Logo RISK ASSESSMENT Document number
RA No.
ACTIVITY: OFFICE WORKS – ERGONOMICS
DATE
LOCATION: PROJECT OFFICE PROJECT:
EQUIPMENT TO BE USED SUBSTANCES TO BE USED REVISION STATUS
1. Photocopier Photocopier cartridges REVISION NUMBER REVISED DATE
machine Cleaning agents
2. Refrigerator
3. Electric ovens
4. Coffee maker
POTENTIAL HAZARDS / CONDITIONS CONSIDERED (TICK BOX) PERSONS AT RISK (TICK BOX)
FALL FROM HEIGHT ELECTRICITY DEEP EXCAVATION EMPLOYEES PUBLIC
MANUAL HANDLING SLIPS / TRIPPING
FALLING OF
SUBCONTRACTOR
MATERIALS COSHH ENVIRONMENTAL RISK S
LIFTING OPERATION ADVERSE GENERAL PUBLIC VISITORS
WEATHER
FIRE RISK
MANDATORY HSE REQUIREMENTS (TICK BOX)
SAFETY INDUCTION WORK PERMIT
TOOL BOX TALK PROPER TOOLS / EQUIPMENTS
PROPER PPE PROPER SUPERVISION
SAFE WORK PLACE PROPER BARRICADE AND WARNING SIGN IN THE AFFECTED AREA
PERSONAL PROTECTIVE EQUIPMENT (PPE) REQUIREMENT (TICK BOX)
SAFETY HELMET GLOVES EAR PLUGS / DEFENDERS
SAFETY BOOTS MASK RESPIRATORY / BREATHING APPARATUS
GOGGLES / SPECTACLE OVERALLS FULL BODY SAFETY HARNESS
TO REFER OTHER RISK ASSESSMENTS
1. COSHH
2. Electrical power tools
3. Manual handling
4. Photocopier machine
RISK LEVEL
H (HIGH-Potential to cause death or permanent injury) M (MEDIUM – Potential to cause loss time injury) L (LOW – An injury treatable with First Aid)
CLASS OF RISK (L X
LIKELIHOOD (L) SEVERITY (S) RISK MATRIX
S)
5 5 10 15 20 25
LIKELIHOOD
1. IMPROBABLE. 1. NEGLIGIBLE.
HIGH = 15 – 25 4 4 8 12 16 20
2. REMOTE. 2. MINOR.
3 3 6 9 12 15
3. PROBABLE 3. REPORTABLE. MEDIUM = 07 – 14
2 2 4 6 8 10
4. OCCASIONAL. 4. SERIOUS. LOW = 01 - 06
1 1 2 3 4 5
5. FREQUENT 5. CATASTROPHIC.
1 2 3 4 5
SEVERITY (S)
NOTE: 1. Risk assessment must be addressed to workers by work in charge before starting job.
2. Risk assessment is a continuous process hence to be reviewed depending on activity and risk
involved
Page 1 of 5
Logo RISK ASSESSMENT Document number
ACTIVITY: OFFICE WORKS – ERGONOMICS
RISK CONTROLLE RESIDUAL
S. N. HAZARD HARM CONTROL MEASURES
LXS L M H D BY WHOM RISK
Work areas should be kept clear of obstructions.
Muscle and Any spillages should be cleaned up immediately.
Office
ligament tears.
All areas well lit, especially stairs. Manager /
01. Slips and trips Slipped disc, knee, 3X3 L
Project
ankle and Any hazards such as torn carpets, trailing cables, defects to floor Manager
shoulder injury. coverings, faulty lighting etc. should be reported immediately to the
Office manager or H&S Manager.
All portable electrical equipment must be tested for electrical safety
by blue sky at correct intervals and labeled with the date of the test.
Electrical cables and plugs should be regularly visually inspected by
electric shocks, the user for damage. Office
burns, Serious Manager /
Electrical equipment
02. injury, Fatality, 4X4 Any defective equipment should be reported immediately to the Project L
Material Damage Office Manager or HSE Manager, then suitably labeled and taken Manager /
and Fire out of use until the repair. HSE manager
Electrical equipment must always be operated in accordance with
manufacturers' instructions.
Work planned to include regular breaks from the computer.
Position the mouse easy to reach, so it can be used with the wrist
straight.
Sit upright and close to the desk, so you don’t have to work with Office
Display Screen your mouse arm stretched.
postural problems, Manager /
Equipment Adjust the brightness and contrast on the screen top suit the lighting
03. eyestrains, 3X3 Project L
conditions in the office
headaches Manager /
Make sure the screen surface is clean.
In setting up software, choose options giving large text, which is HSE manager
easy to read on your screen.
04. Muscle and 3X3 A trolley should be used to transport boxes of paper, drinking water Office L
Manual handling of ligament tears. bottles or other heavy items. Manager /
Slipped disc, knee, Project
Page 2 of 5
Logo RISK ASSESSMENT Document number
ACTIVITY: OFFICE WORKS – ERGONOMICS
RISK CONTROLLE RESIDUAL
S. N. HAZARD HARM CONTROL MEASURES
LXS L M H D BY WHOM RISK
Training in lifting techniques should be trained for anyone who
heavy/bulky objects ankle, shoulder Manager /
undertakes the lifting of heavy loads.
and back injuries. HSE manager
The storage of empty cardboard boxes, drawings should be kept to
an absolute minimum.
Equipment should be switched off when not in use for long periods.
All portable electrical equipment must be tested for electrical safety
at appropriate intervals.
Office
electric shocks, The fire alarm system is installed, maintained and tested. Manager /
05. Fire burns, Serious 3X5 Project L
injury, Fatality, Fire extinguisher and fire hose reel to be installed on office. Manager /
Material Damage HSE manager
Fire risk assessments should be followed.
Everyone must be acquainted with the emergency Procedure for the
TDMZE office.
Fire wardens must be appointed to cover office and general area.
Chairs or desks must not be used for reaching heights; step ladder Office
Serious / Minor should be used instead. Manager /
Working at height
06. injury. 3X4 Project L
If a stepladder is used, staff should read an appropriate risk
Material damage. Manager /
assessment and be shown how to use it safely.
HSE manager
Office
If any hazardous substances e.g. solvents or solvent-based glues
Serious / Minor Manager /
are used within the office area, COSHH risk assessment must be
07. Hazardous Substances injury. 3X4 Project L
followed.
Material damage. Manager /
HSE manager
08 Minor injury. 3X3 Filing cabinets should be loaded from the bottom up to maintain Office L
Filing cabinets Material damage stability. Manager /
Project
Where filing cabinets are of the type that allows more than one
Manager /
drawer to be opened at a time, they must be labeled with a warning
Page 3 of 5
Logo RISK ASSESSMENT Document number
ACTIVITY: OFFICE WORKS – ERGONOMICS
RISK CONTROLLE RESIDUAL
S. N. HAZARD HARM CONTROL MEASURES
LXS L M H D BY WHOM RISK
of a tipping risk.
Drawers should be closed immediately after use.
HSE manager
To prevent injuries heavy items must not be stored on upper Office
shelves. They should be stored at waist height. Manager /
Serious / Minor
09 Falling objects 3X4 Project L
Injury
Manager /
HSE manager
LOOH work should be minimised or avoided where feasible.
If LOOH working is unavoidable, familiarization with the Generic
LOOH Risk Assessment is recommended. Office
Manager /
Lone / Out of Serious / Minor Specific LOOH Risk Assessment may be required in circumstances
10 3X3 Project L
Hours(LOOH) Working Injury
where any potential risks are increased (e.g. expectant mothers, Manager /
persons with mobility issues or medical conditions). HSE manager
ASSESSED BY
(NAME): SIGNATURE: REV. No: 0
…………………………………………………………………………………..
APPROVED BY
(NAME): REV. DATE:
………………………………………………………………………………….. SIGNATURE:
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