Letter of offer Template 2
[insert name and full mailing address of new employee]
[date]
PRIVATE AND CONFIDENTIAL
Dear [name of successful applicant]
Re: Offer of employment with [name of company]
We are pleased to confirm our offer of employment. To help you understand the full extent of
our offer, we have set out below the terms and conditions of your employment. Your
employment conditions are governed by the [name of the relevant award]. This contract does
not diminish these conditions. The National Employment Standards also contains minimum
entitlements which apply to your employment.
You have been appointed to the position of [position title]. A full position description is
attached. You will report to [insert the name and title of the employee’s manager].
If you wish to accept this offer of employment please sign the attached copies of this letter
and the position description and return to me no later than [insert date]. I have also included
the following forms for you to complete. These can be returned with your acceptance letter or
on your first day.
Personal details form
Superannuation standard choice form
Tax File Number declaration
Code of Conduct policy
Privacy statement
We look forward to seeing you on [insert date, time and location]. You are welcome to contact
us at any time prior if you have any questions.
Yours sincerely,
[insert full name and position of relevant person]
Letter of offer (cont.) Template 2
Commencement of employment
You will commence your employment with [insert company name] on [insert date]. Please
report to [insert name of person] at [insert time and location].
Application of the award/agreement and your position
Your conditions of employment are outlined in this letter. Your employment will also be
governed by the applicable provisions of the [name of award/agreement] as varied from time
to time. You will be employed as [insert job title]. Having regard to your work arrangements,
you will be classified as [insert classification] for the purposes of the award.
Qualifying period
You will be employed on an initial qualifying period of [insert 12 months for small business
with fewer than 15 full-time equivalent employees and six months for employers with more
than 15 employees]. Your continued employment with the above company depends upon your
successful completion of the qualifying period. This period is an opportunity for both parties to
assess your suitability for the job.
Hours of work
Your ordinary hours of work will be from [insert commencing time] to [insert finishing time],
Monday to Friday [or the days required]. A lunch break of [insert minutes/hours] shall be taken
between 12 noon and 2 pm, unless otherwise arranged with the employer, taking into account
the operational requirements of the business. You may be requested to work outside these
hours and/or on Saturday and Sunday. You will be advised [insert number] days in advance of
any such requirements.
Remuneration
You will be paid at the rate of $ _________ per ______________. Your remuneration package
will also include superannuation contributions of [insert per cent] to your nominated
superannuation fund. [Other components of the package should be stated here, e.g. car,
phone, internet.]
Your salary will be paid on a [weekly/fortnightly/monthly] basis on [insert date of the month or
day of the week] and deposited into the bank account that you nominate.
Overtime
From time to time due to business requirements, you may be requested to work reasonable
overtime. We will endeavour to provide you with notice of this requirement and you must
advise us immediately if you are unable to perform the additional hours for any reason.
Leave provisions
Full-time employees are entitled to four (4) weeks annual leave each year, which may be
taken by you at a mutually agreed time. Part-time employees are entitled to a pro rata annual
leave entitlement. Annual leave accrues from year to year and must be taken in accordance
with the employer’s policies. The employer may direct you to take annual leave over any
Christmas/New Year shut down period.
You will be entitled to 10 days’ paid personal/carer’s leave each year. You may be required to
provide satisfactory evidence to support applications for paid personal/carer’s leave such as a
medical certificate. Personal and carer’s leave entitlements and obligations are contained in
the National Employment Standards.
Letter of offer (cont.) Template 2
Policies and procedures
You are required to comply with the policies and procedures of the company as varied from
time to time. Failure to comply with the policies of the company may result in disciplinary
action. You will receive a code of conduct and copies of other company policies as part of
your induction. All employees are expected to comply with these policies and procedures.
Work health and safety
It is the responsibility of all people to ensure their activities are carried out in a safe manner
and to report any health and safety hazards or risks to management immediately.
Smoking, alcohol and drug policy
Smoking is not permitted at any time on the premises or in sight of customers. The
consumption of alcohol or taking of drugs is not permitted on the premises. Employees must
not be under the influence of drugs or alcohol during opening hours or while representing the
company or operating any equipment or machinery. Breaches of this policy may result in
instant dismissal.
Grievance procedure
Our policy is to resolve grievances internally through an informal consultation process. Should
you at any time need to discuss any matter, you are encouraged to report any grievances
immediately to your manager or supervisor.
Special or additional duties of the position:
[insert any special conditions]
Termination of employment
Termination of this appointment will require notice of [insert the period of notice as required
under the award/agreement; note that minimum periods of notice may be specified – include
notice by both the employee and employer]. In the case of serious misconduct, no notice is
required.
Acceptance of offer of employment
I, _________________________________________, have read, understand and accept the
terms and conditions of the offer of employment as [insert title of position] as set out above.
Date:
Signed:
