VACANT POSITIONS FOR
EASTERN CAPE DEPARTMENT OF EDUCATION
DEPARTMENTAL ADVERT 04 of 2023/24
Placement date: 24 November 2023
Closing Date: 08 December 2023
Eastern Cape Department of Education is an equal opportunity, representative employer. It is the intention to promote
representivity (race, gender, and disability) in the Public Service through the filling of positions. Candidates whose
appointment/transfer/promotion will promote representativeness will therefore receive preference. Persons with
disability and learner disability are especially encouraged to apply. An indication of representativeness profile by
applicants will expedite the processing of applications. In addition, these vacancies give preference to former special
school learners and applicants with disabilities, learner disability and learners from school of skills provided they meet
the minimum requirements and are able to perform all the duties required.
APPLICATIONS: Hand in your application, stating the relevant reference number as indicated below; Applications
must be submitted on a new Z83 Form, obtainable from any Public Service department or on the internet at
http://www.info.gov.za/documents/forms/employ.pdf which must be signed (an unsigned Z83 form will disqualify an
application) and should be accompanied by a recently updated, comprehensive CV including at least two contactable
referees]. Non-RSA Citizens/Permanent Resident Permit Holders must attach a copy of his/her Permanent Residence
Permit to his/her application. Should you be in possession of a foreign qualification, it must be accompanied by an
evaluation certificate from the South African Qualification Authority (SAQA). Failure to submit all the requested
documents will result in the application not being considered. Correspondence will be limited to short-listed candidates
only of which it will be required to submit certified copies of qualifications, ID, and driver’s license. If you have not been
contacted within three (3) months after the closing date of this advertisement, please accept that your application was
unsuccessful. Suitable candidates will be subjected to a personnel suitability check (criminal record check, citizenship
verification, financial/asset record check, qualification/study verification and previous employment verification).
Successful candidates will also be subjected to security clearance processes. All shortlisted candidates will be
subjected to a technical exercise that intends to test relevant elements of the job. All shortlisted candidates will be
required to undergo pre-employment screening. New applicants who are appointment for the first time in Public Service
will be appointed on a probation period of twelve (12) months. All appointed candidates who are required to work shifts
will sign a contract working shifts as per the approved norms and standards of the department.
PLEASE NOTE: Applications from all racial groups are welcome. However, in making appointments to the
posts the department will give preference to some employment equity target groups based on the Employment
Equity Plan of the Department.
DEPARTMENTAL ADVERT 04 of 2023/24
1
POSTS
HR CLERKS (2 posts)
REF NO: HRC74/11/2023
DIRECTORATE: HRA Conditions of Service
Salary Notch: R202 233 per annum (Salary level 5)
CENTRE: Provincial Office – Zwelitsha
REQUIREMENTS: Grade 12 with no experience. Must be computer literate. Experience in data capturing. Knowledge
and understanding of records management and archives policies, procedures, and regulations. Knowledge and
understanding of leave management. Skills and competencies: excellent communication (verbal and written),
interpersonal skills, security consciousness/awareness, ability to work under pressure, accuracy, and attention to
detail.
DUTIES: Facilitation and capturing of documents. Dealing with resignations, terminations, and retirement files. Safe
keeping of documents and correspondence. Monitoring and support visit to districts. Identification of problem cases
and escalation to relevant officials; Maintaining personnel records in terms of the National Minimum Information
Requirements (NMIR); Retrieval and evaluation of electronic personnel records
Enquiries: Ms. Pendrigh (040 608-4200)
For e-Recruitment Enquiries, Email: Vukile.tokwe@ecdoe.gov.za / anele.rululu@ecdoe.gov.za
Applications should be submitted to Provincial Office, Steve Vukile Tshwete Building, Zone 6, Zwelitsha
ADMINISTRATIVE CLERK
Salary Notch: R202 233 per annum (Salary level 5)
Applications must be submitted to the relevant school.
REQUIREMENTS AND KEY COMPETENCIES: Grade 12 or equivalent NQF level 4 qualification. Computer literacy
(MS Word, Excel, PowerPoint). Relevant experience will be advantageous, especially within the school environment.
Working knowledge and understanding of the legislative framework governing the Public Service. Good verbal and
written communication skills. Good customer care skills and interpersonal relations. Understanding of the principles of
sound document management
DUTIES: Support the implementation of Human Resource Administration practices at school level. Render Financial
Management support at school level. Capturing learner and educator data on SASAMS. Control office resources and
asset management in the school Perform general administration and support services including typing, reception and
answering of telephones. Perform procurement of goods and services for the school. Take minutes of meetings when
required. Deal with the collection, duplication, distribution and filing of information and correspondence. Assist in the
planning and arranging of meetings, catering for meetings and workshops; and traveling. Assist school with general
administrative duties.
LOCATION ADDRESS SCHOOL DISTRICT NO OF REFERENCE
PRINCIPAL POSTS NUMBER
Kwanobuhle SSS Phalo Street, N.U. 2, V Mdluli NMB 1 AC75/11/2023
Motherwell, 6211 082 2599919
Ndabankulu SSS Cegcuana A/A, Ndabakazi, V Tongo AE 1 AC76/11/2023
4962 047 4909672
TOTAL 1
DRIVER/HANDYMAN (shift working system applicable)
Salary Notch: R147 03 per annum (Salary level 3)
Applications must be submitted to the relevant school.
REQUIREMENTS: Please note that the specific responsibilities and duties will be based on the employer's needs and
the nature of the organization. A grade 10 or school leaving certificate and letter from principal. A valid driver’s license
(Code 8/10/14). A valid Public Drivers Permit (PDP). Good communication skills and Good Customer Care. Acceptance
of responsibility. Willingness to work with learners. An understanding of Public Service principles. Proof of being part
of PEYI will be an advantage.
DUTIES: Safely transport learners, goods, or materials to designated locations following traffic rules and regulations.
Adhere to safety policies of ECDOE while performing driving duties. Respond promptly and appropriately to
emergencies or accidents, ensuring the safety of passengers and the vehicle. Maintain a clean and well-maintained
vehicle, conducting regular inspections and addressing any maintenance or repair needs. Plan efficient routes to
optimize time and fuel consumption while ensuring timely arrivals. Maintain and complete logbook daily before and
DEPARTMENTAL ADVERT 04 of 2023/24
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after each trip. Monitor service schedules for vehicles and road worthiness. Undertake inspections on a daily basis
neatness of the vehicles. Report any damages to the vehicles Keep petrol slips after each trip and sign. Submit Logbook
and petrol slips to the SMT at the end of each month. Assist passengers, including individuals with special needs, in
embarking and disembarking the vehicle. Assist with loading and unloading of goods or equipment as needed. Perform
general maintenance and repair tasks across the facility, including plumbing, electrical, and carpentry work. Inspect,
troubleshoot, and repair faulty equipment, fixtures, and appliances. Ensure the safe and proper operation of various
systems, such as HVAC, lighting, and security. Perform routine maintenance tasks, such as painting, cleaning, and
minor renovations. Collaborate with other staff members to coordinate maintenance activities without disrupting daily
operations. Maintain accurate records of maintenance tasks, repairs, and performed work
LOCATION ADDRESS SCHOOL DISTRICT NO OF REF
PRINCIPAL POSTS NUMBER
Greenwood Park Drive, Port Elizabeth Central J Barnardo NMB 1 DR77/11/2023
Primary 0414561267
School Re-advertisement
Total number of posts 01
SIGNED ON 23 NOVEMBER 2023
_________________________
MR Q LUTHULI
CHIEF DIRECTOR: HRM&D
MANAGEMENT PLAN
NO ACTION RESPONSIBILITY DATE
1 Release date of Departmental advert HRA- Provincial Office 24 November 2023
2 Closing date of advert District HRA&P 08 December 2023
3 Create masterlist and submit to District Circuit Manager/Principals 11 December 2023
office
4 Workshop SGBs with District HR at schools Circuit managers with the 13 December 2023
on advertised posts and recruitment assistance from District HRA&P
processes and procedures to ensure compliance of
documentation
5 Final date for shortlisting, interviewing and SGB’s and Circuit Managers 14 December 2023
ratification processes at schools
6 Final date for submitting of SGB’s 24 January 2024
recommendations to the District Office
7 Final date for completing pre-screening District HRA&P 26 January 2024
process and submitting SAPS fingerprints
8 Final date of submitting recommendation to Deputy Directors HRA&P 30 January 2024
appointing Authority To submit as per delegation
9 Final date of approval of appointment by D: HRA (HO) 31 January 2024
Appointing Authority
10 Final date of issuing letters of appointment HRA DISTRICTS 31 January 2024
11 Successful candidate assumes duties Appointees 01 February 2024
DEPARTMENTAL ADVERT 04 of 2023/24
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