No.

SO (SE-IV-A)2-145/2022
GOVERNMENT OF THE PUNJAB
SCHOOL EDUCATOIN DEPARTMENT
Dated Lahore _______________

NOTIFICATION

In supersession of the E-Transfer Policy 2022 issued vide Notification

No.SO(SE-IV-A)2-145/2022 dated 27.10.2022, the Competent Authority / Chief Minister
has been pleased to approve the E-Transfer Policy 2024 with immediate effect in order
to ensure equitable and need based distribution of teachers / heads of schools to protect
academic interests of students and optimize job satisfaction amongst teachers in a fair
and transparent manner.
2. This policy shall be applicable on all teachers working in public sector
schools under administrative control of Department except those working on
administrative posts in the District Education Authority/Department.
3. All teachers shall be transferred/posted as per evaluation criteria laid down
in E-Transfer Policy, 2024 through SIS Portal against their cadre / transferable posts
except those on hardship/compassionate grounds. No Teacher shall claim posting
against a particular post in a school as a matter of right.

4. Definitions

In the Policy:

I. “Administrative Posts” shall mean Directors Public Instruction, Additional

Director Public Instruction, Directors in the office of DPIs, Divisional Directors,
Additional Directors in the office of Divisional Directors, Chief Executive Officers,
District Education Officers, Deputy District Education Officers, Assistant Directors,
Education Officers and Assistant Education Officers;
II. “Circumstantial Single Parent” shall mean a teacher whose spouse is out of
Punjab or Pakistan for purpose of earning of livelihood and he / she is the sole
caregiver of one or more children;
III. “DEA” shall mean District Education Authority established under the Punjab Local
Government Act 2022;
IV. “Department” shall mean School Education Department;
V. “Disabled” shall mean a teacher or his/her spouse, children or any of the parent(s)
who have physical or mental disabilities;

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 VI. “District Hardship Committee” shall mean a committee constituted under para
10 of the Policy;
VII. “Divorced/Khula’a” shall mean a teacher who has legally terminated his/her
marriage and has obtained computerized separation certificate to this effect from
union council concerned;
VIII. “Ex-Municipal Corporation Cadre” shall mean the teachers who were previously
part of the Municipal Corporation's Educational cadre;
IX. “General Transfer Round” shall mean a transfer round during which teachers
may apply for transfers in the category of general transfer on the basis of eligibility
criteria, however, shall not include special considerations;
X. “Grievance Redressal Committee” shall mean a committee constituted under
para 15 of the Policy;
XI. “Hardship / compassionate grounds” shall mean wedlock, Circumstantial
Single Parent, disabled, widowed, divorced/khula’a and medical grounds duly
supported with documentary evidence(s) as laid down in schedule-A;
XII. “Mutual Transfers” shall mean a transfer of two teachers with their mutual
consent;
XIII. “PCRDP” shall mean the Provincial Council for the Rehabilitation of Disabled
Persons established under the Disabled Persons (Employment and Rehabilitation)
Ordinance, 1981;
XIV. “Departmental Hardship Committee” shall mean a committee constituted under
para 10 of the Policy;
XV. “QR Coded Order” shall mean an order with specific QR Code generated through
SIS portal;
XVI. “TSR” shall mean teacher student ratio to determine the adequacy of teachers in
relation to the students’ enrollment in a school;
XVII. “SIS Portal” shall mean School Information System Portal designed for transfer
and posting of teachers;
XVIII. “Single Teacher School” shall mean a school that currently has only one teacher;
XIX. “Student” shall mean a child enrolled in a public sector school to get formal
education;
XX. “STR” shall mean student teacher ratio as laid down in para 09 of the policy;
XXI. “Teacher” shall mean a Principal, Senior Headmaster / Headmistress,
Headmaster / Headmistress, Deputy Headmaster / Deputy Headmistress, SSS,
SS, SST/SSE, EST/SESE and PST/ESE;

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XXII. “TSR” shall mean teacher student ratio to determine the adequacy of teaching
staff in a school qua student strength;
XXIII. “Two Teacher School” shall mean a school having two teachers only;
XXIV. “Wedlock” shall mean transfer of any of the married teacher in proximity to his/her
spouse’s residence / workplace;
XXV. “Zero Teacher School” shall mean a school having no teacher.

5. Procedure to apply for Online Transfer:

All transfers / postings of teachers shall exclusively be made as per
provisions and evaluation criteria laid down in the policy through SIS Portal, except those
on hardship / compassionate grounds. The Secretary, SED shall accord approval for
opening of transfer / posting rounds.
The procedure to apply for online transfer / posting on SIS Portal shall be as under:
i) All teachers shall be required to generate their independent login/username
on SIS Portal in order to register themselves and apply for online transfer /
posting against the desired posts. They may be asked to submit requisite
documents / information as stipulated within the framework of SIS Portal
and annexed schedules.
ii) Teachers shall be required to present original documents appended with
their applications to the concerned DEA for scrutiny and verification.
iii) Tentative transfer / posting merit list shall be visible to all applicants. They
may view merit list of a post(s) they applied for. Teachers may submit
objection(s), if any, on tentative transfer / posting merit list before
Grievance Redressal Committee at district level as elaborated in para 15
of the policy within stipulated time on SIS Portal only.
iv) The Grievance Redressal Committee shall examine grievances / objections
raised by applicant(s) on tentative transfer / posting merit list and decide the
same within the stipulated time. The decisions of Grievance Redressal
Committee qua grievances shall be uploaded on SIS Portal before display
of final merit list.
v) Final merit list of a post shall be visible to all applicants before issuance of
transfer / posting orders.
vi) SIS Portal shall generate QR coded transfer / posting orders in favor of
eligible applicants automatically. The applicants may download system
generated orders from SIS Portal.

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 vii) The applications of teachers applying for transfer / posting in general
category shall be evaluated on detailed criteria laid down in the policy.
viii) The transferred teachers shall actualize (relieving and joining) such transfer
orders through SIS Portal only within given time.
ix) In case, a teacher fails to actualize such transfer / posting orders due to any
reason, he / she shall be ineligible to apply for transfer / posting for a period
of one year from the date of issuance of order not actualized, except in case
of promotion and hardship.

6. Posting Upon Fresh Appointment:

i) After issuance of the appointment orders, newly recruited teachers shall be
tagged as “New Teacher” in SIS Portal along with appointment orders. At
the time of tagging, their inter-se-seniority as recommended by the
concerned forum (PPSC/DRC) shall not be disturbed.
ii) A special SIS round shall be opened for posting of newly recruited Teachers
after approval of the Secretary, SED. The department shall prioritize vacant
posts (Zero teacher, Single teacher and two teachers’ schools) on SIS
Portal and the same shall be visible and available for posting of newly
appointed teachers.
iii) The Punjab Information Technology Board (PITB) shall facilitate newly
recruited teachers in making their login/usernames & passwords enabling
them to use SIS portal to apply online as per the procedure laid down in the
policy.
iv) Newly recruited teachers shall give preference(s) for their posting on SIS
Portal. All posting orders of newly recruited teachers shall be issued through
SIS Portal.
v) In case any newly recruited teacher fails to get posting order due to
submission of less number of preferences against vacant posts or non-
submission of any preference at all, the appointing authority shall post him
/ her through SIS Portal against any available vacant post.
vi) The Punjab Information Technology Board (PITB) shall generate
login/usernames & passwords of concerned appointing authorities for the
purpose of tagging of new teachers in SIS Portal.
vii) The posting orders of newly recruited teachers shall be actualized by joining
through SIS Portal only within given time. In case, he / she fails to actualize
first posting order, he / she shall be deemed to have been absent from duty

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 from the date of issuance of his / her posting orders and disciplinary
proceedings under the law / rules / policy shall be initiated against him / her
by the competent authority.
viii) The newly recruited teachers shall serve on his / her first place of posting
for a period of at least three years. He / she may be eligible to apply for
general category of transfer / posting on SIS Portal in fourth year of his / her
service. However, he / she may apply for transfer on hardship /
compassionate grounds, as per provisions of the policy.
7. Posting upon Promotion:
The department and DEAs shall convene Departmental Promotion
Committee (DPC) meetings as per notified schedule. Secretary, SED shall accord
approval of SIS round for timely actualization of promotions, a special posting round for
promoted teachers shall immediately be opened on SIS Portal as required under para
16(1) of the Promotion Policy, 2010, preferably within 30 days from issuance of promotion
order / advice.
The procedure to apply for posting shall be as under:
i. Status of promoted Teachers shall be updated (tagged) on SIS Portal prior
to opening of e-transfer round for promoted teachers.
ii. All promoted teachers shall be required to apply online for their posting
against vacant posts as reflected on SIS Portal. In case of more than one
applications for a particular post, the senior most teacher as per seniority
shall be posted on the said post.
iii. Tentative posting merit list of a post shall be visible to all applicants.
Applicants may submit objection(s), if any, on tentative posting merit list
before Grievance Redressal Committee at district level as elaborated in the
policy within stipulated time on SIS Portal only.
iv. The Grievance Redressal Committee shall examine grievances / objections
raised by applicants on tentative posting merit list and decide the same
within the stipulated time. The decisions of Grievance Redressal Committee
qua grievances shall be uploaded on SIS Portal before display of final
posting merit list.
v. Final posting merit list of a post shall be visible to all applicants before
issuance of transfer / posting orders.

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 vi. SIS Portal shall generate QR coded posting orders in favor of promoted /
eligible applicants automatically. The eligible / selected applicant may
download system generated posting order(s) from SIS Portal.
vii. The promoted teachers shall actualize (relieving and joining) their
promotion / posting orders through SIS Portal only within given time.

viii. In case, any promoted teacher fails to get posting order due to submission
of less number of preferences against vacant posts or non-submission of
any preference at all, the department shall post him / her through SIS Portal
against any available vacant post.
ix. In case, any promoted Teacher fails to actualize his / her promotion even
after issuance of posting order within given time, it shall be deemed that the
teacher has foregone his / her promotion and is willing to serve in the same
scale / grade and on the same post.

8. Posting of Ex-MC Teachers:

The cadre of Ex-MC Teachers has been declared as a dying cadre vide
Notification dated 01.07.2002. The Department has been managing their service matters
now. An Ex-MC cadre teacher may apply for transfer online against a vacant post of his /
her cadre in the same subject and scale as per procedure laid down in the policy. The
Ex-MC cadre posts shall be earmarked separately only for the purpose of promotion of
Ex-MC teachers. However, in order to protect academic interests of students and ensure
smooth functioning of MC Schools in Punjab, this department has allowed posting of
general cadre teachers on Ex-MC cadre posts through SIS Portal.
Promotion and subsequent actualization of Ex-MC cadre teachers shall be
made only on their own earmarked cadre posts. The earmarked Ex-MC posts shall be
visible / available to Ex-MC teachers for actualization of promotions. SIS Portal shall
generate transfer order of general cadre teacher (in category of awaiting posting) serving
on Ex-MC cadre post against which promoted Ex-MC teacher applied to actualize his /
her promotion.

9. General Transfer/Posting:
The department shall open SIS round twice in a year i.e. during summer
and winter vacations after approval of Secretary, SED to facilitate transfers / postings of
teachers in general category, as per the procedure laid down in the policy.

Notwithstanding anything contrary to the provisions of the policy, all

teachers shall be eligible to apply for transfer against their desired vacant posts on SIS

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Portal including those teachers who have completed three years’ service in a school
having high Student Teacher Ratio (STR) subject to the evaluation criteria laid down
herein under and provisions laid down in paras 9.2.1(i)(b), 9.2.2 and 9.2.3 of the policy.

9.1 Evaluation criteria for General category:

Sr Component Maximum Formula Remarks

No Marks
Distance: (Distance in KM ÷ 50) x Distance from
within District 10 residence to school
may be
considered. A
01 teacher shall be
awarded a
maximum of 10
marks, irrespective
of distance beyond
10 50 KM.
Distance: (Distance in KM ÷ 100) Distance from
Inter-District x 10 residence to school
may be
considered. A
teacher shall be
awarded a
maximum of 10
marks, irrespective
of distance beyond
100 KM.
02 Length of 05 (Number of years A teacher may be
service served ÷ 25) x 05 awarded a
maximum of 05
marks against the
component, even
though he / she has
served for more
than 25 years.
03 Academic 10 PhD = 06 Award of
Qualification M. Phil = 04 respective degree
(not result card)
shall be
considered.
04 Tenure in 15 (Number of years
current school served ÷ 25) x 10
05 Transfer on 10 (Number of years
TSR served after such
transfer ÷ 25) x 10

i. In case of a tie/equal marks amongst applicants, preference shall be given

to the senior most teacher (as per notified seniority list).

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 ii. Teachers transferred in general category shall not be eligible for another
transfer in the same category within a period of one year except on hardship
/ compassionate grounds.
iii. Teachers in BS-16 & below in all cadres applying for Inter-District transfer
in general category shall submit their No Objection Certificates, No Inquiry
Certificates and No demands Certificate at the time of verification of
documents in the office of CEO concerned.
iv. A general cadre teacher may apply for transfer on Ex-MC cadre earmarked
post(s). However, SIS Portal shall transfer him / her from that post (in the
category of awaiting posting) for the purpose of actualization of promotion
of an Ex-MC cadre teacher against the said post.
Note: No Objection Certificates, No Inquiry Certificates and No Demand
Certificates shall only be required in cases of BS-16 & below as such
teachers shall be transferred from one district to another resulting in change
of their appointing/transferring authority.
9.2 Student Teacher Ratio (STR) and Teacher Student Ratio (TSR):
The review of STR and TSR viz a viz applications of teachers for
transfer shall be a constant feature in the system. Students’ ratio in a
class per teacher shall be of prime importance in STR. Whereas,
teachers’ strength against the sanctioned posts and registration of
students in a school shall be considered for rationalization of teachers
to maintain the STR in a school as given below in para 9.2.1(i)(a).

Justifications for STR and TSR are given below:

i. Provision of education to students is the foremost priority of the

department in line with Article 25-A of the Constitution of the Islamic
Republic of Pakistan;
ii. Smooth functioning of schools.

The SIS Portal shall rationalize Teacher Student Ratio (TSR) by transferring
teachers from schools having low STR in schools having high STR for the
following reasons:

i. Rationalization of posting of teachers for smooth functioning of

schools;
ii. Provision of transfer facility to those teacher(s) having longest tenure
in high STR school who could not apply earlier for transfer due to high
STR.

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 9.2.1.Teachers Requirement in Schools:

i. Primary Level
a. For primary schools and primary portion of Elementary, High and Higher
Secondary Schools, the minimum requirement of teachers may be as
under:
Primary (K to 5) Maximum Teachers Required Minimum Teachers Required
Enrolment Range in a School in a School
1 – 80 3 2
81 – 120 4 3
121 – 160 5 4
And so on …
Subject to availability of sanctioned post(s).
Note: The SIS Portal shall analyse the data (STR, TSR, Distance, Length of tenure
of a teacher(s) serving in low STR school) and transfer a teacher having longest
tenure from low STR school to high STR school. The SIS Portal shall inform such
transferred teachers as well as Head Teachers concerned through email and SMS
alert.

b. In case of such teachers serving in Primary School, primary portion of

Elementary/High/Higher Secondary School or each portion of consolidated
Model Primary School running with one or more teachers, who could not
apply for transfer due to high STR, the senior most teacher (having longest
posting tenure in the same school) may apply for transfer out after serving
at least three years in the same school.
c. As a result of transfer of teachers in such cases, SIS Portal shall analyze
Student Teacher Ratio (STR) and Teacher Student Ratio (TSR) and
transfer a teacher from a nearby school and post him / her in place of
transferred teacher within 07 working days in order to maintain STR & TSR
as laid down in the policy. However, the transferred teacher shall not
relinquish charge till the joining of new teacher in the high STR school.
9.2.2. Elementary Level:
a. For schools with elementary classes (6, 7 & 8), the minimum requirement
of teachers (ESTs/SESEs) shall be as under:
Minimum required teachers (ESTs/SESEs) based on Subject Group
No. of
Arts/English/ General
Sections
ArabicDrawingComputer Science /Oriental/ Science
(in 6, 7 8)
Urdu/Vernacular
3 1 1 1 2 1

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 4 1 1 1 2 2
5 1 1 1 3 2
6 1 1 1 3 3
And so on …
Subject to availability of sanctioned post(s).
b. A single teacher i.e. EST/SESE (Arabic), EST/SESE (Drawing), EST/ SESE
(Computer Science), EST / SESE (Phy.Edu) may apply for transfers having
three years’ tenure in the same school.
c. As a result of transfer of teachers in such cases, SIS Portal shall analyze
Student Teacher Ratio (STR) & Teacher Student Ratio (TSR) and transfer
a teacher from a nearby school and post him/her in place of transferred
teacher within 07 working days in order to maintain STR & TSR as laid down
in the policy. However, the transferred teacher shall not relinquish charge
till the joining of new teacher in the school.
9.2.3. Secondary Level
a. For schools with secondary classes (9 & 10), the minimum requirement of
SSTs/SSEs shall be as under:
No. of Sections Required Teachers (SSTs/SSEs)
(in 9 & 10) Computer Science Arts SST Science
2 1 2 2
3 1 3 2
4 1 3 3
5 1 4 3
6 1 4 4
And so on …
Subject to availability of sanctioned post(s).
b. In case, one sanctioned post of SST (Science) and SST (Computer
Science), the teacher may not apply for transfer-out, being single
teacher and no one may apply for transfer-in being no vacant post. In
such cases, the working SST (Science) and SST (Computer Science)
having three years’ service in that school, shall be allowed to apply for
transfer during e-transfer round.
c. As a result of transfer in such cases, SIS Portal shall analyze Student
Teacher Ratio (STR) & Teacher Student Ratio (TSR) and transfer a
teacher from a nearby school having longest tenure and post him/her in

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 place of transferred teacher within 07 working days in order to maintain
STR & TSR as laid down in the policy. However, the transferred teacher
shall not relinquish charge till the joining of new teacher in the school.
d. In case of promotion of a single teacher in a school, the teacher shall be
allowed to apply for transfer out to actualize his/her promotion, by
relaxing the criteria for EST/SESE (Computer Science), EST/SESE
(Arabic), EST/SESE (Drawing), EST/SESE (Physical Education) and
SST/SSE (Science / School Head).
e. Transfer application of SST / SSE (Computer Science) teacher shall not
be processed where neither any computer lab has been established nor
students of Computer Science are enrolled. Albeit, a vacant seat is
available in a school.
9.2.4. Higher Secondary Level
a. For schools with intermediate classes (11th & 12th), Subject Specialist /
Senior Subject Specialist (SS/SSS) having no students in their
respective subject(s), shall be posted to other schools through SIS
Portal where the students of same subjects may be available. Such
SS/SSS may be posted on vacant posts through SIS Portal.
10. Transfers on Hardship / Compassionate grounds
Teachers may apply for transfer on hardship / compassionate grounds by
giving at least 05 preferences against desired vacant posts. Their cases for transfer shall
be placed before the District Hardship Committee constituted at district level for
consideration and recommendation.
The Composition of the committee is as under:

1. Deputy Commissioner Convener

2. Two MPAs (one male & one female) Member
of the district concerned
3. Chief Executive Officer (DEA), Member/Secretary
3. District Education Officer concerned Member
4. Deputy Director, Local Government Member
5. Medical Superintendent DHQ / THQ Member
6. Any other co-opted member(s) Member
Term of References (ToRs) of the District Hardship Committee:
i. The CEO (DEA) / Secretary of the Committee shall receive applications of
teachers working in a district for transfer on hardship / compassionate
grounds and place the same before the District Hardship Committee.

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 ii. The District Hardship Committee may convene its meetings on monthly
basis or as and when required to examine / scrutinize applications as per
given check list (Schedule-A).

iii. The District Hardship Committee shall not entertain applications of teachers
for transfer on hardship/compassionate grounds, facing disciplinary or
criminal proceedings.

iv. The District Hardship Committee shall also consider and make
recommendations on transfer applications of such teachers who are eligible
to apply for transfer on hardship / compassionate grounds but unable to
avail transfer facility due to high STR.

v. The Committee shall make recommendations for transfer against

substantial vacant post(s) to the Departmental Hardship Committee on the
prescribed proforma (Schedule-B).

vi. The Departmental Hardship Committee shall be as under:

a. Special Secretary, School Education Department Convenor

b. Three MPAs (at least one female) to be
c. nominated by Chief Minister Members
d. Director Public Instruction (SE/EE), Punjab Members
e. Director Monitoring, SED Member/Secretary
vii. The Departmental Hardship Committee shall examine recommendations of
District Hardship Committee and decide cases as per provisions of the
policy. In case of transfer of a teacher involving high STR, the committee
shall ensure posting of a suitable substitute through SIS Portal as per the
procedure provided in the policy.

viii. After approval of Departmental Hardship Committee, all transfer / posting

QR coded orders on hardship / compassionate grounds shall be made on
SIS Portal. A teacher once transferred on hardship / compassionate
grounds, cannot re-apply for another transfer (in any category) within one
year, except in case of his/her promotion.

ix. An aggrieved teacher may file an appeal before the Secretary Department
against the decision of Departmental Hardship Committee within seven
days from the issuance of transfer order.

x. The Secretary School Education shall decide such appeal(s) after affording
an opportunity of personal hearing to the appellant either himself / herself
or through an officer authorized by him / her within 30 days.

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11. Posting of awaiting posting teachers
A teacher shall only be placed at the disposal of Department / District
Education Authority and considered awaiting posting on the following grounds:
i. Suspension on account of registration of a criminal case under the relevant
law or initiation of disciplinary proceedings under the PEEDA Act, 2006.
ii. Administrative grounds: A controlling / supervisory officer / Head teacher
may initiate a surrender / withdrawal of services request based on
actionable charges under the law / rules of a particular teacher to his/her
appointing / competent authority. The Competent Authority shall examine
charge(s) and shall take one of the following decisions:

a) He/she shall withdraw the services of the teacher and initiate

disciplinary action under PEEDA Act, 2006 on the same charge(s).
b) Regret the request and issue advisory to the concerned.
iii. Re-joining the department upon completion of deputation, expiry of study
leave, long leave, extraordinary leave etc. as provided in Punjab Revised
Leave Rules 1981, as a result of penalty, demoted employee, in case of
merger of schools, transfer of general cadre teacher from Ex-MC posts as
a result of promotion / actualization of Ex-MC teacher, availing of lien back
to the department, reinstatement into service.
iv. The Competent Authorities in districts shall be responsible to update/rectify/
change data on SIS Portal of a teacher whose services have been placed
at the disposal of the Department. Similarly, Director (Monitoring)
Department shall be responsible to update / rectify / change the data of
teachers (BS-17 and above) upon their rejoining the department as laid
down above.
v. The department shall open posting round on SIS Portal as and when
required for awaiting posting teachers.
vi. Awaiting posting teachers shall apply on SIS Portal for their posting. They
shall be required to give preferences against desired posts.
vii. In case, any awaiting posting teacher fails to get posting order due to
submission of less number of preferences against vacant posts or non-
submission of any preference at all, the appointing authority / SED shall
post him/her through SIS Portal against any available vacant post.
viii. A teacher shall not be posted again in the school from where his / her
services were previously surrendered / withdrawn. Similarly, a teacher shall

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 not be posted back in the same school from where he/she was proceeded
against under PEEDA Act 2006 and awarded any penalty under the Act ibid.

12. Posting of teachers in Quaid-e-Azam Academy for Educational

Development (QAED) & Lab Higher Secondary Schools of QAED
i. Teachers shall apply for transfer / posting on SIS against the vacant posts
of all categories in District QAED academies and attached Lab Schools
including the posting at QAED Punjab, Lahore as per the procedure laid
down in the policy.
ii. The Selection Committee notified vide No.SO(TRG)2-63/2019 dated
04.12.2023 (Schedule-C) shall only conduct interviews of the teachers who
are willing to serve in QAED Punjab, Lahore. The Director Monitoring, SED
shall implement decisions of Selection Committee in SIS Portal. Whereas,
posting of all teachers shall be made through SIS Portal against vacant
posts of QAED in districts.

13. Mutual Transfer

i. Mutual transfer / posting shall be allowed for regular / contractual teachers
in the same scale / cadre / subject to the condition that both the applicants
are in the same cadre/discipline/subject/scale.
ii. Teachers of all cadre serving in a district shall apply on SIS Portal for mutual
transfer. The office of CEO (DEA) concerned shall verify in writing mutual
consent of both teachers at the time of verification of documents.
iii. Teachers of all cadre applying for Inter-District mutual transfer shall also
apply on SIS Portal. The offices of CEO (DEA) concerned shall verify in
writing mutual consent of both teachers of their respect district, No
Objection Certificates, No Inquiry Certificates and No Demands Certificate
at the time of verification of documents.
Note: No Objection Certificates, No Inquiry Certificates and No demands
Certificate shall only be required in transfer cases of BS-16 & below as
such teachers shall be transferred from one district to another resulting in
change of their appointing/transferring authority.
iv. Newly recruited teachers cannot apply for mutual transfer within three years
of their service except on hardship / compassionate grounds.
v. A teacher cannot apply for second mutual transfer within one year from his
/ her previous mutual transfer.

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 vi. The provision of mutual transfers / postings shall be available to all teachers
in every transfer round on SIS Portal.
vii. In case of inter-district mutual transfer, teachers in BS 16 and below shall
be placed at the bottom of seniority list maintained by the respective district
in respective cadre.
viii. The application for mutual transfer shall not be considered / processed on
the following grounds:
a. Any of the applicants has less than one year of service at his / her
credit;
b. Any of the applicants has applied for a pre-mature retirement;
c. Any of the applicants has applied for LPR;
d. Any of the applicants waiting for actualization of promotion in the
next scale;
e. Any of the applicants has been facing disciplinary or criminal
proceedings.

14. Administrative transfer / posting in relaxation of provision(s) of

policy
The Competent Authority / Chief Minister, Punjab may relax any one or
more provisions of this policy at any time for a particular period. In case of such
administrative transfers / postings, orders shall be issued by the Department on SIS
Portal, in relaxation of provisions of the policy.

15. Grievances Redressal Committee

In order to meet ends justice and fair play and maintain transparency in all transfers /
postings, except those on hardship/compassionate grounds, a Grievance
Redressal Committee (GRC) is hereby constituted to decide grievances/objections
raised on tentative transfer merit list(s).
The composition of GRC shall be as under:
a. Deputy Commissioner or his/her Representative Convener
b. District Monitoring Officer Member
c. Any co-opted member(s) Member

i. An applicant may raise his/her grievances / objections on tentative merit

lists on SIS Portal within the stipulated time as notified by Department
(SED).
ii. The GRC shall examine grievances / objections raised by applicants on
tentative transfer/posting merit list and decide the same within the stipulated
time. The decisions of GRC qua grievances / objections shall be uploaded
on SIS Portal before display of final merit list.

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 iii. Similarly, an applicant may file grievances on SIS Portal before the GRC in
case of rejection of his transfer application by the Verification Committee at
the time of verification of documents. The GRC shall decide the same within
stipulated time.
iv. The decisions of the GRC, shall be implemented by CEO (DEA) in SIS
Portal within stipulated time.
v. After addressing all grievances / observations, final transfer orders shall be
generated through SIS Portal.
16. Manual Order
i. No manual transfer/posting order shall be allowed in any case. Each
transfer/posting order shall be issued through SIS Portal only.
ii. In future, if any authority, Department or DEAs of competent jurisdiction,
decides any representation referred by a court or any competent authority,
the result shall be updated in SIS Portal after approval of Secretary SED.
17. Validity of System Generated Orders
i. All system generated orders with valid QR Code shall have the force of law
and shall not require signature of any authority for the purpose of relieving
/ joining.
ii. Only duly authorized officers of Department who have been issued
login/password facility by Department shall be granted administrative
privilege to access and update SIS Portal. In case of misuse of
login/password on any account, the responsibility shall be fixed upon the
authority to whom login/password facility was granted.
iii. The CEO (DEA) shall be responsible to ensure the implementation of e-
Transfer orders generated through SIS Portal within given stipulated time.
Extension in joining/relieving of e-Transfer orders may be made as per rules
by the concerned authorities through SIS Portal.

17. General Clauses

i. The Department shall ensure that all vacant posts are visible to all concerned
teachers and available for posting. No vacant post shall be locked / reserved for
anyone or for any purpose except on the explicit direction of court.
ii. There shall be no provision of erratic posting through upgradation / down gradation
of a post, conversion of posts and posting out of cadre.
iii. The DEAs shall ensure tagging/correction and shifting of teachers’ data in SIS
Portal within three days from the vacation/occupation of a post in case of
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 transfer/posting (inter/intra district), deputation, study leave, re-joining the
department on lien, promotion, death, retirement etc.
iv. Upon commencement of SIS transfer round under any category, no
tagging/correction of data shall be allowed in SIS Portal.
v. The department shall update data of teachers posted on administrative posts on
SIS Portal. Their transfer/posting QR coded orders shall also be generated through
SIS Portal after approval from the competent authority.
vi. The teachers posted on administrative posts shall only be allowed to apply on
teaching posts on SIS Portal after getting formal approval from the competent
authority.
vii. The department may propose amendment in one or more provisions of the policy
and submit the same for approval of Competent Authority/ Chief Minister Punjab
as and when required.
viii. The department shall update/verify sanctioned posts of teachers in all cadres in
SIS Portal every year in June before opening of general category transfer round.
ix. In case of any difficulty or ambiguity in the interpretation of any provision of this
policy, the Department shall be competent to tender an advice in writing. Such an
advice shall be binding on all the stakeholders.

SECRETARY SCHOOL EDUCATION

No. & Date Even:
A copy is forwarded for information and necessary action to:
1. The Principal Secretary to Chief Minister, Punjab.
2. The Accountant General Punjab, Lahore.
3. The Secretary, Department Punjab, Lahore / South Punjab, Multan
4. The Special Secretary, Department Punjab Lahore / South Punjab, Multan
5. All Additional Secretaries, Department.
6. All Divisional Commissioners in the Punjab.
7. The Director Public Instruction (SE/EE),Punjab, Lahore / South Punjab, Multan.
8. The Director General (QAED) Punjab, Lahore
9. The Director, IT (Solution) PITB, Lahore with the request to update School
Information System as per approved e-Transfer Policy 2022.
10. The Program Director, PMIU, Lahore.
11. All District Accounts Officers in Punjab.

SECTION OFFICER (SE-IV-A)

C.C.
1. PSO to Chief Secretary, Punjab, Lahore.
2. PS to Minister for School Education, Punjab, Lahore.
3. PS to Secretary School Education, Punjab, Lahore.

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