62

 নেনর োল নংঃ

Appendix C - Curriculum Vitae (CV) of Personnel

পজদর নামঃ ড্রাইভার/ন ৌয়কদার/পয়রচ্ছন্নিা কমী/স্পীড নবাট

ড্রাইভার/সুকায়ন/লস্কর
১। নোর্ঃ (ক) বোংলোঃ
েেয সতোলো
(ি) ইংদরজিঃ
পোেদপোটম
২। িন্ম তোনরিঃ েোইদির রনঙ্গন
৩। নপতোর নোর্ঃ (ক) বোংলোঃ ছনব
(ি) ইংদরজিঃ আিো নেদ েংযুি
করুন, নপন নেদ ন ।
৪। র্োতোর নোর্ঃ (ক) বোংলোঃ
(ি) ইংদরজিঃ
৫। িোতী তোঃ
৬। ধর্ঃম

৭। বববোনহক অবিোঃ
৮। িো ী ঠিকোনোঃ

৯। বতমর্োন ঠিকোনোঃ
১০। িোতী পনরচ পত্র/িন্ম েনে নংঃ

১১। ড্রোইনভং লোইদেন্স নংঃ

১২। সর্োবোইল নংঃ

১৩। নশক্ষোগত সযোগযতোঃ

পরীক্ষো/নডগ্রীর নশক্ষো প্রনতষ্ঠোদনর নোর্ পোদশর েন নেজিনপএ/নবভোগ র্ন্তবয
নোর্

১৪। অনভজ্ঞতোঃ
বোপোউদবোদতঃ বছর
অনযোনয বছর
প্রনতষ্ঠোদনঃ
নমাট বছর
অয়ভজ্ঞিাঃ

আনর্ অঙ্গীকোর করনছ সয, উপদর বনণতম তথযোবনল েম্পূণ েতয।

ম সকোন প্রকোর তথয নর্থযো
প্রর্োনণত হদল আইনোনুগ শোজি সভোগ করদত বোধয থোকব।

েরেোতোর প্রনতস্বোক্ষর প্রোথীর স্বোক্ষর

PSN for Tender ID 649620 63

পূরণকতত CV এবং তোর েোদথ ননদে বনণতম র্ূল েনে ের্ূহ স্ক্যোনোর দ্বোরো স্ক্যোন কদর আপদলোড
করদত হদব, সর্োবোইল দ্বোরো বো িদটোকনপ সথদক স্ক্যোন করদল তো গ্রহণদযোগয হদব নো।

১। সকল য়িক্ষাগি নযাগযিার সনদ।

২। সংয়িষ্ট ইউয়নিন পয়রষজদর ন িারমযান/নপৌরসভার নমির/য়সটট কজপাজরিজনর
প
ওিাডপ কয়মিনার/কাউন্সিলর কিত ক প ইসুযকতি োিীিিার সনদ।
৩। োিীি পয়র িপত্র/েন্ম সনদ।
৪। হালনাগাদ ববধ নপিাদারী ড্রাইয়ভং লাইজসি/অনযানয লাইজসি (যয়দ থাজক)।
৫। সংয়িষ্ট পজদ কাজের পূব অয়ভজ্ঞিার
প প্রিযািণপত্র (যয়দ থাজক)।

PSN for Tender ID 649620 64

 Appendix D - Information of the Outsourcing Personnel
i. Name of Tenderer:
ii. Tender ID:
iii. Title of the Tender:

Sl. Post Name Father' National Mobile Date of Qualification (Supported by Docs) Score Obtained
No. s Name Mother's ID/Birth Number Birth
Name Registration Educatio Years of Age
No. n Experience (Years

Experience
Education

Years of
)

Total
Age
BWDB Other

a b c d e f g h i j k l m n o
To be filled up by the Tenderer To be filled up by BWDB
1
2
3
4
5
6
7
8
9
10
11
12
13
14

PSN for Tender ID 649620 65

Appendix E - Services and Facilities Provided by the Employer

 নসবা মূলযঃ

ক্রনর্ক পদের নোর্ েংিযো একক সেবো র্ূলয

(টোকো)
১ ড্রোইভোর ৫ প্রনত র্োে ১৮,৬১০
গ্রীন সরোড, ঢোকো।

2 ড্রোইভোরদের ১০০ ঘন্টো ৮০

ওভোরটোইর্

 র্োনেক সেবো র্ূলয েরকোর কততক

ম ননধোনরত,
ম এর অনতনরি সকোন ভোতো বো সবোনোে সনই।
 ড্রোইভোরদের ওভোরটোইর্ প্রকতত নডউঠটর নভনত্তদত ননধোনরত
ম হদব, নকন্তু ১০০ ঘন্টোর সবনশ

হদব নো।
 র্োনেক সেবোর্ূলয বো অনতনরি সেবোর্ূলয (Over time) সেবো প্রেোনকোরী বযজিগদণর স্ব-স্ব

বযোংক একোউদন্ট প্রদে হদব।

PSN for Tender ID 649620 66

 Appendix F - Additional terms and conditions

১। এতে েংনিষ্ট েকল কর্কোন্ড ম পোবনলক প্রনকউরদর্ন্ট আইন-২০০৬, পোবনলক

প্রনকউরদর্ন্ট নবনধর্োলো-২০০৮, আউটদেোনেংম (Outsourcing) প্রজক্র ো সেবো গ্রহণ
নীনতর্োলো, ২০১৮ এবং অথ ম র্ন্ত্রণোলদ র এতে েংক্রোন্ত িোরীকতত পনরপত্র অনুযো ী
পনরচোনলত হদব। েরপত্র েোতোগণ উনিনিত আইন এবং নবনধর্োলো সর্দন চলদত বোধয
থোকদবন।
২। িনবল ননদ োদগর সক্ষদত্র অত্র েপ্তদর অনন নর্ত ভোদব যোরো কর্রত
ম আদছন তোদেরদক
অগ্রোনধকোর নেদত হদব। সে সক্ষদত্র অত্র েপ্তদরর প্রতয ন এবং েরপদত্র উনিনিত
নূনযতর্ নশক্ষোগত সযোগযতো ও অনভজ্ঞতো থোকো বোঞ্ছনী ।
৩। আউটদেোনেংম এর র্োধযদর্ িনবল ননদ োগ সকোনক্রদর্ই িো ী চোকুরীর ননশ্চ তো প্রেোন
কদর নো। িনবল েরবরোদহর সর্ োে সশষ হও োর েোদথ েোদথ স্ব ংজক্র ভোদব তোদের
সেবোর সর্ োে বো চোকুরী ের্োপ্ত হদব। পরবতীদত আত্মীকরণ বো নন নর্তকরণ বো এ
নবষদ অনয সকোন েুদযোগ-েুনবধো সকোনভোদবই েোনব করো যোদব নো।
৪। েরপদত্র Activity Schedule এ সয েপ্তদরর অনুকূদল যত েংিযক িনবল উদিি করো
হদ দছ, সবোদডমর কোদির স্বোদথ তো
ম পনরবতমন হদত পোদর। সে সক্ষদত্র সেবো প্রেোনকোরীদক
পনরবনতমত েপ্তদরর অবিোন অনুযো ী সেবো র্ূলয প্রেোন করো হদব।
৫। স্পীড সবোট ড্রোইভোর এবং লস্ক্র গণ-সক অত্র েপ্তদরর প্রদ োিন অনুযো ী সেদশর নবনভন্ন
িোদন অবনিত অত্র েপ্তরোধীন সয সকোন সনৌ-যোদন েোন ত্ব পোলন করদত হদত পোদর। ননি
পছন্দ অনুযো ী সনৌ-যোদন েোন ত্ব পোলদনর সকোন েুদযোগ সনই।

৬। Contract Agreement েম্পোেদনর ের্ Tender Data Sheet এ চোনহেোকতত েকল

তদথযর ের্থদন
ম যোবতী ডকুদর্ন্ট বো েনদের েতযোন ত অনুনলনপ অবশযই েংযুি
করদত হদব।
৭। সেবো প্রেোনকোরী িনবলদক সযোগেোন কোলীন ের্দ সযোগেোন পদত্রর েদঙ্গ র্ূল েনে
প্রেশনম েহ তোর নশক্ষোগত সযোগযতোর েনে, প্রনশক্ষণ গ্রহদণর েনে (প্রদযোিয সক্ষদত্র),
অনভজ্ঞতোর েনে (প্রদযোিয সক্ষদত্র), ড্রোইনভং লোইদেন্স (প্রদযোিয সক্ষদত্র), িোতী
পনরচ পত্র/িন্ম ননবন্ধন েনে, ইউনন ন পনরষদের সচ োরর্যোন/সপৌরেভোর
সর্ র/নেঠট কদপোদরশদনর
ম ও োডম কনর্শনোর/কোউজন্সলর কততক ম ইেুযকতত িোতী তোর
েনে, েেয সতোলো রনঙ্গন ছনব ইতযোনে েোনিল করদত হদব। বনণতম তথযোনে, েনে ও
ডকুদর্ন্ট ের্ূহ Contract Agreement এর েদঙ্গ েংযুি তথযোনে, েনে ও ডকুদর্ন্ট
ের্ূদহর েোদথ হুবহু নর্ল থোকদত হদব। নো হদল ক্রনর্ক নং ১৬ অনুেরণ কদর সেবো
প্রেোনকোরীদক প্রনতিোপন করদত হদব
৮। িোতী পনরচ পত্র/িন্ম েনে এবং অনযোনয েকল েনদে সেবো প্রেোনকোরীর নোর্,
নপতোর নোর্ এবং র্োতোর নোদর্র বোনোন একই হদত হদব।
৯। ড্রোইভোর পদে প্রিোনবত কর্চোরীর
ম অবশযই হোলনোগোে ববধ সপশোেোরী ড্রোইনভং লোইদেন্স
থোকদত হদব।
১০। স্পীড সবোট ড্রোইভোর পদে প্রিোনবত কর্চোরীর
ম বোংলোদেশ অভযন্তরীণ সনৌ-পনরবহন
কততপম ক্ষ কততক
ম প্রেত্ত েনে থোকো আবশযক।

PSN for Tender ID 649620 67

১১। লস্ক্র পদে প্রিোনবত কর্চোরীর
ম কোদির পূব অনভজ্ঞতো
ম নো থোকদল, অবশযই সযোগেোদনর
পূদবইম ননি িরদচ এবং ননি েোন দত্ব বোংলোদেশ অভযন্তরীণ সনৌ-পনরবহন কততপ ম ক্ষ
সথদক প্রদ োিনী প্রনশক্ষণ গ্রহণ করদত হদব।
১২। আউটদেোনেংম পদ্ধনতদত অিো ীভোদব ননদ োগকতত িনবলদক ের্দ ের্দ
েরকোর/সবোডম কততক
ম িোরীকতত নবনধর্োলো/আদেশ/প্রজ্ঞোপন ইতযোনে যথোযথভোদব
অনুেরণ করদত হদব। এ নবষদ েরবরোহকোরী প্রনতষ্ঠোন যথোনবহীত বযবিো গ্রহণ
করদবন।
১৩। আউটদেোনেংম পদ্ধনতদত ননদ োজিত সকোন কর্চোরীর
ম অেক্ষতো বো অবদহলোর কোরদণ
িোন-র্োদলর সকোন ক্ষনত েোনধত হদল, তোর িনয েরবরোহকোরী প্রনতষ্ঠোন ও েংনিষ্ট
িনবল েো ী থোকদব এবং ক্ষনতকতত অথ েরবরোহকোরী
ম প্রনতষ্ঠোন পনরদশোধ করদত বোধয
থোকদব।
১৪। িনবল েরবরোহকোরী প্রনতষ্ঠোন কততক ম ননদ োগকতত িনবল রোষ্ট্রনবদরোধী সকোন কোদি
িনিত থোকদত পোরদব নো। রোষ্ট্র বো ের্োি নবদরোধী কোদির িনয প্রচনলত আইদন বযবিো
গ্রহণ করো হদব। এদক্ষদত্র তোদেরদক ক্রনর্ক নং ১৬ অনুেরণ কদর প্রনতিোপন করদত
হদব।
১৫। বোপোউদবো কততপ ম ক্ষ ননদ োজিত সকোন িনবদলর Dope Test এর প্রদ োিন র্দন করদল,
িনবল েরবরোহকোরী প্রনতষ্ঠোন উি িরচ বহন করদব। Dope Test এ র্োেক গ্রহণ
প্রর্োনণত হদল তোদক ক্রনর্ক নং ১৬ অনুেরণ কদর প্রনতিোপন করদত হদব।
১৬। ননদ োজিত িনবদলর সকউ েোন ত্ব পোলদন অদযোগয/অেোর্থযম হদল ৩ (নতন) নেদনর
র্দধয উি িনবলদক প্রনতিোপন কদর নতু ন িনবল েরবরোহ করদত হদব। সেদক্ষদত্র
েরপদত্রর েকল শতম এবং নবনধ প্রনতপোলন করদত হদব।
১৭। সেবো গ্রহণকোরী কততপম দক্ষর অনুদর্োেন ছোিো সেবো প্রেোনকোরী কততপ
ম ক্ষ সকোন
িনবদলর কর্ বন্ধ
ম রোিদত বো বোনতল করদত বো এক িোন হদত অনয িোদন বেলী করদত
পোরদব নো।
১৮। েরপদত্রর Activity Schedule এ উনিনিত কনর্শন চুজিবদ্ধ সেবো েরবরোহকোরী
প্রনতষ্ঠোনদক প্রেোন করো হদব এবং নবল হদত েরকোর ননধোনরত
ম হোদর ভযোট ও অনগ্রর্
আ কর কতমন করো হদব।
১৯। সেবো প্রেোনকোরী কততপ
ম ক্ষ উপদরোি সকোন শতম ভঙ্গ করদল তোর কোয েম্পোেন
ম িোর্োনত
বোদি োপ্ত করো হদব এবং প্রচনলত নবনধ-নবধোন এর আদলোদক পরবতী বযবিো গ্রহণ করো
হদব।

PSN for Tender ID 649620 68