ADITYA VIDYASHRAM RESIDENTIAL SCHOOL

PORAIYUR, PUDUCHERY

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REPORT WRITING

A report is a brief account of an event that has already taken place. The report helps in recording
the events of importance that occur in our day-to-day life. It attempts to present the firsthand
information of an incident or event. A report of an event presents a record of events that took place.
A report of an event includes one’s ideas, opinions and impressions about the event.

FORMAT OF A NEWSPAPER REPORT

 Headline- A descriptive title which is expressive of the contents of the report.
 By line- Name of the person writing the report along with the designation. It is generally
given in the question. Remember, you are not supposed to mention your personal details in
your answer.
 Place and date of reporting- It is generally not mentioned in a magazine report separately,
but here, it is.
 Opening paragraph- It includes expansion of the headline. It needs to be short as it is a
general overview of the report.
 Account of the event in detail– It is generally written in two parts: First, complete account
of what happened in its chronological sequence (preferably) and second, the witness
remarks.
 Concluding paragraph- This will include the action that has been taken so far or that will
be taken. It is the last paragraph.
1. A super speciality hospital was inaugurated in your town by the Health Minister. As a
reporter from The Hindu’, write a brief report on the same to be published in the
newspaper.
Super Speciality Hospital Inaugurated
By Niharika Singh, Staff Reporter

New Delhi, 8th August 20XX : ‘Swasthya Surabhi’, a super speciality hospital was inaugurated
by Ram Prakash Chaudhary, the Minister of State for Health, on Friday. The 400-bed hospital
seemed to be equipped with the most advanced and state of the art machines and equipments with
the latest infrastructure to back up exigencies. It employs internationally trained physician in the
field of emergency medicine. Fully equipped, advanced cardiac life support ambulances has been
made available round the clock. Besides having an in-house Blood Bank, its information system
has been linked to other major Blood Banks in the country to enable the right group of blood to
be made available at short notice.
The hospital covered an area of 8,000 square metres and the total expenditure in building the
hospital had come around thirty five crore rupees.
Addressing the people, Dr Bhavdekar, the Medical Superintendent reinforced the need for
dedicated and committed staff. He sincerely hoped that the hospital would provide the best health
services to the people at nominal cost.
A blood donation camp was also organised to mark the auspicious occasion. The authorities also
announced free treatment for the poor patients on every Sunday from 10 to 12 noon.

2. You are Anurag/Anjali, a reporter with a national daily. You have heard that a multistory
building hear the main railway station has collapsed causing panic in the area. You rush to
site of the accident with your team. Write a report in 125-150 words mentioning the time
and the place of the accident, number of casualties, the cause of the accident and the rescue
operation conducted by the authorities.

5-Storeyed Building Collapsed Claiming 10 lives

By Anurag Pandey

Jharkhand, 15th April, 2024: A 5-storeyed building collapsed near the main railway station area
of Samarpal District. The incident took place on the afternoon of 13th April. Fortunately it was a
Sunday, so not many people were present in the building. Yet, when it collapsed it hurt the
passer-by, claiming the lives of 10 people and injuring several. Locals quickly came into action
and rushed the victims to the hospital. The police, along with the special team looked for more
survivals under the debris but with no success.
On investigation it was found that building had illegally enlarged its covered area. The old pillars
of the building could not bear the burden of the new construction and gave way. On enquiring,
the builder said that the corporation charged handsome bribe for the construction. Thus, the
corporation had ignored the safety measures too. For the selfish motive of some, precious life of
innocent people was taken away.

3. The members of Saraswati Residents Welfare Association held a protest rally at the District
Park against the decision of the Municipal Corporation to cut down trees for widening of
roads to ease traffic congestion. Write a report on the rally in 125-150 words. You are
Puneeta/ Pramod, the President of the Association.
 Protest Rally by Saraswati RWA
By Pramod Ahooja, President, RWA

New Delhi, 11th May, 2024: The members of Saraswati Residents Welfare Association held a
protest at the District Park on 10th May, 20XX. The residents were annoyed by the Municipal
Corporation’s decision to cut down trees to widen the roads to ease the traffic congestion. The
rally took place for about 3 hours, and took to the roads, proving a nightmare for the commuters.
The residents basically resented the destroying of their beautiful district park which is used by
everyone. Soon media too came to cover the rally, and eminent environmentalists too joined to
protest for the crime against the environment. People suggested alternate methods like diversion
of the route, building elevated roads to ease the traffic congestion. The rally was finally
concluded when the concerned authority came with a stay on their decision and promised to
adopt the alternate methods.

FORMAT OF A MAGAZINE REPORT

 Heading– A descriptive title which is expressive of the contents of the report.

 By line– Name of the person writing the report. It is generally given in the question.
Remember, you are not supposed to mention your personal details in your answer.
 Opening paragraph (introduction) – It may include the ‘5 Ws’ namely, WHAT, WHY,
WHEN and WHERE along with WHO was invited as the chief guest.
 Account of the event in detail– The proper sequence of events that occurred along with
their description. It is the main paragraph and can be split into two short paragraphs if
required.
 Conclusion- This will include the description of how the event ended. It may include quote
excerpts from the Chief Guest’s speech or how did the event wind up.
Q1. MMD School, Nashik, recently organised a science symposium on the topic: ‘Effect of
pollution on quality of life’. You are Amit/Amita Raazdan, editor of the school magazine.
Write a report on the event for your school magazine. (120 – 150 words)

Answer:

Report on Science Symposium held at MMD School, Nashik

By Amit/ Amita Raazdan, Editor of the school magazine

A symposium was organised on 1 March 2022 in the school on the topic “Effect of Pollution on
Quality of Life”. All the science students were a part of the elucidative programme.
The event stared with the felicitation of the guest speakers. Thereafter, the participants were
espoused by Sh. Suraj Prakash. He acquainted them with the objectives and goals of the workshop.
The resource person Dr. Hari Om Gupta reflected his profound knowledge on the topic and
highlighted how important it is to curb the menace of pollution.
An exalting demonstration of effects of pollution on our lives galvanized the engrossed
participants. After the lunch break Dr. K.K. Arora, Resource Person, exhibited the possible steps
that can be undertaken at the personal level to reduce pollution. It was followed by another session
on the basic concept behind pollution reduction which triggered the young minds into thinking
innovative ways.

An interactive concourse ignited the inquisitiveness of participants. They have committed

themselves completely to bring about a change in the situation. The informative workshop
culminated with a vote of thanks proposed by the head of the science department.

Q2. You are Karan/ Kirti of L.M. Memorial Public School, Dwarka. Your school has adopted
a village as a social responsibility. Students are being taken to teach the children of that
village on a regular basis. Write a report, for your school magazine, on the various other
programmes organized there in 120 – 150 words.

Village Adoption- A Step Towards Being Socially Responsible

By Karan/ Kriti

On the occasion of World Literacy Day, L.M. Memorial Public School, Dwarka has taken an oath
to embrace the village named Rajpur.

The school has taken the responsibility of educating the people residing in the village. Selected
students from each standard are taken there every weekend, during school hours to impart
knowledge. The first 6 month motive is to make each and every person capable of reading and
writing. Free books and stationery is being provided for quality education. Children are given time
to spend with each other, play games and interact. Apart from the educational needs, special care is
devoted to hygiene and sanitation. Girls are being given awareness on the importance of menstrual
hygiene as well. Various talent hunts have been organised which left everyone overawed.
The immense enthusiasm and zeal in the people to learn is the main driving factor.
A family kind of environment is being created. The school treats the people of the village as its
own students and is unbiased. By adopting a village, the school is making its students sensitive
towards the needs of the environment at a young age. It is committed towards raising the leaders of
tomorrow

Q3. Cultural Society Sunshine Public School, Nellore organised an adult literacy camp in its
neighbourhood. Write a report in 120 – 150 words on the camp for your school newsletter.
You are P.V. Sunitha, Secretary. Use the following clues: no. of volunteers – hours spent in
teaching – location of the class – chairs, blackboards – no. of people attending the camp –
benefit.

Answer:

Adult Literacy Camp

By P.V. Sunitha, Secretary

An adult literacy camp was organised by Cultural Society Sunshine Public School, Nellore in the
school neighbourhood yesterday extending educational options to those adults, who have lost the
opportunity and have crossed the age of formal education. The activities of the camp were carried
out by the cultural society of the school and there were a total of 25 volunteers.

The camp began with the welcome speech for the chief guest, Mrs. Kavita Naik, a renowned social
worker. 400 people were a part of the camp. They were divided into different groups in accordance
with their competencies. They were taught the basics for being able to read and write. Free books
and stationery is being provided for quality education. All the arrangements including desks and
blackboard were done in advance. Apart from the educational needs, special care was devoted to
hygiene and sanitation. They were taught basics of cleanliness like types of wastes and their
and zeal in the people to learn iwas the main driving factor.

The chief guest distributed the certificates of participation among the volunteers. The camp ended
on a positive note. There was an atmosphere of learning and growing together.

Q4. You are Sandhya/ Sohan an active member of the Animal Lovers Club which works for
the welfare of animals by preventing cruelty to them. Recently you visited Mahatma Gandhi
Animal Care Home. You were pleasantly surprised to see the good treatment given to the
animals. Write a report in 120 – 150 words on your visit.

You may use the following points: injured dogs and cats – abandoned pets – very old animals
– all very well cared for – well-equipped medical room – veterinary surgeon – green
surroundings.

Answer:

Visit to Mahatma Gandhi Animal Care Home

By Sandhya/Sohan
Animal Lovers Club was recently invited by the Mahatma Gandhi Animal Care Home for a visit
where an opportunity to oversee the working of the organisation was given.

It is a home to abandoned pets, rescued animals and the ones injured on the streets. There were
many old animals as well. It was astounding to see the quality of care the animals are being given.
They have a family-like environment for them. This helps them to heal faster and stay happy. The
animal home has all the facilities ranging from well- equipped medical room to a veterinary
surgeon. Regular check-ups of those unwell by a team of veterinary specialists are carried out. The
surroundings are animal-friendly as well. They are not being ruthlessly kept in cages. They have
green surroundings with enough space for them to play and nurture.

Mahatma Gandhi Animal Care Home is doing a mind-blowing job by understanding and fulfilling
the needs of those who can’t speak for themselves. The experience was an overwhelming one.

Q5. Independence Day was celebrated in your school. District Magistrate, Ms. Indu Bala
Sharma was the Chief Guest. Write a report on the function in 120 – 150 words describing all
the activities that took place. You are Head boy/Head girl.

Answer:
INDEPENDENCE DAY CELEBRATION
By Head Boy / Head Girl

GD Goenka School celebrated the Independence Day with great enthusiasm and patriotic fervour.
On the morning of August 14, 2021, our students presented hand-made greeting cards and tri
colour flag badges to the senior management functionaries of the school.

The cultural programme at school commenced with everyone singing ‘Vande Mataram’ followed
by flag hoisting by the chief guest, Ms. Indu Bala Sharma, the District Magistrate. The spirit of
freedom and nationalism was well exhibited by the students as well as the teachers through a
spectrum of patriotic poems, speeches, quiz on freedom fighter, songs and dance. Committed to the
task of nation building, both faculty and student teachers pledged to serve their motherland through
spreading education and serving the community. A presentation on the historical evolution of the
national flag of India was shown. A documentary on the contribution of unsung heroes of Indian
freedom struggle like Tirupur Kumaran, Kamla Devi Chattopadhayay and Khudiram Bose
enlightened the audience. A few of them spoke on the history and significance of the Independence
Day and shed light on the special highlight of celebrations this year

It ended with a speech by the principal on the topic, “What does freedom mean to me?” The
celebration concluded with the inspiring words of the principal madam, followed by the National
Anthem and the distribution of refreshments.

Prepared by
Mr.DEEPAN