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Advanced English Communication Skills Presentation
Topic : Technical Report Writing
By
Ch . Tejasree
227R1A05D8
CSE-C
Technical Report
Writing
Technical reports communicate research findings, design
1
specifications, or project outcomes. They provide clear and concise
information to a specific audience. A technical report is a formal report
designed to convey technical information in a clear and easily accessible
format. It is divided into sections which allow different readers to access
different levels of information.
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Purpose and Structure of
Technical Reports
1 Objective 2 Structure
Clearly define the purpose Reports typically follow a
of the report, whether it's structured format, including
presenting research sections like introduction,
findings, recommending methodology, results, and
solutions, or documenting a conclusion.
process.
3 Target Audience
Consider the specific knowledge and interests of the intended
readers when tailoring the content and language.
Organizing the Report
1 Outline
Create a detailed outline to structure the report logically and ensure
a smooth flow of ideas.
2 Section Headings
Use clear and concise headings and subheadings to guide the
reader through the report's structure. 2
3 Paragraphs
Develop paragraphs that focus on a single idea, providing
supporting evidence and analysis.
4 Transitions
Use transition words and phrases to connect ideas and ensure a
smooth flow between paragraphs and sections.
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Writing Effective Introductions
Background Purpose Scope
Provide context by introducing the Clearly state the objective of the Outline the limits of the report's
topic and briefly discussing its report and the specific questions or coverage and any specific
significance. problems it addresses. methodologies or perspectives used.
Presenting Technical
Information
Clarity
Use clear and concise language, avoiding jargon or overly
complex terminology.
Organization
Present information logically, using headings,
subheadings, and bullet points for organization.
Evidence
Support claims with data, figures, tables, and other
relevant evidence.
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Using Visual Aids Effectively
Graphs Show trends, relationships, and
comparisons between data
points.
Tables Present data in a structured
format, allowing for easy
comparison and analysis.
Diagrams Illustrate processes, systems,
or concepts visually, simplifying
complex information.
Writing Concise and Precise
Sections
Avoid Redundancy
Eliminate unnecessary words and phrases, focusing on delivering essential information.
Active Voice
Use active voice to make writing more direct and engaging.
Specific Language
Use precise and specific language to avoid ambiguity and ensure accurate
communication.
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Revising and Editing for Clarity
Proofread Clarity Conciseness
Check for grammar, spelling, and Ensure that the text is easy to Revisit the document, eliminating
punctuation errors to ensure a understand and that the intended unnecessary words and phrases to
polished and professional final message is clear to the reader. improve readability and impact.
document.
