Letter of Enquiry
An Inquiry letter is a formal letter, written to enquire and get details regarding
something that a person is interested in. It could be written with respect to an item
that a person is interested in buying, a course that a person wants to study, a
vacation trip that a person wants to go on, etc.
As the sender of a letter of Enquiry needs information about something, the enquiry
letter must mention the contact details of the sender where the said information has
to be sent. It must contain the particulars of the thing enquired about.
It must also list down all the aspects of the thing about which the sender wants
detailed information.
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Related – Letter Writing Format, Formal Letter, Informal Letter, Types, Samples
Letter of Enquiry Format
The Enquiry Letter Format is as follows –
1. Sender’s address: Include an email and phone number, if required.
2. Date: Below address. Leave one space or line.
3. Receiver’s address
4. The subject of the letter
5. Salutation (Sir / respected sir / madam)
6. Body
Paragraph 1: Introduce yourself and the purpose of writing the letter
Paragraph 2: Detail of the enquiry
Paragraph 3: Conclude / end
7. Complimentary Closing
8. Sender’s name, signature and designation (if any)
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Enquiry Letter Samples
Here are a few examples of inquiry letters. Students can get an idea of the format of
enquiry letter and how to write an inquiry letter by learning from these samples
1. You intend to join coaching classes at Success Coaching Centre situated
in Chennai. The institute specializes in teaching science to classes XI – XII.
Write a letter of enquiry in 100 – 120 words addressed to the Administrator
in – charge of the institute seeking clarification about the timing, duration,
staff, transport and other necessary details for joining the institute. You
are Sonia / Shiv of 2, Murthi Road, Chennai.
Sonia
2, Murthi Road
Chennai
20th March 2024
Administrator in-Charge
Success Coaching Centre
Chennai
Subject : Enquiry for Class XI – XII two year study course.
Sir / Madam
I am Sonia, a student of class X of KV, Murthi Nagar Chennai. I want to pursue non-
medical stream and am planning to join a coaching class for the same. I came to
know that your institute is the best and so I am keen to join it. I am interested in
joining the two year classroom course. Kindly give me the following details-
1. Details of the course structure.
2. The timing of the class.
3. The details of the faculty.
4. Availability of transport facility.
5. Fee structure for the course.
I request you to reply at the earliest so that I can take a decision.
Yours sincerely
Sonia
2. You are Mrs. / Mr. Gupta. Your son is a student of Class XII and wants to
pursue a course in Mass Communication. Write a letter in 120-150 words to
the Dean, Institute of Mass Communication, University of Delhi, seeking
information about the course admission procedure, eligibility criteria, fee
structure, hostel facilities, placement opportunities,etc.
302, Hi life Apartments
Malad
Mumbai
12 October 2024
The Dean
Institute of Mass Communication
University of Delhi
New Delhi
Subject : Enquiry for course in Bachelor of Mass Communication.
Sir
I am Mrs. Gupta M/O Saransh Gupta. My son is studying in Class XII and wants to
pursue Mass Communication. So, I am writing to you to enquiry about the said
course. Kindly furnish me with the following details:
course content
course duration
fee structure
eligibility criteria
admission procedure
hostel availability
placement opportunities
Kindly give any other additional information that you think is required.
Please reply with the same at the earliest so that I can make an informed decision.
Yours sincerely
Mrs. Gupta
Phone Number XXXXXXX
Q3. You are a sports enthusiast Gaurav / Garima r/o 450, June Building Pune. You
want to go to Gulmarg on a skiing vacation. Write a letter of enquiry to the Director
J&K Tourism, asking for relevant information like the suitable time, accommodation
available, gear required, cost, travel and ski assistance available, etc.
450, June Building
Pune
12 June 2024
The Director
J&K Tourism
J&K
Subject: Enquiry regarding a holiday package
Dear Sir
I just so happened to look through your travel website, and I have to say that I am
very impressed with the wide range of travel and tourism services that your
organization offers.
I intend to go on a skiing holiday to Gulmarg later this year. If you could provide me
some particular information on the skiing packages, I would really appreciate that.
Please mail me the contact details of any speciality tours. Kindly furnish me with the
following details:
expenses related to travel
hotel bookings
tour guides
duration of packages
group packages
Discounts
provision of food during the tour.
I really anticipate hearing from you soon.
Yours faithfully
Gaurav
Q4. You are Ruby / Raghav, r/o 3232, Ashok Vihar block 3, New Delhi. You want to
get admission to Pearson design institute Mumbai. Write a letter of inquiry to the
director of the institute to get information on the courses provided, fee structure,
course content, future prospects and hostel facility.
3232
Ashok Vihar block 3
Delhi
12 June 2024
The Director
Pearson Design Institute
Mumbai
Subject: Inquiry into design course details
Dear Sir
I would like to enrol at your prestigious school for the upcoming academic year. I
have heard fantastic things about your university, and I would be delighted to be
admitted to one of its esteemed programmes.
Please share information regarding the following details:
admissions process
tuition fee structure
entrance exam schedule
course offerings
other amenities provided.
I will always be grateful to you and hope to hear from you soon.
Yours sincerely
Ruby
