KNOWLEDGE AND USE OF WINDOWS

COMMAMDS
P1 WINDOWS COMMANDS
steps for standard access:

1. Click on the taskbar.

2. Type “cmd” in the search field.

3. Select “Command Prompt.”

Windows CMD commands

1. Copy Copies one or more files to another location.

2. Del Deletes one or more files. For example, del file.txt deletes “file.txt” from the current
directory.

3. rename (or ren) Renames a file. For example, rename file.txt newfile.txt changes the file’s
name to “newfile.txt”.

4. copy con An internal DOS/Windows command for creating a quick batch file or other text
file. For example, to create the MAKECOPIES

5. TYPE type is a built in command which displays the contents of a text file.

6.

Directory navigation and management Windows CMD commands

Navigate directories and manage folder structures efficiently with these essential Windows CMD
commands.

1. Cd Changes your current directory.

2. cd / Navigates to the root directory.

3. Dir Displays a list of files and subdirectories in a directory.

4. Md Creates a new directory.

5. Deltree DELTREE command can be used to delete the whole directory.

6. Rd Removes a directory.

7. Tree Graphically displays the folder structure of a drive or path.

8. Type “cmd” in the search field.

9. Type “cmd” in the search field.

Type “cmd” in the search field….

Command used here ….

mail
P2 TO CREATE TREE STRUCTURE AND DELETE
 INTRODUCTION TO MS-
WORD
P3 INTRODUCTION TO BASIC ELEMENTS Of
MICROSOFT WORD,FORMATTING, TABLES,TEXT

What is MS Word?
Microsoft Word is a widely-used word processing application that allows users to create, edit, and
format documents. It offers a variety of tools and features that make document creation efficient
and visually appealing.

Basic Elements of Microsoft Word

User Interface:

• Ribbon: The top part of the window contains tabs (e.g., Home, Insert, Layout) that group
related tools.

• Quick Access Toolbar: A customizable toolbar for frequently used commands.

• Document Area: The main workspace where you create and edit your document.
Formatting Text

Formatting helps improve the readability and presentation of your document. Key text formatting
options include:

* Font Style: Change font type (e.g., Arial, Times New Roman), size, and color.
* Bold, Italic, Underline: Emphasize text using these styles.
* Text Alignment: Align text to the left, center, right, or justify it.
* Line Spacing: Adjust the space between lines of text for better readability.
* Bullets and Numbering: Create lists to organize information clearly.
Working with Tables
Tables are useful for organizing data in rows and columns. Here’s how to create and format tables:

1. Inserting a Table:
• Go to the Insert tab and click on the Table icon.

• Choose the number of rows and columns you need.

2. Formatting a Table:
• Use the Table Design and Layout tabs that appear when you select a table.

• You can change the table style, add shading, adjust borders, and modify cell sizes.

3. Merging and Splitting Cells:

• Select cells to merge them into one or split them into multiple cells.

▎Text Editing Features

* Spell Check and Grammar: Use the built-in checker to find and correct spelling and grammar
mistakes.

* Find and Replace: Quickly locate specific text and replace it with something else.

* Comments and Track Changes: Useful for collaborative editing, allowing users to leave feedback
or suggestions.

▎Conclusion
Understanding these basic elements of Microsoft Word—formatting text, working with tables, and
utilizing text editing features—will help you create professional-looking documents efficiently. As
you become more familiar with these tools, you'll be able to enhance your document's
effectiveness and presentation.
P4 TO PREPARE AN ADVERTISEMENT AND TO INSERT
VARIOUS FORMATTING, OPTION AND SYMBOLS
AVAILABLEIN MS-WORD
P5 To create a table
P6 TO ILLUSTRATE THE CONCEPT OF MAIL MERGE IN
WORD PRECESSOR
How to use Mail Merge in MS Word?
The three main components of the merging process are the main document, the data source, and
the merged document.

1. The main document contains the main body of your letter, field names, and merges
instructions. The basic information within the main document remains equivalent.

2. The data source (or Recipients’ list) stores the knowledge that changes for every
document. This information is inserted in the main document one by one. An example of
the data source is a name and address list from which the program gets what you want to
include in the main document.

3. The merged document contains the main text from the main document and data from a
data source.
Steps for mail merger:
Step 1:
 Open MS Word and click on the command sequence: Mailings tab → Start mail merge group
→ Select recipients button → Type new List.

 A dialog namely “New Address List” will pop up(as shown in the below image). Type here
the desired data under the given headings. To add a new record, click on the “New Entry”
button at the bottom of the dialog and click OK when you are done.

Step 2: Prepare Master Letter

The second step is to prepare our master letter for use in the mail merge. Before we enter all the
letter text we’d like to link this Word file to our list of names.

 Create a blank word document.

 Click Mailings tab → Start Mail Merge group → Start Mail Merge → Letters command.


 Then click the Mailings tab → Start Mail Merge group → Select Recipients
button → Use Existing List command.



 Now we can start typing the letter.

 Now we would like to add the name and address and other details for the
people on the list.
 Mailings tab→ Write & Insert Field group → Insert Merge Field button.
 A pop-down will appear showing all the table headings, so choose Title
and press the spacebar to create a space.


 Then do this again and choose FirstName, followed by a space (i.e., press only spacebar key
and no other key); then choose LastName but this time press the Enter key to create a new
line. Then repeat the steps to choose the Address field, and press enter key.

 Step 3:
Before we actually carry out the merge, we must first preview what the merged
letters will look like.
 Mailings tab→ Preview Results group → Preview Results button
 Once we are happy with the preview, you can carry out the actual mail
merge.
 To do this you click the Mailings tab → Finish group → Finish & Merge
button and choose Edit Individual Documents .



 In the Merge to New Document panel, click All to create a separate letter
for each person on the Names list. Word then creates a fresh document
with as many pages as there are names on your list, and every page
contains a wonderfully merged letter with all the correct individuals’
details.



 We can save this with an appropriate name, such as ABC.docx
 P7 TO DRAW THE GIVEN FLOWCHART UTILIZING THE
VARIOUS AUTO SHAPES IN WORD PRECESSOR
EG. FLOWCHART FOR GOING TO THE MARKET TO PURCHASE A PEN

START

GET DRESSED

DOYOU
HAVE
MONEY IN

WALLET?

NO YES

PUT MONEY IN GO TO THE

WALLET SHOP

NO YES
IS BRAND A
PEN
AVAILABLE

IS ANY
OTHER PEN TAKE A PEN
AVAILABLE YES

MAKE
PAYMENT

END
BASIC :

START/STOP

PROCESS

DECISION

ARROW

INPUT/OUTPUT