Microsoft Word 2019

Lesson 4 Application

I Can…
Part A – File Features Part B – Paragraph Features Part C – Image Features
☐ New, Blank Page ☐ Sorting ☐ Screenshots
☐ Save as TXT ☐ Drop Cap ☐ Crop
☐ Insert from File (docx and TXT) ☐ Bullets ☐ Templates
☐ File Properties ☐ Color Scheme ☐ Captions
☐ Options ☐ Page Color ☐ Table Borders
☐ Templates (in part c) ☐ Bookmarks ☐ Draw
☐ Export as PDF (in application) ☐ Insert Chart

Instructions:
☐ Open the starter assignment from the Lesson 4 folder. You have been given some minimal information for the
program, but you have a long way to go!
☐ If you prefer, choose to use Split or New Window, as explained in lesson 1, to help you set up this lesson so you
can see the instructions and your screen at the same time.
Line Spacing – Select the entire document (CTRL+A) and change the line spacing to 0 on left, right, before, and
after. After is probably set to 8.
☐ Begin by setting the margins to .25 all the way around. In the margins
section, set the Multiple Pages to Book Fold. This is an unusual setting
when making booklets, and will automatically cause your book to be
printed correctly.
Footer – Place a footer on the bottom with your name on the left and the
page number on the right. Make it .2 from the bottom and make the font
size 8.
☐ Bookmark – Add a bookmark in front of the words “production team” and
call it page4.
☐ Bookmark - Use the bookmark to go to Page 2.

☐ Hard Return – Place your cursor at the beginning of the page before “the cast” and add a hard return to create a
new first page.
☐ Color Scheme – Change the color scheme to Red Orange

☐ Insert the image “Music Man Logo” from your Lesson 4 folder.

☐ Change the wrap on the image to tight, and move to the center of the page.

☐ Page Border – Add a lined page border to the first page only. You may choose whatever style you like, but keep
it simple and thin.
☐ Shape – Insert a square shape. Change the size to exactly 1.39 height and 4.82 width. Align it along the top
border as shown in the example at the bottom of this assignment.
☐ Shape Fill – Change the shape style to Colored Fill, Black, Dark 1
☐ Type “Hill Valley Community Players Presents…” Players Presents should be on the second line.

☐ Choose a large, blocky font. Text should already be white. Use Increase font to make the font as large as you can
in order to fit in the space without moving to a third line—roughly size 28, depending on what font you chose.
☐ Copy and Paste – Copy the text box and move the copied version to the bottom of page 1, aligning it to the
border as you did on the top half.

☐ Change the text to “February 20-23, 2021”. Press enter and type the name of your high school and city, as shown
in the example. Make the font size on the bottom two lines smaller.
☐ Tables – Place your cursor on the blank line after the words “the Cast.” Clear formatting. Then add a table that is
4x5.
☐ Using the images in your folder, fonts and italics, make the table look like the example at the bottom of this
document, entering the names of the actors and the characters they are playing exactly as shown. Make sure the
character name is in size 14, using the same blocky font you chose for page 1. Make sure the actor name is in
italics, size 10. You may need to remove the bold emphasis when you begin. You may change font sizes as need
in order to make it fit.
Image Size – Change the size of each person’s headshot to .6.

Saturation – On the image for Tommy, it’s not in black and white and it’s the wrong size. Re-size it to the same
size as the other images, and desaturate it to 0% to make it black and white.
☐ Table Borders – Change the borders of the table so that only the bottom of each row has a border, and the rest
are blank.
☐ Resize tables – Resize the table as needed to make it fit correctly.

☐ Font - Select “The cast” and change the font to your same blocky font. Resize to 18-20, depending on the size of
the font. Center it.
☐ Remove blank lines between the table and “the Quartet”

☐ Tabs – Highlight “The Quartet” and “Traveling Salesmen”. Set two center tabs at 1.3 and 3.5. Use tab and delete
to get them lined up correctly as shown in the example below.

☐ Tabs – Press enter, remove formatting, and clear tabs. Set new tabs—a dot leader left tab at 1.5, a left tab at
2.69, and a right dot leader at 4.94. Enter the names as show in the example above. Change the font size to 10.
☐ Format Painter – Change the font of Quartet to your blocky font, size 12. Use Format Painter to copy the same
formatting to The Quartet, Traveling Salesman, Featured, and Ensemble.

☐ Tabs – Use your knowledge of tabs and formatting to make the featured section look like this:

☐ Insert Text – Insert the text in the .docx file in the Lesson 2 folder called “Ensemble.”

☐ Sorting - Select the names under “Ensemble” and change the font to 9. Sort the list by LAST NAME.

☐ Line Spacing – Ensure that the list is at 0 for line spacing.

☐ Columns – Select the full list of names and set them to four columns with .1 between. If you’ve done it right, it
should fit all on the second page. If it doesn’t, make the font smaller.
☐ Center – Center the word Ensemble.
☐ Bookmark – Go to the page 3 bookmark and add a hard return, so musical numbers starts on page 3 (if
necessary)
☐ Format Painter – On “the Cast” add a red shade that goes from left to right. Then use format painter on “the
Cast” and copy the formatting to Musical Numbers, Special Thanks To…, Production Team, and Director’s Note.
☐ Tabs – In the musical numbers section, select Overture all the way to Entire Company. Set a right dot leader tab
at 5.
☐ Custom Bullets – Select the names under “Special Thanks To…” Add a custom bullet using Symbol, using the font
Segoe MDL2 Assets, and the code E821. It should be an image of a briefcase.
☐ Columns – Set the names on the list into two columns. It should all fit on page 3. If it doesn’t, make the font
smaller in the Musical Numbers section—just keep messing with it until it fits!
☐ Tabs – Go to bookmark Page4, Production Team. Add a page break if needed to keep it on page 4. (from Director
to Louis Starr) and set the tab the same way you did for the Musical Numbers section. Change the font size to 9.
☐ Horizontal Line – Add a blank line BEFORE Director’s Note. Change the font size of that line to 9, so that the
blank line isn’t so large. Add a horizontal line.
Change the color of the line to Tan, Background 2, Darker 50%. Keep the width at 1.5

☐ Insert Text - Insert the text from the .txt file called “Director’s Note” below the title.

☐ Formatting – Change the font to Calibri, size 9.

☐ Columns – Select the whole paragraph and set it two columns, with a line between and .2 spacing.

☐ Alignment – Align the paragraph to Justify so it’s even on both sides.

☐ Drop Cap – Add a drop cap to the word “I” at the beginning of the paragraph. Change the font to your bulky font
and change the color to something in your color palette that looks nice.
☐ Change the font to the font you’ve been using for your titles.

☐ Paragraph Formatting – Select the quote at the end of the paragraph. Add a dotted border, and change the fill to
Tan, Background 2, Darker 25%.
☐ Enhancement – Italicize the quote and bold “Marian Paroo.”

Horizontal Line – Copy and the horizontal line you made earlier and paste a second copy of it below the columns
for the Director’s Note.
☐ Screenshot – There should be enough room for one or two advertisements at the bottom. You will find these
online. Go to Zazzle.com and in the search bar, type in Construction Business Card. You will see several options
—just select one you like. In Word, use Screenshot to take a shot of that card. Do a second if there is room.
**If your Screenshot turns up a black square: Go to Chrome. Click on the three dots in the upper left and go to
settings, then Advanced at the bottom of the page. On the left, click on System. Uncheck the box “Use Hardware
acceleration when available.” Try the screenshot again—it should work!
☐ Crop – Paste the image into your document and crop it down to size.

☐ Wrap – Change the wrap to Tight.

☐ You still have room on the right—using a text box, create the add shown here,
though you may choose a different logo and company if you like.
☐ Page Color – Add a gradient of white and Dark Red, Accent 6, Lighter 80%.
Change the style to Diagonal Down.
☐ Export as PDF – In order to send this to a printer, you don’t want the fonts and styles to change when opened on
another computer—you basically want it to be like an image so nothing moves or changes. Save it normally first,
then export the file as a PDF file. (This was not in the practice, but is part of the video)
☐ Print – You should now have four pages ready to go. DO NOT PRINT THE PDF VERSION—print it directly from
Word. If you have a duplex printer, print it front and back. Otherwise, just print. Because you used the booklet
setting, It should print it in the right order. Fold it and turn in to the basket.