Updated August 2024
Starting a High School Club Cover Sheet/Checklist
School Year: School Name:
Club Name:
A new club application packet must include the first 4 items listed below and this cover sheet (completed).
1. [REQUIRED] Cover Sheet
2. [REQUIRED] Application (typed)
Sponsor named typed on application, DSA signature, Principal signature
3. [REQUIRED] Constitution (typed)
4. [REQUIRED] Student Interest List, include FCPS email address of each student on list
5. Confirmation that associated regulations/policies were shared with sponsor(s)
• 1370 – Fundraising
• 1375 – Charity Drives
• 3280 – Controversial Issues
• 3866 – Extracurricular Activities – High School and Middle School Clubs and Non- VHSL Activities
• 5790 – Field Trips – Planning, Conducting, Financing
• 5810 – Administration of School Activity Funds
• RM-50 – Prohibited Activities
6. Important Notes
• All FCPS student interest clubs must have open membership opportunity to every student
enrolled at that school who is in good standing.
• Ensuring that clubs operate according to their constitution/by-laws is local school responsibility.
• Any club activity off-campus is a field trip with all associated FCPS requirements.
• Clubs athletic in nature are not approved. We do not have the personnel or processes in place to
support that.
• Fundraising or financial donation is allowed in the application or in the constitution. There must
also be a statement to the effect that all fundraising activities are subject to local school
administration approval.
• It is not necessary to list specific fund-raising activities, field trips, performances, etc. on the
application or in the constitution; it is best to be generic. If you choose to be specific, you must
indicate on the application/constitution that any/all activities will comply with FCPS regulations
and local school polices and approval processes.
• If planned activities of the club do not appear to be able to be accomplished during regular club
meeting time (45 minutes after school), you must indicate on the application/constitution that
any/all activities will comply with FCPS regulations and local school polices and approval
processes.
• A club may NOT be the direct extension of an outside organization and no outside organization
may have any authority over a FCPS club or students. Once a club has met the requirements and
has been approved centrally, working with an outside agency is possible under the
approval/supervision of the local school and any necessary FCPS offices.
To be reviewed/approved as a new club for the current school year, the application packet must be
received by the Student Activities and Athletics Programs Office NLT the first Friday in March.
Date Approved: Distribution:
HS Club Contact, HS Finance Tech, DSA
Category: Fernando Belli
Sue Kalbaugh
Laura McLean
