PROJECT REPORT

ON
Student Faculty Document Sharing

App

Department of Computer Science & Information Technology

ITER, S’O’A UNIVERSITY, BHUBANESWAR

Submitted by
Group No.: A10
Group Members: Guided By:
Shikh Kumari Sharbanee Swagatika
Rajat Gautam Asst. Professor of CSE Dept
Suvro Karfa
.
 DEPARTMENT OF COMPUTER SCIENCE & INFORMATION
TECHNOLOGY
INSTITUTE OF TECHNICAL EDUCATION AND RESEARCH
(Faculty of Engineering)
SIKSHA ‘O’ ANUSANDHAN UNIVERSITY
(Declared u/s. 3 of the UGC Act 1956)
Jagmohan Nagar, Jagamara, Bhubaneswar-751030

Declaration

I, hereby declare that the matter embodied in this

project is original and has not been submitted for the
award of any other degree.

Submitted by:

Regd. No.-1341017062

1341017070

13410170117
 INSTITUTE OF TECHNICAL EDUCATION & RESEARCH
(Faculty of Engineering)
SIKSHA O ANUSANDHAN UNIVERSITY
(Declared u/s. 3 of the UGC Act. 1956)
Jagamohan Nagar, Jagamara, Bhubaneswar – 751 030.

Certificate
This is to certify that the project Report entitled “Student Faculty Document
Sharing APP”is a bonafide work done by Shikha Kumari, Rajat Gautam, Suvro Karfa,
students of 8th Semester, B.Tech in Computer Science & Information Technology from Institute
of Technical Education & Research, bearing redg. no. 1341017062, 1341017070, 1341017117
respectively submitted in the partial fulfilment of the award for the Degree of Bachelor of
Technology (B.Tech) under Siksha ‘O’ Anusandhan University, Bhubaneswar during 2013-2017

Dr.Ajit Kumar Nayak Under the Guidance of:

HOD,Dept. of CSIT Sharbanee Swagatika
Asst. prof. of CSE Department
 INSTITUTE OF TECHNICAL EDUCATION & RESEARCH
(Faculty of Engineering)
SIKSHA O ANUSANDHAN UNIVERSITY
(Declared u/s. 3 of the UGC Act. 1956)
Jagamohan Nagar, Jagamara, Bhubaneswar – 751030.

Acknowledgement

I hereby express my deepest gratitude towards the H.O.D, Dr. Ajit Kumar Nayak
(Department Of Computer Science and Information Technology) and my guide through this
project, Asst. Prof. Sharbanee Swagatika for her help and guidance throughout my preparation
of this project. Without her help and support, I couldn’t have completed my project report in
time.

Shikha Kumari
Rajat Gautam
Suvro Karfa
Dept. of Computer Science and Technology
CHAPTER-1

INTRODUCTION
This App“Student Faculty Document Sharing“ is an online portal between students and

faculty. This innovative system allows college faculty to share important data as well as

notifications with engineering students. It consists of a faculty login along with student

login. Since college faculty operates through pc and document uploading is simpler

through a pc, the faculty login is to be performed through a computer. Faculty may

upload documents of subject syllabus, timetable document, notifications, e notes etc

through their provided login. The documents are uploaded by faculty to different

corresponding departments. We propose to build this system on an online server that

allows faculty to upload data and students may view search and download required

documents through their android device. Here students only see and download data of

their particular semester. Rest data is hidden. Faculty may access and upload/edit

documents to any semester or add any notice as desired.

 Design Team Selection

Group No: A10 Project Name: Student Faculty Document Sharing

App
Members

Member 1: Shikha Kumari

Member 2: Rajat Gautam

Member 3: Suvro Karfa

Design Problem

our project aim is to share the data between the university faculty and the students. The system
consists of individual login to faculty and students. The faculty can upload the notifications, e-notes,
syllabus, timetable and any other important information through the faculty login.

Project Guide: Sharbanee Swagatika

Signature of Project Panelist

Role and Responsibility of a Team Member:

1. Take responsibility for the success of the team. Without this commitment, you should not be
in the team.

2. Always deliver on commitments since your membership to the team is worthwhile.

3. Carry out and complete the task given to you. If due to any reason you can not complete a
task, always inform to the team leader as soon as possible so that other arrangements can be
made.

4. Give full attention to whoever is speaking during team discussions, demonstrate this by
asking helpful questions. Never do distracting things like reading unrelated material, using your
mobile phone, walking around, etc. during team work.

5. Always speak in a loud, clear voice. Always have a positive message.

6. Respect opinion of others. If you do not agree, say it politely.

7. Do not impose your decision on the team, always take decisions by consensus.

8. Learn to give and receive useful feedback. Derive benefit from the collective knowledge and
experience of the team.
Team Charter

Team Charter of Team Number A10 of Project Title Student Faculty Document Sharing App

Name and Registration Number of Team Members:

Member 1: Shikha Kumari

Regd. No.: 1341017062

Member 2: Suvro Karfa

Regd. No.: 1341017117

Member 3: Rajat Gautam

Regd. No.:1341017070
Our Project Guide:

Name of Guide: Sharbanee Swagatika

Designation: Assistant Professor

Our Goals:

• To share the data between the university faculty and the students.
• To develop ideas on Android Based Student-Faculty Document Sharing
System .
Declaration:

We, the members of the Design Team 10, Section A, Department of Computer Science and
Information Technology, ITER, Siksha ‘O’ Anusandhan University, hereby declare that we
have created our own Team Charter, understood it, and agree to abide by it.

Member 1: Shikha Kumari

Member 2: Rajat Gautam
Member 3: Suvro Karfa
CHAPTER-2

CUSTOMER NEEDS RECOGNITION

2.1 INTRODUCTION

There is a critical need for universities to manage the explosion of e-mail

documents,discussion and other content in an effective and effecient manner.
Document creation to the ultimate disposition and storage of documents in both the
function of teaching and learning, as well as the administrative functions within a
university setting,requires process management to provide a secure solution.This
project has a login page which allows only the registered user to login and thereby
preventing unauthorized access.This system can be used to view all the syllabus,
updates details.The android mobile user will be able make quick download from
anywhere using internetUsage of this application will greatly reduce time in
engineering document sharing
Organisations need a suggestion to improve themselves so that they can satisfy the
interns and get a satisfied position at organizational level.
Therefore, customers needs is equally important before designing of any
application. Hence, this chapter concentrates on the interns needs by conducting
surveys through regular interviews.

2.2 TASK DISTRIBUTION AND MONITORING

Work Done by Each Member of Team Number A10 of Section ‘A’ Project Title Student
Faculty Document Sharing App
Team Leader:
Rajat Gautam
Regd. No.:1341017070
Tasks to be performed Task Assigned To Assigned Date Completed on
Task 1: Questionnaire Rajat Gautam 02.09.2016 05.09.2016
Preparation
Task 2: Questionnaire Shikha Kumari 15.10.2016 20.10.2016
Preparation
Task 3: Questionnaire Suvro Karfa 6.11.2016 8.11.2016

Signature of Team Members

Member 1:Rajat Gautam

Member 2:Shikha kumara
Member 3: Suvro Karfa

3.3 Questionnaire
3.3.1 Questionnaire 1

Prepared By: Suvro Karfa

Qn. No. Description

1. Is there any security codes provided after registration for further sign in?

1.Yes 2. No 3.May be 4.Not Sure

2. Is this app user friendly?

1.Yes 2. No 3.May be 4.Not Sure

3. How are the events scheduled?

1.Excellent 2.Very Good 3.Good 4.Fair

4. Is there any features added to let you know about the upcoming classes?

1.Yes 2. No 3.May be 4.Not Sure

5. How are the maintainance and services provided by us?

1.Excellent 2.Very Good 3.Good 4.Fair

6. How better is your time management after installing this app?

1.Excellent 2.Very Good 3.Good 4.Fair

7. How is the app in handling multiple requests?

1.Excellent 2.Very Good 3.Good 4.Fair

8. How is the app dealing with compatibility issues?

1.Excellent 2.Very Good 3.Good 4.Fair

9. Does this app need any improvement?
 1.Yes 2. No 3.May be 4.Not Sure
10. Does this app make you punctual?

1.Yes 2. No 3.May be 4.Not Sure

3.3.2 Questionnaire 2

Prepared By: Rajat Gautam

Qn. No. Description

1. Do you love this app and its events scheduled?

1.Yes 2. No 3.May be 4.Not Sure

2. Is this app helpful for you to manage the time better?

1.Yes 2. No 3.May be 4.Not Sure

3. Do the configurations of this app understandable?

1.Yes 2. No 3.May be 4.Not Sure

4. Is this a user friendly app?

1.Yes 2. No 3.May be 4.Not Sure

5. Is this app easy to use?

1.Yes 2. No 3.May be 4.Not Sure

6. Is this app helpful for organizing your weeks, holidays ?

1.Yes 2. No 3.May be 4.Not Sure

7. Did you find all the details provided are confidential?

1.Yes 2. No 3.May be 4.Not Sure

8. Does any specification of this app need any up-gradation or improvement?

1.Yes 2. No 3.May be 4.Not Sure

9. Do you think this app will be more beneficial if it will be used in schools and
colleges?
 1.Yes 2. No 3.May be 4.Not Sure
10. Do you think this app deserves good ratings?

1.Yes 2. No 3.May be 4.Not Sure

3.3.3 Questionaire 3

Prepared by: shikha kumari

Qn. No. Description

1. Rate the interface of the app in terms of user friendliness?

1.Excellent 2.Very Good 3.Good 4.Fair

2. Do you this app and its events scheduled?

1.Excellent 2.Very Good 3.Good 4.Fair

3. Rate the performance of the app?

1.Excellent 2.Very Good 3.Good 4.Fair

4. How is the app in handling multiple requests?

1.Excellent 2.Very Good 3.Good 4.Fair

5. Rate this app according to the features for organising your weeks,
holiday?
1.Excellent 2. Very Good 3.Good 4 Fair
6. Does this app need any improvement?

1.Yes 2. No
7. How would you rate this app in accordance with other existing real world apps?

1.Excellent 2.Very Good 3.Good 4.Fair

8. Do you think this app deserve good ratings?

1.Agree 2.Strongly Agree 3.Disagree 4.Strongly Disagree

 9. Is this app helpful for you to manage the time better?

1.Agree 2.Strongly Agree 3.Disagree 4.Strongly Disagree

10. How is the app dealing with compatibily issue?

1.Excellent 2.Very Good 3.Good 4.Fair

Table 1.5: Questionnaire for the App. (Final Set)

Qn. No. Description

1. Rate the performance of the app?

1.Excellent 2.Very Good 3.Good 4.Fair

2. How is the app in handling multiple requests?

1.Excellent 2.Very Good 3.Good 4.Fair

3. Do you think this app deserve good ratings?

1.Agree 2.Strongly Agree 3.Disagree 4.Strongly Disagree

4. How better is your time management after installing this app?

1.Excellent 2.Very Good 3.Good 4.Fair

5. How would you rate this app in accordance with other existing apps?

1.Excellent 2.Very Good 3.Good 4.Fair

6. Does any specification of this app need any up-gradation or improvement?

1.Yes 2. No 3.May be 4.Not Sure

7. Is this a user friendly app?

1.Yes 2. No 3.May be 4.Not Sure

8. Does this app make you updated?
 1.Yes 2. No 3.May be 4.Not Sure
9. How good is the communication between the students and teachers in this app?

1.Excellent 2.Very Good 3.Good 4.Fair

3.4 Survey Report

3.4.1

Interviewer: Shikha Kumari Interviewee: Kalpana kumari

Designation: Student
Qn. No. Description
1. Rate the interface of the app in terms of user friendliness?

1.Excellent 2.Very Good 3.Good 4.Fair

Ans 2.Very Good
2. Do you like this app and its events scheduled?

1.Excellent 2.Very Good 3.Good 4.Fair

Ans 2.very good
3. Rate the performance of the app?

1.Excellent 2.Very Good 3.Good 4.Fair

Ans Excellent
4. How is the app in handling multiple requests?

1.Excellent 2.Very Good 3.Good 4.Fair

Ans 2.Very good
5. Rate this app according to the features for organising your weeks,
holiday?
1.Excellent 2. Very Good 3.Good 4 Fair
Ans 3.Good
6. Does this app need any improvement?

1.Yes 2. No
Ans 2.No
7. How would you rate this app in accordance with other existing real world apps?

1.Excellent 2.Very Good 3.Good 4.Fair

Ans
 3.Good
8. Do you think this app deserve good ratings?

1.Agree 2.Strongly Agree 3.Disagree 4.Strongly Disagree

Ans
1.Agree
9. Is this app helpful for you to manage the time better?

1.Agree 2.Strongly Agree 3.Disagree 4.Strongly Disagree

Ans 1.Agree
10. How is the app dealing with compatibily issue?

1.Excellent 2.Very Good 3.Good 4.Fair

Ans 2.Very Good

3.4.2

Interviewer: Shikha Kumari Interviewee: Priya Singh

Designation: Student
Qn. No. Description
1. Rate the interface of the app in terms of user friendliness?

1.Excellent 2.Very Good 3.Good 4.Fair

Ans 3. Good
2. Do you this app and its events scheduled?

1.Excellent 2.Very Good 3.Good 4.Fair

Ans 4.Fair
3. Rate the performance of the app?

1.Excellent 2.Very Good 3.Good 4.Fair

1.Excellent
Ans
4. How is the app in handling multiple requests?

1.Excellent 2.Very Good 3.Good 4.Fair

Ans 3.Good
5. Rate this app according to the features for organising your weeks,
 holiday?
1.Excellent 2. Very Good 3.Good 4 Fair
Ans
2.Very good
6. Does this app need any improvement?

1.Yes 2. No
Ans 2.No
7. How would you rate this app in accordance with other existing real world apps?

1.Excellent 2.Very Good 3.Good 4.Fair

4.Fair
Ans
8. Do you think this app deserve good ratings?

1.Agree 2.Strongly Agree 3.Disagree 4.Strongly Disagree

Ans
2.Strongly Agree
9. Is this app helpful for you to manage the time better?

1.Agree 2.Strongly Agree 3.Disagree 4.Strongly Disagree

Ans 1.Agree
10. How is the app dealing with compatibily issue?

1.Excellent 2.Very Good 3.Good 4.Fair

Ans 3.Good

3.4.3

Interviewer: Rajat Gautam Interviewee: Vikash rana Designation: Student

Qn. No. Description

1. Do you love this app and its events scheduled?

1.Yes 2. No 3.May be 4.Not Sure

Ans 1.Yes
2. Is this app helpful for you to manage the time better?

1.Yes 2. No 3.May be 4.Not Sure

Ans 1.Yes
3. Do the configurations of this app understandable?

1.Yes 2. No 3.May be 4.Not Sure

Ans 1.Yes
4. Is this a user friendly app?

1.Yes 2. No 3.May be 4.Not Sure

Ans 1.Yes
5. Is this app easy to use?

1.Yes 2. No 3.May be 4.Not Sure

Ans 1.yes
6. Is this app helpful for organizing your weeks, holidays ?

1.Yes 2. No 3.May be 4.Not Sure

Ans 3.may be
7 Did you find all the details provided are confidential?

1.Yes 2. No 3.May be 4.Not Sure

Ans. 1.Yes
8 Does any specification of this app need any up-gradation or improvement?

Ans 1.Yes 2. No 3.May be 4.Not Sure

9. Do you think this app will be more beneficial if it will be used in schools and
colleges?

1.Yes 2. No 3.May be 4.Not Sure

Ans 2.No
10. Do you think this app deserves good ratings?

1.Yes 2. No 3.May be 4.Not Sure

1.Yes
 Ans

3.4.4

Interviewer: Rajat Gautam Interviewee: Deeksha Mishra Designation: Student

Qn. No. Description

1. Do you love this app and its events scheduled?

1.Yes 2. No 3.May be 4.Not Sure

1.Yes
2. Is this app helpful for you to manage the time better?

1.Yes 2. No 3.May be 4.Not Sure

1.Yes
3. Do the configurations of this app understandable?

1.Yes 2. No 3.May be 4.Not Sure

1.yes
4. Is this a user friendly app?

1.Yes 2. No 3.May be 4.Not Sure

1.yes
5. Is this app easy to use?

1.Yes 2. No 3.May be 4.Not Sure

1.yes
6. Is this app helpful for organizing your weeks, holidays ?
 1.Yes 2. No 3.May be 4.Not Sure
1.yes
7. Did you find all the details provided are confidential?

1.Yes 2. No 3.May be 4.Not Sure

1.yes
8. Does any specification of this app need any up-gradation or improvement?

1.Yes 2. No 3.May be 4.Not Sure

2.No
9. Do you think this app will be more beneficial if it will be used in schools and
colleges?

1.Yes 2. No 3.May be 4.Not Sure

1.yes
10. Do you think this app deserves good ratings?

1.Yes 2. No 3.May be 4.Not Sure

1.yes

3.4.5

Interviewer: Suvro Karfa Interviewee: Ronit Jaiswal Designation: Student

Qn. No. Description

1. Is there any security codes provided after registration for further sign in?

1.Yes 2. No 3.May be 4.Not Sure

2.No
2. Is this app user friendly?

1.Yes 2. No 3.May be 4.Not Sure

1.yes
3. How are the events scheduled?

1.Excellent 2.Very Good 3.Good 4.Fair

1.Excellent
 4. Is there any features added to let you know about the upcoming classes?

1.Yes 2. No 3.May be 4.Not Sure

2.No
5. How are the maintainance and services provided by us?

1.Excellent 2.Very Good 3.Good 4.Fair

2.very Good
6. How better is your time management after installing this app?

1.Excellent 2.Very Good 3.Good 4.Fair

3.Good
7. How is the app in handling multiple requests?

1.Excellent 2.Very Good 3.Good 4.Fair

2.Very good
8. How is the app dealing with compatibility issues?

1.Excellent 2.Very Good 3.Good 4.Fair

3.good
9. Does this app need any improvement?

1.Yes 2. No 3.May be 4.Not Sure

2.No
10. Does this app make you punctual?

1.Yes 2. No 3.May be 4.Not Sure

1.yes

3.4.6

Interviewer: Suvro Karfa Interviewee:Aditya kumar Designation: Student

Qn. No. Description

1. Is there any security codes provided after registration for further sign in?

1.Yes 2. No 3.May be 4.Not Sure

2.No
2. Is this app user friendly?

1.Yes 2. No 3.May be 4.Not Sure

1.Yes
3. How are the events scheduled?

1.Excellent 2.Very Good 3.Good 4.Fair

1.Excellent
4. Is there any features added to let you know about the upcoming classes?

1.Yes 2. No 3.May be 4.Not Sure

1.Yes
5. How are the maintainance and services provided by us?

1.Excellent 2.Very Good 3.Good 4.Fair

2.Very good
6. How better is your time management after installing this app?

1.Excellent 2.Very Good 3.Good 4.Fair

4.Fair
7. How is the app in handling multiple requests?

1.Excellent 2.Very Good 3.Good 4.Fair

3.Good
8. How is the app dealing with compatibility issues?

1.Excellent 2.Very Good 3.Good 4.Fair

3.Good
9. Does this app need any improvement?

1.Yes 2. No 3.May be 4.Not Sure

2.No
10. Does this app make you punctual?

1.Yes 2. No 3.May be 4.Not Sure

1.yes
3.5 Focus group form

Customer Name: Interviewer:Shikha kumara

Address:Bhubaneswar Date:
Question Customer Statement Interpreted need Importance(Performance
Indicator)
Typical uses

Likes App is sharable. 4

Customer Friendly Maintenance of 4
Interface
Rating System Maintenance of Rating 4
system and not use the
star based system.
Offline form thus no No need to fill the 3
need to data details over and over
again.
Better than pen-paper 4
approach
Faster extraction of 3
data, saves time.
Dislikes No confirmation of Develop a pop up 1
successful submission confirming
No notification alert. submission. 1
Security of details in 1
the app.
Electronic display is 2
not reliable sometimes.
Photos cannot be 1
uploaded
 From the stable storage
or memory.
Suggested Photos cannot be
Improvements uploaded
From the stable storage
or memory.
 CHAPTER-3

FUNCTIONAL DECOMPOSITION

Workflow Diagram:

User
Registration

login sign up

Form Fill up

Documents Upload

Upload Assignment

SUBMIT
 CHAPTER-4

BENCHMARKING AND ENGINEERING

SPECIFICATION
The above diagram represents the dynamic aspects of the software system. It denotes the
message sequence between the different objects involved in the application rather than the
interlink between them. As we can see that the user enters the username and password to login,
and either an account is created by signing in.

After successful login, the user fills up the form and sets an account image and fills the feedback
form.

After this the whole activity is finished and finally closed.

The different types of technologies used to develop this app are:

• Android OS

• Eclipse IDE:An IDE for developers creating Android applications

• Android Visual Studio

• Programming Languages: XML,CSS ,Java and JavaScript are required to write the code.
CHAPTER-5

PRODUCT ARCHITECTURE
CHAPTER-6
Concept Generation

Architecture 1:

In architecture 1, the user firstly has to register, they either have to login or signup. If the user
has already registered earlier, they simply have to login with their email-id and password. If they
are going to register for the first time, a signup option would be provided.
After the registration process gets over, the user gets a form activity page in which they have to
provide the basic information and this information is further passed to the feedback activity page
in which the user has to give feedback.
After the feedback activity page, the user is directed to the account activity page which consists
of an option to upload image.
As soon as the image is uploaded the user clicks on the feedback button present at the bottom of
the account activity page and his suggestion is submitted.
Architecture 2:
In this architecture, the first page which appeares is the Home activity page, in which the user
either has to login or signup. Login page includes entering email id and password and signup
page involves entering user details and creating account.

After this activity is completed, the user is automatically directed to the feedback activity page.

Once the user has given the feedback, they click on the submit button and finally their suggestion
is recorded in database.
CHAPTER-7

CONCEPT SELECTION

Both the design depicts how one module passes on information to the next module.

In the first design the user first registers, either its logs in or signs up. The log in tab just needs
the email address and password from the user. And in the sign-up tab along with email id it
needs password confirmation. After this the first module passes this information to the form
activity area to fill the user details like (first name, last name, phone number, etc...). Then this is
passed to database and hence the feedback is taken. And for authorisation, user image is
uploaded and finally submitted.

In the second design, unlike the first design it doesn’t have a form filling activity, the user details
is taken in the sign up form. But it misses out on some crucial information. Hence, the feedback
is taken but user details are incomplete.

Therefore, the first design is selected as it is more reliable and more secured.
.
CHAPTER-9

FINAL PRODUCT

After continuous effort, the final product which came in hand was a complete Student Faculty
Document Sharing App with some features accepted and some eliminated.

The final product consists of a student faculty document sharing page where the user can rate
different facilities provided to him in an organization and the necessary suggestions which
should be considered by the organization to makes changes.

This app consists of some special features such as the selfie mode, i.e., at the time of uploading
picture, the user doesn’t have the option to choose the picture from the gallery, rather they can
take selfie and that picture is uploaded as his account picture.

It also consists of another special feature that it works in offline mode. This mode is useful
because the internet connection may not always be available to the user, so this feature is a great
help to the user so that the feedback can also be given even when there is no internet connection.
CHAPTER-10

CONCLUSION

In the existing system i.e. the one we are using in our college campus, maximum work goes manually

and also leads to error. In this proposed work we have presented the design and implementation of a

mobile application named as an android based mobile application for sharing the college/campus

activities. By this application student can get detailed information and may get updated.
CHAPTER-11

INDIVIDUAL AND GROUP LEARNING

As individuals, we have learnt a great thing with the progress of this application. Firstly, we have
learnt to use Android Studio and its different applications to make an android app. Our step by
step progress was remarkable.

Apart from individual learning, we learnt how to work in a group and divide our tasks and run
each task parallely. Each team member’s capability was noticed and each of us were assigned
with tasks that matched our capability.

Most importantly, we have learnt to interact with different kind of people and overcome our own
strength and weaknesses. We learnt good leadership skills and how to coordinate together to
achieve a common objective.

Finally we came up with a successful application named as ‘STUDENT FACULTY

DOCUMENT SHARING ANDROID APP’ which could be a great help to the interns of an
organization to rate the organization according to their individual experiences and this app would
take the rating activity to a next level in future.
REFERENCES

• Introduction to Android: http://developer.android.com/guide/index.html.

• Android

API: http://developer.android.com/reference/packages.html

• Java 6 API: http://docs.oracle.com/javase/6/docs/api/

• Android
Fundamentals: http://developer.android.com/guide/components/fundamentals.html