1.10 Vendor Manual
1.10 Vendor Manual
MANUAL
Apparel Vendor Manual
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I. INTRODUCTION .............................................................................................................................................3
II. DEVELOPMENT ..............................................................................................................................................3
A. Communication:......................................................................................................................................3
B. Physical Property Requirements: ............................................................................................................3
C. Color Management: ................................................................................................................................4
III. TERMS OF BUSINESS ...................................................................................................................................5
A. Raw Materials Detail Sheet (RMDS): ....................................................................................................5
B. Delivery: .................................................................................................................................................5
C. Salesman Samples: .................................................................................................................................6
D. Capacity Planning: ..................................................................................................................................6
E. Production Forecasting: ..........................................................................................................................6
F. Billing: ....................................................................................................................................................7
G. Production Tracking: ..............................................................................................................................7
H. Supply Expectations: ..............................................................................................................................7
IV. QUALITY ASSURANCE ................................................................................................................................7
A. Development Testing: .............................................................................................................................7
B. Quality Specification: .............................................................................................................................7
C. Production Materials Testing and Inspection: ........................................................................................8
V. ENVIRONMENTAL REQUIREMENTS .........................................................................................................8
NIKE's Environmental Goals..............................................................................................................................8
VI. Agreements:...................................................................................................................................................10
Memorandum of Understanding .......................................................................................................................11
NON-DISCLOSURE AGREEMENT ..............................................................................................................13
Appendix A: Nike Code of Conduct ....................................................................................................................19
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I. INTRODUCTION
Much of the success Nike Apparel has had over the years we owe in large part to the
competence and support of our material suppliers. It is only with your continued support that
we can be successful.
The purpose of this manual is to outline Nike's preferred way of doing business. The basis
for this is built on trust that is developed through an honest business relationship, which is
mutually beneficial.
Nike is a marketing and design-focused company that develops materials with vendors and
finished products with contract manufacturers. Nike’s greatest skill as a company is to
design innovative product and creatively market that innovation. Nike relies on you to
make our ideas reality. Reality for Nike is quality product that is innovative, delivered on
time, at a competitive price around the world.
The documents referenced below will either be provided to you by Nike or will be available
directly through nikeConnect.com. It is our expectation that with the information contained in
these documents you can manage Nike's business with our contract factories.
1. Item Specification
2. Raw Material Detail Sheet (RMDS)
3. Production forecast
4. Color Manual (nikeConnect.com)
5. Production Color Process
6. Apparel Product Integrity Manual (nikeConnect.com)
7. Apparel Restricted Substance List Implementation Document
(nikeConnect.com)
8. Nike Corporate Finished Product RSL list (nikeConnect.com
9. Global Water Program Process (nikeConnect.com)
We hope this mutually agreed upon manual will help us both move forward into a successful
and profitable future together.
II. DEVELOPMENT
A. Communication:
All communication should be with your local NIKE office. At different times of the season
Nike personnel from around the world may come to visit your office and/or factory. This
should not confuse the fact that your local NIKE office is your primary Nike contact.
C. Color Management:
Color Standards
All NIKE color standards will be supplied by the NIKE Liaison office.
Color Manual
Please see the Color Manual for details related to the color development process.
The Color Manual serves the Nike Colorists and Nike Vendors with the technical
color specifications and procedures for dyed materials. Nike expects the Vendor to
take full responsibility for working according to procedures described in this manual.
Updates to the manual occur from time to time (typically every six months). Vendors
should ensure they are using the latest version at the start of every season.
Information contained in the manual includes:
Terminology
Color Standard information
Color Assessment
Instrumental tolerances
Color Fastness Requirements
Color Development Procedure
Color Development Forms
Nike Licensed & Team Color Process
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Price: Nike expects that you will quote the most competitive price
without compromising any other aspect of the material. Nike will
confirm your price for a set time period. Once confirmed, we expect
the prices to remain the same during that time period. Only the price
on the RMDS will be considered official.
Lead-time: Nike expects that you will quote a lead-time for each
material. You must be capable of supplying that material within the
lead-time you have established up to the capacity you have offered. If
actual orders or projected forecasts exceed your stated monthly
capacity a discussion must take place with your local NIKE office to
resolve the situation. We expect you to take it upon yourself to take
the appropriate planning steps needed, based upon our forecast
information, in order to meet the lead-times and capacity you have
confirmed.
B. Delivery:
Nike and our contracted manufacturers rely on you to meet the lead-times you have
quoted. When you fail to meet your agreement, both Nike and our contract
manufacturer suffer financial loss to meet Nike customer needs. In the event that
you have delays in delivering materials as per quoted lead-times, you may be
subject under your agreements with the contract manufacturers to charges for
material airfreight, finished product airfreight, or finished product FOB in the case of
cancellations.
The following has been included to provide our Vendors insight into Nike’s
expectations of our contract manufacturers. It is intended to provide context around
the possible ramifications as a result of delivery delays.
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C. Salesman Samples:
In order to maximize Nike’s, which in turn will maximize your sales, Nike has adopted an
aggressive sampling procedure and time line. Each season Nike will need you to supply
materials for various samples. It is in your own best interest to do your best to supply those
materials in the timeline established for that season.
D. Capacity Planning:
The Nike Liaison office will do capacity planning with you each season. Depending on the
circumstance, it may be necessary to plan at an individual item level, or it may be
appropriate to plan at a higher group level, i.e. all circular knits or all coated fabrics. You
must be capable of supplying each material within the lead-time you have established up to
the capacity you have offered. If actual orders or projected forecasts exceed your stated
monthly capacity a discussion must take place with your local NIKE office to resolve the
situation.
E. Production Forecasting:
When possible, Nike will supply a forecast with a bulk number for the season and/or broken
out by month. This forecast will be subject to change and is in no way to be considered a
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purchase order or contract. We supply the forecast to provide you with a tool to begin to
prepare, as you deem appropriate, to meet the lead-times and capacities you have
confirmed to Nike and the contract manufacturers.
F. Billing:
Nike will supply you with a list of contract manufactures (as identified on the forecast) that
you will be working with during the course of each season. It is your responsibility to
establish a contractual relationship with each contract manufacturer and work out your own
payment terms. You will be expected to bill and collect from each contract manufacturer
directly.
G. Production Tracking:
Nike expects you will track the progress of all production orders received from our
contracted manufacturers. Upon request, information should be provided to Nike or our
contracted manufacturer detailing the status of production orders.
H. Supply Expectations:
It should be understood that once development is complete and the basic business
parameters for a materiel (RMDS) are established, Nike and the contract manufacturers will
expect you to supply that material for the established time period. If for some reason you
are no longer able to produce a material according to the approved production method, it is
your responsibility to advise Nike in writing.
A. Development Testing:
The Nike Laboratory and approved 3rd Party testing labs are used to aid Nike in our material
development process and to insure our materials do in fact meet standards set for our
product. We ask that vendors submit new developments to either a 3rd party lab or the Nike
LO for testing in order to ensure performance of Nike product, as well as to assure Nike that
suppliers are meeting our standards.
B. Quality Specification:
Once a material reaches an approval state, Nike will issue an Item Specification outlining
the production performance expectations of the material. Where an item specification is not
appropriate (i.e. hangtags) an approved sample will act in its place. For subjective qualities
such as aesthetics and hand feel, which are equally important requirements but cannot be
adequately outlined in the specification, we will rely on an approved sample or Nike
interpretation.
If there are one or more parameters outlined on the specification that you cannot meet,
you must clearly state that in writing. We will be working under the assumption that all
specifications can be met during production unless advised otherwise.
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Testing:
Prior to release of any production materials, Nike expects all vendors to perform internal
physical testing to ensure each lot meets our quality requirements. In the event you ship a
material to a Nike Contract Manufacturer that does not meet the specification outlined, you
may be held responsible for freight costs of the materials and replacement costs.
rd
In addition, Nike requires 3 party lab testing of some production materials in order to
measure conformance to requirements over the long term. Please see the Apparel
Product Integrity Manual; section Material Quality Manual for details. Test results
of 3rd party lab testing are made available to Nike and used in our assessment of vendor
compliance.
Inspection:
Prior to release of any production materials, Nike expects all vendors to perform an internal
inspection to ensure each lot meets our quality standards. In the event you ship a material
to a Nike Contract Manufacturer that does not meet the standards outlined, you may be
held responsible for freight costs of the materials and replacement costs.
In addition, Certified Materials Inspectors at the Factories will inspect all incoming material
lots, according to Nike requirements. The results are reported to Nike and the information
is used in our assessment of vendor compliance.
Please see the Apparel Product Integrity Manual; section Material Quality
Manual for details.
V. ENVIRONMENTAL REQUIREMENTS
Environmental performance and corporate social responsibility are key parts of NIKE’s long-
term competitive strategy and values we share with all of our suppliers. NIKE believes this
strategy will enable suppliers to create NIKE product with reduced costs, fewer risks, and
improved quality and productivity.
NIKE defines good environmental performance and social responsibility by the following
principles:
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* Less toxicity Formatted: Bullets and Numbering
* Increased use of renewable energy
* Increased recycling and reuse of materials
* Respect of biodiversity
* Safe, healthy and humane workplaces
These principles are reflected in the following areas: Facility Compliance, Product
Compliance, and Research and Development.
Facility Compliance
The NIKE Code of Conduct applies to all factories that produce goods for NIKE, Inc. or
any of its subsidiaries, divisions, affiliates, or agents (“NIKE”). Wherever NIKE operates
around the globe, we are guided by this Code of Conduct, as seen in Appendix A, and bind
our business partners to these specific standards of conduct. NIKE requires all of its
subcontractors, suppliers, and vendors to comply, at minimum, with all applicable local and
national laws and regulations or NIKE’s own standards, whichever are more stringent.
Nike expects its vendors to comply with either the Global Water Quality Guidelines or all
applicable local and/or national laws relating to water quality, whichever are more stringent.
Should the effluent be discharged to and treated by a public/municipal treatment works, the
same requirements apply to the treatment works.
Please see NIKE’s Global Water Program Process for further details.
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VI. Agreements:
Nike requests each Vendor to sign a Memorandum of Understanding, confirming your
understanding of the information covered in this document and a Confidentiality Agreement,
which outlines terms for sharing confidential information.
Two copies of each agreement are included on the following pages. One copy is to be
signed and retained by the Vendor and one copy is to be signed and returned to Nike.
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Memorandum of Understanding
I have read the Nike Vendor Manual, dated October 2006, thoroughly and understand its
contents and will do my best to ensure the company I represent works within its parameters.
NIKE: RECIPIENT:
NIKE, INC.
Signature: Signature:
Name: Name:
Title: ______________________________ Title: ______________________________
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Memorandum of Understanding
I have read the Nike Vendor Manual, dated October 2006, thoroughly and understand its
contents and will do my best to ensure the company I represent works within its parameters.
NIKE: RECIPIENT:
NIKE, INC.
Signature: Signature:
Name: Name:
Title: Title:
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NON-DISCLOSURE AGREEMENT
(NIKE, INC.—Short Form)
Doc #44883
3. Exceptions. The obligations described in Section 2, 4 and 8 will not apply to any Confidential
Information that Recipient can document:
3.1. Was Disclosed or became generally available to the public without breach of this
Agreement and through no act or omission of Recipient or its Representatives;
3.2. Recipient independently developed and recorded in writing (a) without reference to the
Confidential Information and (b) before the date Recipient received the Confidential
Information;
3.3. Recipient received, before NIKE disclosed it to Recipient, from a third party that did not
violate any agreement, duty or applicable law in disclosing the information to Recipient; or
3.4. Is legally required to be disclosed, subject to Section 4.
4. Orders to Disclose. If Recipient becomes subject to an order that requires Recipient to disclose
Confidential Information, Recipient will, to the extent permitted by law: (a) promptly notify
NIKE of the order's terms and the circumstances surrounding its issuance; (b) consult in good
faith with NIKE regarding possible responses to the order and, if requested by NIKE, make best
efforts to narrow the order's scope, obtain a protective order from the court, or produce
documents to the court or government body under seal with appropriate instructions regarding
preservation of the information's confidentiality; and (c) if disclosure is required to prevent
Recipient from being subjected to contempt sanctions or other penalties, disclose only the
Confidential Information that, in the opinion of counsel reasonably satisfactory to NIKE, is
legally required to be disclosed, consistent with a reasonable interpretation of the order.
5. No Grant of Intellectual Property Rights. Neither party acquires any intellectual property
rights of the other under this Agreement. Nothing in this Agreement grants Recipient any right
to use any Confidential Information for any purpose other than those stated in Section 2.1.
Recipient will not (a) identify NIKE in any manner on a customer list or web site, or (b)
otherwise use the name, assumed business name, trade name, logo, trademark, or service mark,
whether or not registered, of NIKE or any NIKE affiliate, in connection with publicity,
advertisements, promotion or in any other manner.
6. No Representations or Warranties. Neither NIKE nor any of its Representatives makes any
representation or warranty (express or implied) concerning the completeness or accuracy of any
Confidential Information it discloses.
7. No Obligation to Purchase; Competition. Nothing in this Agreement creates a legal obligation
for either party to purchase or license or sell any products or technology, or to purchase or sell
any services, from the other. Nothing in this Agreement will prohibit either party from entering
into discussions or business relationships with any competitor of the other party.
8. Return of Confidential Documents. Within 5 business days after NIKE's request, Recipient
will return to NIKE, or destroy and certify the destruction of, all copies of documents and any
other tangible material embodying or containing Confidential Information, including all
Confidential Information in its Representatives' possession.
9. Injunctive Relief; Remedies. Recipient acknowledges that its breach of this Agreement will
irreparably harm NIKE, and that the harm may not be susceptible to accurate measurement for
the purpose of calculating money damages. Accordingly, NIKE will have the right to obtain an
injunction or other equitable relief to prevent a breach or threatened breach of this Agreement,
without the necessity of posting a bond or other security.
10. Term; Survival. This Agreement will remain in effect from the Effective Date until terminated
by either party upon written notice to the other. As to Confidential Information received before
the termination date, Recipient's obligations under this Agreement will survive until such a time
as the Confidential Information it receives no longer qualifies as Confidential Information.
11. Choice of Law; Forum. This Agreement will be interpreted under, and any disputes arising out
of this Agreement will be governed by, the laws of the State of Oregon, without regard to its
conflict of laws principles. Each party irrevocably consents to the jurisdiction of the state and
federal courts located in the State of Oregon, USA, in connection with all actions arising out of
or in connection with this Agreement, and waives any objections that venue is an inconvenient
forum.
NON-DISCLOSURE AGREEMENT 2 12/15/2004
12. Attorney Fees. If a suit, action, arbitration, or other proceeding of any nature whatsoever
(including any proceeding under the US Bankruptcy Code) is instituted in connection with any
controversy, interpretation, or enforcement of any rights under this Agreement, the party
substantially prevailing will be entitled to recover its attorney, paralegal, accountant, and expert
fees, and all other reasonably necessary fees, costs, and expenses actually incurred in connection
with that proceeding as determined by the court, arbitrator, or arbitration panel at trial, or in any
appeal or other post-judgment proceeding, in addition to all other amounts provided by law. The
court, arbitrator, or arbitration panel hearing the matter will determine which party is
substantially prevailing, taking into account the number and importance of all claims and
defenses, the outcomes of those claims, and any offers of settlement made by the parties.
13. Severability; Blue Penciling. If any court, arbitrator, or arbitration panel finds any provision of
this Agreement to be invalid or otherwise unenforceable, that provision will be void to the extent
it is contrary to applicable law. However, that finding will not affect the validity of any other
provision of this Agreement, and the rest of this Agreement will remain in full force and effect
unless enforcement of this Agreement without the invalidated provision would be grossly
inequitable under all of the circumstances or would frustrate the primary purposes of this
Agreement. Alternatively, if a court, arbitrator, or arbitration panel determines that any
provision of this Agreement is not enforceable as expressly written, it is the intention of the
parties that those provisions be modified by the court, arbitrator, or arbitration panel only as is
necessary for them to be enforceable.
14. Counterparts and Delivery. This Agreement may be executed in counterparts. Each
counterpart will be considered an original, and all of them, taken together, will constitute a single
Agreement. Facsimile signatures will be deemed original signatures for all purposes under this
Agreement. This Agreement may be delivered by facsimile or electronically, and any such
delivery will have the same effect as physical delivery of a signed original.
NIKE, INC. _______________________________
By:______________________________ By:____________________________
Title:_____________________________ Title:___________________________
Date:_____________________________ Date:___________________________
This Non-Disclosure Agreement (this "Agreement"), dated _______________ ___, 20__ (the
"Effective Date"), is between NIKE, Inc., an Oregon corporation ("NIKE") and
__________________________ __________________________________ ("Recipient").
NIKE and Recipient wish to discuss the possibility of entering into a business transaction or other
business relationship with each other. The parties anticipate that during the course of their
discussions, NIKE may furnish proprietary or confidential information to Recipient. NIKE is willing
to furnish this information only on a confidential basis, and only for purposes described below.
Doc #44883
3. Exceptions. The obligations described in Section 2, 4 and 8 will not apply to any Confidential
Information that Recipient can document:
3.1. Was Disclosed or became generally available to the public without breach of this
Agreement and through no act or omission of Recipient or its Representatives;
3.2. Recipient independently developed and recorded in writing (a) without reference to the
Confidential Information and (b) before the date Recipient received the Confidential
Information;
3.3. Recipient received, before NIKE disclosed it to Recipient, from a third party that did not
violate any agreement, duty or applicable law in disclosing the information to Recipient; or
3.4. Is legally required to be disclosed, subject to Section 4.
4. Orders to Disclose. If Recipient becomes subject to an order that requires Recipient to disclose
Confidential Information, Recipient will, to the extent permitted by law: (a) promptly notify
NIKE of the order's terms and the circumstances surrounding its issuance; (b) consult in good
faith with NIKE regarding possible responses to the order and, if requested by NIKE, make best
efforts to narrow the order's scope, obtain a protective order from the court, or produce
documents to the court or government body under seal with appropriate instructions regarding
preservation of the information's confidentiality; and (c) if disclosure is required to prevent
Recipient from being subjected to contempt sanctions or other penalties, disclose only the
Confidential Information that, in the opinion of counsel reasonably satisfactory to NIKE, is
legally required to be disclosed, consistent with a reasonable interpretation of the order.
5. No Grant of Intellectual Property Rights. Neither party acquires any intellectual property
rights of the other under this Agreement. Nothing in this Agreement grants Recipient any right
to use any Confidential Information for any purpose other than those stated in Section 2.1.
Recipient will not (a) identify NIKE in any manner on a customer list or web site, or (b)
otherwise use the name, assumed business name, trade name, logo, trademark, or service mark,
whether or not registered, of NIKE or any NIKE affiliate, in connection with publicity,
advertisements, promotion or in any other manner.
6. No Representations or Warranties. Neither NIKE nor any of its Representatives makes any
representation or warranty (express or implied) concerning the completeness or accuracy of any
Confidential Information it discloses.
7. No Obligation to Purchase; Competition. Nothing in this Agreement creates a legal obligation
for either party to purchase or license or sell any products or technology, or to purchase or sell
any services, from the other. Nothing in this Agreement will prohibit either party from entering
into discussions or business relationships with any competitor of the other party.
8. Return of Confidential Documents. Within 5 business days after NIKE's request, Recipient
will return to NIKE, or destroy and certify the destruction of, all copies of documents and any
other tangible material embodying or containing Confidential Information, including all
Confidential Information in its Representatives' possession.
9. Injunctive Relief; Remedies. Recipient acknowledges that its breach of this Agreement will
irreparably harm NIKE, and that the harm may not be susceptible to accurate measurement for
the purpose of calculating money damages. Accordingly, NIKE will have the right to obtain an
injunction or other equitable relief to prevent a breach or threatened breach of this Agreement,
without the necessity of posting a bond or other security.
10. Term; Survival. This Agreement will remain in effect from the Effective Date until terminated
by either party upon written notice to the other. As to Confidential Information received before
the termination date, Recipient's obligations under this Agreement will survive until such a time
as the Confidential Information it receives no longer qualifies as Confidential Information.
11. Choice of Law; Forum. This Agreement will be interpreted under, and any disputes arising out
of this Agreement will be governed by, the laws of the State of Oregon, without regard to its
conflict of laws principles. Each party irrevocably consents to the jurisdiction of the state and
federal courts located in the State of Oregon, USA, in connection with all actions arising out of
or in connection with this Agreement, and waives any objections that venue is an inconvenient
forum.
NON-DISCLOSURE AGREEMENT 2 12/15/2004
12. Attorney Fees. If a suit, action, arbitration, or other proceeding of any nature whatsoever
(including any proceeding under the US Bankruptcy Code) is instituted in connection with any
controversy, interpretation, or enforcement of any rights under this Agreement, the party
substantially prevailing will be entitled to recover its attorney, paralegal, accountant, and expert
fees, and all other reasonably necessary fees, costs, and expenses actually incurred in connection
with that proceeding as determined by the court, arbitrator, or arbitration panel at trial, or in any
appeal or other post-judgment proceeding, in addition to all other amounts provided by law. The
court, arbitrator, or arbitration panel hearing the matter will determine which party is
substantially prevailing, taking into account the number and importance of all claims and
defenses, the outcomes of those claims, and any offers of settlement made by the parties.
13. Severability; Blue Penciling. If any court, arbitrator, or arbitration panel finds any provision of
this Agreement to be invalid or otherwise unenforceable, that provision will be void to the extent
it is contrary to applicable law. However, that finding will not affect the validity of any other
provision of this Agreement, and the rest of this Agreement will remain in full force and effect
unless enforcement of this Agreement without the invalidated provision would be grossly
inequitable under all of the circumstances or would frustrate the primary purposes of this
Agreement. Alternatively, if a court, arbitrator, or arbitration panel determines that any
provision of this Agreement is not enforceable as expressly written, it is the intention of the
parties that those provisions be modified by the court, arbitrator, or arbitration panel only as is
necessary for them to be enforceable.
14. Counterparts and Delivery. This Agreement may be executed in counterparts. Each
counterpart will be considered an original, and all of them, taken together, will constitute a single
Agreement. Facsimile signatures will be deemed original signatures for all purposes under this
Agreement. This Agreement may be delivered by facsimile or electronically, and any such
delivery will have the same effect as physical delivery of a signed original.
NIKE, INC. _______________________________
By:______________________________ By:____________________________
Title:_____________________________ Title:___________________________
Date:_____________________________ Date:___________________________
Implicit in that act was the determination that we would build our business with all of our
partners based on trust, teamwork, honesty and mutual respect. We expect all of our
business partners to operate on the same principles.
At the core of the NIKE corporate ethic is the belief that we are a company comprised of
many different kinds of people, appreciating individual diversity, and dedicated to equal
opportunity for each individual.
NIKE designs, manufactures and markets products for sports and fitness consumers. At
every step in that process, we are driven to do not only what is required, but also what is
expected of a leader. We expect our business partners to do the same. Specifically, NIKE
seeks partners that share our commitment to the promotion of best practices and
continuous improvement in:
3. Management practices that recognize the dignity of the individual, the rights of
free association and collective bargaining, and the right to a workplace free of
harassment, abuse or corporal punishment.
Wherever NIKE operates around the globe, we are guided by this Code of Conduct. We
bind our business partners to these principles. While these principles establish the spirit of
our partnerships, we also bind these partners to specific standards of conduct. These are
set forth below:
1. Forced Labor. (Vendor) certifies that it does not use any forced labor -- prison,
indentured, bonded or otherwise.
2. Child Labor (Vendor) certifies it does not employ any person under the
minimum age established by local law, or the age at which compulsory schooling
has ended, whichever is greater, but in no case under the age of 14.
4. Benefits (Vendor) certifies that it complies with all provisions for legally
mandated benefits, including but not limited to housing; meals; transportation
and other allowances; health care; child care; sick leave; emergency leave;
pregnancy and menstrual leave; vacation, religious, bereavement and holiday
6. Health and Safety (Vendor) certifies that it has written health and safety
guidelines, including those applying to employee residential facilities, where
applicable; and that it has agreed in writing to comply with NIKE’s factory/vendor
health and safety standards.