ee INTERTANKO Seafarers’ Practical Guide to SIRE 2.0 Inspections © INTERTANKO 2023 All rights reserved \Walst every effort his been mace to ensure that the information contained in this publication s correct, ‘nether the authors nor INTERTANKO can accent any responsiaity for any errors or omissions or any ‘consequences resulng therefrom. No reliance shodid be placed an the information or advice contained in this publication without Independent venficaton. all nghts reserved. Disinbution or reproduction of this publication is strictly prohibvted unless prior ‘authorsation has been granted by INTERTANKO. Vt October 2023Introduction & scope Foreword 4 Inireduction 5 Layout and how to use thss document 6 ‘Chapter 1. Vessel, Operator and Inspection Particulars 8 Chapter 2. Certification and Documentation n 2.1. Cenification 2 2.2. Management Oversight B 2.3. Structural Assessment 16 2.4, Defect Management a 2.5, Management of Change 2 26. Statutory Management Plans m4 2.7. Safely Management Sysem 2 2.8. Genera Informaton 2 Chapter 3. Crew Management 31 3.1. Crew Qualification 322 3.2. Crew Evaluation 37 3.3. Crew Traning 45 3.4. Crew Compliance st 3.5. Crew Familansanon 3 Chapter 4. Navigation and Communications 7 4.1 Naxgaton Equipment 38 ‘42 Navigational Procedures B 4.3 Bridge and Machinery Space Team Management 2 44 Contmunicstons Equipment and Pracedures a 45 DP & Shutde Tanker Specialist Procedures and Equipment 2 Chapter 5. Safety Management a7 5.1. Emergency Response Pans and Oris 101 5.2. Fxed Fire Protection Systems 120 5.3. Portable frefighting apoliances 139 5.4, Lfesawng appliances 145 5.5. Permits 0 work i= 5.6. Fxed and porable gas detecing systems 163 5.7. Safety Management 170 5.8, Area Inspections 178 5.9. ufang and Raging 185 5.10. Safe Access 187 5.11, Sample Management 196 5.12, Safety Equipment 195 Chapter 6. Pollution Prevention 197 6.1. Pollution Prevention - Record Books 198 6.2, Cargo and Bunker Operations 207 6.3. dallast Operations 210 6.4 Deck Area Pollution Prevention 22 6.5. Machinery Space Pollution Prevention 25 6.6.01 Discharge Monitors 219 Chapter 7. Maritime Security 23 7.1. Ship Routing 224 7.2. Ship Hardening ane access control 25 7.3. Communications and Mentoring 227 7a. Ship Secutty Officer ns 7.5, Cyber Securty 29| Chapter 8. Cargo and Ballast ‘Systems 31.01 82. Chemicals 83. Oll & Chemical 84.6 35.1NG | 8.6.6as (common £87, Shuttle Tanker all vessels under IGC Code) ‘9.3. Mooring and Anchoring Procedures 2.4. Mooring and Anchoring Team Management 5. STS Operation Management 16. Single Point Mogring 9.7. Shuttle Tanker Mooring Systom Chapter 10. Machinery Spaces 10.1. Engineenng Frekedures 10.2, Machinery te 10.3. Safety Management 10.4. Planned Main 10.6 LNG Bunker 10,7 Fie Brotscnon ‘Chapter 11. General A; 19:1.11011.1.36 al vessels 11.1,40 10 111.42: jitonal for Crude / Product / Chemical / Shuttle / OBO 11.1500 11.132: Aditanal for LG Pressured ess 1.1.60 111.82: Aacinonl for LPG (seme-eingerated and fly regrated vss) 11.1.70 10 11.1.72: litional for LNG with Membrane tanks 11.1.80 90 11.1.2: jitional for LNG with Moss-type tanks 11.1.90 0 11.195: ape for specialised Bow Loading Shuttle Tankers Chapter 12. Ice Operations 12.4, eeapertons teming 12.2. Sub-2ero L9A & FFA procedures $2.3 Sener ectideepoenrtion pacts 124, Subsea cargo pnd bast operation procedures 12:5. Suber deck machinery operaton procedures 12.8 eenapon Appendices Brae elie raat Questions by type (table) TMSA Kt refetence (quesion number and esa yp) 231 236 247 275 282 286 309 315 320 331 372 377 351 400 gz 403 405 406 408 an 412 413 als ae ae a9 426 aeForeword Risk management is an integral element of the wetting process and its importance cannot be overstated, Managing and mitigating any form of perceived rsk is essential in ensuring that high standards of quality and safety are ‘achieved, and ship vetting s a major part of the process that charterers follow when selecting ships for cargoes they are charged with, Ship inspections are, consequently, cntcal to the wettng process, ‘The importance of positve vetting is recognised by owners, managers and ship staff alike. Those invohed in ther ‘companys safety and quality operations invest a large amount of time, traning and nancial resources to contribute to the efforts needed to successfully trade their vessas. INTERTANKO has always supported the OCIMF SIRE inspection sysiem and will continue to work cosely with OCIMF to develop it further, The highest standards of ship safety and secunty and operational excellence is what everybody strives for and aims to achieve. ‘We all want the same thing in the end, but sore common sense is also needed along the way to achieving these goals. ‘Over the last 50 years, INTERTANKO has provided supnort and guidance to its Members, who have all committed to maintaining high standards of ship operations. However, qualny ship operations cannot be achieved without the complete commitment of the management team bath ashore and on board. In addition to INTERTANKOS Guide ro the Verting Process, a consolidated reference of the requirements of all energy mors and Port State Contrel MoUs, this gude aims to share che knowledge needed by ships’ crews to prepare for successful vetting inspectiors. ‘The Seafarers’ Practical Guide to SIRE 2.0 Inspections isthe result af an INTERTANKO Vetting Comnitize initiative and has baen written forall Oficers and crew on board to enable shen to better understand the content and requirements of ‘the SRE 2.0 Vessol Inspection Questonnaire. would a&0 lice to take this opportunty to express my thanks To Anastasios Kartsmadakis of Tsakos Shipping and Teding, "Tasos" was instrumental in the producton of this publication in hs then role as secondee to INTERTANKO's Athens ofice as Vering Manager. His valuable canribution is very much appreciated by the Commitee and Secretariat ace ‘My vision is that this pubicaton, both in pant and oniine, will provide a greater understanding of the requirements of ‘the SRE 2.0 questionnaire and thereby make shipboard preparation for inspections second nature to all Oficers and crew serving on board al, chemical and gas tankers. ‘believe it to be an essential addition to the library of every tanker. Stefanos Styllanos, Minerva Marine, Inc. Chairman, INTERTANKO Vetting Committee safarers’ Practical uide to SIRE 2.0 inspectionsIntroduction ‘The purpose of this quide is zo assst staff and operators to prepare for a vessel's SIRE 2.0 ship inspection. ‘The importance of conssterty successful ship inspecuons cannot be undersizted for, without these, vessels will ind extremely difficult to rade. Good and thorough preparations wall nt only shaw an inspector the competency and Professionalism of the crew, but also how well the vessel is managed. ‘OCIMF introduced SIRE 2.0)as a risk-based vessel insnection programme which will supersede the traditional SIRE programme as launched in 1993. The new approach has resulted in a new questionnaire focussed on equpment, ‘procedures, and human factors, with SIRE 2,0 inspections on board tankers tobe conducted by trained and accredited ‘OCIMF inspectors using 2 certified wab-enailed tablet. ‘The SIRE 2.0 introduces neW terminology and both operators and crew are encouraged to familarse themselves ‘with the Waning resources, which are available on the OCIMF website. INTERTANKO Members, az well as the ‘Secretanat, have been actvély engaged, and instrumental, in the tral inspections and phased implementation plan OF SIRE 2.0. This publication fellows eath chapter of the SIRE 2.0 Inspection Questionnaire and provides guidance on the responsbilties for each question. Each ship owner, ship management companyloperator or technical manager should, under their own Safety Management System (SMS), have their own allocations of such responsbalmies on board. ‘Those on board at the foreffont of the inspection will usually be the Master, Chel Officer, Chief and 2nd Engineers, ‘fered to 28 "Senior Offices”. It should be recognised that underpertormance from junior Officers and any other ‘member of the crew could resut in 2 negative observation and such comments could result in the vesse! porentialy {ating a clearance process. ts noteworthy to mention here that SIRE 2.0 also proves the inspector the possibly {0 raise a posttve observation under the human element responce tool where the crew's performance exceeds rrormal expectations. ‘Questions are often directed fo those Officers/personnel with direct responsibility or who are involved in the operation/ process being examined. A fonsderable number of questions are directed to the “accompanying Officer". thus '5 of utmost importance that the Officers accompanying the Inspector in each department are well versed with ‘the procedures on board. Far example, when a cargo operation & cared cut, wich. in general, involves all Dock Officers, and at times on ceftann vessels an Engneenng Officer or Gas Engineer, then all of those Officers involved should be expacted to be inferewed and thus have knowledge of the relevant question being asked, Although the SIRE 2.0 questionnave distinguishes between Core, Rotational 1 and Rotational 2 questions, itis of ‘utmost importance that seafarers are able to answer every question relevant to their type of vessel a: the CVIQ) is «compiled using an algorithm wich automancally sued io the Inspectors tablet. The Cote questions will be asked ddunng each inspection, but hither operators nor seafarers will have knowledge of which rotational questions wll be asked ahead ofthe ingperuon. Knowledge of legisition, as well as the contents of documents and publications as identified in the OCIME ‘question libranes, forms a vital part of demonstrating the understanding of each queston within the SIRE 2.0. In the publication at hand, the authors have compiled and summansed the inspaction guidance, the suggested Incpecior ‘xctions, the expected evdente and the potemtal grounds for 2 negative observation for each and every question as ‘they are outlined in the OCIMF question libranes. INTERTANKO has provided 2 means of reporting inspector behawour in a confidential manner in order to ensure ‘conithuous improvement of bhip inspections and inspection procedures for its Members. The reporting system has been develoned in an ic format which allows the reports to be submitted directly into 2 database. In view (of the confidential nature of this system, a username and password, which can be obtained from INTERTANKO, 'S requred to upload reports - please email marine@INTERTANKO.com t0 obtain your usemame and password, ‘This Guide should be used in conjunction with the latest OCIMF-SIRE 2.0 Queston Libranes. Seafarers’ Practical Guide 4o SIRE 2.0 InspectionsLayout and how to use this guide Layout and how to use this guide This guide contains all questions as addressed in OCIMF SIRE 2.0 Question Library (Part 1 and Part 2, verson 1.0) ‘he structure ofthe guide is designed in such a manner that facilitates easy and quick identification of question category and type, as wel as thei reference to the FIQ and Photographs repostory, 2s applicable, which is expressed with the use of pictagrams which are marked as active (blue) or inactwe (grey). ‘Question Overview “The question is presented a¢ it s writian in the SIRE 2.0 questionnaire and rs number indicates the Chapter, the Section ‘of the Chapter and its number. ‘This question s from Chapter 4 Navigation Equipment, Section 1 Navigation Equipment. AL1.1. Were the Master and navigation Officers familiar with the company procedures for the set up and ‘operation of the ECDIS units fitted to the vessel and were records available to demonstrate that the ECDIS had bbeen operated in accordance with company procedures at all stages of a voyage? ‘Question Category ‘There are three question categories, namely hardware, human and process, with the majonty of questions examining all three categones (as indicated in this example). Question categories were assigned following the guidance provided in SIRE 12.0 Quesnon Library Question Progremmng Artnbutes Version 2 0 danuaty 2023). Hardware: is active when the question or supporting guidance refers oa vessels structure, machinery, outficung, ‘or equipment. Human: 5 actve when the question or supporting guidance refers to the famulianty of vessel staff vath 2 company procedure, wiiten process or the use or operation of machinery or equipment Process: is active when the question is related t0 an SMS (ether on the procedures or their implementation) or a documented process. Pig The Pre-nspecton Questonnaire (PQ) is an online questonnare, compieted/updated by the Operator before ‘the submission of inspection request and provides information on the vessel. The responses to PIQ questions ‘ngger the inclusion of cerain condiional SIRE 2.0 questons and fis actwe whan the question relates to a PIQ queston. The responses tothe PiQ are electronically captured within SIRE and then used as an input tothe compilation ofthe vessels bespoke SIRE 2.0 mspection. Photograph BGI its ecze when 2 question refers to one ofthe standard photographs pre by the ves opetatorarar ‘to the inspection and the photograph provided should be representaave of the general condition of all srmiar ‘areas. ff the area im the photograph had been upgraded whist the remaining similar areas had not, then the photograph cannot be considered being representatve of the general condition. cia Set 20 Question bvary Pat t and Prt 2 ae alae at OOM! websie hetpetiehgyDazqv1 and heps/iaylaayat. + tne quldance sara at OGM website Meter tbayffonre 6 Seafarers’ Practical Guide to SIRE 2.0 InspectionsObjective ‘The objective statement sur Example queston 4.1.1: To ROVIQ Sequence Provides an indication for inspection, ‘Tagged Rank fhese questions are allocated to every inspection applicable to vessel type and its operation. 1. The questionnaire algorthen will ensure that the question is covered over a period of time. ‘ons willbe allocated approximately every turd or fourth mspection, depending on several 2: These questions will be allocated approximately every sixth inspection, depending on bles. imanises why a question exis, nsure that ECDIS unis fitted to the vessel were used to effectively navigate the vessel. | 1¢ review of the queston in relston to the physcal location or actwity sequence of the Indicates the person or tearm to whom the question is applicable. A table s provided as an annex to this guide (see page 422) which details the relev question is relevant to their Verification by ‘This s an edtable field 10 ‘the responsible person on Tequirements of the question, Practical Guidelines Most of the questions are onboard veniicauion and structure follows the Vid gi exhaustive Seafarers’ Practical Guide to SIRE 2.0 Inspections mt tagged ranks to the assocsted questions. Ths should help crew members identity which position on board. ie completed by the opérator depending on the Operators SIMS or instructions, indicating }oard, oF in the office, who is respensible for ventying if the vessel fully complies with the jewed under the Human, Procedural and Hardware element. For ease of pre-nspection th the aim of covenng all aspects of potential grounds ior @ negative observation, the iGelines. tt should be noted that the ist of potental grounds for 2 negative observation ss not § af € - G & | * (Layout and how to use this guide Human Element “This aims to assess how familiar the responsible person, or team, is with company procedures, the associated tasks, and ‘the use of equipment — the accompanying Officer, though, will be the one being interviewed most of the time. Certain ‘questions (¢.: 5.5 Perms to work) are addressed to Ratings. Procedural Element ‘This sims to assess the procedure, or a documented process, as reflected via a specie checklst. Emphasis placed on key procedures and checklsts while at the same time no reference is being made to basic procedures already covered by the ‘VIQ (such as standard enclosed entry procedures and hot work procedures). Negative observations are identified through the TMSA dassification coding. Hardware Element “This isto assess the condition of equipment and structure. Negative observations are supported by a photograph, which may be taken to support “sight superficial detenoraton”. TNSA, ‘The most relevant KPI applicable to the top-level question is identified and summarised. A cable is provided as an annex 41 this guide which highlights the relevant questions to each question. This should help operators when reviewing thelr “TMSA to identify Which SIRE 2.0 question relates to which TMSA element. ‘Comments/SMs Reference “This is left blank to be completed by the Operator. The purpose of ths field to enable Operators to reference their own 'SMS chapter's) or paragraphs) to the relatad SIRE 2.0 question, which will elp the crew to quickly kdentfy the relevant ‘SMS part to each question. ‘Those using the online version will see the notes entered by ther fleet managers or other administrators in this section. “Thefesct notes editor is available at httpsy//Mleetnotes.witherbyconnect.com. Please read carefully the instructions before [publishing your notes for the fest. 8 Seafarers’ Practical Guide to SIRE 2.0 Inspectionsa Chapter 1. Vessel, Operator and Inspection ParticularsChapter 1. Vessel, Operator n Particulars Chapter 1. Vessel, Operator and Inspection Particulars Most of the questions in SIRE 2.0 Chapter * willbe filled automatically on the Inspector's tablet irom the download of the HVFQ and IQ bt is therefore of utmost importance that the Gperators accurately update HVPQ, IQ. Certlicates etc. prior to the inspection. ‘The questions are reproduced here below: 1.11. Name of the vessel (dats from #veQ) 1.1.2. Vessel IMO number (data from 4VPO) 1.13. Date the inspection was completed (data trom inspection submission) 1.14, Wasa full inspection of the vessel completed? (data from inspection submission} Port of inspection (data from inspection submission) Flag (data from HYG) Deadweight (Summer Deadvveight data from HVPQ) Date the vessel was delivered (}iVPQ date ftom IOPPC) ‘Name of the OCIMF inspection company (data fom inspection boaking) }. Date and time the Inspector boarded the vessel data from inspection record) Date and time the Inspector departed the vessel (data from insaecton record) ‘Time taken for the inspection (cata ttom inspecton record) . Name of the Inspector (data from inspection booking) Date the HVPQ was last updated (data from HV2Q} ‘Vessel's operation at the time of the inspection (gata ‘om inspection record) Products being handled (deta from inspection fecord) ‘Vessel type (date from iQ) Hull type (date from Hive) Name of the vessel's operator (data from inspecten booking) Date the current operator assumed responsibilty for the vessel (data from HVQ) Date of the last Port State Control inspection (data from FIQ) Name of the Classification Society (cata from HVPQ) Date of departure from the last dry dock (data from HVPQ) With the vessel's designation as recorded on 1OPP certificate (HVEQ data from IOPPL) ‘Name of the vessel's P&d club (date from HVQ) ‘Seafarers’ Practical Guide to SIRE 2.0 inspectionsChapter 2. Certification and DocumentationChapter 2. Certification and Documentation Appendix 24. ‘Were the Master and Senior Officers familiar with the company procedure for keeping the vessel's Statutory Certification up to date, were all certificates and documents carried onboard up to date and was| the vessel free of Conditions of Class or significant memoranda? Question Category (Hardware-Human- PIQ_ | Photograph ‘Question Type (Core, Rotational 1 or 2) OHS @o00 "fo ensure thatthe vessel had been surveyed in accordance with all statutory requirements Peete and that cerfication is oabesrd zo confiem compliance ROVIO Sequence Documentation, oreboard ‘Tagged Rank ‘Masiar, Chief Officer, Senior Offcars, Verification by Practical Guidelines (2.1.1) The Accompanying Oflicer mst be (armilar wilh the company procedures for indeting and ling cartficates and documents. The inspecior will review the Class Survey Status Reports (CSSA) prior to the inspection and wall identily Conditions of Class andicr significant memoranda. He wall also verily that dates noted in HVPQ and FIQ (PQ 2.1) are accurate. A systematic process must be in place to track the validly and filing of all Statutory and Classification Certificates. The vessel operator enust have procedures in place lor shipboard crew to ensue the validity and accuracy of Statulory and/or Class Cestilicatos as wel as ndexcng and fling of certificates and docurents The certificate index rust indcale Ihe éxpity dale of af Slatulory Ceruiicates as well as the supporting surveys and inspections. The index must be up-to-date Obsolete certificates and documents must be promplly removed. Prior ta the inspection, the vesse) operator must have uploaded dala lating to the vessels certification and suevey slalus Uwough the HVPQ and PiQ (P1Q 21), in addon to upioading a recent copy of the Class slalus tepori. Uploaded data must be accurate. Where the Classlicalion Society certifying the vessel olfers the owner a set af CSSRS, the lates version must be uoloaded and a copy must be avallable en board. These should be uploaded not more than four days belore the inspection The Inspector will aise 2 negative observation il 2 Condition of Class has been issued, memoranda telating to a defect (0 structure, machynery or equipment has been issued or if a short-term certificate because of a defect or damage to tre sip’ structure, machinery or equioment is issued. onere eleciconic catificates and documentation ere used on board, I must be made sure that these are contzoled through the vessels Safety Management System, Hardware TSA, Defective stucture, machinery or equipment identified in the CSSR over the past 12 months wil be sighted {an site by the Inspector to confirm that they have been Closed out ot the Inspector wil assess the progress of rectification, KPI42.1 requires thal a procedure & in place to ensure the validity and accuracy of Statutory and/or Classication Ceruilicates. Comments/SMS Reference ‘Seafarers’ Practical Guide to SIRE 2.0 InspectionsAppendix Management Oversight 22:1 Hed the vessel bedn attended by @ company Superintendent at approximately sbcmonthy intervals ‘and were reports available to demonstrate that a systematic vessel inspection had been completed during each attendance through the pre inspection questionnaire? ‘Question Category (Hordware-Human- || PIQ_ | Photograph ‘Question Type (Core, Rotational 1 or 2) LM process) ‘To ensure thatthe vessel has been periodically and systematically nspected by company Objective Marine and Technical Superintendents to provide shore management with a compiate ‘echnical and operatuonal aporarsal of thes vessel ROVIG Sequence Documentation, Tagged Rank ‘Master, Chief Ofice, Chef Engunese. Verification by Practical Guidelines (2.2.1) Human I Process ‘The vessel operator must plan and schedule al ESS! bo inspections per year onboard each vessel io enGure thal the ship i maintained in accordance with the provisions of the relevant rules ad regulations, and ‘sith any dddiional equremenis established by the vessel operator. These Insaections must eover al the operational areas and equipment that are accesible or observation. Intervals Hetween inspections shall not exceed seven months. Ifthe vesse! was new Lo management, e. handover br deivery, there must be 2 Marine or Technical inspection carried out beforehand. The interval between successive inspections conducted by either a Marine Superinlendent ox a Technical Superintendent separately should nat nowtally exceed 14 mienths. Additional vessel vss by sensor management Blectical Superintendents or those vsis that deal wih 2 narrowApecific cove af issues are nol deemed 10 have {ulfted te need fox a fll inspection. Dates of the last inspections must be declared via the PIQ(PIQ 2-2). Remote inipectons ae allowed bu! there must be company procedures siaing the Grcunsiances where ‘emote inipecions can be used as. substitute to physical inspection the veificalion process for al areas fon the ship and the requited content of the final inspection sepert. Remote inspection should not be ‘atvied out fa physical inspection could reasonably be carried out Following @ach inspection, a report must be made in a defined format to seport the fincings of the inspection All reports must be reviewedsigned off by shore management and reports must be available (on board. The report must include ary nen-confoemiies (NCS) and ther possible cause, if known, and the appropiate comective action taken to dose the NC. Preventive measuies and tne records of these preventive actions must be keot avadable on boar. These plas and reports forthe past 18 months shouldbe ready on-hand lo present tothe Inspector. The lespecior is exaecled to vey that declared company mspections hed occurred by looking at inspection ‘ports. The inspector willbe checking thatthe inievas between inspectons, 2s well asthe scone covered by the inspection, are satisfactory. Hardware TMSA KPI 12.1.2 requurs that the mspection plan covers all esses ina fleet, with atleast two inspectons ‘onboard each vessel a year. ‘Comments/SMS Reference Seafarers’ Practical Guide fo SIRE 2.0 Inspections 3Chapter 2. Cortific 72.2.2 Were recent ISM Internal audit reports available on board, had corrective actions been taken on board [to close out any non-conformities and had this corrective action been verified by shore management? Question Category (GaniwareHuman- | IQ | Photograph question Type (Core, Rotational 1 or 2) Process) © ii 03 a e2ee8e Objective To provide assurance that the vessel had been operated in compliance wath the company | Safety Management System, ROVIQ Sequence Documeniaton. ‘Tagged Rank Master, Chief Officer ‘Verification by Practical Guidelines (2.2.2) ‘Human The Master and Senior Officers must be familar wilh the internal audit programme process and with the system fer recording and tracking of ISM audit non-conformities (NCS) to closure. The format and. checklists reserted to the inspector shouldbe on the most recently updated revised standardised format Process "The vessel operator should carry cut internal safety audits onboard and ashore al intervals rot exceeding 12 ‘months toven'y whether safety and pollulioe-prevention acuvities comely with the SMS. Only inexceptional tcumstances can this interval be exceeded, but by no more then thee months, The creumstances should bbe properly documented and be ready lo present Lo the inspector The inspector is expected 10 request to sight and review. ‘The company procedure for scheduling and performing intesnal ISM audi including the standard uct formats and/or checklists. The procedure must include a time lent et 10 dose NCS. © The latest two evternal ISM auc reports. «The system for recording and tracking ISM audit NCs to dasure. -The inspector will check that records of dosure of NCS are complete, e.g. deadine set for closing NCS, vinan the cawvective actions were actually completed, and the vassel operator’ verification of corrective ‘clions. The inspector will alco verily ifthe relevant shipboard personnel responsible for the areas being Budited have access to, and ate aware of, tre aud findings. Onjecive evidence for the corrective action ‘recorded to close-out a norrconformily must be available on board. dit had not yet taken place, the planned completion of the internal audit should be indicated. _[setisrspuia aaa te had recently taken over management of the vessel and an internal Hardware TMSA WPI 12AL1.1 requires that the comoany has documented audit procedures and standard audit forms. The feumats aie designed, 2s reguited, for ISM Cade, the ISPS Code, ISO Standards and any company internal audits. ‘Comments/SMS Reference 4 Seafarers’ Practical Guide to SIRE 2.0 inspections__2.2 Management Oversight 2.2.3 Was the Master fully conversant with the company’s Safety Management System and had Masters Reviews of the system thken place in accordance with the ISM Code and company procedures? Question Category (HardvrareHuman- | PIq__| Photograph ‘Question Type (Core, Rotational 1 or 2) Process) aaa 7o provide assurance that the vessel had besn operated in complance with the company a Safety Management System. ROVIQ Sequence Documentation Tagged Rank Master | Verification by Practical Guidelines (2.2.3) a Human The Inspettor & expected to interview the Master to ascertain how conversant he is wath the layout and Contents ff the SM and the safety and enwronmental protection policies Process The vessel operator should clearly deline and document the MaslerS resoorstiliesin relation io the saps safety management sysiem (SMS). The company should establish the format and agenda, the frequency (atleast ahnualy) and 2 specified timeframe for company sesponses tothe weview Master's review: The Master s resgonsible [or periodcally reviewing the SMS and reporting any deficencifs in the SMS and suitable corecive actions to the share-based management The inspegtor i expected to query an the occasions (the previous twa) that SMS reviews were cared out bythe Mabier In particular, the Master would be expecied to retieve information on deficiencies thal were u by the Maser in previous SMS rediews — hardcopy and digital copies of ths information should ‘be kept sdadily on hand. The information on SMS detiiencies should include propasals by te Master for Correcive actions and recommendations for improving the SMS relevant lo those related Sho operations. The Maslér should have vecelved responses or decison from the comaany regarding the lst two SMS ‘evews catied out within a specified tnnelrame, Hardware TSA *KPITA.1-Z requires that policy and procedures a formally revewedal regularinienals to ensure rObsiness and eflecineness. Policy and procedures are reviewed at company-delined intervals and amended as necessary, ‘Comments/SMS Reference Seafarers’ Practical Guide {o SIRE 2.0 Inspections 15Chapter 2. Certification and Documentation Za.A Were the Master and Chief Engineer familiar with the procedure to maintain the Enhanced Survey File in accordance with the Classification Society Rules, and was the vessel free of any visible or documentary evidence of concerns with the structural condition of the hull or cargo and ballast tank coatings? ‘Question Category (Hardware-Human- FIQ__| Photograph Question Type (Core, Rotational 1 or 2) Process) | Of 2\/8| a @ee0 To ensure that the structure of oll and chemical tankers are subject to enhanced survey Objective and complete histoncal records of any damage, detenaration and subsequent repais 10 shes hull structure are available onboard ROVIG Sequence Fre-board, Main Deck, Documentation Tagged Rank Master, Chef Engineet. Verification by L Practical Guidelines (2.3.1) ‘Human The accompanying Olficer must be fariar with the company procedure for maintaining the enhanced survey file, or electronic record, and the coating technica file. Proves, ‘The vessel operelor should ensure Halal sections of ihe Enhanced Survey File are duly mainiained and up to date wath the details requited by the vessels Classification Sociely. The ships crew i expected to have carried out the petiods inspection of cargo holds, ballast Lanks and void spaces as per the operators schedule. Presenting of the inspection records would be requested by the Inspector The recordin the Enhanced Survey Fie will contain records of any structural repairs identified and whether they weie completed or not. The vessel defect reporting system should also be duly usdated to reflect the slalus of repairs, The Enhanced Survey ie shauld be kept an hand dusing the inspection for the Inspector 1 review the Enhanced Survey File and tally the vessel repai history against the preceding 12 months of records in the vessels defect reporting syslam. For damages, there should be an accompanying incident ‘eport enboard. “The condition evaluation report should be properly seviewed in that the coating condition of cargo or ballast lankers that were reported as jit oF poor i elected. | Substaatilly cossoded tanks ‘Braas or areas wilh deep alting recorded should be accompanied with thickness measurement reacings ‘and you should exnect the Inspector to review them. The Coaling Technical File will aso be reviewed by the Inspector who would particularly note the areas where coaling repairs were caries out. Cracking, denting, distortion and excessive corrasion or thinning of structural members should have been attended to through an occational survey and the follow through from the occasional suvey should have been completed wih records and evidence seady for presenting Lo the Inspect. Hardware | The inspector wil carry out a physical ingpection, with focus on the areas thal helshe has taken note o in| the files and records. During the physical imspection, the Inspector would also verify if there ave any other ‘concerns with hull suuctutal integnty such as cracking, denting, distortion and excessive conosion or thinning (as compared with design profie) of stuctural members that were not reflected inthe fies and docurnents TMSA, KPi4 2.2 requces thal cargo, vald and ballast spacers are inspected (o ensure their mtegriy is maitained. The Irequency of ingpecions is determined by the applicable regulations of Class, Flag State and national authorities. ‘Comments/SMS Reference 6 Seafarers’ Practical Guide to SIRE 2.0 InspectionsAppendix 2.3 Structural Assessment 2.32 Were the Master And Chief Engineer familiar with the company procedure to maintain the Class Survey File, and was the vessel free of any visible or documentary evidence of concerns with the structural condition of the hull or hold space and ballast tank coatings? Question Category (HardwareHuman- || PIQ__| Photograph ‘Question Type (Core, Rotational 1 or 2) Process) ‘To ensure that the Structures of gas carriers were subject to the required surveys and Objective complete histoncal records of any damage, deterioration and subsequent repaits 10 the pull structure were available on board. ROVIQ Sequence Pre-board, Main Deck, Documentation. ‘Tagged Rank Master, Chief Engineer. Verification by Practical Guidelines (2.3.2) Human The Mastdr andor Chief Engineer must be famiar with the company procedure to ensure the vesselS| Survey Fis mainlainad, complete and up to date Process The vessel operator should ensure al there 3 procedure lo ensure the vessels Class Survey File mai and up to date to ellect the complete Cass status reporls, survey tenors, repair history and coating caadiions. ‘The ships frew is expected to have caste out the peti inspection of cargo holds, ballast tanks and void Spaces 2s ber scheduled. The inspactor will request lnat Inspection reports are presented. Records of any structural reoats Sentified and whether they were completed or not must be reflected in the Claks Survey fle, The vessel defect reporting system should also be duly undated to reflec the status of repais, For damages due to 8 casually or incident, there should be an accompanying inednt report ‘onboard. The Insoactor is expected to review the Survey Fe and tally Ihe vesel repair history against the oreceding 12 months of records in the vessels defect reporting system. Cracking, enting, dstocion and excessive cartason or thinning ol structural members should have been attended to through an occasional survey andthe follow through Irom the eccasional survey should have been completed with records and evidence ready for resenting to the Inspectox The Coating Technical File should be propery undated so thatthe ceating condition of cargo or ballast Jankers tna were repaid as far or poor ate rellacled. A suvey repost contarnng dela of Substantialy cottoded tants and areas, o areas with deep piling, willead toa negative ebservation.So wil Clasiicalion ports redoing fair or poor ballast tanks coating conditions Hardware | During thd physical inspection, the inspect will also be observing if there are anyother concerns with hal structural integrity such as cracking, denting, distortion and excessive corrosion or thinning (as compared profile) of structural members that were not reflected inthe fles and documents. TSA P|4.2.2 feauies thal cargo, void and ballast spacers ae inspected to ensure thei inlegily is maintained, ‘Comments/SMS Refer Seafarers’ Practical Guide to SIRE 2.0 Inspections 7Chapter 2. Certification and Documen "23.3 Were the Master and Senior Officers familiar with thecompany cargo, ballast & void space inspection and reporting procedure and, were records available to demonstrate that all inspections with the required timeframe with reports completed in accordance with company instructions? had been accomplished ‘Question Category (Hardware-tuman- PIQ_| Photograph ‘Question Type (Core, Rotational 1 or 2) ®ee0 om 3 EES To ensure that the condition of cargo, ballast and void spaces was properly evaluated with efects to structure, costing or fitungs effectively managed. [Rovia Sequence Documentation, Cargo Control Ream. ‘Tagged Rank ‘Master, Semior Officers. [verification by Practical Guidelines (2.3.3) Human The accompanying Oller rust be familar with the company cargofballasVioid space inspection procedure andlor reporting criteria. The vessel operator must have procedures in place for Cargo ballas and void space inspections. Frequency ‘and actions (0 be laken when 2 space cannot be inspecled must be defined. Condition of each space| ‘must be reporied ina standard format. The shins crew is expected to have carried out the periodic inspection of cargo holds, ballast tanks and ‘oid spaces as scheduled. The inspector wil request that inspection reports are presentes. The inspection intervals requited ae as folows. ‘+ Cargo tanks on oil and chemical tankers should be wspected by ship stall al intervals of 25 years ‘with six months +/- window, s0 2s to aigo with the renewal and intermediate survay regimes. |» Hold spaces on gas cartiers should be nspecled annul. * All balast tanks, void soaces, pipe trunks and colferdams must be inspected annually for al vessel types. (Make sure they are nol overdue by more than a month). + Where conditions of Class, memoranda or coating conditions require more frequent inspections of cargo, ballast and/or void spaces, they have lo be conducted by ship stall and be documented. 1 The inspector wil verify the enclosed space entry secoids and permits for recent carga, ballast and void space inspections. The date ranges of inspections should be declared in the PQ (PIQ 2.3) and the tnspectos wil sight and verily that the date ranges are as per tequired and to establish if there are any overdue inspections. The Imspection teporls must be a standard formal as per laid cul in company procedures. Records of any structural repairs idenulied, and whether they were completed or not, must be reflected in the Class Survey file. The vessel defect reporting syste‘ should also be duly undated to reflect the: Salus of eoairs. For damages, there should be an accompanying incident report onboard. The Inspector isexpected to review the Survey File and tally the vessel repair history against the preceding 12 months of records in the vessels defect reporting gtern. Hardware TMSA KP14.2.2 requires thal cargo, void and ballast spacers ae inspected to ensure their integrity is maintained. ‘Comments/SMs Reference 18 Seafarers’ Practical Guide to SIRE 2.0 Inspections_ Atientie 2.3 Structural Assessment (2.3.4 Were the Master: between cargo, bunker ballast, void and cofferdam spaces which included inspacting the surface of ballast water prior to discharge, and were records available to show that the necessary checks had been performed? [Deck Officers familiar with the company procedures for detecting leakage of iquids Chests Gtegry (Hardware-Human- FQ Photograph Question Type (Core, Rotational 1 or 2) Process) Oot ma e®ee0e ave. ‘To ensure that leakage of liquids between adjacent cargo, bunker, ballast, void and -cofterdam spaces or from pipelines passing through such spaces 1s detected. fed Sequaca cre Contour, Ma bk Tope rank Ne and Det Oe verfesten 5 Practical Guidelines (2.3.4) fermen [isc De tes rv De apy pcan snp ib rk oges sr tndata teleaea he toca enna eae Te ation Th scene Ot et be aa wih tong pce fe speci tet ahs oeert Relocate eee tees ager eins Sharad dpabsbeane Fea Ys tel ea teak Hii nea core espe TTT me teeing th of bleu nt acre pcr taste Pp tele leerrere| denn nretwpl cetera - ruled ost eine w coe nlp og tar eto tm faculty event * Palo monitoring fhe ee ones in tks ha ae ul opi (to detect migaton of qui * Testing|of ballast lines wivch pass through cargo tanks or fuel tanks. ‘* Mitigating actions when contaminated ballast waler is found or when there is evidence of «ross| onlamination of contents acioss iflerent spaces. surmergus bolls to access [he wmspection hatch or 1o make an enciesed space entey. between afjacent or interconnected spaces. Isenpected to sight these srocedures and to verify the folowing: fing records end records of inspection of ballast waler pice Lo dschaxge, baat lines in accordance withthe company procedures soundings ol empy tanks had been conducted, fast tank sighting arrangements could be ready used to sight the surace of ballast water prior aioe the tanks that acon cargo or bunker tanks could be ceadlyespected without the removal of ‘+ Whether liquid leakage or aage-handing machinesyequioment = hullstructure + electronic equipment. (© The pigcess for entering defects inte the defect reporting system. + The lifeline for entering a defect into the defect reno system and then Wransmiting the report to stocet i + The prdcess for shore based management to acknowleigea defect and asign a timeline for coective action o be lake The for establishing mitigating actions where the reported defect adversely affects the safe | cperatfn ofthe vessel The 10 submit an incident report where a defect resulted in, or was the cause of, an incidrl as defined esewere within company procedures, Hardware | The inspecior wil also note any obviously delecive truciure, machinety or equipment cl covered by a defect repbvt. In addiion, detects caused by an incident, ofthe detec had Caused an incident, would be noted ip sel investigation had laken glace, ‘TMSA KPA AD ires that 2 defect reporting system is in place for each vessel within the fleet to cover al| ‘onboard enuipment and Conditions of Class. Companies wil sive w> covet any Condiions of Clas without Comments/SMS Referenc Seafarers’ Practical Guide fo SIRE 2.0 Inspections 21Chapter 2. Cereification and Documentation _ “PPendéx ‘ZA2 Where defects existed to the vessel's structure, machinery or equipment, had the vessel operator notified ‘lass, Flag and/or the authorities in the port of arrival. as appropriate to the circumstances, and had short-term certificates, walvers, exemptions and/or permissions to proceed the voyage been issued where necessary? ‘Question Category (Gardware-Human- Pig | Photograph Question Type (Core, Rotational 1 or 2) OW 23 @®eo0°0e Objective To ensure that defects affacing Statutory Certficates or Clase-required equipment are Teported to the vessels Classification Socety, Hag Adminiswauon and any affected stakeholders as approprate. ROVIQ Sequence Documentation. Tagged Rank ‘Master, Chief Engineer. Verification by Practical Guidelines (2.4.2) ‘Senice Officers must be familiar with the company procedure for noifying Class, Fag and/or other eternal slakeholders of defects to the veselS structure, machinery or equppment alter shore management evaluation. Process |The Maker and Chiel Engineer should have penared a printed ist of all open defect reports existing onboard ‘he vessel atthe time of the inspacion for the Ispeciors use. The fist of open defect reports shoul ikdenily any defecs that have reslled in a nofiation (othe vessels Classification Sodety andlor Flag Adminstration. Procedures must be avalabe, developed by the vessel operator, for evaluating defects toa vassal structure, machinery and equioment to determine whether, when and how the vessel’ Classification Society. Flag Admunistation and/or elhet external stakeholders should be informed. The procedure should define: ‘+ Which defects to wessel structure, mathinery and equipment should be reported to the vessels Classilicatian Society, Flag Administration and/or other external stakeholders. ‘When the defects are required to be reported to the vessels Classification Society, Flag Administration and/or other external stakeholders and by whom. ‘© Where short-term certilicates anc/or Flag waivers have been issued, the exleinal stakeholders that may need to be noufied and by whom. ‘+ The records that must be maintained onboard to demonstrate thal the appropriate notifications had bbaen made 1o the vessels Classification Society, Fag Adminstvation andr other external stakeholders. “The Inpectr wil review the Class Status report and idently any Conditions of Class, memoranda or short- tem coriticates that may indica thal these was a defect in the vesslS structure, machinary or equipment. “The Inspector wil aso review the vessel’ defect reporting system znd identify any defects that would be reportable (o the vessels Classlication Socety of Flag Administration and verily that they were either in the Class Status report or communications were available 1o demonsliate that Class andlor Flag had been advised and that no further action was required, Where the vessel has a short-ienm certificate or Flag Administration waiver, he wil verily thatthe vessel had notified external stakeiolders of the vessel delicency, where required 10 do so, trough the pre-arrival processes applicable tothe port of aval or transit of contrclled navigational areas. Where the vessels Classification Society or Flag Administration had requited that speclic mitigating measures were laken 2s a condition of the issuing of a short-term certificate or Flag wane, the Inspector wll verify thatthe vessel had Cormplied with the required measures. Hardware Tf there are open delect reports in ihe defect reposting system Ola sgrilicant nature bul there & no evidence that Class, Hag and/or external stakeholders nave been informed in accordance with tne company procedure, the Insecior wll idently the defective equipment and ise a negative observation under ‘Hardnae’ TMSA (KPI4.*.2 requires thal a defect separting system i in place for each vessel within the flet. The defect ‘eporting covers all onboard equipment and includes Conditions of Class. Commants/SMs Reference 2 Seafarers’ Practical Guide to SIRE 2.0 Inspections2.5 Management of Change 2.5.1 Had the company Management of Change (MOO) procedure been effectively implemented for changes affecting structure, machinery and equipment governed by Classification Society rules or Statutory Survey? ‘Question Category (HardwareHuman- | PIQ_ | Photograph Question Type (Core, Rotational 1 oF 2) Process) © ih 3 a ®©®ee0e To ensure any changes made tothe vessel stuciure, machinery or equipment is properly ont managed to avod an undesirable outcome. ROVIQ Sequence Documentation, Anywhere. ‘Tagged Rank ‘Master, Chief Engineer and Senior Officers Verification by Practical Guidelines (2.5.1) ‘Human The ying Senior Officer must be familar with the compary MOC process. Process ‘The vessel operator should establish MOC procedures to ensure that changes to vessel sacle, machinery and equioment follow a defied process. The procedure should define '* What changes are Subject to the MOC process and what changes can be excluded from MOC process (Such & ike for ike replacements) + The process of dacumenting a request for change, the format of the equest and the means of commlanicating the request lo shore management +The | process belare imslemenicig the chance. The nolificalion process for communicating appraved changes to stakeholders “The supplementary documentation required to support a change request. +The to identify and document drawings, manuals, procedures, checklists, etc which wil ue aflecield by the change along with ceifirmation that the updates to these have completed. + How al changes under the MOC process will be indexed onboard and filed on a database. Prior to tng inspection the vessel opesalor must dedare any applicable changes that have been cared out ‘onboard ahd indicate nese inthe PIO. (PQ 2.5. Management of Change) The inspector wil review the vessel's MOC register or database index and go through the changes that fhad been lmplemented aver the last 12 months. During the physical inspection of the vessel, review of documentsion and inleviews, the Inspector wall ake note of any annarent changes to vessel sruclure, iachinery| of equipment which have not be noted in the FQ or dd nt folow the MOC process. Hardware | The Inspector will abo note any obviously delective structure. machinery or equinment not covered by | any defect repo. fn addon, defects caused by an incent, o in instances where defects had caused an incident, would be noted to see if en investigaion had taken place. TMSA KPI 7.1.1 jeauires that there [5 a documented procedure for management of Change. The procedure addresses both permanent and temporary changes onboard and ashore. These may include installation of new equioment and modification of existing equioment ‘Comments/SMS Reference Seafarers’ Practical Guide {o SIRE 2.0 InspectionsChapter 2. Certification and Documentation _ APPendix [2.6.1 Were the Master, Deck Officers and Engineer Officers familiar with the vessel’ Ballast Water Management Plan (SWMP) and were records available to demonstrate that ballast handling had been conducted in accordance with the plan? ‘Question Category (Hardware-Human- | PIQ | Photograph Question Type (Core, Rotational 1 or 2) Process) Of 3 a ©oeo00e Objective To ensure thai ballast © always sefely handled in accordance with the Ballast Water ‘Management Convention (BWMC) and Code for Approval ot Ballast Water Management ‘ystems (@WMS Coda) ROVIQ Sequence ‘Cargo Control Room, ‘Tagged Rank ‘Master, Chief Engineer and Senior Officers. [Weritication by Practical Guidelines (2.6.1) | Human "The designated Officer in Charge of the implementation of the SWMP must be familar wit the content of the plan. The accompanying Officer rnust be familar with the BWMP and the entries required to be made in the BYRB. Process The BUMP musi be ship-spedic and wilien nthe working language of the sho. The inspector wil review the BMP ard wil veily thal personne! with speclic responsibilities as nated in| the SYMP are familar wih: * Safety procedures (r the ship and crew asiocated with ballast water management. + Actions to be taken to implement nalas waler management requtemenis and supplemental ballast water management practices asset forth inthe BWMC. + Procedures for disposal f sediments at sea and to shore. + Where, wihen and how balast is permite to be loaded, discharged and exchanged and the processes that the wes required to lolioe. + How balast operations are to Be recorded. ‘The aclions the vese! must take fit cannot comply with ary aspect of the approved BWM e.g. when the balast water treatment plant becomes delectve The inspector wil ao sight and review the BWMC ta identify the principal ballast water management method. ‘The ballast woter record book willbe vel! lo ascertain that cent ballashandling operations were conducied and documented in accordance with the SWMP and BWMC. Times and duralion of ballast operations wil be verlied. ‘When oalast water exchange operations were conducted, records related tothe plars and assessment of the sequential exchange o ballast, which must include the longitudinal and torsional svesses al each slage ‘ofthe operation, must be arooerly documented and be within Emits, Draughts and tm at each slage of the operation willbe veri. When ballast water weatment 0° exchange had not heen completed in accoxdance with the BWMP due to damage of defect i the ballast wate Westment plan, cows ol communications with the Flag end Port State Authorities ard conditions place on the vessel must be complied with and proery docuented. Hardware The Inspector will sight the ballast water weatment plant to establish that iti funclional and thee i no evidence of bypass which contravenes wath the BMP. TMSA KPIG.2.3 requires thal comprehersive procedures cover allaspecis of balast-handing operations. induding ballast water exchange and ballast water realment, Comments/smis 24 Reference Seafarers’ Practical Guide to SIRE 2.0 Inspections1 _ Anette 2.6 statutory Management Plans (2.6.2 Were the Master | and Officers familiar with the Volatile Organic Compounds (YOO Management Plan, andhad the procedures for minimising VOC emissions set out inthe Plan been implemented and documented as required? Question Category (Hardware-Human- Pig Photograph Question Type (Core, Rotational 1 or 2) Process) © if 22 ®e00e Bijecive — that VOC emissions are minimised by implementation of the VOC Management ROVIQ Sequence Cargo Conk Room Tagged Rank ‘Master, Chief Enginaer and Senor OFicors verification by Practical Guidelines (2.6.2) Human ] {this qufstion vail only be allocated to of tankers where the vssel operator had decred tough the PIQ AQ 2.6.2) that the vessel is provided with a VOC Management Plan, ‘The spe tor wil interview the person identified as responsible for implementing the Plan to verily {These is familiar with the contents and any specilic ecord-keeping requirements. ‘The Inspecior wil aso snlerview the Accompanying Officer to verily hiviner awareness of the VOC ‘Managentent Flan and any actions required to be completed during the ongaing cargo operation to comp withthe Pian. These ovovisions may be incoraorated in the eargo transfer plan” Process ‘The VOC Menagernent Plan, developed by the operator, for ships that carry crude oll must be ship: by the Flag Administration or its Recognised Organisation and be in the working of the ship. ient Plan Training Records must ako be avalable for the Inspector 2s well as records| ‘compliance with tne Pan, The training programmes for hip’ crew involved in cargo ‘28 sel out nthe VOC Management Plan must be imsiemented. fox minimising VOC emissions during the loading, carriage and discharoe, including exude! ‘of crude oi! cargoes must be implemented. Records must be rainlained to demonstrate’ compliance with the Plan. ‘The target operating pressure forthe cargo tanks during loading and carsage of crude oil cargoes must ‘oe clearly indicated in the Cargo Control Room, The inspettor will ako verily the records of past cargo operations, lank pressures and other records| at diflerer|t stages of the cargo-handling operations aiid voyage required to be mainlained ay the VOC Management Flan. He wil fulther review the eargo plan snd deck logbook for the engoing operations and verify thet requiterneh's of the VOC Management Plan applicable lo those soeatic operations had been incorporated. Hardware TSA, PI 10.1.3 requires that VOC management procedures minimise marine and almosohere ericson and ensure that they are always within parmitted level Comments/SMS Reference fo SIRE 2.0 Inspections 2Chapter 2. Certification and Documentatio Téa Were the Master and Officers familiar with the contents and requirements of the Ship Energy Efficiency ‘Management Plan (SEEMP) and had these been fully implemented? ‘Question Category (Hardware-Human- PIq_| Photograph Question Type (Core, Rotational 1 or 2) Process) a ®©e00 ive © i 33 "Jo ensure that measures Set out in the SEEMP to improve fuel efficency and collect fuel consumption data have been fully implemented. ROVIQ Sequence Documentation, Chief Engineers Office Tagged Rank ‘Maser, Chief Engineer and Senior Officers. ES (Verification by Practical Guidelines (2.6.3) Process “The Inspector wil terview the Masler andlor the Chiel Engineer to verify ther familiarity with the contents and requisements of the SEEMP The vessel operator must have developed a SEEMP which & ship specific, approved by the lag Administration ofits Recognised Organisation and can form patt of the vessels SMS. The taspectar wil review the SEEMP and, where applicable, records of the collection, agaregation, and reporting of ship data with regard to annual fue! gil consumption. They wl expect to see documentary evidence that the package of measures, 2s listed in SEEMP Part | {o improve the ship's energy efficiency, had been implemented andor monitored. Measures should include imacoved voyage planning, weather rouleing, just-n-lme arival, soeed optimisation, optimum tim, optimum use of auto-piot rudder and heading systems, hull maintenance, For shins of 5,000 GT and above, the inspector wil weil ® The SEEMP Part I, which must include a description of the ship-speciic method to collet. aggregate, «and report ship data with regard to anna! {ua il consumption, cistance travelled, hours underway 2nd ‘ther data required by regulation 22A of MARPOL Annex VI Lo be reported to the Flag Adminisvation. «+ ASlatement of Compliance — Fuel Oil Consumption Reporting must have been issued. ‘There must be records of the clection, aggregation, and/or reporting off ship data with regard te annual [us oil consurfioton, dsiance uavelled, hours underway and other data required by regulation 233A of MARPOL Annex Vi16 the Flag Administration. «+ Records of fuel consumpiian must include all the fel oll consumed on board, regardless of wheter the shep was underway oF not: 1 by the main engines, aly engines, gas turbines, baieis and inert gas generator, if fitted, ad any ther fue consumer «0 for each type of {ual il consumed eg. HEO. DO, LNG etc Hardware TMSA FPIO.1.1 vequiies thal an enaronmental prGiection policy and management plan on energy management and efficiency is in place. The poly, which is signed by senior management, includes 2 commitment {a minimising Une enerormental impact of operations. The policy i conspicuously posted onboard | vessels and in company ollices ashore. All companty personnel including third-party contractors are aware and familiar with the ‘Comments/SMS Reference 26 Seafarers’ Practical Guide to SIRE 2.0 Inspectionsa 2.7 Safety Management Systom 27.1 Was the relevant of the SMS manuals easily accesible to all perconnel on board in a working language(s) understood Wy them? Question Category (Hardiware-Human- Pig. | Photograph ‘Question Type (Core, Rotational 1 or 2) Process) o i ‘To ensure that all personnel on board can access and understand the procedures and instructons relevant to them, set out in the ship’s SMS manuals. ROVIQ Sequence Documentation, Bridge, Cargo Control Room, Engine Control Room, Intenview — Ratings. ‘Tagged Rank ‘All personnal Verification by. | Practical Guidelines (2.7.1) Human |The lspetior wil inteniew personnel. including Ratings. with soeclc duties under the Saleiy Management Sytem SMS) ‘They shoul be lamar withthe process wo acess the sections of the SMS eleven to tei oe ad they 1 the pats of the SMS mans relevant tothe vole inthe languages) in which they were provided (FQ 2-7) 4 must have easy acess (0 relevant content ofthe SMS manual. Navigation procedures and on the bxidge, whether in elecoric format orn hard copy. must be easly accesible, Process: During the inspection, the Inspector will review the content of the vessels SMS to verily thal. «The coptent ofthe SMS is elavant lo the ship ands shio-ype speute. . caret documents ae revewed and apixoved by aulhorsed personnel : dooamentation i removed Changes tp tne SMS must be axompty brought tothe attention of the onboard personnal The SMS franuals must be “user frend”. t must be easy and not tine consuming for ship staf to navigate tb the appropriate infounation. For manuals that ain hard-copy fora, there must be sul Gent copies at aporopriate locations onboard for relevart shicboard personne! to acces, Al the copies ofthe SMS manual in different locations on the ships must have been updated with the latest version, For manubls only aalabe in election formal, all evant pessonnel must have ready access to a ‘wottstalch and have received adequate raining 10 be fami in accessing the SMS. Incase ofthe bre having procedures and insirucionsin electronic formal only. the back-up independent means of power tothe workstation on the bridge must be provided. Hardware TMSA KPI 1A1.4 requires that procedures and instructions are easily accessible to personnel and available at ‘appropriate locations. Sufficient electronic of hard copies of procedures and inslrucions are easly accessible lal persdnnel, mduding contractors, appropriate locations. ‘Comments/SMS Reference Seafarers’ Practical Guide fo SIRE 2.0 InspectionsChapter 2. Certification and Documentation _ APpendix 2.7.2 Did the SMS identify clear levels of authority and lines of communications between the Master. ship's Officers. Ratings and the company. and were all onboard personnel familiar with these arrangements as they related to thelr positions? (Hardware-Human- FIQ. | Photograph ‘Question Type (Core, Rotational 1 oF 2) Oi .t|8| a eee0e To ensure al onboard personnel understand the levels of authonty and lines of Objective communicaton between the Master, ship Officers, Ratings and the company as they related to their poston. Decumentaton, Bridge, Cargo Contra Room, Engine Control Room, Intervew/— Ratings Ropes & Senor Officers. Tagged Rank Al Verification by Practical Guidelines (2.7.2) ‘Human The Inspector wil interview Seni ard Junior Officers to verily that they are fariliar withthe lines of ‘communication between Master, ship's Officers, atings and the company They will abo be asked to share how the information on the identity and contact detais of the DPA s disseminated. Junior Officers and Ratings must be aware of the jdentily, contact details and vole of the DPA. Process The Inspector will veview the SMS manual to verily that documented levels of authority and lines of ‘commusications between the Master, sho’ Oificers, Ratings and the company are clearly identified. They will also verily how Oificers and Ratings ae informed of the identity of the DPA. Hardware MSA, WPL 1A2.2 requres manager roles, razporaiblities, and accounlabiliies for achieving objectives to be defined within the SMS. This could be demonstrated through means of organisational chats (including reporting lines) and job descriptions (inducing resporsibillies and accountability. Comments/SMS Reference 28 Seafarers" Practical Guide to SIRE 2.0 InspectionsAppendix 2.8 General information of the vessel? 72.8.1 Was the OCIMF Harmonised Vessel Particulars Questionnaire (HVPQ) avallable through the OGME SIRE Programme database feted accurately to reflect the structure, outfitting. management and certification ‘Question Category (Hardware-Human- Process) PIQ__| Photograph ‘Question Type (Core, Rotational 1 or 2) | @ ®oO00e ‘To ensure that the information contained wathn the OCIMF HVPQ provides an accurate dataset for use by SIRE 2.0 programme parbopants. ROVIQ Sequence Documentation, pre-board. Tagged Rank Master. Verification by Practical Guidelines (2.8.1) Prior to the inspection, the vessel operator should have updated the HVPQ to ersure that al sialic and| mami it ‘booking system that the information contaned within the HVPQ was updated, complete and accurate, in conde for In particu 21 Ger * 2Cert 2 # ANavi 7 Structural condition, © 12 Pray assigned During, Officer oa be infor to the inspect Lorry Pa and ef that information which appears inconsistent with the type ard specialisation of the vessel ‘and make formation complete and accurate. The vessel operator has to declare through the inspection ie HVPQ to be released to the Iepeciox the Inspector wil seek to verily the accuracy of the following sections in the HVPQ. al information. cates, on. sion. ‘ote of information which wil asst in better understanding the background of the questions the bespoke Vessel Inspection Questionnaye for the inspection. inspection onboard the vessel, the Insoector wil catify with the Master or an appropriate ny inconsistencies eed within the HVPQ. Verified errs or omissions within Une HVPQ wai 10 the Master and documented for the inspection. Partcular altention i paid to details relating Class sta, vality of certification or aut ting of the vesel. Through the inspection software, for wal have access 1o cenificates and documents. The Ist is availnle in the SRE 2.0 Question 1 Hardware TMA, None spesified. Comments/SMS Reference Seafarers’ Practical Guide fo SIRE 2.0 inspections 2Chapter 2. Certification and Documentation _ APPend= ‘Zz Were records of the most recent Port State Control Inspection available onboard, and where deficencies hhad been recorded had these been corrected and closed out in accordance with the company procedure for defects of non-conformities? ‘Question Category (tiardware-Human- Pig. | Photograph Question Type (Core, Rotational 1 or 2) Process) o3| A | ®©®e00 : To provide an accurate record of the most recent PSC inspection. Tagged Rank ROVIQ Sequence Documentation, Pre-Board. ‘Master, Chief Engineer and other Senior Officers ‘Verification by Practical Guidelines (2.8.2) Prior to the inspection, the vexel opevalor should have prouded the detail of thelast wee PSC inspections Unrough the PIO (IQ 2.8%. ‘The operator wil also indicate whether the inspection data was entered in the OCIMF PSC Database. if this i the case, the Insoactor wil have access to the database and will be able to cevew and veily or 1 ‘boarding. Ifuhisis not the case, the Insgector wil review the mest recent PSC inspection eeports available on board and will eview the documented evidence for coneclen and ciose out of any deficences. INTERTANKO Members are encouraged to uoload their PSC reports into the OCIMF PSC database During the inspection, the Insaector wil vei. «= The company procedures for managing PSC inspections. The procedures should include the involvement of the vanous shipboard personnel during the conduct of @ PSC insoeciion and the process to correct and close out def ciences recorded during a PSC inspection. + The most recent PSC iespectio’ report must be available on the PSC MoU databases. The inspector wil verify that the information submitted on the PIQ is accurate. He will So wish lo sight all PSC mspection reports for the previous three years. + If the OCINE PSC Inspecion repository is lllsed by the vessel operator, whether the most recent PSC ‘spection had been uploaded, + Documented evidence that any delicencies raised during the last PSC inspection had been rectified and ‘dosed out with approval {rom shore management through either the non-confarmily reporting system or defect reporting system. TSA KPL4.1.2 requires that a defect reporting system isin place for each vessel within the fleet. 30 Seafarers’ Practical Guide to SIRE 2.0 inspections‘ A , ’ ~ ~ i rR RT EP Re Chapter 3. Crew ManagementAppendix TAA Were the Officers and Ratings sultably qualified to serve anboard the vessel and did the officer matrix posted on the OGIMF website accurately reflect the qualifications, experience and English language Copabilities of the Officers onboard at the time of the inspection? aie, ; (Hardware-Human- IQ Photograph Question Type (Core, Rotational 1 or 2) Process) cay F « 2 © i 22 a »e68 — ‘Jo ensure thai all Officers and crew onboard are properly qualified for the type of vessel a 1d the position they hold onbaard. ae Saqurca TT | GeSimaio Tagged Rank All cx, Verification by = Practica! Gutdelines (3.1.1) aman] fis Senior Ofer aconpanjng Te hspedo ate [alla wlth tbe maieance of Ofer nd ating certain cecords cnouard. The rspector wil select one deck Rating assigned duties and resouneiblies related wo cargo 0: catgo equipment and verily he holus a ceruficate of basic waining for Of, chemical ar Equiied gas (ker opzraions as anulcable to the vessel pe. During the inspection and tile ineriening he Haste, Chel Engineas and other Olfce's, the Inspector ‘wll pay atlention to ne sizndard of Englsh comarehension and sooken English. Where there are conc twits coemmaricaton in ine Engish language wih ary Ollie, the Inspecir wil mote the degree of Engish ‘ecorded ageinst the individual’ cankin tne buplsbed Oller matin Process ‘Tie wesal operator shouid have uploaded tie updated crew matrix io the OCIMF webserolinare than four ays before the inspection. The insoedor. rio: Wa the inspection, wilrevew ee uploaded mara and weify that «The inosmatian included in the mairnis caurale by randomly selecting one Sencar Offs ara lin ‘fice om each of the deck and engine deparinents (io indude electrkiars, cargo engneess 2nd other spedalst Engineer Olficers, where cari) and cross checking thet certificates of competency, tendarsements and sea service records (lc: time in rank ony). «ll Senior Olcars, junior deck Olliess and carguioas Engingess hold a certificate in advanced {raining for ol, chemical of liquified gas tanker operations 3: auolicable to the vessel ype « All junior Engincer Ollcers hold 2 certificate in basic training for cil chemical or liquified 93 ‘tanker operations 35 apaicable Lo lie vessel ype. ‘Te vessel operator ust have developed grocedes to ensure that. ‘Tach ew momder bin possesion of all statutory and company mandatory certification art ‘course completion certificates requied [ar thai role onboard, «¢ Certlicalion (or each inciviiual is presented in. a standard order with 21 inex indicaling which ‘anficais were maridatory for the oie ocboard. + Acansbidated record of see service i avalabie fx each eflcer Make sue thal tie se tine in rank (oral lfc & accurate and seconds to verily sea tine in rank are ‘valobla. (Veil cation checks will only cover up to 35 mons sea service onboard) The Flag endorsement {or any individual Of cer must reflect te decals of te national COC on vith they ave based. COME interprets 2 “person with immediate responsibility” 0 ieciute af watchkeening Ofticers tn lage of cargovelated operations whether the vese! 5 t Sea or in purl, This includes the 2nd Office, See Olfcer 4th Ofices and GasiCarso Engines: may 2&0 include the pumaman and ouier Ratinas if ‘engaged in diect superusion of cargo operations. Mese cren members should have advanced Wenig for nL chemical or liquid as tanker cargo oeratians zonitcable tothe iype of vessel Served on. \onere Ratings, inducing ine pumpman, are assigned duties with direct supervision of c2-g0 operations, the Inspector wil venfy that they hold a cerUicaie in advanced airing fer oil, cherical ox Equiled gas lanier operations 2s applicable Lo the vessel ue. ardware TMSA, P1323 eagunes nat tha Company veifias thal vessel pescrnel qualiy cequuzernents are consistently uel. Comments/SMIS Reference