GDPR COMPLIANCE
PRIVACY NOTICE
AIESEC in Switzerland
Privacy Notice
Last Update: 12th of August 2020
BASICS ABOUT US
We are AIESEC in Switzerland, a youth leadership movement which is passionately driven by one
cause: peace and fulfilment of humankind's potential. We are an association according to the
Swiss Civil Code. Our registered address is Eigerstrasse 55, 3007 Bern. We comprise AIESEC in
Switzerland and also the eight local committees across Switzerland.
We are committed to protecting and respecting the privacy of our customers. This policy explains
how we process information that can be used to directly or indirectly identify an individual
(“personal data”): thus, this policy applies to the situations in which we act as data controller of
personal data and explains when and why we collect personal information about individuals, how
we use it, the conditions under which we may disclose it to others and how we keep it secure.
COLLECTION AND USAGE OF PERSONAL DATA ABOUT YOU
The purposes of processing your personal data are having a way of contacting the customer, do a
better market segmentation, comply with the national law of Switzerland and having a way of
contacting the customer’s family in case of an emergency. – and the legal basis for such activities
is legitimate interest, legal obligation and vital interest. Personal data we process may include
First Name, Surname, Phone, Email, Nationality, Studies, ID/Passport Number, Permanent
Address, Signature and Emergency Contact Details (Name, Surname, Phone Number,
Relationship).
We gather your personal data via filling an online form, filling a physical contract, or through our
website.
RETENTION OF PERSONAL DATA ABOUT YOU
We shall retain personal data that we collected in the contract for ten years for auditing purposes.
Any other personal data shall be retained either for one year, or for whenever your experience
with AIESEC is completed.
RECIPIENTS OF PERSONAL DATA ABOUT YOU
We may transfer information about you to other AIESEC entities and partners for purposes
connected with the ones mentioned in this privacy notice or for the management of our business.
These transfers’ purpose is for our partners to have a better idea on the profiles that AIESEC in
Switzerland is able to offer.
YOUR RIGHTS
You are guaranteed several rights, which are mentioned below:
● Right to be informed | You have the right to be informed about the processing of your
personal data. Thus, in order to make you able to make decisions regarding your privacy
GDPR COMPLIANCE
PRIVACY NOTICE
and have control over your personal data, we tell you why we need your personal data,
what is the legal ground for processing it and every relevant detail regarding the
processing activities, as you can see in this privacy policy.
● Right to access | You have the right to access your own personal data and the right to
receive relevant information regarding the processing of your personal data. Thus, you
can ask us for a copy of the personal data we hold about you so that you can know if and
what kind of personal data is being processed, why it is being processed and who is
processing it, being able to enforce your rights. You can contact us so as to exercise this
right.
● Right to rectification | You have the right to have your personal data rectified/completed
in case it is inaccurate/incomplete. You can contact us so as to exercise this right.
● Right to erasure | In certain circumstances, you may request the erasure of personal data
where there is no compelling reason for its continued processing. You can contact us so as
to exercise this right.
● Right to restriction of processing | Under certain circumstances, we may suspend
processing activities – and you may also ask us to pause the processing of your personal
data. In other words, we will keep your data, but won't further process it – and you can
contact us so as to exercise this right.
● Right to data portability | You may obtain your data from us so as to transfer it to another
system: thus, we will provide you with a copy in a structured, commonly used format. You
can contact us so as to exercise this right.
● Right to object | In some circumstances, you have the right to object (*i.e., say that you
don't – or no longer – agree with the processing and ask us to stop) to the processing of
your personal data regarding your particular situation. This right applies to processing
based on direct marketing purposes and, usually, to some other purposes (such as some
legitimate interests).
● Rights regarding automated decision making | You have the primary right not to be subject
to activities only based on automated processing and whose decision has legal or relevant
effects on you. However, whenever we carry out automated decision making (either
because of a contract or because of your consent), you shall be able to be informed,
express your point of view, challenge eventual decisions and obtain human intervention.
You can contact us so as to gather further information.
If you have provided consent for the processing of your data, you have – in certain circumstances
– the right to withdraw that consent at any time, which will not affect the lawfulness of the
processing before your consent was withdrawn.
GDPR COMPLIANCE
PRIVACY NOTICE
By the way, if you want to know more about your rights, we suggest that you read the guidance
provided by the Information Commissioner's Office of the United Kingdom, which is available
online.
Lastly, if you are not happy with the way we are dealing with personal data, you may contact a
supervisory authority: Personal Data Protection Commission
ABOUT YOUR PRIVACY
Information shall be handled based on the principle of confidentiality, so it is stored securely and
accessed by authorised individuals only. We are committed to implementing and maintaining
appropriate technical, security and organisational measures to protect personal data against
unauthorised or unlawful processing and use, and against accidental loss, destruction, damage,
theft or disclosure, such as contacting the server to see what was accessed, contacting the PDPC,
regular checks on the system to detect breaches.
We will take all reasonable steps to ensure that your data is treated securely and in accordance
with this privacy notice. Please note that the transmission of information via the internet is not
completely secure: even doing our best to protect your personal data, we cannot guarantee the
security of your data transmitted to our site (so any transmission is at your own risk), but, once we
have received your information, we will use strict procedures and security features to prevent
unauthorised access.
OUR PRIVACY MANAGER/DATA PROTECTION OFFICER
We have a Privacy Manager/Data Protection Officer who is responsible for matters regarding
privacy and data protection. Thus, in case you have any questions regarding this policy and/or our
privacy practices:
Eigerstrasse 55
3007 Bern
dpo@aiesec.ch
+41 79 197 33 48
FOR FURTHER INFORMATION ABOUT US
In case you want to contact us, please feel free to do so!
AIESEC in Switzerland
Eigerstrasse 55
3007 Bern
info@aiesec.ch
+41 31 371 45 02
REVIEW OF THIS POLICY
We keep this policy under regular review, so please check this page occasionally to ensure that
you’re happy with any changes. This policy was last updated on the 12th of August 2020.
