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INDEX

1. PURPOSE 3

2. SCOPE 3

3. DEFINITIONS AND ACRONYMS 4

4. REFERENCES 6

4.1. COMPANY SPECIFICATIONS AND PROCEDURES 6

5. PROCEDURE 7

5.1 TURNOVER ORGANIZATION AND RESPONSIBILITIES 7

5.1.1 SITE ORGANIZATION CHART (DATA FLOW) 7

5.1.2 RESPONSIBILITIES 8

5.2 PROJECT COMPLETION MANAGEMENT SYSTEM. (HCS) 9

5.3 SYSTEMATIZATION 10

5.4 PRECOMMISSIONING ACTIVITIES 11

5.5 WALK DOWNS 11

5.6 TURNOVER PACKAGE 15

5.7 SEQUENCE OF ACTIVITIES FOR SYSTEM TURNOVER 15

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1. PURPOSE

The purpose of this document is to describe the procedure that TÉCNICAS REUNIDAS will
follow to Turnover the Project to COMPANY upon the Provisional Acceptance is achieved.

2. SCOPE

The present procedure provides information and the procedures required to carry-out the
Turnover of a new plant in a planned and efficient manner.

This turnover is a sequence of technical stages in order to:

Guarantee the continuity between the different checks and test performed during the
completion activities.

Ensure a good historical along the completion activities to avoid lost time and rework
at the final stage

This handover process will be formalised by the Turnover Certificate. This certificate will
state that the scope of work under Project responsibility has been completed, including the
provision of all documentation , spare, etc., and the remaining Punch List items.

Handover process main steps are:

Systematization.

Construction & Precommissioning activities performance.

Walkdown.

Punch resolution.

Subsystem Partial Mechanical Completion Certificate.

Unit Provisional Acceptance

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3. DEFINITIONS AND ACRONYMS

COMPANY SAUDI ARABIAN OIL COMPANY (“SAUDI ARAMCO”)

CONTRACTOR TÉCNICAS REUNIDAS SAUDIA FOR SERVICES AND

CONTRACTING COMPANY. Ltd.

CONSTRUCTION The CONSTRUCTION AGENCY is part of the SAUDI

AGENCY
ARAMCO PROJECT MANAGEMENT TEAM (PMT), and
is responsible for delivering a completed facility as
defined in the project cope of work.

PROPONENT The PROPONENT ORGANIZATION is responsible for

ORGANIZATION
the Commissioning, Start- Up and Performance
Acceptance after the facility is accepted as Mechanically
Complete.

ACEPTANCE COMMITTEE A Committee Chaired by a PROPONENT representative

and comprised of CONSTRUCTION AGENCY,
INSPECTION DEPARTMENT, LOSS PREVENTION and
other representatives as appropriate, depending upon
the nature of the facility.

VENDOR Any person, firm, partnership, company, corporation or

combination thereof to which the CONTRACTOR has
sent the quotation request or placed the purchase order.

PROJECT EPC 10 (HYDROCRACKER UNIT) and EPC 11 (DHT)

of JAZAN REFINERY and TERMINAL PROJECT.

SUBCONTRACTOR Authorized enterprise/s to carryout construction activities

on behalf of CONTRACTOR.
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ITIITP Inspection and Test Plan

RFRFI Request for Inspection

CONSTRUCTION Means that the System has been erected inspected and
COMPLETION
component tested according to the Project
Specifications. Minor work that does not interfere with
safely completing the Pre-commissioning activities will
be recorded on a punch list and completed within a
period mutually agreed between the CONTRACTOR
Construction Department at Site and the CONTRACTOR
Commissioning Department at Site.

SYSTEM (OR Means a group of equipment, piping, electrical,

SUBSYSTEM)
instrumentation, which constitute a definable and
functional portion of the Project. In this procedure
whatever is described for a System is applicable to a
Subsystem.

TURNOVER When a System, Area or Building reaches

MECHANICAL COMPLETION status it is handed over
from CONTRACTOR to COMPANY.
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MECHANICAL MECHANICAL COMPLETION (MC) means the stage

COMPLETION
when the CONSTRUCTION and PRE-
COMMISSIONING of the installations are successfully
completed in full compliance with the AGREEMENT and
specifications and in accordance with the procedures
and checklists and evidenced by the issue of a
MECHANICAL COMPLETION CERTIFICATE (MCC).

MECHANICAL MECHANICAL COMPETION CERTIFICATE (MCC) is

COMPLETION the Certificate that should be signed when the
CERTIFICATE MECHANICAL COMPLTION stage is completed in the
unit and/or a part of it.

HCS CONTRACTOR in-house software to control

Precommissioning, Commissioning and Punch List
activities in order to achieve the transfer of Operating
Systems/Subsystems from Construction to
Commissioning and then from CONTRACTOR to
COMPANY. The software also controls Punch Lists and
some tasks performed before the transfers, such as the
test folfers and the control forms associated to them.

MPCS Mechanical Performance and Completions System.

COMPANY software designed to track Pre-
commissioning, Construction and Commissioning
activities.

4. REFERENCES

4.1. COMPANY SPECIFICATIONS AND PROCEDURES

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GI-2.710 Mechanical Completion & Performance Acceptance of facilities.

J95-A-DOC-VE-557323 Mechanical Completion & PT Plan

J95-A-DOC-VE-514916 SU Exectuion plan

5. PROCEDURE

5.1 TURNOVER ORGANIZATION AND RESPONSIBILITIES

5.1.1 SITE ORGANIZATION CHART (DATA FLOW)

The team at site in charge of the turnover/handover of the Areas, Buildings and Systems is
organized as follows:
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Note: QAC Folder Coordinator hierarchically depends from the Site Quality Manager

5.1.2 RESPONSIBILITIES

The Construction Manager is responsible for completing the construction of the Areas,
Buildings and Systems in accordance with the AGREEMENT. He determines when an Area,
Building or System is ready for Construction Completion Walk Down and when it is ready for
System Handover to CONTRACTOR Precommissioning Manager.

The Precommissioning Manager is responsible for completing the precommissioning of the

Systems. He determines when the different key milestones of the System TURNOVER are
achieved. Precommissioning Manager is responsible to identify the systems & sub-systems,
and their sequence for start-up as well as identify pre-commissioning records for entry into
the database.

Handover Coordinator is responsible to initiate a database, HCS, for tracking information

required in the turn-over and to coordinate the flow of documentation and to provide status
information.

He is also responsible to identify, for entry into database, all required inspection
documentation and to gather and keep all records pertaining to each system/subsystem up
to MECHANICAL COMPLETION.
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Handover Coordinator will coordinate all Turnover activities and Punch List compilation with
CONTRACTOR Construction & Commissioning and the COMPANY Representatives.

The Handover Coordinator is responsible to update and maintain HCS and, upon request
form the Construction Manager or the Commissioning Manager, officially notify to all parties
involved when an Area, Building or System reaches some of the milestones defined herein.

The Site Quality Manager is responsible to ensure all the quality forms and check sheets
under his responsibilities are properly filled, signed off and copied to the Handover
Coordinator. The Site Quality Manager works closely with the Turnover team in the
development of turn over packages.

Project Engineering Manager is responsible to furnish all final instrument lists, equipment
lists, Vendor data, drawings, and pertinent design data, to be entered into the database.

HCS Coordinator and Punch List Coordinator are required to assist the Handover
Coordinator to keep the data base updated in completion of check sheets and punches
management.

CONTRACTOR will be responsible for all the documents developed until MECHANICAL
COMPLETION.

5.2 PROJECT COMPLETION MANAGEMENT SYSTEM. (HCS)

The Handover Control System (HCS) is a multi-user application designed to control and
manage completion activities associated with MECHANICAL COMPLETION
(Precommissioning) including punch list activities by means of organizing and monitoring the
status of the documentation required to certify the completion of pre-designated portions of
the job known as “Turnover Systems”

A systems database (HCS) will be used to control and manage completion activities
associated with Construction Completion, MECHANICAL COMPLETION (Pre-
commissioning) including punch list activities.

HCS will consider the procedures associated with the key milestones of the Project such as
MECHANICAL COMPLETION, Ready for Commissioning, and Partial Provisional
Acceptance and Provisional Acceptance. Detailed monitoring and progress tracking system
will be also provided.
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Initial set up of the database will be performed in the Task Force, in Madrid, by importing
Project data. During this phase the software will be installed in the server and specific
training will be provided.

Project databases such as line lists, equipment list, cable list, instrument index, etc. will be
loaded into HCS. These different lists will be uploaded in each subsystem/ system.
Previously the Group types or Element types where these lists belong to, will be defined.

The Handover Coordinator will perform and coordinate this initial set-up and the
Commissioning Department at Site will ensure that all the Systems are properly defined.
CONTRACTOR Project Management will support as required this initial set up by facilitating
access to different CONTRACTOR Engineering databases and P&IDs. Time planned for this
initial set up is twelve weeks.

5.3 SYSTEMATIZATION

With the purpose of facilitating the turnover activities and surrenders, the plants have been
divided into Buildings and Systems (commissionable and non-commissionable)

Commissionable Systems are dynamic process, oil and gas, utility, or facility systems such
as high pressure steam, gas oil, cooling water, low pressure flare header, telecom, electrical
or control systems.

Systematization is performed by the CONTRACTOR Commissioning Department at Task

Force and approved by COMPANY.

Systematization of non-commissionable disciplines and Buildings will be performed at Site by

the CONTRACTOR Construction Department at Site and approved by COMPANY. Non-
commissionable disciplines and Buildings do not require Pre-commissioning and
Commissioning. Non-commissionable Systems are, for instance, metal structure, civil works,
roads, paving, etc.

Building and Systems with all the items that form part of it will be loaded in the Project
Completion Management System (MPCS) and in the Handover Control System (HCS).
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5.4 PRECOMMISSIONING ACTIVITIES

All the equipment or part of the installation will be checked and tested prior to energization
and Start-up. Each test will be recorded through dedicated sheets, dated and signed by the
CONTRACTOR and the witnessing principle defined in the Contract.

All these records will be available for the COMPANY.

All documentation pertaining to the Precommissioning Operations is compiled in a specific

Dossier arranged by:

System

Subsystem.

They contain all the information required to demonstrate that a subsystem has reached the
“MECHANICAL COMPLETION “status.

When it applies, all documentation pertaining to the commissioning operations is compiled in

a specific Dossier, arranged as the Precommissioning dossier by System and Subsystem.

They contain all the information required to demonstrate that a System/ subsystem has
reached the “Ready for Start-up” status.

5.5 WALK DOWNS

In order to facilitate the System Turnover, several walk downs will be scheduled. The
purpose of the walk down process is

a) To verify the readiness of the Area or Building prior to Turnover (in case of Non-
commissionable systems). It is common to divide the site space in some geographical
Areas (called A, B, C… or North side, West side, etc., it can be different in each
project). Each one of this geographical space in the site, previously defined, is an
Area.

b) To verify the readiness of a System for a safe and normal commissioning and
operation of the facilities involved prior to System Turnover.

For that, it is of the utmost importance that all parties concerned conduct a joint walk down to
agree on the outstanding works to be performed if any. In the walk downs must be included:
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SYSTEM OWNER, (Handover Department at site member) acting as a leader of the

walk down, coordinating the different people involved.

CONTRACTOR discipline supervisor, as many as disciplines related with the system

(Civil, piping, electrical,) from Construction for MC.

COMPANY discipline supervisor.

Work subcontractor discipline supervisor.

CONTRACTOR will prepare a general schedule for walk downs with the aim to minimize the
timing of this activity and to conduct these inspections when the Building or System involved
are near completion.

Four (4) weeks prior to the scheduled MC date, the CONTRACTOR shall notify the
ACEPTANCE COMMITTEE that the facility or portion thereof, is complete and ready for MC
inspection. Then, the CONSTRUCTION AGENCY shall notify the ACEPTANCE
COMMITTEE that the facility, or portions thereof, is complete with the exception of the Punch
list items in the MPCS and ready for MC inspection.

Within three (3) working days of receiving the above notification, the ACEPTANCE
COMMITTEE CHAIRMAN will schedule and complete the MECHANICAL COMPLETION
Inspection (which is normally a thorough review of the outstanding system punch list items
and an inspection of site conditions).

In the date scheduled, before the walk down, a short meeting will be planned thirty minutes in
advance at CONTRACTOR´s office to agree on the methodology and to clarify the scope of
work for each walk down.

Following this short meeting, CONTRACTOR will lead the walk down with all the parties
involved in the site inspection. Each party should be responsible for punching the related
Area, Building or System. The ACEPTANCE COMMITTEE shall ensure that all construction
and pre-commissioning has been completed in accordance with the approved Project Scope,
or that any outstanding work is included on the Exception Items List.

No later than one day after the MECHANICAL COMPLETION inspection, the
CONSTRUCTION AGENCY shall send the preliminary Punch list to the CONTRACTOR. No
later than one day, the CONTRACTOR shall send comments to CONSTRUCTION AGENCY.
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No later than two days after the MECHANICAL COMPLETION Inspection, the ACEPTANCE
COMMITTEE CHAIRMAN shall convene a meeting of the ACEPTANCE COMMITTEE at
which time the members will submit any additional exception items relating to incomplete
work or other proposed Exception Items arising from the MECHANICAL COMPLETION
inspection. During this meeting, the ACEPTANCE COMMITTEE CHAIRMAN will review the
members’ recommendations of “Yes” and “No” items, designate the “Yes” items, and appoint
the responsible party in the case of duplicated items. This meeting shall be minuted by the
CONSTRUCTION AGENCY, who will be responsible for preparing the consolidated
Exception Item List for action. Any disputes regarding critical safety items must be resolved
prior to approval of the MECHANICAL COMPLETION CERTIFICATE

According to the Punch List general principle following:

One point is considered as a block point if it one of the following is put at risk:

o The safety or operational aspect of the following activity.

o The system integrity

o Missing any requirements from particular local rules/regulations.

Each point is linked to a Subsystem (or equipment belonging to the sub-system).

From the construction to the commissioning activities, two Punch list priority levels should be
considered:

“YES” punch list- Must be completed before COMPLETION

“NO” PUNCH LIST- Must be completed before facility ACCEPTANCE or date

specified by COMPANY.

Each Punch list item shall contain the following information:

Subsystem and Equipment identification number.

Discipline activity.

Priority level.

Defect description, corrective action to be done and action by.

Material required/Assistance required.

Schedule
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Originator

Once the MCC Exception Item List is established, deleting an item from the Exception Item
List or changing a “Yes” item to “No” requires the approval of the ACEPTANCE COMMITTEE
CHAIRMAN and/or their nominees.

The CONSTRUCTION AGENCY shall send the Exception Item List approved by
ACEPTANCE COMMITTEE CHAIRMAN to the CONTRACTOR in order to load in Handover
Control System. Diary, CONSTRUCTION AGENCY shall send to the CONTRACTOR the
updated status of Exception Item List.

The CONSTRUCTION AGENCY will notify the ACEPTANCE COMMITTEE CHAIRMAN,

when all of the assigned "Yes" items have been completed and approved by the originators.
Within three (3) working days of receiving this notification, the ACEPTANCE COMMITTEE
CHAIRMAN shall arrange for an ACEPTANCE COMMITTEE meeting. The MCC will be
generated and electronically routed for approvals using MPCS.

The ACEPTANCE COMMITTEE CHAIRMAN shall approve the MCC without delay after the
necessary requirements specified in this procedure are met. Once the MCC is approved, it is
sent to CONTRACTOR by electronic route.

After approval of the Final MCC, the PROPONENT is responsible for approving completed
Exception Items or making arrangement for the originator to be available for approval.

Specific consideration should be given to establishing a system of partial MCCs where

equipment and facilities need to be pre-commissioned and commissioned to allow
subsequent activities to be completed (e.g. fire and safety systems).

Once the MCC, partial or otherwise, is approved, no additional MECHANICAL

COMPLETION Exception Items should be added to the Exception Item List. In the
exceptional circumstance where an item would create a hazardous condition to personnel or
equipment is identified after the MCC is approved, the item can be added with the
concurrence of the PROPONENT and CONSTRUCTION AGENCY Managers.

If, after final approval and acceptance, a system or part of it:

-Has to be, somehow, modified.

-Has extra work to be performed.

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-Suffers, by any circumstance, some sort of damage caused by construction activities

or personnel.
Then, it should be re-evaluated and inserted on the exception list for the consequent
remedy/repair actions.

5.6 TURNOVER PACKAGE

Different packages will be developed according to the different phases of the project
(System/ Subsystem MECHANICAL COMPLETION, Unit MECHANICAL COMPLETION,
etc.). The following, are the contents of a System/ Subsystem MC Package:

System/ Subsystem MC Dossier

- Cover page

- Index of Contents

- MECHANICAL COMPLETION CERTIFICATE

- Subsystem/ System definition (limits, P&IDs red marked, ILDs)

- Consolidated Punch List

- Piping Index (status, composition and HT, flushing and reinstatement

templates)

- Mechanical Index (status and templates from box-up folder)

- Electrical Index (status and templates)

- Instrumentation Index (status and templates)

- Telecommunication Index (status and templates) -when apply-

- Vendor reference documents

- Test and Procedures reference documents (by discipline)

5.7 SEQUENCE OF ACTIVITIES FOR SYSTEM TURNOVER

5.7.1 System Construction Completion

System Construction Completion is achieved when the System has been constructed and
tested as required, the defined discipline Quality forms has been signed of and entered into
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HCS data base, and all the punch items required prior to Turnover have been cleared and
signed off.

Upon written request from CONTRACTOR Construction Manager, CONTRACTOR Handover

Coordinator shall issue the Notice of System Construction Completion (this will be used as a
certificate of construction completion) to CONTRACTOR Commissioning Manager. System
Turnover Package shall be made available for review from this moment.

5.7.2 System Turnover

CONTRACTOR Commissioning Manager after review of the System Turnover Package shall
complete the Notice of System Construction Completion where either:

1. The System is accepted

2. The System is accepted with comments

3. The System is not accepted and returned to Construction

In case 1 and 2 the signature of the Notice of System Construction Completion will mean that
the System has been turned over to CONTRACTOR Commissioning Department at Site.

5.7.3 MECHANICAL COMPLETION Walk Down

This walk-down shall be executed by CONTRACTOR, CONSTRUCTION AGENCY and

PROPONENT.

A notice will be issued by CONTRACTOR Handover Coordinator and/ or their nominee to

CONTRACTOR Construction Manager, CONTRACTOR Quality Control Manager,
CONSTRUCTION AGENCY personnel as requested and required, after CONTRACTOR
agreed that the System is ready for MECHANICAL COMPLETION Walk-Down.
CONSTRUCTION AGENCY shall schedule the Walkthrough no later than 3 days.

Turnover Package will be available at CONTRACTOR Handover office for review and
reference.

On the day of the walk down, the Walk-down Team will meet at the nearest convenient place
to the prospective walk-down for a short meeting.

If in any discipline there are no punch items, the individual discipline will be recorded with the
statement “NO ITEMS”
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No later than one day after the MECHANICAL COMPLETION inspection (Walk-down), the
CONSTRUCTION AGENCY shall send the preliminary Punch list to the CONTRACTOR. No
later than one day, the CONTRACTOR shall send comments to CONTRACTOR Agency.

No later than two days after the MECHANICAL COMPLETION Inspection, the ACEPTANCE
COMMITTEE CHAIRMAN shall convene a meeting of the at which time the members will
submit any additional exception items relating to incomplete work or other proposed
Exception Items arising from the MECHANICAL COMPLETION inspection. During this
meeting, the ACEPTANCE COMMITTEE CHAIRMAN will review the members
recommendations of “Yes” and “No” items, designate the “Yes” items, and appoint the
responsible party in the case of duplicated items. This meeting shall be minuted by the
CONSTRUCTION AGENCY, who will be responsible for preparing the consolidated
Exception Item List for action. Any disputes regarding critical safety items must be resolved
prior to approval of the MECHANICAL COMPLETION CERTIFICATE.

Once the MCC Exception Item List is established, deleting an item from the Exception Item
List or changing a “Yes” item to “No” requires the approval of the CHAIRMAN and/or their
nominees.

The CONSTRUCTION AGENCY shall send the Exception Item List approved by
ACEPTANCE COMMITTEE CHAIRMAN to the CONTRACTOR in order to load in Handover
Control System. Diary, CONSTRUCTION AGENCY shall send to the CONTRACTOR the
updated status of Exception Item List.

5.7.4 System MECHANICAL COMPLETION

System MECHANICAL COMPLETION is achieved when the system has been pre-
commissioned in accordance with the Project Specification and accepted by COMPANY.

This means that all subcontractors working on this system have finalized their scope of work
and are able to get the corresponding partial MC Certificate. These certificates will be issued
once the scope of work of subcontractor is finished.

Once all punch items “YES” of the system are signed off, upon request from CONTRACTOR
Commissioning Manager, CONTRACTOR Handover Coordinator shall request to COMPANY
for the System MECHANICAL COMPLETION CERTIFICATE.

The CONSTRUCTION AGENCY will notify the ACEPTANCE COMMITTEE CHAIRMAN,

when all of the assigned "Yes" items have been completed and approved by the originators.
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Within three (3) working days of receiving this notification, the ACEPTANCE COMMITTEE
CHAIRMAN shall arrange for an ACEPTANCE COMMITTEE meeting. The MCC will be
generated and electronically routed for approvals using MPCS.

The ACEPTANCE COMMITTEE CHAIRMAN shall approve the MCC without delay after the
necessary requirements specified in this procedure are met. Once the MCC is approved, it is
sent to CONTRACTOR by electronic route.

After approval of the Final MCC, the PROPONENT is responsible for approving completed
Exception Items or making arrangement for the originator to be available for approval

System Turnover Package shall be made available for review from this moment.

5.7.5 System Turnover

Commissioning Manager after review of the System Turnover Package shall complete the
Notice of System Construction Completion where either:

4. The System is accepted

5. The System is accepted with comments

6. The System is not accepted and returned to Construction

In case 1 and 2 the signature of the Notice of System Construction Completion will mean that
the System has been turned over to HCS data base is updated and the MECHANICAL
COMPLETION Dossier is made available for COMPANY review.

The transfer for a given subsystem will take place when the subsystem has reached the
MECHANICAL COMPLETION status, i.e. when:

All precommissioning operations on that subsystem are complete, with the possible
exception of a reasonable number of punch list items.

No punch list item affects the operation, safety, and/or the commissioning activities of
the subsystem.

The subsystem area is clean, free from debris, tools, and extraneous material which
would impede operation or cause an unsafe condition.

The painting, insulation, fire proofing are complete enough so that there is no
excessive amount of scaffolding left, not an excessive number of painters, insulators
still working, in the subsystem area.
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The precommissioning Dossier has been compiled and submitted to COMPANY and
approved.

“No punch list item affects the operation, safety and/or the commissioning activities of
the subsystem” BUT ALL PUNCH POINTS CATEGORIES A AND B SHOULD BE
SOLVED.

All items mentioned on documents GI-2.710 and GI.2.710-5 should be already

accomplished. HIGHLIGHTING:
o All operation and maintenance manuals (Final Versions) should be issued and
in COMPANY´s possession, at least, four weeks prior to MC date.
o All relevant documentation should be available on their final versions.
o All spare parts specified on the AGREEMENT should be available.

5.7.6 Provisional Acceptance

Immediately after receiving the last System/ Subsystem Partial MECHANICAL

COMPLETION CERTIFICATE from COMPANY, CONTRACTOR Construction Manager, thru
CONTRACTOR Handover Coordinator, shall issue to COMPANY the Notice of Unit
Provisional Acceptance.

HCS data base is updated and the Unit Handover Package is made available for COMPANY
review

Upon Notice of Provisional Acceptance by COMPANY, the plant is ready for hand over.