IMPORT PURCHASE TRANSACTION

CYCLE

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 Contents

1. IMPORT POs Creation

2. Customs Clearance

3. Excise Invoice Capture (Part –I Entry)

4. Goods Receipt

5. Excise Invoice Post (Part –II Entry)

6. Invoice Verification

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1. IMPORT POs Creation

Functional Description
This application component enables you to plan and record, in detail:
 Create Purchase order for Imports
 Procure materials for direct consumption or for stock
 A purchase order is a formal request or instruction from a purchasing
organization to a vendor or a plant to supply or provide a certain quantity of
goods or services at or by a certain point in time

To carry out the activity, the following are navigation options :

Transaction ME21N
Code
SAP Easy Access Logistics Materials Management  Purchasing  Purchase
order Create

Notes

Mandatory Others
Header Level : Tax Code: 00 (Under Invoice Tab)
Document Type : IMP( For Import
POs) If required change the vendor for
Purchasing Organization: RD1 (e.g.) following conditions Under
Purchasing Group: RM (e.g.) CONDITIONS Tab by selecting the
Company Code: ACCR Condition type and clicking on Details
Item Level: Icon:
Item: 1 1. JCDB(BASIC CUSTOM DUTY )
Material: 0300000002933 2. JCV1 (CVD)
Qty: 10 3. JECV (ECess on CVD)
Delivery Date 21.06.2005 4. JECD (ECess on Customs Duty)
Plant NRW 5. ZAGN(AGENCY-COMM-VALUE )
6. ZAGR (AGENCY-REIMB-EXPENS)
7. ZFRC (Freight/Quantity)
8. ZLOD ((Loading/Unldg) /qty)

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Item Details: Invoice Tab

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Item Details – CONDITIONS:

For example to change the vendor for JCV1 Condition type

1. Select the condition type JCV1 and click on Condition

Detail Icon at bottom( Scroll down to see this Icon)

2. Enter the relevant vendor

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3. Click on Back Icon from Standard tool bar

4. Repeat the steps 2 and 3 if required for another Condition

types.

5. Check the Document and Click on Save.

Remarks

Import PO created under the number 4700000735

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2. Customs Clearance
Functional Description
This application component enables you to:

 Verify the incoming Invoices in terms of their content, prices and arithmetic
for Customs Clearance.
 When the invoice is posted, the system updates the data saved in invoice
documents in Material Management and Financial accounting
 It allows invoices that do not originate in materials procurement (such as
services, expenses, course costs) to be processed

To carry out the activity, the following navigation options are :

Transaction MIRO
Code
SAP Easy Access Logistics Materials Management  Logistics invoice
verification Document entry  Enter invoice

Notes

Mandatory Others
Invoice Date: 21.04.2005 Follow the Procedure as showed
1. Select -- Planned Delivery Costs below:
Option 2. Enter Purchase Order No:
4700000735 3. Select Customs
Vendor Number (eg)
4. Enter the values for following:
Basic Custom Duty
CVD
ECess on Customs Duty
ECess on CVD
__________________________________

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1. Enter Invoice Date then Click on Arrow Button to select
Planned Delivery Costs

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Select the Option: Planned Delivery Costs, Enter the PO Number and
Press Enter

Select the Customs Clearing Vendor then continue

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Then Screen Goes back to previous screen
Click on Adopt Button. - Enter Business Area NRW under Details Tab

Then Hide Header data to enter Custom Duty Values

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Enter the Amount and Quantity Tax code as 00

Then Press Enter - Expand Header data and click on Basic data Tab
Enter the Amount (Total Customs clearance Amount)

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Click on Simulate to verify the Accounts Updating and Post.

Message Displays as Follows:

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Invoice document 1000000070 was posted and blocked for
payment
(Accounting Document: 5000065)

Remarks

Consider 1000000070 as Commercial Invoice document during

Excise Invoice capture (J1IEX – Capture Excise invoice) and GR Posting
(MIGO).

3. Excise Invoice Capture (Part –I Entry)

Functional Description
This application component enables you to:
 The system can propose data from the purchase order during entry of the
Excise Invoice Capturing. This simplifies both data entry and checking

To carry out the activity, the following navigation options are :

Transaction J1IEX
Code

Notes

Mandatory Others
Select the Option : Capture Excise Verify the details and Post
Invoice
Purchase Order No: 4700000735
Commercial Invoice No:
1000000070 Year :
2005
Vendor Excise Invoice Number 735
(eg)
Doc Date 21.04.2005

Select Capture Excise Invoice and Enter the PO Number then Press
Enter

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Enter the Commercial Invoice Number and Year then press Enter

Enter Vendor Excise Invoice Number and Document Date

Verify the details and Post the document.

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Remarks
Popup screen Displays with Excise Invoice Internal Number
0000000110/2005
(735 – Vendor Excise Invoice number) has been captured.
4. Goods Receipt

Functional Description
This application component enables you to:
 The system can propose data from the purchase order during entry of the
goods receipt (for example, the material ordered, its quantity, and so on). This
simplifies both data entry and checking (over deliveries and under deliveries).
 The delivery is marked in the purchase order history. This allows the
Purchasing department to monitor the purchase order history
 You can define in the purchase order whether or not the material is to be
posted to stock in quality inspection. However, at the time of goods receipt
you decide to which stock type the material is posted

To carry out the activity, the following navigation options are :

Transaction MIGO
Code
SAP Easy Access Logistics Materials Management  Inventory Management 
Goods Movement  Goods Receipt  For Purchase Order

Notes

Mandatory Others
Header Level: Follow the procedure as shown
Purchase Order Number :

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4700000735
Doc.Date : 21.04.2005
Posting Date : 21.04.2005
Header Text : Testing of Import Pos
Item Level:
Verify the received material and
Quantity then select the line items
Header Level
Vendor Excise Invoice : 735
Doc. Date 21.04.2005

Select the Goods Receipt and Enter the Purchase Order Number then press
Enter

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Displays POPUP Screen to enter Commercial Invoice Number

Enter the commercial Invoice Number and Year (This is the Inv No from MIRO)

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Enter the Header text, verify the Received material and Quantity

To enter Vendor Excise Invoice details click on Excise Invoice Tab and enter
the following details:
Vendor Excise Invoice number & Doc.Date

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Check the details and Post the Document.

Remarks
Material document 5000000190 posted

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5. Excise Invoice Post (Part –II Entry)

Functional Description
This application component enables you to:
 The system can propose data from the Vendor Excise Invoice Number (or)
Excise Invoice Internal Number during entry of the Excise Invoice Posting.
This simplifies both data entry and checking

To carry out the activity, the following navigation options are :

Transaction J1IEX
Code

Notes

Mandatory Others
Select the Option : POST Verify the details and Post
Vendor Excise Invoice Number 735
(eg)
Doc Date 21.04.2005
OR
Internal Excise Invoice Number: 110
(eg.)
Year : 2005 (eg.)

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Select the Post, select Vendor Excise Invoice, Invoice Number and Doc. Date
OR Internal Invoice Number and Year
Then press Enter

Verify the details and Post

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Remarks: Displays Popup Screen Part11 entries updated with Serial Number :
0000000022
And Accounting Document Number: 0011040062.Click on Continue.
6. Invoice Verification

Functional Description
This application component enables you to:

 Verify the incoming Invoices in terms of their content, prices and arithmetic
 When the invoice is posted, the system updates the data saved in invoice
documents in Material Management and Financial accounting
 It allows invoices that do not originate in materials procurement (such as
services, expenses, course costs) to be processed
 It allows credit memos to be processed, either as invoice reversals or return
deliveries
To carry out the activity, the following navigation options are :
Transaction MIRO
Code
SAP Easy Access Logistics Materials Management  Logistics invoice
verification Document entry  Enter invoice

Notes

Mandatory Others:
Invoice Date: 21.04.2005
1. Select – Goods / Service Items Follow the procedure as Follows:
Planned Delivery Costs Option
2. Enter Purchase Order No:
4700000735 3. Select the relevant
line items of the Vendor
4. Business Area KRW/NRW
5. Select calculate Tax check box
6. Enter the Amount

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Enter Invoice Document Date and Posting Date then Press Enter

Select the Reference Document as Purchase Order then click on Arrow

Button to
Select the option Goods / Service Items + Planned Delivery Costs

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Then Enter the PO Number and Click on Adopt Button
Press Enter then Enter the Business Area under Details Tab

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Click on Hide Header Data Button to verify the details and to select
relevant line items to main vendor

Then Deselect the Other vendor line items (Vendor line items Like
Agency, Freight, Loading line items)

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Then Click on Header Data then Click on Basic Data Tab

Then select Calculate Tax check Box and Enter the Amount

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Verify the Details and Post

Remarks

Invoice document 1000000071 was posted (Accounting Document:

5000066)

Note: To Enter invoice details for Freight /

Agency / Loading or Unloading Vendors Follow
the same process as in 2 – Customs Clearance

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