UNIVERSITY OF BUCHAREST

Mobility Agreement Placement

KA 171

LEARNING AGREEMENT FOR TRAINEESHIPS

The Trainee
Last name (s) First name (s)

Date of birth Nationality1

dd/mm/yyyy

Gender M Academic year 20__/20__

F
M/F/Undefined Undefined

Study cycle2 Bachelor (First cycle) Subject area,

Master (Second cycle) Code3
BA/MA/PHD Phd(third cycle)

Phone E-mail

The Sending Institution

Name Batumi Shota Rustaveli State Faculty
University

Address, www.bsu.edu.ge Department

website

Address 35/32 Ninoshvili/Rustaveli Street Country, Georgia/GE

Country code4
6010, Batumi Georgia

Contact Contact person Erasmus@bsu.edu.ge;

person E-mail / phone +995 577985822
Nana Kurshubadze
name

The Receiving Organisation/Enterprise

Name UNIVERSITY OF Department
Sector5 BUCHAREST
Address, website www.unibuc.ro Country Romania (RO)

Erasmus RO BUCURES09
code
(if applicable)
Address Bucharest, 90 Sos. Panduri,
050663, sector 5

Contact person6 Alina Cristovici, Contact person alina.cristovici@unibuc.ro

Erasmus Institutional e-mail / phone +40 21 305 46 43

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name / position Coordinator

For guidelines, please look at Annex 1, for end notes please look at Annex 2.

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Section to be completed BEFORE THE MOBILITY

I. PROPOSED MOBILITY PROGRAMME

Planned period of the mobility: from [month/year] till [month/year]

Number of working hours per week: …

Traineeship title: …
Detailed programme of the traineeship period…

Knowledge, skills and competences to be acquired by the trainee at the end of the
traineeship …

Monitoring plan …

Evaluation plan …

Language competence of the trainee (name)

Language competence of the student [student’s name]
The level of language competence in [language] that the student already has or
agrees to acquire by the start of the study period is:
B1 B2 C1 C2
For the Common European Framework of Reference for Languages (CEFR) see
http://europass.cedefop.europa.eu/en/resources/european-language-levels-cefr

The sending institution

The institution undertakes to respect all the principles of the Erasmus Charter for
Higher Education relating to traineeships.
[Please fill in only one of the following boxes depending on whether the traineeship is
embedded in the curriculum or is a voluntary traineeship.]
The traineeship is embedded in the curriculum and upon satisfactory completion of the
traineeship, the institution undertakes to:
 Award ECTS credits. Yes ✘ No
 Give a grade based on: Traineeship certificate Final report Interview
 Record the traineeship in the trainee's Transcript of Records.
 Record the traineeship in the trainee's Diploma Supplement (or equivalent).
 Record the traineeship in the trainee's Europass Mobility Document Yes No

The traineeship is voluntary and upon satisfactory completion of the traineeship, the
institution undertakes to:
 Award ECTS credits: Yes No
If yes, please indicate the number of ECTS credits:
 Give a grade: Yes No

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If yes, please indicate if this will be based on:

Traineeship certificate Final report Interview
 Record the traineeship in the trainee's Transcript of Records Yes No
 Record the traineeship in the trainee's Diploma Supplement (or equivalent), except if the
trainee is a recent graduate.
 Record the traineeship in the trainee's Europass Mobility Document Yes No This is
recommended if the trainee will be a recent graduate.

The receiving organisation/enterprise

The trainee will receive a financial support for his/her traineeship: Yes  No x
If yes, amount in EUR/month: ….
The trainee will receive a contribution in kind for his/her traineeship: Yes  No x
If yes, please specify: ….
Is the trainee covered by the accident insurance? Yes  No x
If not, please specify whether the trainee is covered by an accident insurance provided by
the sending institution: Yes x No 
The accident insurance covers:
- accidents during travels made for work purposes: Yes x No
- accidents on the way to work and back from work: Yes x No 

Is the trainee covered by a liability insurance? Yes x No 

The receiving Institution undertakes to ensure that appropriate equipment and support is
available to the trainee.
Upon completion of the traineeship, the organisation/enterprise undertakes to issue a
Traineeship Certificate by …. [maximum 5 weeks after the traineeship].

II. RESPONSIBLE PERSONS

Responsible persons7 in the sending institution
Name of Institution:

Name of responsible person:

Function:
Phone number:
E-mail:

Responsible person8(supervisor) in the receiving institution University of

Bucharest (RO BUCURES09)
Name:
Function:
Phone number: E-mail:

III. COMMITMENT OF THE THREE PARTIES

By signing this document, the trainee, the sending institution and the receiving
organisation/enterprise confirm that they approve the proposed Learning Agreement
and that they will comply with all the arrangements agreed by all parties.
The trainee and receiving organisation/enterprise will communicate to the sending
institution any problem or changes regarding the traineeship period.

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The trainee (Full name):

Trainee’s signature
Date:

The sending institution (name of institution):

Responsible person:
Name:
Signature
Date:
The receiving institution – UNIVERSITY OF BUCHAREST (RO BUCURES09):

Name of the responsible person:

Academic Responsible

Responsible person’s signature

Date:

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Annex 1: Guidelines
The purpose of the Learning Agreement is to provide a transparent and efficient
preparation of the traineeship period abroad and to ensure that the trainee will receive
recognition for the activities successfully completed abroad.
It is recommended to use this template. However, if the higher education institution
already has an IT system in place to produce the Learning Agreement or the Transcript
of Records, it can continue using it. The Traineeship Certificate that the receiving
organisation/enterprise must issue may have a different format as well. What is
important is that all the information requested in this template is provided, no matter
in which format
How to use this Learning Agreement:
Before the mobility, it is necessary to fill in page 1 with information on the trainee,
the sending institution and the receiving organisation/enterprise and the three parties
have to agree on the section to be completed before the mobility (pages 2 and 3).
On page 1, all the information mentioned will have to be encoded in the Mobility Tool.
The sending institution can decide to add more information (e.g. additional contact
person in the coordinating institution of a consortium) or to request less in case some
of the information is already provided in other documents internal to the institution.
However, it should at least include the names of the sending institution and the
receiving organisation/enterprise and names and contact details of the trainee, the
persons of contact and the mentor in the receiving organisation/enterprise.
After the mobility, the receiving organisation/enterprise should send a Traineeship
Certificate to the student within a maximum of 5 weeks after successful completion of
the traineeship (page 5). Finally the sending institution should issue a Transcript of
Records if the traineeship is embedded in the curriculum or if it had committed to do
so before the mobility (a record of the results in a database accessible to the student
is also acceptable).

PROPOSED MOBILITY PROGRAMME

The proposed mobility programme includes the indicative start and end months of the
agreed traineeship that the student will carry out abroad.
The Learning Agreement must comprise the number of working hours per week and a
detailed programme of the traineeship period, including, tasks/deliverables and
associated timing to be carried out by the trainee.
In addition, the proposed mobility programme must foresee the knowledge, skills
(intellectual and practical) and competences to be acquired by the trainee at the end
of the traineeship (learning outcomes).
A monitoring plan will describe how and when the trainee will be monitored during the
traineeship by both the sending institution and the receiving organisation/enterprise. It
must specify the number of supervision hours and whether a third party is also
involved, such as a higher education institution in the receiving country. If it is the
case, the monitoring plan will also specify the contact details of the person in charge
responsible for the supervision of the trainee in that institution.
Finally, the proposed mobility programme must include an evaluation plan describing
the assessment criteria to be used to evaluate the traineeship period. Examples of
assessment criteria: academic skills/expertise, analytical skills, initiative, adaptability,

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communication skills, teamwork skills, decision-making skills, ICT skills, innovative and
creative skills, strategic-organisational skills, foreign language skills.
A recommended level of language competence in the main language of work should be
agreed with the receiving organisation/enterprise to ensure a proper integration of the
trainee in the organisation/enterprise. The trainee will then commit to reach this level
of language competence by the start of the study period. The level of the trainee
will be assessed after his/her selection with the Erasmus+ online assessment tool
when available (the results will be sent to the sending institution) or else by any other
means to be decided by the sending institution. In case the trainee would not already
have this level when signing the Learning Agreement, he/she commits to reach it with
the support to be provided by the sending institution (either with courses that can be
funded by the organisational support grant or with the Erasmus+ online tutored
courses).
The sending institution commits to recognise the learning outcomes of the traineeship
upon satisfactory completion of the mobility programme. There are different provisions
for traineeships embedded in the curriculum (obligatory traineeships) and for voluntary
traineeships.
In the case of traineeships embedded in the curriculum, the sending institution
commits to record the traineeship in the trainee's transcript of Records and Diploma
Supplement. The sending institution has to specify the number of ECTS credits that will
be granted and the modalities for setting the grade. These elements are optional for
voluntary traineeships and, recording the grade in the trainee's Europass Mobility
Document, is optional for both kinds of traineeships. However, in the case of voluntary
traineeships carried out by recent graduates, recording the traineeship in the trainee's
Europass Mobility Document is highly recommended.
The trainee must be covered at least by an accident insurance (at least for damages
caused to the trainee at the workplace) and by a liability insurance at work (for
damages caused by the trainee at the workplace). The receiving
organisation/enterprise will commit to grant the trainee a minimum insurance
coverage, unless he or she is insured by the sending institution or himself.
The receiving organisation/enterprise will ensure that appropriate equipment and
support are available to the trainee and it will specify whether the trainee will receive a
financial support and/or a contribution in kind for the traineeship, which are compatible
and the Erasmus+ grant.
Finally, upon completion of the traineeship, the organisation/enterprise undertakes to
issue a Traineeship Certificate corresponding to the section After the Mobility. This
document should be provided within a maximum of 5 weeks after the traineeship to
the trainee and to the sending institution.
All parties must sign the section before the mobility; however, it is not compulsory
to circulate papers with original signatures, scanned copies of signatures or digital
signatures may be accepted, depending on the national legislation.

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KA 171

Annex 2: End notes

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1
Nationality: Country to which the person belongs administratively and that issues the ID card and/or
passport.

2
Study cycle: Short cycle (EQF level 5) / bachelor or equivalent first cycle (EQF level 6) / master or
equivalent second cycle (EQF level 7) / doctorate or equivalent third cycle (EQF level 8) – for recent
graduates, specify the latest study cycle.

3
The ISCED-F 2013 search tool available at http://ec.europa.eu/education/tools/isced-f_en.htm should be used
to find the ISCED 2013 detailed field of education and training that is closest to the subject of the degree to
be awarded to the trainee by the sending institution.

4
Country code: ISO 3166-2 country codes available at: https://www.iso.org/obp/ui/#search.

5
The list of top-level NACE sector codes is available at:
http://ec.europa.eu/eurostat/ramon/nomenclatures/index.cfm?
TargetUrl=LST_NOM_DTL&StrNom=NACE_REV2&StrLanguageCode=EN.

6
Contact person: a person who can provide administrative information within the framework of Erasmus
traineeships.

7
Responsible person in the sending institution: this person is responsible for signing the Learning
Agreement, amending it if needed and recognising the credits and associated learning outcomes on behalf of
the responsible academic body as set out in the Learning Agreement.

8
Responsible person in the receiving organisation (supervisor): this person is responsible for signing
the Learning Agreement, amending it if needed, supervising the trainee during the traineeship and signing
the Traineeship Certificate.