lOMoARcPSD|49186825

Summer Internship Report

B.com (Chitkara University)

Scan to open on Studocu

Studocu is not sponsored or endorsed by any college or university

Downloaded by pradhan sahi
 lOMoARcPSD|49186825

Summer Internship Report

Experience of Working with Umid Foundation

Submitted To
Chitkara Business School
in partial fulfilment of the requirements of the award
of degree of Bachelor of Commerce 2020-2023

Submitted by: Supervised by:

Jiten Kumar Dr. Archana Goel
1920991541 (Assistant Professor)

Chitkara Business School

Chitkara University
2021

Downloaded by pradhan sahi

 lOMoARcPSD|49186825

Offer Letter

Downloaded by pradhan sahi

 lOMoARcPSD|49186825

Certificate

Downloaded by pradhan sahi

 lOMoARcPSD|49186825

DECLARATION ON AUTHENCITY OF THE REPORT

I, “Jiten Kumar”, hereby declare that the work presented herein is genuine work done
originally by me and has not been published or submitted elsewhere. Experience is accurate
and that I worked in the company for the duration given in the certificate.

Any literature, data or work done by others and cited in the report has been given due
acknowledgement and listed in the reference section.

(Student’s Name & Signature) (Name & Signature of Faculty Guide)

Jiten Kumar Dr. Archana Goel
Roll No.: 1920991541 (Assistant Professor)

Downloaded by pradhan sahi

 lOMoARcPSD|49186825

ACKNOWLEDGEMENT

This project was a golden opportunity for me which I fully utilized. I would like to thank
everyone who supported me during this period and I feel very grateful to receive such a
wonderful opportunity which helped me grow.

I would like to thank Dr. Archana Goel my guide during this project for helping me whenever
I need help. Without her help I wouldn’t have been able to make this project. Furthermore, I
would like to thank Ms. Prerna my supervisor during this period who was such a great help
and at last, I would like to thank Mr. Pulkit Gupta, the founder of the organization for giving
me such a wonderful role of working in Umid Foundation.

(Jiten Kumar)

Downloaded by pradhan sahi

 lOMoARcPSD|49186825

Index

Serial Number Topic

1. Company Introduction

2. Basic Company Details

3. What Is A Non-Profit Organization?

4. Unique Nature and Struggles of

Traditional Small Non-Profit
Organizations

5. What Is Data Entry?

6. Types of Data Entry Services in India

7. Data Entry in Brief

8. Why Apply for Data Entry Jobs?

9. Brief Detail About Internship

10. Conclusion

11. References

Downloaded by pradhan sahi

 lOMoARcPSD|49186825

Company Introduction

UMID FOUNDATION
Umid Foundation is a Non-Profit Organization that was established to create awareness about
mental health among people. Recent events of Covid-19 made a huge impact on people as
well as their mental health. Umid Foundation is helping people deal with these issues at a
large scale by conducting regular social support group sessions.

“We Help Recover”

It is claimed that the coronavirus disease 2019 (COVID-19) pandemic has had a negative
impact on mental health.

However, to date, prospective studies are lacking. Moreover, it is important to identify which
factors modulate the stress response to the pandemic. Previously, sense of coherence (SOC)
has emerged as a particularly important resistance factor.

This prospective study aimed to assess the impact of the COVID-19 outbreak on mental
health and to investigate the ability of pre-outbreak SOC levels to predict changes in
psychopathological symptoms.

How to Help?

Thousands fight for their lives from COVID-19 emergencies every day. Families are often
left drained of all their savings due to insufficient insurance coverage and are forced to take
loans at high interest rates. Many also have to risk delaying or stopping treatment due to lack
of funds. You can also help us by doing the following things:

 Donate to Our Cause: The second wave of Covid-19 has affected lakhs of lives more
adversely than the last one. Raise funds for Covid-19 treatment online, provide Covid
care relief or donate to fight against the virus.

 Become A Volunteer: Make an impact in your area of expertise and help us raise
awareness about mental health. Volunteering at us shows a great contribution towards
the COVID-19 Pandemic Situation.

 Tell A Friend: Now you can create impact by not only donating, but also motivating
your friends and family to involve in the cause of COVID-19 to believe in.

 Sponsor Us: Help us take our COVID-19 Missions to more people. Share the
page with your friends and family. Each contribution, however small they might
be, can make a huge difference.

Downloaded by pradhan sahi

 lOMoARcPSD|49186825

Basic Company Details

Name Umid Foundation

Type of Organization Non-profit Organization

Address 153, Tapovan, Rishikesh,

Uttarakhand

No. of Volunteers 10

Website www.umid.website

E-mail Address info@smhmeditation.org

Campaign 2

Downloaded by pradhan sahi

 lOMoARcPSD|49186825

What Is a Non-Profit Organization?

A non-profit organization (NPO), also known as a non-business entity, not-for-profit

organization, or non-profit institution, is a legal entity organized and operated for a
collective, public or social benefit, in contrast with an entity that operates as a business
aiming to generate a profit for its owners. A non-profit is subject to the non-distribution
constraint: any revenues that exceed expenses must be committed to the organization's
purpose, not taken by private parties. A wide array of organizations are non-profit, including
most political organizations, schools, business associations, churches, social clubs, and
consumer cooperatives. Non-profit entities generally seek approval from governments to
be tax-exempt, and some may also qualify to receive tax-deductible contributions, but an
entity may incorporate as a non-profit entity without securing tax-exempt status.

The key aspects of non-profits are accountability, trustworthiness, honesty, and openness to
every person who has invested time, money, and faith into the organization. Non-profit
organizations are accountable to the donors, founders, volunteers, program recipients, and the
public community. For a non-profit that seeks to finance its operations through donations,
public confidence is a factor in the amount of money that a non-profit organization is able to
raise. The more non-profits focus on their mission, the more public confidence they will
have. This will result in more money for the organization. The activities a non-profit is
partaking in can help build the public's confidence in non-profits, as well as how ethical the
standards and practices are.

Usually, they do not produce, buy or sell commodities and may not have credit transactions.
Therefore, they need not manage many books of account (as the trading entities do) and
Trading and Profit & Loss Account. The funds raised by such establishments are credited to
the general fund or capital fund. The major sources of their income usually are subscriptions
from their member’s donations, income from investments, grants-in-aid etc. The main aim of
maintaining records in such establishments is to meet the statutory necessities and assist them
in exercising control over the consumption of their funds. They also have to prepare the
financial statements during the closure of each accounting period (usually a financial year)
and determine their income and expenditure and the financial condition and submit them to
the statutory authority known as Registrar of Societies.

Key Roles:
· Clients - Everything in a non-profit is ultimately directed to serving clients. Clients are the
"consumers" or "customers" of the non-profit’s services. Note that services can be in the form
of tangible or intangible products.

· Board - The board is comprised of individuals from the community and, ideally, is

Downloaded by pradhan sahi

 lOMoARcPSD|49186825

representative of the organization’s clients. Law and theory dictate that the board is in charge,
and directly accountable for the overall direction and policies of the organization. Powers are
given to the board by the Articles of Incorporation (or other governing document, for
example, Articles of Association, Constitution, etc.). The board can configure the non-profit
in whatever structure it prefers to meet the organization's mission and usually does so via
specifications in bylaws. Members of non-profit boards are generally motivated by a desire to
serve the community and the personal satisfaction of volunteering. Non-profit board members
may not receive monetary compensation for serving on the board. See the library
topic Boards for description of the overall responsibilities of a board, key board roles,
how meetings are carried out, etc.

· Board Chair - A board chair's role is central to coordinating the work of the board,
executive director and committees. The chair's role may have appointive power for
committees, depending on what is specified about this role in the bylaws. The power of the
board chair is usually through persuasion and general leadership. See the topic Board
Chair for an overview of the board chair role.

· Committees - Typically, the board chooses to carry out its operations using a variety of
board committees. The topic Description of Typical Committees for a description of typical
board committees.

· Executive Director - The board typically chooses to have this one person who is ultimately
responsible to carry out the wishes of the board. The executive director is directly
accountable for the work of the staff and supports the work of the board committees. For
more information, see the library topic Chief Executive Role.

· Staff - Staff report to the executive director and may support the work of the committees.

· Volunteers - Volunteers are unpaid personnel who assist staff, serve on committees and
generally work under the direction of the executive director. See the topic Volunteer
Programs for an understanding of the role of volunteers.

3 Major Aspects of Non-Profit Organizations:

· Governance - The governance function of a non-profit is responsible to provide overall

strategic direction, guidance and controls. Often the term "governance" refers to board
matters. However, many people are coming to consider governance as a function carried
out by the board and top management. Effective of governance depends to a great extent on
the working relationship between board and top management.

Downloaded by pradhan sahi

 lOMoARcPSD|49186825

· Programs - Typically, non-profits work from their overall mission, or purpose, to identify a
few basic service goals which must be reached to accomplish their mission. Resources are
organized into programs to reach each goal. It often helps to think of programs in terms of
inputs, process, outputs and outcomes. Inputs are the various resources needed to run the
program, e.g., money, facilities, clients, program staff, etc. The process is how the program is
carried out, e.g., clients are counselled, children are cared for, art is created, association
members are supported, etc. The outputs are the units of service, e.g., number of clients
counselled, children cared for, artistic pieces produced, or members in the association.
Outcomes are the impacts on the clients receiving services, e.g., increased mental health, safe
and secure development, richer artistic appreciation and perspectives in life, increased
effectiveness among members, etc.

· Central administration - Central administration is the staff and facilities that are common
to running all programs. This usually includes at least the executive director and office
personnel. Non-profits usually strive to keep costs of central administration low in proportion
to costs to run programs.

Downloaded by pradhan sahi

 lOMoARcPSD|49186825

Unique Nature and Struggles of Traditional Small Non-Profit

Organizations

The Heart of the Matter: Leadership and Management

At the heart of any successful non-profit is an effective chief executive and board of
directors. These leaders must work as a team with vision, skill, and sufficient resources to
accomplish the organization's mission. While leadership is shared, critical management skills
must rest with the chief executive. However, the board must be sufficiently skilled in
management to assess the work of this director and assist in strategic decision making.

Values as the Bottom Line

Values are the driving force in a non-profit. The bottom line is the realization of a social
mission, not profits. This poses complex problems for the leadership team. How are programs
agreed upon, progress monitored, and success measured? How are priorities set and
consensus reached? How are staff rewarded and what control systems are applicable? Skilled
consultants may be needed from time to time to assist the team in answering these qualitative,
value-laden questions and focus on appropriate management systems.

Non-profit Personnel are Often Highly Diverse

Diversity is reflected, not only by different races and ethnic groups, but ultimately by
different values and perspectives. This strong diversity is a major benefit to the nonprofit
because input from a wide variety of perspectives usually ensures complete consideration of
situations and new ideas. However, non-profit personnel must ensure they cultivate and
remain open to the various values and perspectives.

Problems are Especially Complex for the Small Non-profit

The majority of non-profits have small staffs and small budgets, e.g., less than $500,000,
which compounds the leadership and management problems they face, especially given their
charters and the magnitude of community needs with which they deal. Those new to non-
profits may react that, because non-profits tend to be small in size, issues in non-profits
should be simple in nature. On the contrary, the vast majority of organizations (regardless of
size) experience similar issues, e.g., challenges in planning, organizing, motivating and
guiding. However, when these issues are focused in a small organization, the nature of the
organization becomes very dynamic and complex.

Sufficient Resources to Pay Leadership May Be Lacking

With lack of sufficient moneys, attracting and retaining paid management also can be
problematic. Hard work with little career development opportunity encourages turnover of
chief executives and staff. This can stall the organization's work. Expertise that is brought in
to advise the management may be lost once that leadership leaves.

Downloaded by pradhan sahi

 lOMoARcPSD|49186825

Lack of Managerial Training is Problematic for the Small Nonprofit

Many non-profit managers have been promoted primarily out of non-management disciplines
and do not have the managerial skills that are needed to run a nonprofit organization.
Training and consultation can do much to help these new leaders/managers gain the skills
they seek and help them up a myriad of learning curves that rainbow out in front of them.

Chief Executives Wear Too Many Hats

A non-profit chief executive has to be a current expert in planning, marketing, information

management, telecommunications, property management, personnel, finance, systems design,
fundraising and program evaluation. Obviously, this is not possible, regardless of size. A
larger organization may be able to hire some internal experts, but this is certainly not the case
for the smaller organization. Furthermore, the technology of management progresses today
too rapidly for the non-specialist to keep abreast of new thinking and expertise, whatever the
size. Outside expertise therefore is often a must for both the large and small organization.

Too Small to Justify or Pay for Expensive Outside Advice

Most non-profits, even larger ones, often hesitate to spend money on administrative
"overhead" such as consultants or other outside experts because this is seen as diverting
valuable dollars from direct service. Of course, most non-profits have no choice. They
don't have enough money to even consider hiring consultants at for-profit rates. Low-cost,
volunteer-based assistance often is an appropriate solution.

One-shot Assistance Often is Not Enough

While most consultant organizations want to teach managers "how to fish" rather than give
them a "fish," "fishing" (management skills) is not something that often can be learned in one
consultation. Especially in more technical arenas such as computerization, learning comes
while grappling with an issue or management problem over a period of time. Building
internal management capacity takes more time than a one-shot consultation. Repeat help
therefore is not a sign of failure but of growth -- a new need to know has surfaced.

Networks are Lacking

Everyone outside the non-profit sector observes, "Why don't those chief executives get
together more, share more ideas, undertake cooperative ventures?" There are many reasons.
First of all, running a successful organization (delivering the quality service that fulfils the
organization's mission) isn't enough. Most non-profit directors run a second business --
raising money to support the first. Both are complex and very time-consuming activities,
especially when the director wears all the management hats. Second, developing networks or
researching joint ventures is time-consuming, expensive and risky.

Non-profits Usually Have Little Time and Money

Funders do not seem to think research and development activity justifies new expenditures; at
least many are hesitant to fund what might not succeed. While nonprofits may be more
entrepreneurial than funders, they have little capital to risk. Collaborative planning will be

Downloaded by pradhan sahi

 lOMoARcPSD|49186825

enhanced by computerization and telecommunications, but these investments also are

difficult to fund. In some ways, affordable consultants can substitute for expensive, up-front
research and development costs, at least at the feasibility level. In many cases, they can carry
an organization through the needed planning to actually develop a new system of
collaboration, merger, or automation.

Non-profits Need Low-Cost Management and Technical Assistance

Non-profits are valuable community assets that must be effectively managed. The need to
provide affordable, accessible management and technical assistance to non-profit
organizations is clear for all the reasons stated above: the complexity of the task, the lack of
board and internal expertise, the lack of time and money, changing needs, the learning curve,
and, finally the importance of the results to the community. What is well done is based on
what is well run.

Typical Nature of Planning in Non-profits

For most non-profits, they don't have a lot of time, money, or resources for sophisticated,
comprehensive strategic planning. The focus is usually on the major issues facing the non-
profit and quickly addressing them. Typical major challenges for the facilitator are basic
training of personnel about planning concepts and process, helping the non-profits to focus
and sustain its limited resources on planning, ensuring strategies are really strategic rather
than operational/efficiency measures, and helping design small and focused planning
meetings that produce realistic plans that become implemented.

Revenue: Fees & Fundraising:

Fees

Fees may be associated with these services and billed to either the person receiving the
service (e.g., the parent with a child in day-care) or to a third party such as a government
agency that supports such services. Unlike the private sector where the price of a product or
service must cover all costs, non-profit agencies rarely meet all their costs based upon sales
and fees. Instead, non-profits must engage in fundraising and seek additional revenue
sources.

It is important to note that while many non-profits provide services that are valuable to our
community, it is often difficult to measure the actual results of their services. Changes in an
individual's or a community's behaviour may take years to be realized. Nonetheless, non-
profits are challenged to demonstrate results as donors become savvier and funding sources
become increasingly limited.

Fundraising

As noted above, non-profit managers (and the board of directors) must engage in fundraising
in order to meet the fiscal needs of their organization. Generally, fundraising is not one of an
executive director's favourite tasks. It can be an all-consuming activity, tapping an executive
director's creative and social energy. Executive directors are constantly challenged to strike
a

Downloaded by pradhan sahi

 lOMoARcPSD|49186825

balance between the time they devote to fundraising and program management. Too little
attention to one area can leave an organization bereft of cash or quality services.

There are several basic sources of funding in the non-profit sector. The first is a grant. Grants
may be given by government agencies, foundations or corporations, usually to operate a
specific program. As noted earlier, agencies receiving government grants to operate human
service programs base their reimbursement on fees for the services. Grants from foundations
or corporations are generally provided up front and require a report on program activities and
expenditures at the end of the grant period.

Non-profit organizations will solicit individuals for funds, also. Individual donations may
come from an organization's membership or constituents (e.g., viewers of public television or
residents of a neighbourhood community). These are generally small donations, ideally from
a large number of people. Sizable gifts may come from individuals who are referred to as
major donors. Cultivating relationships with major donors requires the energy and
resourcefulness of the board and director. Many non-profits will hold special events to raise
dollars. These vary from bake sales to major events.

Fundraising can be a full-time job (or a full-time obsession) for non-profit executive
directors. Executive Directors are challenged to balance their time between raising money
and program management. If too much time is spent on fundraising, programs and staff may
not get the direction and coaching they need. On the other hand, if fundraising takes a back
seat to program management, the organization's cash flow will suffer.

Two factors will enhance fundraising efforts. One is good programs. Programs that are
meeting important community needs and demonstrating results will sell themselves. A board
that is committed to its fundraising responsibilities will also be an asset to the organization.
Board members who take their role in fundraising very seriously will promote the
organization and help bring resources to it.

It is important to note, however, how the political climate can affect an organization's
fundraising. Foundations and corporations may choose specific issues or causes for priority in
grant making. In the 1980's organizations working with the elderly received major support
from foundations and the government. These same organizations saw their support decrease
as youth issues became a major focus in the 1990's.

Downloaded by pradhan sahi

 lOMoARcPSD|49186825

What Is Data Entry?

Data entry is the process of transcribing information into an electronic medium such as a
computer or other electronic device. It can either be performed manually or automatically by
using a machine or computer. Most data entry tasks are time consuming in nature; however,
data entry is considered a basic, necessary task for most organizations.
Data entry is considered a non–core process for most organizations and when someone wants
to transform or change the format of any desired information and data, data entry work is
performed and the information can be transcribed in the desired format. These formats
generally include handwritten documents, spreadsheets, sequencing of numbers, computer
codes, and even names and addresses. Sometimes in conversion of important information
there takes place the need for highly precise skills. So, the data entry work is outsourced to
experts so as to get better results.

In big companies, sometimes they hire a data entry assistant also. The data entry assistant is
the one who helps in the work of data entry. He enters or updates the database or other
important documents of the company. The data entry could be with any input device such as
keyboard, data recorder or the optical scanner. Sometimes the data entry may include some
sensitive information or documents which are highly confidential. For this the data entry
operator has to be careful. The company should sign the confidentiality agreements with the
data entry operator. is usually performed on data forms such as spreadsheets, handwritten or
scanned documents, audio or video. Addition, modification and deletion are the three modes
of operation in data entry.

Data entry jobs do not require any special qualifications, knowledge or talent, and only
require accuracy and fast turnaround. As such, data entry jobs are frequently outsourced in
order to lower costs. Computers are also used in automated data entry, as they are highly
accurate and can be programmed to fetch and transcribe data into the required medium.

Accurately keyed data is the base upon which the organization can perform analyses and
make plans.

Manual data entry often requires good concentration and focus over a long duration of time,
and this can prove physically and mentally challenging for data entry workers.

Downloaded by pradhan sahi

 lOMoARcPSD|49186825

Type of Data Entry Services in India

Data Entry - In general, the data entry work includes all kind of data to be entered in the
digital format from the source file which can be either in paper form or any other medium.

Product Data Entry - Some companies need to keep a record of the details of their
products. For this the product data entry work is outsourced. The list of products along with
their specifications is listed in an appropriate format for its easy access.

Accounting Data Entry - Many times the accounting work of some offices needs to be
rechecked and recorded in a systematic manner. The accounting data entry services help you
to get all your accounts cleared and ordered in any desired format like the spreadsheet.

Manual Data Entry - When you want to convert the manually created documents into the
digital form, the manual data entry can prove to be useful. With the use technological aids,
there are many easy ways available of doing this work accurately. Some manually created
documents are very important and sensitive. So, their data entry needs to be done very
carefully keeping in mind the punctuation's and grammar.

Handwritten Data Entry - Data entry of handwritten papers into the desired digital format
can help you to manage your documents effortlessly. This data entry service includes entering
of data which is written on paper and its contents need to be converted in the digital format.

Advanced technology - The experts and professionals at the outsourcing companies have
immense knowledge about the latest technology and modern methods and thus, they can
provide you with reliable results with the help of the advancement in technical world.

Data Capturing and Entering - The data converted from the hard copies to soft copies or
entering data into the online systems are collected to form an enhanced database. This data
collection work is included in the data capturing services.

Downloaded by pradhan sahi

 lOMoARcPSD|49186825

Online Data Entry - Data entry work which is to be done online through portals or websites
is included in the online data entry services. If the resource file is in soft copy format or on
any web portal the data entry work of that is included in online data entry.

Offline Data Entry - Data entry work of conversion of hard copies of data into digital format
is done under the offline data entry services. Data entered offline into computer software for
the easy access of data with high accuracy help you to get your required data on time without
much effort.

Data Mining and Data Entry - To extract the hidden information from the various websites
for analysis process is called data mining. It helps in taking better decisions for the future
business plans. The data extracted is then recorded in desired formats for its easy access.

Insurance Claims Data Entry - Documents of the insurance claims are very important.
Information regarding the insurance claims needs to be listed so that the information can be
access easily. This complicated work of data entry of insurance claims is included in the
insurance claims data entry services.

Remote Data Entry - If the data entry work is to be done from a remote area the remote
data entry work helps you to perform it easily. It includes the use of technology for doing the
data entry work without changing the location of work.

Numeric and Text Data Entry - The numbering of documents of any business is important
for the clear understanding of their sequence. Also, adding of numbers wherever necessary
is also included in the numeric data entry services. Proper sequencing can give your
database a professional look and help in your business.

Mailing List Compilation - In any organization there is always need of mailing your
upcoming projects to your clients. For this you need to have a database of the information of
your clients’ email id and other information that does not have duplicate records. The mailing
list compilation services prove to be the best solution for this purpose.

Database Data Entry - Having more than one database of any information can create
confusion in its access. Thus, you need to merge them and create a master database. The
merge purge data entry services help you with the merging of databases and enhance it by
eliminating the duplicate entries.

Downloaded by pradhan sahi

 lOMoARcPSD|49186825

Logistics Data Entry - With the increase in the logistics industries, you might need to keep
the details systematically of your customers of your logistics providing company. Creating a
database of the information like the logistic vehicle, distance travelled location, etc. can be
easily done with the logistics data entry services.

Apart from these services, there is many more data entry services provided in this industry.
Outsourcing these services can provide you the best quality services with the professional
touch. You can get access of the expert data entry operators for your noncore data entry work.
So, get your outsourcing partner today and use this service to take your business to the next
level.

Who Performs Data Entry?

Simple data entry operations can be performed by data entry operators. However, the
operator must have adequate knowledge regarding the information they handle, as well as
basic data entry best practices.

Important considerations should be taken when handling sensitive and/or regulated

information, like highly confidential documents. In this case, the corresponding data entry
operator might be required to sign confidentiality requirements with the company.

In some cases, the data must first be converted from one format into another, which may
require specific expertise and precisions. In this case, an expert data entry operator is
required, and it’s possible the data entry work is outsourced to experts or third-party data
entry companies like ‘Oworkers’ to get better results.

However, even handling simple data entry operations can be challenging as the amount of
data grows. Data entry can be a very time-consuming and repetitive job, and by outsourcing
the data entry operation to third-party vendors, we can also free up our valuable employees’
time and resources and allow them to perform essential tasks that can contribute more to the
company.

Downloaded by pradhan sahi

 lOMoARcPSD|49186825

Data Entry in Brief

Job Description and Necessary Skills

Good typists, especially those who are also excellent at 10-key typing, are often qualified for
data entry positions. 10-key typing uses the 0-9 keys often found on the right side of a
computer keyboard, also called the number keypad. Most companies that hire people for this
work have requirements for Keystrokes Per Minute (KPM), with a high degree of accuracy.
These numbers can vary from one business to another, but are based on individual keys rather
than words.
Some companies use audio input, which a person listens to while entering data into a
computer or similar system. The typist needs to be able to follow along as the recording goes,
so that pauses are kept to a minimum. Accuracy is vital in applications like programming,
since the wrong letter, number, or symbol can throw off an entire command function within
computer code. For spreadsheets and published or printed documents, typos can result in
misinformation or embarrassing errors.

Qualifications
A degree or particular type of education is not usually required for this field. People can gain
fast and accurate typing skills through classes or other methods, such as extensive practice.
Certain specialized fields may require training in particular software programs or knowledge
of subjects like medicine and anatomy. These opportunities usually pay better than general
entry positions, but may require certification, education, or previous experience.

Telecommuting Opportunities
With a number of computer systems requiring new information on an almost constant basis,
data entry does not necessarily have to take place in an office. Many people work out of their
homes entering data, transcribing medical information, or updating websites. Some of these
opportunities can be found online, though many companies require that applicants come into
a location for testing and training. Once this is complete, the typist might work onsite at that
location, or may be eligible to work from his or her home.

Scam Offers
Anyone who wishes to enter the data entry field should be careful to avoid “scam” offers,
which promise work in exchange for a fee. The majority of legitimate sites do not require a
fee be paid, since the entire purpose of such a job is for someone to enter information in
exchange for payment. Many of these sites prey on people who want to work from home and
often seem too good to be true. Extreme caution should be used by anyone approaching a
company selling a book or other service to "help" him or her find data entry jobs, as many
such offers are scams.

Downloaded by pradhan sahi

 lOMoARcPSD|49186825

Future Changes and Automation

In some cases, computers can perform data entry by scanning documents and converting
information for different programs. This method and others may ultimately eliminate some
jobs. For example, sufficiently accurate voice recognition software might reduce the need for
medical transcriptionists.
Anyone working in this field should look for ways to gain additional skills, such as
knowledge of computer programming languages, to become more attractive as job
opportunities become limited.

Physical Toll
Data entry requires focus and concentration, which can be mentally exhausting and
physically challenging. It is important for people sitting and typing all day to pay attention to
maintaining good posture, type in an ergonomically sound position, and take breaks for their
eyes and hands. Most experts in workplace ergonomics suggest that people sitting at a
computer for extended periods of time should take a break at least once an hour and move
away from their computer screens. Hand and body-stretching exercises can help prevent
health problems like carpal tunnel syndrome.

How to Gain Data Entry Experience?

Pursue an education. You can look for educational opportunities through high school and
college classes or through technical training sessions and workshops.

Complete an internship to decide if the career path suits you. You can also volunteer or intern
in a data entry role to help make professional contacts in the field.

Obtain certifications. Earning a certification will improve your job prospects in the industry.

Advantages of Working in Data Entry:

Easy access to jobs. As many types of businesses need data entry workers, workers can often
find employment readily.

Downloaded by pradhan sahi

 lOMoARcPSD|49186825

Opportunities for independent contractors. Since a virtual workforce of independent

contractors is significantly less expensive to manage than an in-house staff and more U.S.
companies are outsourcing work, employment opportunities for freelancers in data entry
continue to grow.

Low entry barriers. The cost and effort involved in gaining the skills needed for data entry are
considerably lower than for many other jobs.

Responsibilities:
Typical responsibilities assigned to data entry clerks include:

 Inputting customer details

 Typing up manuscripts
 Transcribing documents
 Transferring market-research results
 Inputting data (printed, coded or statistical)
 Proofreading data
 Answering phone calls
 Updating medical records
 Dealing with customer and staff queries
 Processing sales invoices
 Entering advertisements into newspapers
 Filing, photocopying and other clerical or administrative duties
 Working to deadlines
 Preparing reports, letters and labels for mail-outs
 Operating office equipment including computers, printers and photocopiers
 Adhering to confidentiality regulations

Some Data Entry Software:

1. Viking Software Solutions

When it comes to professional data entry solutions, Viking Software is one of the top
providers in the industry. Their products allow you to capture and manage data from a
variety of paper and electronic sources.
Their range of products and services includes: data entry software that enables you to capture
and input data faster and accurately; a simple but featured document management program
for storing all types of electronic files; SCSI-based scanning program for producing key-
ready images.

Downloaded by pradhan sahi

 lOMoARcPSD|49186825

All of their products are very easy to use. The company provides superb customer service and
technical support.
Website: http://www.vikingsoft.com

2. goCanvas

For those businesses that want simple but powerful cloud-based and mobile data entry apps,
goCanvas is a great choice. Their apps provide a mobile, secure and efficient method for
entering quality data.
In addition, their apps are specially designed for different business fields such as retail,
construction, and healthcare. Your team can easily convert the inefficient paper Logs and
other forms to mobile versions with Canvas.
You can also build your own mobile forms, fill them out on mobile devices, and send
beautiful PDFs instantly to customers and colleagues.
Website: https://www.gocanvas.com

3. WinTask

WinTask is a popular ultimate automatic data entry software app used from both small
business and large organizations.
This automation tool allows you to: copy data from one application to another; automate data
input into any application or web form; process mass data entry from an Excel file to a web
form; and automate data entry at high speeds.
Instead of a manually typing the data in the form, the WinTask macro reads the first line of
data in the external file, fills the form, clicks Submit, and loops in order to read all the lines.
Website: http://www.wintask.net

4. ecquire

ecquire is an awesome data and marketing tool for those that get their leads mainly from
social media accounts. The app gathers your potential customer contact data from Google
Contacts, LinkedIn, Facebook, Twitter, and other social media types.

Downloaded by pradhan sahi

 lOMoARcPSD|49186825

This data can then be sent and saved into your CRMs Salesforce, Pipedrive, Highrise, or the
email marketing software Mailchimp. No more context switching. No more manual data
entry.
Best features and benefits: no more duplicates; detects pre-existing contacts automatically;
shows your team’s prospecting efforts in real time; instant status on a prospect and etc.
Website: https://dashboard.ecquire.com

5. Gcisol Data Entry

Gcisol Data Entry provides a variety of data entry apps which helps small business and
middle to big size companies to manage their data in a proper format.
The company team makes full analysis to produce a flexible data entry software which can
fastly process data and reduce human typing errors.
Best features and benefits: design technique to increase speed; error reduction technique;
generate client server environment without any failure; remove duplicate entries.
Website: http://www.gcisol.com/

Downloaded by pradhan sahi

 lOMoARcPSD|49186825

Why Apply for Data Entry Jobs?

1. They’re Flexible
There are different types of data entry jobs: Full-time, part-time, on-site, or work-from-home.
So, no matter your schedule, you’d probably be able to find a data entry position to suit your
requirements.

Online data entry jobs that allow you to work at home are mostly performed by independent
contractors, which is perfect for those who prefer to be their own boss. Typically, clients who
offer home data entry jobs simply want you to get the job done by a specified time. This
means you can set your own hours, which gives you the flexibility to fulfil any other
responsibilities you have.

If you’re applying for a full-time or on-site data entry position, take a close look at the job
description or get some clarification from human resources — you may be expected to
perform administrative assistant duties as well.

2. There’s No Experience Needed

Data entry is a very popular no experience, entry-level job. Most of the time, you don’t need
any prior data entry experience to become a data entry specialist.

Some employers may require you to have a high school diploma, but really, they’re more
interested in whether you have word processing and typing skills, as well as your typing
speed. Companies are, after all, essentially looking for a typist.

There may be some specific skills you need to get into data entry (which we’ll talk about
next), but previous job experience is not strictly necessary. What you’ll need to demonstrate,
however, is reliability and a strong work ethic. This is especially true for remote data entry
jobs since your employer can’t physically be there to monitor what you do.

Downloaded by pradhan sahi

 lOMoARcPSD|49186825

Brief Detail About Internship

I was hired as a data entry intern at Umid Foundation through the Intershala app. It was a
very new and fresh experience for me as it was my first internship at any non-profit
organization.
Although it was an unpaid internship I thoroughly enjoyed my time working as a data entry
intern at Umid Foundation.
My Internship was completely online due to recent pandemic.

Duration:
My Internship started from 8 June 2021 and concluded on 15 July 2021. It was a very healthy
period during my summer breaks.

Timings:
The Timings were very flexible. We were given a particular assignment and we could do that
any time we like in a day. Sunday was given a holiday to rest our mind.

My Role:
As a data entry intern, I was handling a lot of data which was very crucial as any wrong thing
could cause severe problems.
Ms-Excel was the software that all the data entry intern used in the organization. Sometimes,
some of the data interns (including me) were told to handle some of the sites as we were
doing well in data entry, they tried to tell us a bit more about the organization.

Problems:
There were not a lot of problems with the organization but, there is only a single issue that I
felt. It was being understaffed. Being a non-profit organization, they rely heavily on
volunteers and the number of volunteers were very less.
The Interns were also quite low in number as not many people want to do any internship in
which they do not get any stipend.
The above-mentioned issue may not look like a big problem but from my experience I can
tell that sometimes it becomes a pretty big issue. Being understaffed can cause the workload
to fall on the other members and can cause a lot of pressure that they can’t handle. It can

Downloaded by pradhan sahi

 lOMoARcPSD|49186825

sometimes cause some issues which can be dangerous for the organization. Other than this
the organization does not have any issues.

Advantages:
Sometimes, being a small organization can also help as the communication between all the
employees in the organization is fluent and continuous.
Almost all of the work is done online which is fast and does it not take time to go through
some old data.
The founder of the organization works together with all the volunteers and interns which
create a very healthy working environment.
Flexible work hours are on the biggest advantage of working with Umid Foundation as we
can do our work anytime, we feel good.

Downloaded by pradhan sahi

 lOMoARcPSD|49186825

CONCLUSION

This Internship was a great experience for me and it really helped me to grow a little. Umid
Foundation is a great place to get internship experience and data entry is a field which I never
thought that, that I would love working in.
Data entry may look like its an easy job but it isn’t that easy. It does require some skills
which will are very beneficial in our life even if we don’t work in data entry.
In order to maintain accurate records, businesses must update their databases regularly with
information from different types of forms and documents. Hence, Data Entry is very
important work for also every working organization despite looking easy.
There are always some problems with almost every organization, same is the case with Umid
Foundation. As I mentioned earlier in my report lack of staff is the only major problem in the
organization. So, to deal with this problem Umid Foundation should try to recruit some more
volunteers or get some more interns.
In the end I conclude that by working in Umid Foundation I got a lot of experience and how
it all works. This internship helped me gain practical knowledge in this field and helped me
grow and if I get to suggest someone to work in a particular organization, I’ll definitely
suggest them Umid Foundation.

Downloaded by pradhan sahi

 lOMoARcPSD|49186825

REFERENCES

 www.wikipedia.com
 www.byjus.com
 www.umid.website
 www.managementhelp.com
 www.computerhope.com
 www.techopedia.com
 www.omdataentryindia.com
 www.indeed.com
 www.easytechjunkie.com
 www.intellspot.com

Downloaded by pradhan sahi