1
ORDER TO
CASH CYCLE
IN SAP
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ORDER TO CASH CYCLE
Complete Order to cash cycle steps including
1. Entering the Sales Order
2. Booking the Sales Order
3. Launch Pick Release
4. Ship Confirm
5. Create Invoice
6. Create the Receipts either manually or using Auto Lockbox ( In this article we will
concentrate on Manual creation)
7. Transfer to General Ledger
8. Journal Import
9. Posting
Overview:
The below are the steps in short that we will go through in this article:
Enter the Sales Order
Book the Sales Order
Launch Pick Release
Ship Confirm
Create Invoice
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Create the Receipts either manually or using Auto Lockbox ( In this article we will
concentrate on Manual creation)
Transfer to General Ledger
Journal Import
Posting
Let’s get into the details of each step mentioned above.
Enter the Sales Order:
Navigation: Order Management Super User Operations (USA)>Orders Returns >Sales
Orders
Enter the Customer details (Ship to and Bill to address), Order type.
Click on
L ine s
Tab.
Enter the
Item to
be
ordered
and the
quant it y
r e quir e d.
Line is
sche dule d
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automatically when the Line Item is saved.
Scheduling / unscheduling can be done manually by selecting Schedule/Un schedule from
the Actions Menu.
You can check if the item to be ordered is available in the Inventory by clicking on
Availability Button.
Save the
work.
Underlying Tables affected:
In Oracle, Order information is maintained at the header and line level.
The header information is stored in OE_ORDER_HEADERS_ALL and the line information
in OE_ORDER_LINES_ALL when the order is entered. The column called
FLOW_STATUS_CODE is available in both the headers and lines tables which tell us the
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status of the order at each stage.
At this stage, the FLOW_STATUS_CODE in OE_ORDER_HEADERS_ALL is ‘Entered’
Book the Sales Order:
Book the Order by clicking on the Book Order button.
Now that
the Order
is
BOOKED,
the status
on the
header is
change
accor dingly .
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Underlying tables affected:
At this stage:
The FLOW_STATUS_CODE in the table OE_ORDER_HEADERS_ALL would be
‘BOOKED’
The FLOW_STATUS_CODE in OE_ORDER_LINES_ALL will
be ‘AWAITING_SHIPPING’.
Record(s) will be created in the table WSH_DELIVERY_DETAILS with
RELEASED_STATUS=’R’ (Ready to Release)
Also Record(s) will be inserted into WSH_DELIVERY_ASSIGNMENTS.
At the same time DEMAND INTERFACE PROGRAM runs in the background and inserts
into MTL_DEMAND
Launch Pick Release:
Navigation: Shipping > Release Sales Order > Release Sales
Orders. Key in Based on Rule and Order Number
In the
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Shipping Tab key in the below:
Auto Create Delivery: Yes
Auto Pick Confirm: Yes
Auto Pack Delivery: Yes
In the
Inventory Tab:
Auto Allocate: Yes
Enter the Warehouse
Click on
Ex e cut e
Now
But t on.
On
successful
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completion, the below message would pop up as shown
below. Pick
Re le as e
process in
turn will
kick off
several
ot he r
requests
like Pick
Slip
Report,
Shipping
Ex ce pt ion
Report
and Auto
Pack
Report
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Underlying Tables affected:
If Autocreate Delivery is set to ‘Yes’ then a new record is created in the table
WSH_NEW_DEL I V ERI ES.
DELIVERY_ID is populated in the table WSH_DELIVERY_ASSIGNMENTS.
The RELEASED_STATUS in WSH_DELIVERY_DETAILS would be now set to ‘Y’ (Pick
Confirmed) if Auto Pick Confirm is set to Yes otherwise RELEASED_STATUS is ‘S’
(Release to Warehouse).
Pick Confirm the Order:
IF Auto Pick Confirm in the above step is set to NO, then the following should be
done.
Navigation: Inventory Super User > Move Order> Transact Move Order
In the HEADER tab, enter the BATCH NUMBER (from the above step) of the order. Click
FIND. Click on VIEW/UPDATE Allocation, then Click TRANSACT button. Then Transact
button will be deactivated then just close it and go to next step.
Ship Confirm the Order:
Navigation: Order Management Super User>Shipping
>Transactions. Query with the Order Number.
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Click On Delivery Tab
Click on Ship Confirm.
The Status in
Shipping
T r ansact ion
screen will
now be
clos e d.
This will kick
off
concur r e nt
pr ogr ams
lik e .
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I NT ERF A CE
TRIP Stop,
Commercial
I nv oice ,
Packing Slip Report, Bill of Lading
Underlying tables affected:
RELEASED_STATUS in WSH_DELIVERY_DETAILS would be ‘C’ (Ship Confirmed)
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FLOW_STATUS_CODE in OE_ORDER_HEADERS_ALL would be "BOOKED"
FLOW_STATUS_CODE in OE_ORDER_LINES_ALL would be "SHIPPED"
Create Invoice:
Run workflow background Process.
Navigation: Order Management >view >Requests
Workflow Background Process inserts the records RA_INTERFACE_LINES_ALL with
INTERFACE_LINE_CONTEXT = ’ORDER ENTRY’
INTERFACE_LINE_ATTRIBUTE1 = Order_number
INTERFACE_LINE_ATTRIBUTE3 = Delivery_id
and spawns Auto invoice Master Program and Auto invoice import program which creates
Invoice for that particular Order.
The
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Invoice created can be seen using the Receivables responsibility
Navigation: Receivables Super User> Transactions> Transactions
Query with the Order Number as Reference.
Underlying tables:
RA_CUSTOMER_TRX_ALL will have the Invoice header information. The column
INTERFACE_HEADER_ATTRIBUTE1 will have the Order Number.
RA_CUSTOMER_TRX_LINES_ALL will have the Invoice lines information. The column
INTERFACE_LINE_ATTRIBUTE1 will have the Order Number.
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Create receipt:
Navigation: Receivables> Receipts>
Receipts Enter the information.
C lic k
on
Apply Button to apply it to the Invoice.
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Underlying tables:
AR_CASH_RECEIPTS_ALL
Transfer to General Ledger:
To transfer the Receivables accounting information to general ledger, run General
Ledger Transfer Program.
Navigation: Receivables> View Requests
Parameters:
Give in the Start date and Post through date to specify the date range of the transactions
to be transferred.
Specify the GL Posted Date, defaults to SYSDATE.
Post in summary: This controls how Receivables creates journal entries for your
transactions in the interface table. If you select ‘No’, then the General Ledger
Interface program creates at least one journal entry in the interface table for each
transaction in your posting submission. If you select ‘Yes’, then the program creates
one journal entry for each general ledger account.
If the Parameter Run Journal Import is set to ‘Yes’, the journal import program is
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kicked off automatically which transfers journal entries from the interface table to
General Ledger, otherwise follow the topic Journal Import to import the journals
to General Ledger manually.
Underlying tables:
This transfers data about your adjustments, chargeback, credit memos, commitments,
debit memos, invoices, and receipts to the GL_INTERFACE table.
Journal Import:
To transfer the data from General Ledger Interface table to General Ledger, run the
Journal Import program from Oracle General Ledger.
Navigation: General Ledger > Journal> Import> Run
Parameters:
Select the appropriate Source.
Enter one of the following Selection Criteria:
No Group ID: To import all data for that source that has no group ID. Use this option if
you specified a NULL group ID for this source.
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All Group IDs: To import all data for that source that has a group ID. Use this option to
import multiple journal batches for the same source with varying group IDs.
Specific Group ID: To import data for a specific source/group ID combination. Choose a
specific group ID from the List of Values for the Specific Value field.
If you do not specify a Group ID, General Ledger imports all data from the specified
journal entry source, where the Group_ID is null.
Define the Journal Import Run Options (optional)
Choose Post Errors to Suspense if you have suspense posting enabled for your set of books
to post the difference resulting from any unbalanced journals to your suspense account.
Choose Create Summary Journals to have journal import create the following:
• one journal line for all transactions that share the same account, period, and currency and
that has a debit balance
• one journal line for all transactions that share the same account, period, and currency and
that has a credit balance.
Enter a Date Range to have General Ledger import only journals with accounting
dates in that range. If you do not specify a date range, General Ledger imports all
journals data.
Choose whether to Import Descriptive Flexfields, and whether to import them with
validation.
Click on Import button.
Underlying
tables:
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GL_JE_BATCHES, GL_JE_HEADERS, GL_JE_LINES
Posting:
We have to Post journal batches that we have imported previously to update the
account balances in General Ledger.
Navigation: General Ledger> Journals > Enter
Query for the unposted journals for a specific period as shown below.
From
the list of
unpos t e d
journals
displayed, select one journal at a time and click on Post button to post the journal.
If you
know
the
bat ch
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name
to be
posted
you
can
directly post using the Post window
Navigation: General Ledger> Journals> Post
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Underlying tables:
GL_BALANCES.
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