Policy on Sustainable Procurement
Review date 15/07/2024
Revision number 17.0
Document reference 10-008
Document purpose and scope
This document sets out the Sustainable Procurement Policy of JBA Group Limited and its
subsidiary Operating Companies, collectively known as ‘JBA’. It covers activities undertaken by
the Group throughout all office locations and operations worldwide.
This document will be reviewed for continued suitability, will be communicated within the JBA
Group and, if appropriate, made available to interested parties. The review interval for this
document is 1 year.
Aim
This policy aims to help us undertake procurement in an ethical and sustainable manner. In
conjunction with our Sustainability and Environmental Management, Corporate Social
Responsibility and Health and Safety policies, it promotes continual improvement in our
operations and supports our core aim to have a positive impact on our staff, client, suppliers,
and the local communities and environments in which we work.
Policy statement
JBA is committed to The Ten Principles of the UN Global Compact and acting responsibly in
all aspects of the areas of human rights, labour, environment and anti-corruption.
We are committed to purchasing goods, services, works and utilities that achieve value for
money on a whole life basis and also meet high standards in relation to quality, health, safety
and wellbeing, environmental protection and information security practices.
We recognise our responsibility to promote sustainability through our purchasing and will use
our consumer power to reward suppliers who support our objectives and business values. We
will engage with and encourage our suppliers to take a proactive approach to sustainability
matters and to deliver sustainable goods and services, and we will work in partnership with our
suppliers to continually improve our collective sustainability performance.
We will apply the highest legal and ethical standards in dealing with our supply chain and will
review the sustainability risks and impacts of the goods and services we use. We will treat all
suppliers fairly and with integrity.
We will promote the principles of a circular economy and resource efficiency through our
procurement practices and will seek to minimise our use of energy and natural resources. We
will strive to continually reduce the adverse environmental and climate impacts of our
procurement and the associated greenhouse gas emissions.
10-008 Policy on Sustainable Procurement
Revision: 17.0
This document is classified as PUBLIC 1
Policy on Sustainable Procurement
We encourage local and regional businesses, small and medium sized enterprises, and social
enterprises to be part of our supply chain.
We will comply with all legislation, standards, statutory and other obligations and best practices
which are relevant to our activities and the jurisdictions in which we operate. We will seek to
comply with client policies where required and reasonably possible to do so without conflicting
our own policies or other obligations.
Responsibilities
The JBA Group Board is responsible for reviewing and approving the content and
implementation of this policy and will help each Operating Company to apply this policy
through appropriate procedures, guidance and monitoring.
Overall compliance with the requirements of this policy is the responsibility of each Operating
Company within the Group. The Managing Director of each Operating Company will oversee
their company’s adherence to this policy. Operating Company Directors and Management
Teams are responsible for taking measures to promote this policy and help their staff to comply
with its requirements.
All staff are required to comply with our policy requirements and share responsibility for our
performance in implementing it. Line managers are required to check that their staff are aware
of this policy and any associated guidance. Suppliers, including sub-consultants and sub-
contractors, are expected to operate in accordance with this policy whilst working for JBA. The
policy is available from our websites.
Implementation
We recognise our responsibility to embed sustainability in our procurement processes. In all
cases, we will undertake a balanced consideration of the social, ethical, environmental and
economic impacts.
We will take all reasonable steps to:
• embed the principles of sustainability throughout our procurement activities and seek
opportunities to contribute to the UN Sustainable Development Goals (SDGs);
• maintain and apply our Supplier Code of Conduct and Approved Supplier process
and aim to use approved suppliers that can demonstrate the highest health, safety,
welfare, environmental protection, sustainability, quality assurance, ethical, and
information security standards;
• expect our suppliers to operate in accordance with our policies relating to Bribery
and Corruption, Anti-Competitive Behaviour, Modern Slavery and Human
Trafficking and prompt payment;
• provide all approved suppliers with access to our Health and Safety, Quality,
Sustainability and Procurement policies, and our guidance documents Code of
10-008 Policy on Sustainable Procurement
Revision: 17.0
This document is classified as PUBLIC 2
Policy on Sustainable Procurement
Conduct – Working With Our Supply Chain and JBA Guide to Getting Paid:
Advice for Suppliers, and encourage suppliers to adopt similar policies;
• seek to provide social value through our supply chain by promoting the use of local
and regional businesses, small and medium sized enterprises and social enterprises,
and those who comply specifically with all JBA requirements, standards and
guidelines;
• apply sustainable procurement principles to our use of sub-consultants and sub-
contractors, and remain a signatory to the Prompt Payment Code;
• encourage suppliers to adopt science-based targets for reducing greenhouse gas
emissions, in line with our own net zero targets;
• promote the use of products with a low environmental impact, reused and recycled
products, and products that have embedded circular economy principles, minimising
waste and use of materials, energy, and other resources, thereby supporting our net
zero carbon emissions targets and other environmental objectives;
• promote internally and amongst our supply chain, where relevant and applicable,
products that are ethically, socially and environmentally certified to recognised and
credible standards, including B-Corp, Soil Association, Fairtrade, Forest Stewardship
Council (FSC) (or equivalent), Round Table on Sustainable Palm Oil (RSPO), Vegan
Society, etc; and
• deliver training and develop practical tools to increase staff knowledge and
understanding of our procurement policy and sustainable procurement principles.
Approval
This document was approved by the Board of JBA Group Limited on 15/07/2024.
Executive Chair
JBA Group
10-008 Policy on Sustainable Procurement
Revision: 17.0
This document is classified as PUBLIC 3
