Guidance for Those Familiar with Predecessor Products

D131/D132/D133 D223/D224/D225

IEEE1284 Interface Board Type A (B679) IEEE 1284 Interface Board Type M19 (D3C0)

IEEE802.11a/g Interface Unit Type J (D377) IEEE 802.11 a/g/n Interface Unit M19 (B3BR)

IEEE802.11g Interface Unit Type K (D377) ---

--- Extended USB Board Type M19 (D3BS)

Controller Options: SD Cards, Built-in

• Changes are marked in bold in the right column.

• These options are on SD cards inserted into the SD card slot on the faceplate of the controller
board.
• The SD cards have been discontinued for some options, but the option has been built into the
machine firmware (the SD card is no longer required).
SD Cards

D131/D132/D133 D223/D224/D225

Data Overwrite Security Unit Type H (D377) Data Overwrite Security Unit Type M19
(D3BS)

PostScript3 Unit Type 9002 (D620) PostScript3 Type M25

HDD Encryption Unit Type A (D377) Built-in

Printer/Scanner Unit Type 9002 (D620) Built-in

VM Card Type U (D640) Built-in

--- IPDS Unit Type M25

--- OCR Unit Type M13 (D3AC)

--- SD Card for Fonts Type D (D641)

--- USB Device Server Option Type M19 (D3BC)

--- XPS Direct Print Option Type M25 (D3D4)

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 1. Product Information

HDD

The Enhanced Security HDD Option Type M10 (D792) is an HDD.

Fax Options

• Changes are marked in bold in the right column.

Fax Options

D131/D132/D133 D223/D224/D225

Fax Option Type 9002 (D619) Fax Option Type M25 (D3D5)

G3 Interface Unit Type 9002 (D619) G3 Interface Unit Type M25 (D3D5)

Fax Connection Unit Type E (D621) Fax Connection Type M25

--- SAF Memory Option (D3D5)

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2. Installation

Installation Requirements
Operating Environment

1. Temperature Range
• Recommended: 15°C to 25°C (59°F to 77°F)
• Possible: 10°C to 32°C (50°F to 90°F)
2. Humidity Range:
• Recommended: 30% to 70 %RH
• Possible: 15% to 80% RH (27 °C 80%, 32 °C 54%)
3. Ambient Illumination: Less than 1,500 lux (do not expose to direct sunlight or strong light.)
4. Ventilation: Room air should turn over at least 3 times per hour
5. Ambient Dust: Less than 0.10 mg/m3
6. The optimum operation range is shown in the shaded area of the illustration below. Performance of
the machine outside this range cannot be guaranteed.

7. If the work site is air-conditioned or heated, do not place the machine where it will be:
• Subjected to sudden temperature changes
• Directly exposed to cool air from an air-conditioner

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• Directly exposed to heat from a heater

8. Do not place the machine where it will be exposed to corrosive gases.
9. Do not install the machine at any location over 2,000 m (6,500 feet) above sea level.
10. Place the copier on a strong and level base with the front and back of the machine within ±5 mm
(0.2") of level.
11. Do not place the machine where it may be subjected to strong vibrations.
12. Do not connect the machine to a power source shared with another electrical appliance.
13. The machine can generate an electromagnetic field which could interfere with radio or television
reception.

Machine Level

Front to back: Within ±5 mm (0.2") of level

Right to left: Within ±5 mm (0.2") of level
The machine legs may be screwed up or down in order to level the machine. Set a carpenter’s level on
the exposure glass.

Minimum Space Requirements

Place the machine near the power source with minimum clearance as shown below. The same amount of
clearance is necessary when optional peripheral devices are installed.

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 Installation Requirements

Dimensions

Power Requirements

• Make sure that the wall outlet is near the main machine and easily accessible so it can be
unplugged in an emergency.
• Make sure the plug is firmly inserted in the outlet.
• Avoid multi-wiring.
• Be sure to ground the machine.

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• Never place anything on the power cord.

Input voltage level North America 120 V, 60 Hz: 20 A or more

Europe/Asia 220 V to 240 V, 50 Hz/60 Hz: 10 A or more

Taiwan 110V, 60 Hz, 20A or more

Permissible voltage ±10%

fluctuation

• Never turn off the power switch when the power LED on the operation panel is lit or flashing.

The Main Power LED lights or flashes:

• While the platen cover or ADF is open
• While the main machine is communicating with the network server
• While the machine is accessing the hard disk or memory when reading or writing data.
• There is only one power switch at the upper left corner of the machine. There is no power switch on
the operation panel.
• When you turn the machine off, a message will appear and tell you that it may take as long as 2
minutes for the machine to switch off. Wait for this message to go off.
• Never unplug the machine from its power source until the message power off screen on the
operation panel goes off.

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Main Machine
Accessory Check

Check the accessories and their quantities against this list:

No. Description Q’ty

1. Model Name Decal (-29 Only) 1

2. Operation Instructions (-17, -19, -21, -29, -57 Only) 2

3. Leveling Shoes (Front) 2

4. Decal – Paper Size 1

5. Decal: Caution Chart: Paper Set: Direction 1

6. Leveling Shoe 2

7. Decal – Cleaning - Multiple 1

8. Cloth – Exposure Glass 1

9. Cloth Holder 1

10. Decal – Toner Supply - Multiple 1

11. Decal: Power Source: Off 1

12. Decal Exposure Glass: Multiple 1

13. Decal – D1/E1 Multiple 1

14. EU Safety Sheet (-27, -67 only) 1

15. Ferrite Core (GRFC-13) 1

16. EULA Sheet: 18 languages (-28, -57, -67 only) 1

17. Decal: License Agreement 18 Languages (-28, -57, -67 only) 1

18. TEL Name Sheet (-21 only) 1

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Installation Flow

No. Step

Before Power On

1 Remove Tapes and Shipping Materials

2 Attach Power Cord to Machine

3 Remove Development Unit

4 Load Developer

5 Re-install Development Unit

6 Set Toner Bottle

7 Set Tandem Tray for A4 or LT Paper

8 Level the Machine

9 Attach Cleaning Cloth Holder

10 Connect Drum Heater, Tray Heater (Optional)

11 Load Paper, Attach Decals

12 Attach Nameplate

After Power On

13 Initialize Toner and Process Control Settings

14 Check Image Quality and Settings

15 Important Notice on Security Issues

16 Auto Remote Firmware Update Settings

17 @Remote Settings

18 Security Settings

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Installation Procedure

Remove Tapes and Shipping Materials

1. Remove the cover [A].

2. With four people, one person at each corner of the machine, lift the machine slightly while a 5th
person slides the pallet [B] from under the machine.

3. Remove visible orange tape and cardboard strips from the front [A] and right side [B] of the main
machine.

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4. Remove tape and cardboard strips from rear [A] and left side [B].

5. Remove tapes from the surface of ADF [A].

6. Open ADF [B].

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7. Remove all tape and packing material inside the ADF [A].
8. Close ADF [B].

9. Remove tapes under original output tray [A].

10. Remove accessory decals [B].

11. Raise the ADF, and then remove cover sheet [A].

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12. Raise the ADF and remove tape [A].

13. Pull the sheet [B] out from behind the white plate. The sheet is white and difficult to see. The tape is
a reminder to pull this sheet.

14. Remove tape [A] above rear scale.

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15. Remove tape [A] from left scale of the exposure glass.

16. Remove protective sheet from operation panel display.

17. Open the front door.

18. Remove tape and sheets at [1], [2], [3], [4].

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19. Swing open the toner bottle holder [A].

20. Disconnect PCU inner cover [A].

21. Rotate lever C1 [B] down. The lowers the transfer belt unit.

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22. Disconnect PCU inner cover at [1], and then disengage its corner tab at [2].

23. Raise PCU inner cover [A] and then remove it.

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24. Remove bracket, wire, red tag [A].

25. Remove plug, wire, red tag [A].

26. Open the bottom tray.

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27. Remove factory data sheet from the right side of the bottom tray. This is a list of the default settings
of important SP codes.

28. Open the front door [A].

29. Fold the data sheet [B] and store it as shown for future reference.

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 2. Installation

30. Inside the tandem tray [A], remove tape and spacer [1].
31. Remove tape and cushion [2].
32. Remove red tag, wire, and bracket [3].

33. Remove tape and packing from the face of right tray [A].

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34. Open Tray 2 [A], and then remove tape and red tag on the corner.

35. Remove packing on the right, and then unpack it. This is the power cord, bracket, and bracket
screw.

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36. Remove packing on the left, and then unpack it. These are [1] Front leveling shoes, [2] rear leveling
shoes, [3] glass cleaning cloth and cloth holder.

Attach Power Cord to Machine

1. Locate the power connection point [A] on the left rear corner of the main machine.
2. Attach the safety bracket [B] near the end of the power plug.

3. Set bracket [A] into the slot.

4. Plug the cord [B] into the machine, and then fasten the bracket.

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• Do not connect the power cord until you are instructed to do so.

Remove Development Unit

1. If the LCIT is connected to the right side of the machine, disconnect it and pull it away.
2. Prepare a clean, flat surface for the development unit.
3. Open the developer kit box and take out the protective sheet [A] and developer pack [B].
4. Unwrap the sheet and spread it on a flat clean surface [C].

5. Disconnect shuttle cover [A].

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• A washer is attached to the shuttle cover screw in order to prevent the screw from falling into the
machine. Turn the screw counter-clockwise only enough turns to remove it. If you loosen the screw
too much the washer will fall into the machine.
1. Remove shuttle cover.

2. Remove lock screw [A].

3. The toner bottle holder [B] springs open slightly as soon as the screw is removed.

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4. Push the front door slightly to the right, and then swing the holder out as far as it will go.

• The door must be completely open. If it is not, then it will block removal of the development
unit.
• The LCIT must be disconnected from the right side of the machine to allow the front door to
open completely.
5. Remove knob [A]. (This is a reverse thread. Turn it clockwise to remove it).
6. Disconnect development unit faceplate [B].

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7. Remove development unit faceplate.

8. Raise the toner supply pipe shutter to close the pipe.

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9. On the right [A] disconnect the development unit.

10. Slip the development unit [A] to the right.

11. Push the development unit [A] slightly to the right, and then pull the unit [B] straight out of the
machine.

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12. Lay the development unit on the prepared surface.

Load Developer

1. At the front end of the unit, disconnect the pressure release tube.

• Only the D225 Model has this pressure release tube. This step is not required for the D223/
D224 models.

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2. Disconnect the toner hopper.

3. Rotate the toner hopper slightly as you lift it.

4. Remove the toner hopper and set it aside.

5. Shake the developer pack to loosen the developer inside.

6. Cut off the top of the pack.

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7. Save the top with the lot number embossed on it. You will need to enter this number later with
SP2963-002.

8. While turning the knob slowly in the direction of the arrow as shown below, move the open end of
the pack side to side as you continuously pour developer into the open slot of the development unit.

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Re-install Development Unit

Pay attention to these important points as you re-install the development unit.
• To re-assemble the top and bottom half of the development unit, first allow the bottom half [A] to tip
slightly forward.
• Hold the top half [B] (toner hopper) over the bottom half, set the cutouts on the ends of the shaft
below, and then slowly rock the top half forward [C] so the holes are aligned.

• Make sure that the holes are aligned at the rear [A] and front [B], and then fasten the screws.

• If you are installing a D225, be sure to re-connect the pressure release tube at the front of the
development unit.

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• Slip slightly to the right as you push it slowly back into the machine.

• Push the development unit in until it stops, and then push it to the left.
• You should see the pin through the oval hole as shown below. This means the unit is locked in the
correct position.

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• The horizontal pin must be through the hole and overlapping the plate as shown below on the left.

• If the pin does not slide over the plate as shown above, turn the front gear of the development
unit counter-clockwise and try again.
• Be sure to re-connect the development unit [A].

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• You must remember to lower the supply pipe shutter so the pipe is open.

• The shutter must be down. If it remains up, you will not be able to close the toner bottle holder
and the front door.
• Be sure to raise lever C1 before you close the door. (The front door will not close if C1 is down.)

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Set Toner Bottle

1. Rotate the bottle at least 10 times to make sure that the toner inside is loose.

2. Remove toner bottle cap.

3. Swing out the toner bottle holder as shown [1]
4. Set the toner bottle in the holder [2], push it in until you hear a click, and then turn it clockwise [3]
to lock it in place.

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5. Swing the toner bottle and holder to the left against the front of the machine.

Set Tandem Tray for LT or A4 Paper

Before You Begin

The tandem tray (Tray 1) can accommodate either letter (LT) or A4-size paper, depending on how the
side fences are set. The tray is set for either LT or A4 paper before the machine leaves the factory,
depending on the destination of the machine.
1. Open Tray 1 and pull it out completely.
2. Check the position of the screw on the upper right corner of the left tray. The position of the screw
tells you how the tandem tray is set (LT or A4).
3. In the illustration:
[1] Tray is set for LT (letter-size) paper.
[2] Tray is set for A4-size paper.

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There are two trays in the tandem tray, a left tray [A] and a right tray [B]. If you want to change the
setting to LT or A4, you need to do five adjustments.
• Change the positions of the front side fences [1] in both the left and right tray.
• Change the positions of the rear side fences [2] in both the left and right tray.
• Change the position of the left tray sensor [3] in the left tray.

• The following procedures show you how to switch the tandem tray from LT to A4 size paper.
Right Tray Side Fences
1. Push right tray to the rear.
2. Remove the right tray faceplate [A] ( x2).
3. Remove the screw of the right tray front fence [B].

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4. Lift the front fence [A] out of the rear slot (LT) and then insert it in the front slot (A4).
5. Fasten the front fence[B].

6. Remove the screw of the right tray rear fence [A].

7. Lift the rear fence [B] out of the front slot (LT) and then insert it in the rear slot (A4).
8. Fasten the rear fence.

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9. Re-attach the faceplate of the right tray.

Left Tray Side Fences

1. Disconnect Tray 1 faceplate [A].

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2. Remove the Tray 1 faceplate.

3. Disconnect the motor cover:

• Right [A].
• Left [B]

4. Remove motor cover [A].

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5. Pull the left tray out until it stops.

6. Disconnect the left tray from the left rail [A].
7. Pull left tray [B] slightly more until it stops.

8. Disconnect
• Left [A] of rear side fence.
• Left [B] of rear side fence.

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9. Disconnect right end [A] of rear side fence.

10. Lift the rear side fence out of the front slot (LT), and then set it in the rear slot (A4).

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11. Re-attach the screw at the left end of the side fence, and then re-attach the screws at the right end
of the side fence ( x4).
12. Disconnect the marker plate at LT, and then reset the screw at A4. This serves as a reminder for the
paper setting of the tandem tray.

13. Re-attach the left side of the tray to the left rail.

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14. Disconnect left side [A] of the left tray front fence.
15. Disconnect the base of the front fence from the base of the tray [B].

16. Lift the front side fence out of the rear slot (LT), and then set it in the front slot (A4).

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17. Re-fasten the front fence ( x4).

18. Set the motor cover over the front side fence, and then re-attach the left side [A] of the cover.
19. Re-attach right side of the cover [B].

20. Set the base of Tray 1 faceplate [A], and then re-attach it to the tray [B] ( x3).

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Adjust Left Tray Paper Position for LT/A4

1. The left tray paper sensor is below the rear plate [A] in the left tray.

2. Remove rear plate [A].

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3. Remove the screw of the sensor bracket, and then slide the bracket from the left (LT) to the right
(A4).
4. Re-attach and tighten the screw.

Level the Machine

1. There are two pairs of shoes for leveling the machine, the front shoes [1] (attached brackets) and
rear shoes [2].

2. Open the bottom drawer and remove the paper cassette.

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3. Position the front shoes (with the brackets) under the front of the machine.
4. Run the brackets down with your fingers, and then tighten with the accessory wrench.

5. At each rear corner, run the hex screw down with your fingers, and then slide a shoe under the
screw.
6. Tighten the screw with the accessory wrench.

7. Raise the ADF.

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8. Place a level on the front edge of the exposure glass [A], and then on the right edge of the
exposure glass [B].

9. The machine should be level:

• Front to back: Within ±5 mm (0.2") of level
• Right to left: Within ±5 mm (0.2") of level
10. If necessary, use the accessory wrench to adjust the height of the machine at each corner.

Attach Cleaning Cloth Holder

1. Clean the upper, right front corner of the machine [A] above the bypass tray with a clean damp
cloth.
2. Peel the tape from the back of the cleaning cloth holder [B]

3. Attach the holder at the upper right corner of the machine, and then put the cleaning cloth in the
holder.

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Connect Drum Heater, Tray Heater (Optional)

The drum heater and tray heater prevent moisture from gathering on the surface of the drum and in the
paper feed trays. Connect these heaters where humidity is extremely high or where there are wide and
rapid changes in temperature that could form condensation inside the machine.
1. Loosen (do not remove!) the bottom screws of the rear upper cover [A].

2. Disconnect the rear upper cover at the right rear corner [A] and left rear corner [B].

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3. Remove rear upper cover

4. Now, remove the rear lower cover.

5. At the right, lower corner [A]:

• Loosen shoulder screw [1].

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• Remove screw [2].

6. At the left, lower corner [B]:
• Loosen shoulder screw [3].
• Remove screw [4].

7. Remove the rear lower tray.

8. At the left lower corner [A], locate the heater connectors [1] and [2].

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9. Free the heater connectors [1] and [2] [A], and then locate their connection points on the corner of
PSU [B].

10. Connect both harnesses.

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11. If you want the anti-condensation heaters to remain on at all times, detach the third harness from
the bundle, then connect to the same PCB at CN930.

Load Paper, Attach Decals

Paper Size Decals

1. Load the paper trays.
2. At the upper right corner of each tray [A], clean the area below the tray number.
3. Peel the appropriate decal [B] from the accessory sheet and attach it to the tray.

Original Decals
1. Use a damp clean cloth to wipe clean the surface of the original feeder.
2. Attach the precautions decal to the feeder cover

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3. Attach the ‘load originals face-up’ reminder to the original output tray.

Attach Name Plate

1. Attach the nameplate to the center of the front door.

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Initialize Toner and Process Control Settings

1. Make sure that the power cord is attached to the right lower corner of the main machine.
2. Plug the power cord into the power source.

• There is no power switch on the operation panel of this machine.

3. Open the front door.

• The front door must remain open until you are instructed to close it.
• The open front door prevents the machine from doing automatic process control normally
executed every time the machine is turned on.
4. Make sure that the front door is open.
5. Press the power switch [A] on the front left corner of the machine to turn the machine on.

You will see “Please Wait” until the Program/Change Administrator screen appears.

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• The machine is waiting for entry of the Supervisor and Administrator passwords.
• It is the responsibility of the site supervisor and system administrator to set these passwords.
• The Home menu will not display until these passwords have been set. However, you can
bypass this screen to complete the installation.
6. Enter the SP mode.
7. Close the front door.
8. Do SP5755-002. This cancels the password request screen and allows you to continue with the
machine installation as long as the machine remains on.

• For more information about setting the passwords, see "Important Notice on Security Issues" in
this section.
9. While still in the SP mode, open SP2963-002
10. Enter the lot number of the developer. (This is the number embossed on the edge of the developer
pack.)
11. Open SP2963-001 and then touch [Execute]. This initializes toner supply and sets up the auto
process control settings. This will require about 4 min.
12. When you see the "Completed" message, touch [Exit].
13. Press [Exit] twice to exit the SP mode.

Check Image Quality and Settings

Checking the copy image with the test chart

Check the copy image with the test chart.

Date/Time Setting and Other SP Settings

1. On the operation panel press > > User Tools

2. Touch [Machine Features].
3. On the operation panel, press the User Tools.
4. On the touch-panel, press “System Settings”.
5. Press the “Timer Setting” tab.
6. Press “Set Date” to enter the date.
7. Press “Set Time” to enter the time.
8. You may also need to do the following SP code settings.

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SP5812-001 Service Telephone Number Settings.

Enter the contact number of the customer engineer. This is the number
displayed when a service call is issued.

SP5841-001 Supply Name Setting – Toner Name Setting:

Important Notice on Security Issues

In order to increase the security of the MFP, and to ensure that the customer sets the administrator
password, an administrator set/change prompt display appears the first time the machine is turned on.

Overview

The Program/Change Administrator screen appears when the machine is turned on if the passwords
have not been set. This is a new security feature.

• After the customers set the administrator/supervisor login password, the Home display every time
the machine is turned on.
• However, setting these passwords is not mandatory. The customer disable the Program/Change
Administrator screen if they choose not to set passwords

Canceling Password Setup

1. On the Program/Change Administrator screen, press [Change] next to Supervisor and then touch
[OK] without inputting any password.
2. Touch [OK] again when the Confirm password display shows up.
3. For Administrator 1, do the same procedure as steps 1 and 2.
4. Press the [OK] button. The Home display appears.

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• SP5-755-002 allows the service technician to skip this screen temporarily and continue the
installation procedure without setting an administrator password.
• However, the Program/Change Administrator screen appears every time the machine is
cycles off/on if the password has not been set.

Password Setting Procedure

Follow this procedure to set the passwords.

• If the Supervisor/Administrator passwords (up to four passwords) are set up through the network,
the "Change Supervisor login password” window will not appear.
• The passwords for Supervisor or Administrator can be set with “System Settings”, but the Program/
Change Administrator screen appears every time the power switch is turned on if the passwords
are set up this way.
• Therefore, we recommend that customers set passwords through the network or with the Program/
Change Administrator screen.
1. Install the main machine.
2. Turn the main power switch on
3. Change the Supervisor login password.

4. Input the password.

5. Press [OK].
6. Confirm the Password.
7. Press [OK].
8. Change the Administrator 1 login password.

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1. Input the password.

2. Press [OK].
3. Confirm the password.
4. Press [OK].
5. Cycle the machine off/on.

Auto Remote Firmware Update Settings

Specify ARFU settings as required.

Operating Conditions:
• Use the machine in an environment where it can be connected to the Internet.

• Auto Remote Firmware Update (ARFU) requires connection to an external network. Be sure to get
permission from the customer before setting ARFU up.
• The connection is one-way, so the user’s data will not be accessed from the global server.

Pre-Operation Set Up and Checks

1. Check the network settings (IP address, Subnetmask, Gateway, and DNS).
2. Check the proxy settings.
3. In the environment to execute ARFU, check that the machine’s main power is always
turned on and it is always connected to the Internet.
4. This condition is required for downloading the firmware package in the background and
also for updating the firmware by ARFU when the machine is turned ON for the first time
at machine installation.
5. Check the time (day of the week and time) to prohibit the execution of ARFU.

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• If the access to the external server is restricted, request the network administrator (customer) to
permit the following FQDN name for communication:
• - FQDN: p-rfu-ds2.support.ricoh.com

Configuration Procedure

1. In User Tools > Machine Features > System Settings > Interface Settings, specify the IP
address, Subnet, Gateway, and DNS settings according to the user’s network
environment.

• Make sure to specify the DNS settings. To acquire the firmware data, it is necessary to have the
host name resolved so that access to the global server is possible using the host name.

1. Check the user’s network environment and, as required, specify the proxy server settings
in the following SPs:
• SP5-819-062 (Use Proxy DFU(SSP))
• 1: Use / 0: Not use
• SP5-816-063 (Use Proxy DFU(SSP))
• SP5-816-064 (Proxy Port Number)
• SP5-816-065 (Proxy User Name)
• SP5-816-066 (Proxy Password)

• They can be specified also via Web Image Monitor, from Device
Management>Configuration>Device Setting>Auto Firmware Update. (However, "Auto
Firmware Update" appears on Web Image Monitor only if the ARFU function is set to "ON".)

1. Set SP5-886-111(AutoUpdateSetting) to "1(ON)"

• To download the firmware only using SFU, and not by ARFU, specify the settings as follows:
- SP5-886-111(AutoUpdateSetting) to "0 (OFF)"
- Set SP5-886-115 (SfuAutoDownloadSetting) to "1 (ON)"

1. When setting the prohibited day, time and so on of the auto firmware update, set
them with following SPs, or Web Image Monitor.
• SP5-886-112 (AutoUpdateProhibitTermSetting)
• 0: OFF, 1: ON (Default )
• SP5-886-113 (AutoUpdateProhibitStartHour)
• Default: 9

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• SP5-886-114 (AutoUpdateProhibitEndHour)
• Default: 17
• SP5-886-120 (AutoUpdateProhibitDayOfWeekSetting)
Default: 0x00
Set the bits for the days of the week to prohibit updating.
Prohibited (Monday - Sunday): Bit 7
Monday: bit 6
Tuesday: bit 5
Wednesday: bit 4
Thursday: bit 3
Friday: bit 2
Saturday: bit 1
Sunday: bit 0
e.g.) Prohibited on Mon., Fri., Sat., and Sun.: 0x47 (01000111)

1. Use the machine with its main power on and connected to the Internet.

Specifying the Times, Days of the Week to Prohibit Updating by Web Image Monitor

1. Start the Web Image Monitor.

2. Log in as the machine administrator.
3. Point to [Device Management], and then click [Configuration].

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 Main Machine

4. Click "Auto Firmware Update".

5. In the applicable items, specify the times and days of the week to prohibit updating.
Select the check boxes of the applicable days of the week to prohibit updating on that
day

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 2. Installation

Checking the ARFU Connection

1. Enter the SP mode.

2. Press [Firmware update].
3. Press [Update].
4. Press [Execute update].

• ”Execute update” appears even if @Remote connection has not been established.
• If an error code appears when you click “Execute update”, the machine is in the following status.

Error code Status

E51 The machine in operation for printing, etc.

E71 Network connection error

1. Check if one of the following messages appears: "Will you download the latest package
Ver *** and update?" or "The installed package is the latest version.".
• If the message appears, it is possible to execute ARFU: Press “No” and close SP mode to complete
the configuration.
• If the message does not appear, it is not possible to execute ARFU: Check the network settings
again.

• SP5-886-116 (Auto Update Prohibit Term Setting) displays the scheduled date and time of
the next ARFU.
• If the scheduled date and time of the next ARFU coincides with a time and day of the week
when ARFU is prohibited, the machine sends an inquiry to the server to check if there is a new
firmware package at this time. If there is a new firmware package, it is downloaded in the
background, but the package updating is cancelled and executed on the next occasion, 76
hours later, to update the package.

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 Main Machine

Checking the Result from the Firmware Update Setting

1. Enter the SP mode.

2. Press [Firmware update].
3. Press [Update].
4. Press [Update Package Information].
5. If the firmware package is the same as the one on the global server, the update was
completed successfully. Otherwise, check the result using the logging data.

• In SP7-520-041 to -045 (Update Log: Auto:Version), you can check the versions of the packages
updated by ARFU. (-041 displays the latest result. It is also printed on the SMC sheet.)

Checking the Result Using the Logging Data

1. Enter the SP mode.

2. Press [System/Copy].
3. Check the results for ARFU by SP7-520-051 to 060 (Update Log: Auto:Result) "-051" is the
latest update result.

Security Settings

The machine has two security functions built into the controller board: Data Overwrite Security and HDD
Encryption. However, these features must be activated at completion of installation if the client wants to
use them. page 429

Moving the Machine

• When moving the machine, never push on the ADF.

• Pushing on the ADF could damage it or throw it out of alignment, causing problems with scanning
and copying.
Do the procedure below before moving the machine from one floor to another. See "Transporting the
Machine" in the next section if you have to pack the machine and move it to a distant location.
1. Turn the main power OFF and disconnect the power plug.
2. Close all the covers and trays.
3. Disconnect peripheral units connected to the main machine: LCIT, Finishers, etc.
4. Keep the machine horizontal and move it slowly.

Moving the finishers

SR4120
SR4130 141
 2. Installation

5. To avoid damage to the machine, avoid tipping and excess vibrations.

Transporting the Machine

• When moving the machine, never push on the ADF.

• Pushing on the ADF could damage it or throw it out of alignment, causing problems with scanning
and copying.
1. Do SP4-806-001 to move the scanner carriage from the home position. This prevents dust from
falling into the machine during transportation.
2. Remove the toner cartridge. This prevents toner leakage caused by vibration during transport.
3. Remove all paper from the paper trays.
4. Attach a sheet of paper to the bottom plates of the tray to hold them in place during transport.
5. Take out the scanner stay from inside the front cover and install the scanner stay.
6. Fasten the front door and covers with shipping tape, and then shrink-wrap the machine tightly.

Important SP Codes: Installation

Here is a summary of important SP codes that you will need for installation of the main machine.

Item SP No. Function

Data Overwrite Security 5878-1 Enables/disables the Data Overwrite Security

feature. Check this setting to confirm whether this
feature is turned on or off. Cycle the machine
off/on after changing this setting.

Developer lot number 2963-2 Enter the lot number embossed at the top edge of
the developer package. Enter the lot number with
SP2963-2 before you initialize developer with
SP2963-1

HDD Encryption 5878-2 Enables/disables data encryption. Cycle the

machine off/on after changing this setting.

Initialize developer 2963-1 Initializes fresh developer at installation. Enter the

lot number with SP2963-2 before you initialize
developer with SP2963-1

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 Main Machine

Item SP No. Function

Password request cancel 5755-2 Cancels the password request screen and allows
you to continue with the machine installation as
long as the machine remains on

Service tel. number 5812-1 Enter the contact number of the customer
engineer. This is the number displayed when a
service call is issued.

Supply name setting 5841-1 This name appears when the user presses the
Inquiry on the User Tools screen.

Transport 4806-1 Move the scanner carriage from the home

position. This prevents dust from falling into the
machine during transportation.

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 2. Installation

Drum Heater (Option)

Accessories

The drum heater is an option for the main machine. Check the accessories and their quantities against
this list.

No. Description Q"ty

1. Drum Heater 1

2. Screws M3x6 2

Installation

Install Drum Heater

1. Open the front door, and then swing the toner bottle holder to the right.
2. Remove development unit [A]. page 623
3. Remove charge corona unit [B]. page 574

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 Drum Heater (Option)

4. Remove drum unit [A]. page 582

5. Remove transfer belt unit [B]. page 674

6. The drum heater harness [A], shown here on the back of the machine behind the IOB, is pre-
installed at the factory before shipping.
7. At the front, drum heater harness connector [B] at the back of the machine can be seen where the
transfer belt unit was removed.

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 2. Installation

8. If lever C1 is down to the left, turn it to the right.

9. Unfasten stay [A].

10. Remove the stay. Keep this screw.

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 Drum Heater (Option)

11. Lay the stay on a flat, clean surface as shown with rear end [A] to the right.
12. Set the drum heater next to the stay with the connector [B] to the right.
13. Set the heater on the stay, and fasten it with screws.

14. Inside the machine, locate the cutout [A] where the rear end of the stay with the connector will be
inserted.
15. The heater will be connected at [B] with the hook lever up.

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 2. Installation

16. Insert the rear end of stay [A] into the cutout inside the machine.
17. At the front [B] fasten the stay.

18. Connect the heater at the rear

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 Drum Heater (Option)

19. Re-install:
• Transfer belt unit
• Drum unit
• Charge corona unit
• Development unit

Connect the Drum Heater

The harness for the drum heater is installed at the factory before shipping.
1. Remove the rear lower cover. page 483
2. At the left rear corner of the machine, locate the DHB [A] below the AC control board.
3. Plug connector [B] into the open connector of the DHB.

If the connector is already plugged into the DHB as shown below, you are finished.

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 2. Installation

• This dual connector shared by both the drum heater harness and scanner harness.
• If the scanner heater has been installed, this connector will already be connected to the DHB.
• When the single connector is plugged in, both the drum heater and scanner heater are connected.

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 Scanner Heater (Option)

Scanner Heater (Option)

Accessories

The scanner heater is an option for the main machine. Check the accessories and their quantities against
this list.

No. Description Q"ty

1. Scanner Heater 1

2. Screws M3x6 2

Installation

Install Scanner Heater

1. Raise the ADF.

2. Disconnect the rear end of the right edge cover [1].
3. Slide the cover to the rear [2].
4. Remove the cover [3].

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 2. Installation

5. Remove the rear scale.

6. Remove the left exposure glass edge cover.

7. Remove the exposure glass.

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 Scanner Heater (Option)

8. At the right front corner of the machine [A] turn the scanner motor belt and move the 1st scanner
unit to the left edge of lens cover [B].

9. With the harness on the left, slide scanner heater [A] under the 2nd carriage, and then arrange it
parallel to the back of the scanner unit [B].

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 2. Installation

10. Pull the heater harness through the left side of the scanner unit.

11. Disconnect the left edge cover [A], and then remove it, so you can see cut-out [B].

12. Insert a screwdriver into the cut-out [A], and then loosely fasten the left end of the heater.
13. Attach the right end of the heater [B].
14. Tighten both screws.

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 Scanner Heater (Option)

15. On the left side of the scanner unit, clamp the heater harness, and then connect it to the harness
pre-installed on the side of the machine.

Connect the Scanner Heater

1. Remove the rear lower cover. page 483

2. At the left rear corner of the machine, locate the DHB [A] below the AC control board.
3. Plug connector [B] into the open connector of the DHB.

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 2. Installation

If the connector is already plugged into the DHB as shown below, you are finished.

• This dual connector shared by both the drum heater harness and scanner harness.
• If the drum heater has been installed, this connector will already be connected to the DHB.
• When the single connector is plugged in, both the drum heater and scanner heater are connected.

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 A3/11"x17" Tray Type 9001 (D482)

A3/11"x17" Tray Type 9001 (D482)

Accessory Check

Check the accessories and their quantities against this list:

No. Description Q’ty

1. A3/DLT Tray 1

2. Short connector 1

3. Page size decals 1

Installation Procedure

• Switch the machine off and unplug the machine before starting the following procedure.

1. Remove the stay [A] ( x 2).

2. Remove the retainers [B] [C].

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 2. Installation

3. Draw out the tandem tray [A] completely to separate the left and right sides of the tray.
4. Push in the right tandem tray [B].

5. Remove the left tandem tray [A]. Keep these screws.

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 A3/11"x17" Tray Type 9001 (D482)

6. Remove the front cover [A]..

7. Remove the right tandem tray [A] ( x 2). Keep these screws.

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 2. Installation

8. Connect the short connector [A] to the left tandem tray terminal [B].

9. Install the A3/DLT tray [A] on the right rail [B], center rail [C], and left rail [D]. Use the screws that
you removed earlier.

• You must use the short, silver screws on the left and right rails. If you use one of the longer
screws, it will stop the movement of the tray on the rails.
10. .Re-install the front cover.
11. Switch the machine on, enter the SP mode and select the paper size for Tray 1 with SP5959-001
(Paper Size – Tray 1). For details, see SP5959 in “Service Tables”.
12. Attach the appropriate decal for the selected paper size.

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 LCIT RT4040 (D3D6)

LCIT RT4040 (D3D6)

Accessory Check

Check the accessories and their quantities against this list:

No. Description Q’ty

1. Upper docking pins (grooved) 2

2. Lower docking pin (not grooved) 1

3. Flat-head shoulder screw - M4 x 6 1

4. Paper Set Decal 1

- Installation Instructions 1

• Handle the LCIT unit carefully, especially when you are pushing it around the floor. The LCIT is
unbalanced and tips easily because it has only three wheels.
• Never attempt to move the machine with the LCIT attached to the right side of the machine.
Separate the main machine and LCIT before moving to a new location.

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 2. Installation

Installation

Removing Tape

1. Remove all tape and packing material on front [A] and right side [B].

2. Remove tape and cardboard from [A] and right side [B]. Be sure to retrieve the accessories packed
in the plastic bag taped to the rear panel.

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 LCIT RT4040 (D3D6)

3. Open the unit.

4. Remove tape from around the lift plate [A] and under the top cover [B].

5. Inspect the unit outside, inside [A], and under the cover [B] to confirm that there is no tape,
cardboard, or scraps remaining in the LCIT.

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 2. Installation

Preparing the Main Machine

• Switch the machine off and unplug the machine before starting the following procedure.

1. On the right side of the main machine, remove the LCIT installation cover.

2. Remove the LCIT connector cover.

3. On the same side of the machine, remove the three docking pin hole covers[1], [2], [3].

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 LCIT RT4040 (D3D6)

4. Select the two grooved docking pins [A], and then attach them at [B].
5. Attach the remaining docking pin at [C].

Docking the LCIT

1. Slowly, push the left side of the LCIT against the side of the main machine.

165
 2. Installation

2. If you need to release the LCIT and try again, push the release button and then pull the LCIT away
from the side of the main machine.

3. Open the top cover of the LCIT.

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 LCIT RT4040 (D3D6)

4. Remove the right panel [A].

5. Look inside the LCIT and locate the hole for the shoulder screw.

167
 2. Installation

6. Set the flat-head shoulder screw [A] on the tip of a screwdriver, and then fasten in the hole behind
panel [B].

• This screw locks the release button on the front of the LCIT.
• In order to separate the LCIT from the main machine, you will need to first remove this screw.
• After you have removed the screw you can press the release button, and then pull the LCIT
away from the main machine.
7. If the screw falls, press the release button [A] of the front of the LCIT. Pull the LCIT away from the
main machine. You should see the screw at [B] near the ground plate.

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 LCIT RT4040 (D3D6)

8. Plug the LCIT power cord into the connector.

Paper Size Adjust and Setting

The side fences [A] and [B] can be adjusted for different paper sizes:
• A4 LEF
• B5 LEF
• LT LEF

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 2. Installation

1. Open the top cover of the LCIT.

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 LCIT RT4040 (D3D6)

2. Remove the right panel of the LCIT.

3. If the LCIT is connected to the main machine, remove the lock screw.

171
 2. Installation

4. Press the release button on the front of the LCIT [A], and then pull the LCIT slightly away from the
side of the main machine, but do not disconnect the LCIT I/F cable.

5. If the LCIT is disconnected, connect the I/F cable to the main machine [A], and then turn the
machine on.
6. You must disconnect front fence [1] and rear fence [2], but these fences cannot be removed with
tray plate [B] in the up position.

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 LCIT RT4040 (D3D6)

7. Confirm that the main machine is on, and that the LCIT is connected to the main machine.
8. To lower the tray plate, cover photosensor [1] with your left hand, and then press and hold down
button [2].

9. Keep the sensor covered and the button depressed until the tray plate reaches bottom and the
motor switches off. You can now remove the fences.

173
 2. Installation

10. Unfasten and remove rear fence [A].

11. Unfasten and remove front fence [A].

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 LCIT RT4040 (D3D6)

12. Set the bottom edge of each side fence into the slot for the paper size that you want you load into
the LCIT
13. Set the notches at the top of each side fence at the name of the paper size.
14. Fasten the side fences at the top, and then re-assemble the LCIT.
15. Load some paper in the LCIT.
16. Turn the machine on.
17. Open SP5959-005 (Paper Type - Tray 4), and then select the paper size you have selected with
the side fences.

LCIT Heater (Option)

Accessories

Check the accessories and their quantities against this list:

No. Description Q’ty

1. LCIT Heater 1

2. Bracket 1

3. Clamps 6

4. Screws M3x6 4

5. Ground Wire 1

6. Ground Screws – Pan Head 2

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 2. Installation

No. Description Q’ty

7. Flat Clamps 2

8. LCIT Heater Harness 1

Installation

LCIT Side
1. Turn the machine off.
2. Open the top cover of the LCIT.

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 LCIT RT4040 (D3D6)

3. Remove the right panel of the LCIT.

4. If the LCIT is connected to the main machine, remove the lock screw.

177
 2. Installation

5. Press the release button on the front of the LCIT [A], then then pull the LCIT slightly away from the
side of the main machine, but do not disconnect the LCIT I/F cable.

6. If the LCIT is disconnected, connect the I/F cable to the main machine [A], and then turn the
machine on.
7. You must remove front fence [1] and rear fence [2], but these fences cannot be removed with tray
plate [B] in the up position.

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 LCIT RT4040 (D3D6)

8. Turn the machine on, and confirm that the LCIT is connected to the main machine.
9. To lower the tray plate, cover photosensor [1] with your left hand, and then press and hold down
button [2].

10. Keep the sensor covered and the button depressed until the tray plate reaches bottom and the
motor switches off. You can now remove the fences.

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 2. Installation

11. Unfasten and remove rear fence [A].

12. Unfasten and remove front fence [A].

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 LCIT RT4040 (D3D6)

13. After both fences have been removed, close the top cover [A].
14. The lift motor will switch on and raise the tray plate to the up position [B]. This will take about 30
sec.

15. At the left bottom edge of the LCIT, remove the stay.

16. Remove left screws [A] of the positioning plate inside the LCIT.
17. Inside the LCIT [B] unfasten the positioning plate.

181
 2. Installation

18. Remove the positioning plate.

19. Attach the clamps to the bottom of the LCIT.

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 LCIT RT4040 (D3D6)

20. Set the LCIT heater, and then pass the heater harness under the rear side of the shaft.

21. Set accessory bracket [A], position the bracket [B] over the harness, and then fasten it.

183
 2. Installation

22. Fasten the heater with the accessory screws.

23. Insert the bayonet connector [1] into the cut-out in the frame.
24. Lay the harness in the open clamps [2] and then close the clamps.

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 LCIT RT4040 (D3D6)

25. Re-assemble the LCIT in reverse order. This completes preparation on the LCIT side.

Main Machine Side

• The machine is shipped from the factory with main machine upper and lower paper bank heaters
(standard) disconnected.
• These heaters are pre-installed but may or may not be connected in your machine. However, the
procedure below starts with the main machine tray heaters connected.
1. Remove the rear covers. page 482
2. Unfasten the IOB mounting bracket, and then swing it open.

3. Open the clamps at the top and right edge of the AC drive board [A].
4. Pull out the upper heater harness [B] of the main machine.

185
 2. Installation

• The upper heater harness has the box receptacle [1] at the top and bayonet connector [2] at
the bottom.

5. One end of the LCIT harness has two connectors: box receptacle [1] and bayonet connector [2].

6. Disconnect the main machine upper heater harness.

186
 LCIT RT4040 (D3D6)

7. Insert the bayonet connector [1] of the connector pair on the end of the LCIT heater harness to the
box receptacle [2] of the upper heater harness.
8. Insert the bayonet connector [3] of the upper heater harness into the box receptacle [4] of the LCIT
heater harness pair.

9. At the bottom right corner of the AC drive board [A], confirm that the heater harness (Blue) is
connected to the DHB (Drum Heater Board).
10. If the other connector (White) for the drum/scanner heater harness is disconnected (not being
used), clamp this harness at [B].

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 2. Installation

11. Clamp the connectors [A] as shown.

12. Raise the heater harness and clamp it [B].

13. Raise the LCIT heater harness, and clamp it at the top edge of the AC drive board [A].
14. Raise the LCIT heater harness through the hole in the frame [B].

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 LCIT RT4040 (D3D6)

15. Clamp the LCIT heater harness behind the IOB.

16. Behind the IOB, push the LCIT heater harness behind the stay [A], and then pull it out under
flywheel [B].

189
 2. Installation

17. Pull the LCIT harness below the flywheel [A] and then clamp it [B].

18. Disconnect stopper [A] on the base of the toner collection pump.
19. Pass the harness under arm [B] of the base, and then re-fasten the stopper.

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 LCIT RT4040 (D3D6)

20. Clamp the harness at [A], and then push it out the right side of the main machine [B].

21. Pull the harness out of the main machine, and then clamp it.

This completes preparation on the main machine side.

Docking
1. Before you dock the LCIT to the main machine, make sure that you have completed the procedures
above to prepare the main machine side [A] and LCIT side [B].

191
 2. Installation

2. Hold the ground wire straight up, and then fasten it tightly.

3. Measure the positions for the flat clamps on the left side of the LCIT.
4. Attach the flat clamps to the left face of the LCIT.

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 LCIT RT4040 (D3D6)

5. Remove the left upper plate from the LCIT.

6. Pass the end of the harness through saddle clamp [A] and then clamp it.
7. Re-attach the left upper plate [B].

8. Connect the harness from the main machine to LCIT heater.

9. Clamp the harness to the left side of the LCIT.

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 2. Installation

10. Connect the ground wire to the side of the main machine near the joint connector, at about a 45
degree angle as shown.

11. Push the LCIT [A] close to the side of the main machine.
12. If there is any slack in the harness pull it down [B].

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 LCIT RT4040 (D3D6)

13. Push the LCIT [A] onto the joint pins on the side of the main machine.
14. Connect the LCIT [B] to the main machine.

15. Set the flat-head shoulder screw [A] on the tip of a screwdriver, and then fasten in the hole behind
panel [B] to lock the LCIT against the side of the main machine.

195
 2. Installation

16. Re-attach the right panel of the LCIT.

This completes installation of the LCIT heater.

196
 8 1/2"x14" Paper Size Tray Type 9002 (B474)

8 1/2"x14" Paper Size Tray Type 9002 (B474)

Accessory Check

Check the accessories and their quantities against this list:

No. Description Q"ty

1. Cover 1

2. B4/LG frame 1

3. Bottom plate extension 1

4. Rear bracket 1

5. Front bracket 1

6. Harness clamp 1

7. Tapping hex screws - M4 x 8 6

8. Tapping screws - M4 x 8 4

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 2. Installation

Installation Procedure

1. If the LCT is connected to the machine, open the cover and remove the paper.
2. To lower the LCT tray, cover the near end sensor [A] with one hand, and then press the tray down
button [B].

• Switch the machine off and unplug the machine before starting the following procedure.
3. Disconnect the LCT from the machine.
4. Remove the LCT cover [A].
5. Remove the right cover [B].
6. Remove the right stay [C] at and re-attach it below at .

198