2020 IEEE 10th International Conference on System Engineering and Technology (ICSET), 9 November 2020, Shah Alam, Malaysia

JuCo-IS: A Development of Web-Based Information

System in Judicial Regional Trial Court
Aimee G. Acoba Christopher Franco Cunanan Niño E. Merencilla
Department of Computer Engineering Department of Computer Engineering Department of Computer Engineering
Technological Institute of the Philippines Polytechnic University of the Philippines FEU Institute of Technology
Manila Philippines Santa Maria, Bulacan, Philippines Manila, Philippines
aimee.acoba@tip.edu.ph christophercunanan@yahoo.com nemerencilla@feutech.edu.ph

Ryan R. Tejada Michael Angelo D. Ligayo

College of Computing Sciences Department of Electronics Engineering
Ifugao State University Quezon City University
Ifugao, Philippines Quezon City, Philippines
ryan21tejada@gmail.com mad.ligayo05@gmail.com

Abstract— The area of information system (IS) has created a other e-government related activities [7]. The e-government
whole different environment for information and supports governance structures that need to strengthen
communication technology (ICT), and the Internet plays a vital operational effectiveness, openness and accountability,
role in this work. This paper introduces an IS web-based
implementation structure for the judicial system in the
increased community participation, and efficient public
Philippines' Regional Trial Court (RTC). The original service delivery. [8]. The J-CIMS provides an e-government
structure centers on helping the Judicial Officers and the roadmap that needs efficiency in the provision of services
Lawyer workflow. In the other hand, the administrator and optimizes ICT's role in governance [9].
(authorized person) views other files: status reports, list of
cases and list of clients. The research methodology includes an The IS and ICT create new opportunities and challenges
extensive study of information systems in the judiciary system.
Two important concepts, Case Information Management
such as Electronic Court Record-Keeping (ECRK), in particular,
System (CIMS) and Electronic Court Record-Keeping to meet the growing demand of people using communication
(ECRK), form the basis for the initial design. Software and the devices such as computers and the internet [10].
system architectures are presented.
The country is now considered a regional showcase for
Keywords—court legal management system, case information socio-economic progress in supporting e-government plans
management system, information system, regional trial court
such as online transactions, e-filing, e-learning and other
related e-government. The e-government supports the
I. INTRODUCTION
systems of governance that need to strengthen operational
The discussion of the electronic court system concerning efficiency, transparency and accountability, enhanced citizen
information technology would not be complete without engagement, and effective delivery of public services. The
mention of legal laws of the 1986 constitution [1]. Executive ECRK provides a roadmap to e-government that needs
Order (E.O.) Decree No. 47, s. 2011 section 5 provides for
efficiency in the delivery of services and to optimize the role
the preparation of Information Communication Technology
(ICT) research, development, and a medium-term of ICT in governance.
development plan. The E.O. Medium-term e-governance
infrastructure and information systems plan to help boost our The study aims to develop an application software of the
country's global economic competitiveness [2]. Judicial Court Information System (JuCo-IS) to digitalize the
process in legal court offices and to enhance ECRK system
The Philippines E-Government envisions the creation of
“a digitally empowered and integrated government that over the internet connection. More specifically, to develop a
provides responsive and transparent online citizen-centered JuCo-IS that allows court activities from registration of cases
services for a globally competitive Filipino nation” [3]. to hearing of cases and updating records, and to design a
Recognizing the value of effective public service delivery, portal system to access the records and documents of the end-
the program defines areas for implementation that can ensure user, lawyer, and the public assistance officer (staff).
the benefits for residents [4].
II. RELATED LITERATURE
The first e-court program of the Philippines was
implemented at the level of the High Court, the Supreme The scope of the law is referred to as its authority in the
Court, followed by the Quezon City RTC and, lastly, the legal context and can create difficulties in the management of
Court of Appeal. [5]. The Supreme Court plans to decongest court documents for record managers and archivists [11].
Philippine Courts by implementing a project named Malaysia's Superior Court has minimal policies or procedures
“Hustisyeah” [6]. regarding the management of electronic court records. This
The country is now seen as a global showcase of socio- case set out the general functional criteria for evaluating
economic development in e-government support plans such current record management systems in one of the Malaysian
as online transactions, e-filing, e-learning, e-passport, and Superior Court courts and for identifying the missing

978-1-7281-9910-8/20/$31.00 ©2020 IEEE 22

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 2020 IEEE 10th International Conference on System Engineering and Technology (ICSET), 9 November 2020, Shah Alam, Malaysia

functional components for the preparation, update, or This focus inverts the current vendor paradigm about
acquisition of new systems [12]. The four elements of the e- enhance ECRK system over the internet connection using the
court system are the Case Management System (CMS), ICT solution as shown in Figure 2. JuCo-IS increase the
Queue Management System (QMS), Court Recording, and competitiveness and efficient of clients. Some sections of
Transcription System (CRT) and e-filing [13]. the framework are installed on the Web Server, which serves
as case status checks and time frames estimates.
According to [14], this paper provides a simple and effective
way of recording and managing the information necessary The system focuses on the design and operation of the e-
for each barangay (native Filipino term for a village). The court which enables the user to enter the data and monitor the
Barangay Management Information System is a program status of the case. The process will eliminate the use of
with features that record and manage information and can papers (paperless).
also send documents from the barangay hall to the City Hall. IV. METHODOLOGY
An I.S. is information processing, and the system's
technology includes hardware, software, communications Literatures were collected as part of the methodology before
networks, and peopleware. Often the I.S. is a research analyst collecting the data in this study. This study used the
covering political, administrative, and organizational experimental and descriptive method to determine the
operations. Three activities include the following functional requirements of the ECRK in developing the
operations: (1) gathering information, (2) process JuCo-IS. The researcher shows in Figure 3 the procedure in
information, and (3) storing information. The structure using the system.
serves as a basis for the proponents to analyze the study. Register

III. CONCEPTUAL FRAMEWORK OF THE STUDY Sign-In

The software application, network infrastructure and the
Internet are the practical criteria in the feature of court
electronic records in order to achieve a desired result. JuCo-IS

Lawyer

Public Assistance Officer

Client

ECRK system

Fig.3: Block Diagram of the System

A. Project Design :
This module integrates various court cases under ECRK
system components to benefit to the different clients, staff
Fig. 1: JuCo-IS Conceptual Framework
and lawyers.
Figure 1 shows the conceptual framework of the system B. Requirement Planning:
that preserves judicial control over Court Records. The The researcher interviewed knowledgeable people in
main service of JuCo-IS is e-filing service access to court gathered related study as a parameter for JuCo-IS. The
records and documents. This web-based system can be preliminary finding shows the development of the
accessed by the following entities: application software in digitalizing the data which is
1) Lawyer This entity has the capability to request court suitable in the e-filing process. The procedures are related
documents, file petition of hearing and file petition for other to the document management systems, which are the
purposes via web. repository house of all electronic case files. Case files
2) Public This entity has the capability of requesting contain some information and other data the court deems
court documents as citizen of the Philippines. necessary to include.
C. Software Development
The researcher focuses on the design in both the software
structure and the system design. To design the system, the
researcher uses several case scenarios. The play-actor is
categorized into two groups: the court personnel and
outside users. The court personnel manage the flow of the
procedures thru the JuCo-IS module. This module includes
the case management system, the Lawyer, and public
assistance officers. The outside users include the public
who request the court service from the RTC personnel.

Fig. 2: Public Interaction Process Flow

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 2020 IEEE 10th International Conference on System Engineering and Technology (ICSET), 9 November 2020, Shah Alam, Malaysia

D. Hardware Development 2. Use Case Diagram: Figure 5 shows the use case
The system has provisions for taking back-up of digital diagram of JCIMS the functionality of the system
files and database at a specified backup site(s). The network in users’ perspective, the system will provide the
structure design is in LAN/WAN. The program integrates following functionality of client, lawyer and public
changes to the process, delivery methods, and facilities with assistance officer as shown in Figure 4.
technology to improve both the utility of the court system
and the data.

The main hardware components of this system are the

networking and the website. The user enables to access the
application system with a database namely ECRK system. It
describes a system design in a way that allows for
expansion connected directly to a local area network/ the
program makes up the operating system along with the
associate utility program as distinguished from court
electronic recordkeeping.

E. Testing the System

Fig 5: Use Case Diagram JCIMS
This stage is usually a lengthy process because the
integration and workflow for court-specific case types need 3. User Interface: Figure 6 to 10 shows the home
to be organized and checked. The transition is usually screen, Admin screen, and dashboard Admin pag e
seamless, as the entire organization by the administrator, that will be used in navigating the JuCo-IS system.
authorized person and office in-charge need to be trained in
the transformation processes at the same time. This
includes the testing of the transmission between the display
website and the JuCo-IS software.
F. Evaluation of the System
The system needs to validate data to meet the specifications
required in the objectives of the study. The process of
usability tests the interaction of the recordkeeping system
and the entry data. Examples of usability commonly benefit
the area of web sites, computer interfaces, documents, and
devices. Another evaluation process includes user-friendly
Fig 6: Home Screen
which refers to anything that makes it easier for beginners
to use a website or an application system. Graphical user
interfaces known as GUIs are also considered user-friendly.
The JuCo-IS system refers to the e-justice system because it
utilizes the use of web technology in the application of the
justice system.
V. DESIGN AND DISCUSSIONS
The subsystems in the proposed system are grouped into
three (3) components: database, logical reasoning agent, Fig 7: Client Record Management
frontend. The system digitalizes the process from
registration, view schedule of court hearings and update the
record.
A. Inputs to the Design

1. Class Diagram: Figure 4 shows the class diagram

of JCIMS. It shows the classes, their attributes,
methods, and relationship between classes. Fig 8: Public Assistance Officer Record Management

Fig 9: Lawyer Record Management

Fig4: JuCo-IS Court Class Diagram
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 2020 IEEE 10th International Conference on System Engineering and Technology (ICSET), 9 November 2020, Shah Alam, Malaysia

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ACKNOWLEDGMENT
The authors wish to share their intense and heartfelt
appreciation for the Regional Trial Court of the Philippines.
In particular, to the Technological Institute of the
Philippines’ MR-SUAVE Lab for computing resources.

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