Report Writing Fravntad iy: Dr. Md. Zillur Rahman Report Writing Oe conti Meaning, + Objectives “Types oF + Steps OF + Sigutiance OF j DepcLenguaze and Communication oLapeec OF | + Mechanism Of RW L | Definition Objectives | | eacoee a tnecacieaiiat Hs cat dee eae Objectives | Meaning: tiation of any ater on whic afi information rogue (Onbot S Dati} + Understand the purposes ofa report. + Plan a report. Understand the structure of a report. Collect information for your report Organize your information. Use an appropriate style of writing, Present data effectively + Understand howto lay out your information in an appropriate way.Types of RW SI ee Twoes of Report writing tonwrte different types of eon my ease + Laboratory reports, + Techies! ropans Reports ofa work placement or industria vi Reports of field trip or field work aaa + Mainly two types of report (ar Thesis: Along casay or diwertation volving, personal research written ax part of « tniversity Doctorate degree (Dissertation: 4 lon essay, expecially one ‘wetten fora unvensite dezeee or diploma, Recommendations hsm in collecting the ssh arto i regarding the terial for his std along faced by hin Steps of RW ————— | Different steps in writing report 1 Logical analysis of the subject matte + Primarily concered withthe development of subject. + There are two wage in which a develop a subject: (2) logit () chronologicSS eeeneREE Conta, 2.Preparation of the final outline + Outlines are the framework upon whieh long, written works are constructed, to the logical organization of the be They are a saterial and a reminder of the points stressed in the report.” ———— ont 3. Preparation of the rough draft his follows the logical analysis ofthe subject anid the preparation of the final outline. + Such a step is of utmost importance for the researcher now sits to write down what he has done in the context of he is research study. Contd.. 4. Rewriting and polishing of the rough draft. This step happens to be most difficult part ofall + “Inadldition the researcher should give due fact that in his rough draft he has been ST aaa Contd... 5. Preparation of the final bibliography: ‘ext in order come the task of the preparation of the final bibliography. The bibliography awhich is generally appended to the research report + The bibliography should be arranged alphabet + Generally this pattern of bibliography is considered convenient and satisfactory from the point of view of reader.Contd... 6AWriting the inal draft- Se final daft shoul beveriten ina concise and Chjectives stead i simple langage Noein tes andihelineowee. «Ir int he ember at ve oor sul sand must cont Sind must Sd tothe knowledge ofboth the FSvearcher and the reader Special writing skill of RW No matter what type of report itis, all reports require some special writing skill. what these are below + You have to have the ability to record facts leary and objectively + You must have the ablty to interpret information + You have to have the ability to draw conclusions + You must be able to come up with recommendation hat will improve situations a 10/9/2022 Structure of formal reports 1. Headings ‘You have to remember that there should be two heading in formal report. These are: + The name of the company/ organization + The heading of the report or the report ttle Inthe Heading section there are two names 1 oka Holdings, which isthe name ofthe company 1 Resor on Complaints about Poor Service- ond £2 Report on pene eiFazsrourant. wich i the name of Pratl or teste tel the Ye i eiscassed i the ei report. Structure of formal reports 2, Terms of Reference erento je een y= ame sn =). fnew ete “Rise a sae + Tertiage spor Tats event Me Mae Frseegese Ao 225Structure 3. Procedure Give a brief ge: Cotes fey eset ofthe methods you used to = ' prepare the report. These + Interviews * Visits * Questionnaires issued ete the steps taken to gather information to re and present the report findings, conclusion and recommendations are stated. Of formal reports soso co Structure of formal reports Bnew oes arora We eee oe ea tenes ee through each stp menionesinine rocsue acon | 5. Conclusions | uaa rene waen| a oe a eetoer | | Structure of formal reports 6. Recommendations Here you have to make some suggestions for action fon the basis of information presented in the Findings and Conclusions sections. You have to femenoer that as the writer of the report you Cennot_ make decisions. You can only make Suggestions for action to be taken by someone else the writer has In the Recommendations section, suggested some alternatives on thi findings and conclusion. basis of the Structure of formal reports 2. ing Secon To the dean secon of he ep ou hve tat eu Se) Sntveregot tourna ide ou epee a8 Srctbtotterepene esto abe ode. You bave to emer tht eos shou best né ‘Sua han wing pe yo sou panna a een acces ore we B= | Mood sere Frere {Raoul nase ator cond pron Vee 1 We Routes serene tae ee sha PTRo Ae laee ewan coe 1 Mead ou shoud ween eer spech Ines cameoDifferent format Sometimes you may not ike to follow this rigid structure 35 presented above. if you like you can follow 3 different format to present your report. ‘The decision on how to present a report very ‘often depends on + The purpose ofthe report +The nature ofthe information it contains + Your own preference Covering memo Often when submitting the repert you can give 2 covering memo, When you cannot hand Your ‘enor dite, do not just leave it on someone's desk. itis courteous if you attach 9 brief covering memo, The covering memo explains what is submitted, ‘to whom and from whom along with the date, Significance of RW Significance Of Report Writing stu he property date & ngned the unter fet te shire ofthe Suna ove commnitce members The ESR eticenc tae en + sey repert ig mat necenary. le mt AISRERE MBPS Sper doctinemt Sex RIRANE pas SPS ender nests Weiing eports ned ils nits sinner matters reper ‘ranieation ‘jor dacoses unknown informa Nod et none dae single harap a ia Sauipe ct et 10/9/202!Significance of Report —_______._._ ee “All the skills and the knowledge of the Professionals are communicated through reports, *Reports help the top line in decision making, 2A true anid balanced report also helps in problem solving, +A report should be in a proper format, The report Shoule have al the essentials components such le, introduction, findings & recommendations. verors present adequate information o© neve Peete ee taste a ae names res te | tenn eset tot ge trport onia be Eee tear Rocaing or nt a rarest desl rec omen eaeean 1 son aaatyte and Fi de a Sonn den inert oe ee we oma aa ncaa oper art cversoeanc rane eamereae ltl a Parca How to write Contents? Title page “The ttle itself is an important opportunity to tell the stential reader what Your mearch fae Format for the tite pagers ikely to bes eoquired sour discipline, ve vou news t-check what Hhat is ‘Tile poge bearing: the title of the dissertation, Lhelegeee for which iti subetted, the anticipated year of graduation, and the student's frst name, initials and surname sceurate word counteee ‘Table Of Contents ‘Pht greet cea pin “ane at ate we mah th ig advnable wo se oud fo: os Siichaadng Sabet ofS lel {Ne tuntersubsdesion allmwed) ') Major ngs asta are ye se with the (Sede ew abe ee ifr each chapter ss Sess poneeee Declaration of Originality hw. xe tha thi serrations been composed by ACKNOWLEDGMENTS —— ACKNOWLEDGMENT Ins his part, every person whom you want to tion or dedicate your work can be added here. might be: 2.Friends 2 Respondents 4.Collegues 5, Fellowm: 6 Subordinates 7 Professor...ete ACKNOWLEDGMENTS ACKNOWLEDGMENTSa ‘Abstract / Summary Seek Ene ul ae ‘Sette raha Fert ge a extn of the nor Pros perenne speetede oak ————— Chp 1- Introduction | Serer tla wtb sey sare a Sou e nredcins ‘ Seseueh Qosstion 1 Sigtreotaes Eee \ + ackground of ty \ Cup 2- Literature Review, Or Context OF ‘The Study re purpone this caper ta 08 eS Te par ceo ear mis toner cme, Tee hin your Bel. Todo tis you ne 1 geri the corren stato match in ge eet ier tere ar any closes rastd ates SOURIS ed to fe LISS eres are that artes severe rece ce pan tate otha ptr mes ep. shin can end gest acer stm ote men natin ecco me \ + sheet conte {tates antes wwoetcecone 1 Meine sate| | | \ Chps - Methodology Methodology Checklist ology (or research method } n when, whe e+ and how the research was + Include subsections or informative headings a appropriate (e.g. evaluation criteria}? jention which method tools were use to collect data _ Purpose of Methodology ‘The method section answers these two main questions: 1. How was the data collected or generated? How was it analyzed? In other words, it shows your reader how you obtained your results. But ‘why do you need to explain how vou obtained your results? Saat aEEEEEEEEREEEEReaemeesieeamnaal Chp 4 - Result / Discussion + Ifyou've organized, displayed and analyzed your data, i's time to write it up, and the place for this is the results seetion, we ey toa great results section i in describing s:results- you weed to tell sour readers exactly ‘what you found out. This is where you document ‘shat was observed or discovered, Its not the place for discussion ‘Things to remember when writing up results include.. + focus on the key results + be clear and concise + don’t go into too much detail + let your pictures do the talking + however, be caret not to omit anything + make life easier for your readers by simplifying results: 75% is easier to understand than 150 out of 100, and ‘nearly 10% is easier to digest than 9.98% + describe your results don't explain or diseuss them is what the discussion section is for!“This action has four purposes, should + toterpret al explain your results + Anower your research question bast sou appemach + Citic erabante sour stad Caen Conclusions This chaper ends tobe mc shorter than the Discuss. This oa mere‘summary'of your research but needs tbe conelasions’ as othe main pi have emerged and what hey mean for sour al Recommendations “These can take two forms: recommendations for further study, or recommendations fr change, or both, Each recommendation should trace dre to aconeusion — Chp 5-References + Whenever you ite information this ineades rapes) from another souree you must cet thesouree in your References. Alwas check wih your istrtor to deterine which reference tsetse 10/9/2023,pe a OF WRITING A REPORT ee Appendices ao MECHANICS: rant . 1) Size And Physical Desig DP eeated paper of standard se Crude pare rite than use black oF bIGE ink Maran: fan side: ha ies, EER MSc one or One and halt Header and Footer a ce rom the sides spaced shold beleft ee ne 2) Layout Lax tof the research report and waious {PS rie apes have been described 3 tls a) Page Number: of Paton ear which sould eth 252 Pane hd be page number tae POE are or report writing incase oF Paice seach ee er shol probe. tometer | 2p Treatment of quotations: by For Cros References -pcfniton or Quotations should be plzeed #2 cask) sign maybe wd 1 PENSE | nor As and double spaced forming a” eres and supplement ote IES | aot fate part ofthe text cor nod abaak be mentioned Plo that | pase:SE EEEEEEEEEREEEEEEEEEEEEEEEEEEEEEEeae 5) Documentation style: Regarding documentation any given work should give ‘essential facts about the edition used. The common, onder may be deseribed as under: Regarding reference: (2) Author's name in normal order; (2) Title of work, under italies; (g)Place and date of publication; (4)Page number. Citation Styles: APA, MILA, Chicago, Vancouver, Harvard, Turabian, IEEE ar, article eh. chapter ed, editor ex, example IL, “iMlastration mnuscripts pp page post after ed se of statistics, charts and graphs: Statistics are usually presented in the form of tables, charts bars and line-graphs and pictograns Such presentation should be self explanatory and complete it in tse—_—_ ee 8) The final dratt: Revising and rewriting the yough drat of the report Should be done with xecat cate before writing the Final drafts For the purpose dhe researcher shoul pat to himself questions ke 1) Are the sentences writteu in the eeport clear? 1) Are they geansmatially correct ? €) Do they say what is meant? 4) Bo the various points msomorated in report 8 (On these questions we do final dr fo \ \ 9) Bibliography: {tis list of writings with time and place of ‘publication. 10) Preparation of Index: It the end of the report. an index should be alweays prepared. acts good guide, to the reader. Index may be prepared of 3 types: 1a) Author Inde 'b) Subject Index {© Content Index SN 9) Bibliography nis list of writings with time and place of publication. 10) Preparation of Index: At the end of the report. an index should be always: prepared. 11 acts good guide, to the reader. Index may be prey 4) Author Index ) Subject Index ©) Content Index Thank you