Pricing Procedure
SAP
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Pricing Procedure in SAP MM
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Pricing Procedure
First of all, we need to know the fundamental explanation about Pricing procedure.
What is Pricing procedure?
The main concept of pricing procedure is combination of different type charges, like Gross price, freight,
discount, surcharges etc.
We use pricing procedure to determine these all conditions into one procedure, where we can find the sub-
total for net amount.
To understand pricing procedure, we have to be comfortable about these below things:
1. Condition Table
2. Access Sequence
3. Condition Type
4. Condition Record.
5. Schema Group
6. Calculation Schema
7. Schema Determination
Let’s discuss about all these points in details.
1. Condition Table
It’s a table where system saves all fields with the combination for individual condition record. Suppose if I use
Plant as condition table, then the condition record will be created for plant only.
We can use many fields in one condition tables.
2. Access Sequence
The main concept of Access sequence is it searches condition record for condition type from condition table.
One access sequence can contain one or multiple condition tables.
Suppose we maintain 4 condition tables in one access sequence. Then when a condition type searches for
condition record via this access sequence, the access sequence will allow to search only these 4 condition
tables.
3. Condition Type
In simple term, condition type is used for different type of charges. Like gross price, discount, freight, rebate
etc.
Suppose we purchase a material for price 10, we get a discount of price 2. Then the price 10 will be going to a
condition type and the price 2 will be going to another condition type.
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Pricing Procedure
4. Condition Record
Condition record contains the record which is maintained against condition table with regards to condition
type. It can be fetched via access sequence and condition type.
Suppose we maintain a condition record against condition table (vendor) with regards to condition type. Then
whenever the vendor used this condition type, the condition record will be fetched.
5. Schema Group
It’s assigned to our vendor and Purchase Organization; it helps the vendor and purchase organization to
choose pricing procedure.
One schema group will be assigned to vendor and one schema group will be assigned to Purchase
organization. With this combination, system will fetch the pricing procedure.
6. Calculation Schema
Here we maintain sequence for the pricing calculation, like gross price, discount, rebate, surcharges etc. Here
we maintain the calculation for all condition types and group together all required condition types for our
pricing procedure.
7. Schema Determination
Here we maintain the pricing procedure for purchasing document. We maintain calculation schema
combination of per each vendor – schema group and each purchase organization – schema group.
In general, below image will give the concept how a condition type will search for the condition records:
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Pricing Procedure
CONFIGURATIONS:
Step 1: Maintain Condition Table
T-code M/03 or Path SPRO-IMG-MM-Purchasing-Conditions-Define Price Determination Process-Maintain
Condition Table-Create condition table.
The initial screen will appear for create condition table.
Give the new condition table no. You can use old condition table number as reference. To give reference just
give the old condition table number in below “copy from condition table”.
{Note: As per standard SAP, they give the entire condition table for general business requirement. If any
condition table doesn’t fulfil your requirement, then you can create new condition table. Please use between
501 to 999 as condition table (recommended in OSS note 32030)}.
Now press enter
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Pricing Procedure
You can see the left side will be blank in initial screen, Right side will be always filled. Just double click on the
right-side field which you can add for this condition table.
When you double click the field, the field will be blue colour and the field is appeared in left side.
As we can see the 1 field, I have selected in this condition table.
Save your data.
You can change the option as per your business requirement. For more details for these options, just press F1
on this option, you will find sap help doc.
Step 2: Maintain Access Sequence
T-code M/07 or path SPRO-IMG-MM-Purchasing-Conditions-Define Price Determination Process-Define
Access Sequences.
The initial screen will appear.
You can create a new access sequence or maintain the condition table in existing access sequence (depend on
your business process)
If you want to create, then click New Entries. (Or you can use copy reference, just select the access sequence
and press Copy as…)
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Pricing Procedure
Enter your Access Sequence and give the description and also you can choose Access category.
Then select the AS and double click on Accesses
Click on New Entries
Enter the access number, condition table and if required the give routing number and Exclusive.
If you tick exclusive indicator, then if valid condition record found then system will stop searching after the
first.
Choose as per your requirement.
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Pricing Procedure
Then select the line item and click on the fields (left side) to activate the condition table in access sequence.
You do not need to do anything here, just double on the fields and go back. If you will not do that, then your
condition table will be not accessible. You can add more condition table (s) on this access sequence.
Save your data.
Step 3: Maintain Condition Type
T-code M/06 or path SPRO-IMG-MM-Purchasing-Conditions-Define Price Determination Process-Define
Condition Types-Define Condition Type
The initial screen will be appeared
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Pricing Procedure
As for gross price SAP default maintain as PBXX for time independent condition and PB00 for time dependent
condition.
Time Independent condition is use with validity period, which can be differ as validity period (we use it in info
record, RFQ, Contract, SA (as per configuration for document type)).
So, we don’t need to create new condition type for gross price, although you can create your own starting with
Z.
Assign you newly created access sequence to the gross price condition type (I have maintained in for PBXX)
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Pricing Procedure
Here you can find all types of condition type like as freight, discount, rebate, cash discount etc. If it can fulfil
your requirement, then no need to create new condition type. If doesn’t the go for New Entries.
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Pricing Procedure
Here I have maintained ZCAH as discount, I give condition class A, Calculation type A, Plus/Minus X-Negative
(Note: Not required to maintain like that, you can maintain as per your requirement.)
As per this way please create other condition types as per your requirement (which will be used in Pricing
Procedure)
Save you data.
Step 4: Maintain Calculation Schema
T-code M/08 or path SPRO-IMG-MM-Purchasing-Conditions-Define Price Determination Process-Define
Calculation Schema
This is very important part in pricing procedure.
Here we give the calculation for all condition types.
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Pricing Procedure
Here also you can find the SAP default calculation schema, you can also use one of them as your pricing
procedure. Although you can create new calculation schema as per your requirement.
Just click on New Entry. (Or you can copy old schema and can modify yourself. then select copy as…)
Give the name and description for new procedure.
Then Select this procedure and press Control (in left side)
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Pricing Procedure
You can see a lot of option there, you can read all option help which is provide by SAP (Just select the portion
and press F1)
Maintain PBXX as gross price in step 1, counter 1, leave the from and to blank, Subtotal will be value 9-Copy
values to KOMP-BRTWR (gross value).
Maintain other condition types as per your requirement.
I have maintained ZCAH and ZCAS, I have used from 1, it means it will calculate the value against Gross Price
(PBXX)
I have used Total Discount amount, from 7 to 9, It shows the total discount value (Total of ZCAH and ZCAS)
At last, I have used TOTAL AMOUNT, it shows net value for this pricing procedure.
Step 5: Maintain Schema Group for Vendor
T-code OMFN or path SPRO-IMG-MM-Purchasing-Conditions-Define Price Determination Process-Define
Schema Group-Schema Groups: Vendor
Just click on New Entries and enter the Schema Grp Vndr and give the description.
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Pricing Procedure
Here I have maintained Z1.
Step 6: Maintain Schema Groups for Purchasing Organizations
T-code OMFM or path SPRO-IMG-MM-Purchasing-Conditions-Define Price Determination Process-Define
Schema Group-Schema Groups for Purchasing Organizations
Just click on the new entries and enter the Schema GrpPOrg and description.
Here I have maintained ZMM1.
Step 6: Assign Schema Group to Purchasing Organization
T-code OMFP or path SPRO-IMG-MM-Purchasing-Conditions-Define Price Determination Process-Define
Schema Group-Assignment of Schema Group to Purchasing Organization
Here find your Purchase Organization and assign Schema GrpPOrg to Purchase organization.
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Step 7: Maintain Schema Determination
T-code OMFO or path SPRO-IMG-MM-Purchasing-Conditions-Define Price Determination Process-Define
Schema Determination-Determine Calculation Schema for Standard Purchase Orders
Step 8: Assign Schema group to Vendor
When you are going to create a vendor from XK01 in purchasing data you will find “Schema Group, Vendor”
Here assign the schema group which you have created on step 5.
You can also maintain it on existing vendor via XK02.
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Pricing Procedure
Step 9: Maintain Condition Record
T-code MEK2
Maintain the condition record against the key combination.
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Pricing Procedure
Save your data.
Finally, all configurations have been done.
Now see the result.
Create PO with this purchase organization and with this vendor.
We can see my new pricing procedure is working perfect.
We can use this in SA.
Just we have to configure this for document of schedule agreement.
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Pricing Procedure
Go to path SPRO-IMG-MM-Purchasing-Scheduling Agreement-Define Document Types
Just un-tick Time Dep. Condition for SA document type.
Then Create SA for this vendor and purchasing organization.
This is called time independent condition. You can also use this pricing procedure for RFQ. But Contract and
Info record will be always time dependent condition.
Time Independent conditions are not dependent on time. It hasn’t any validity period, that means it will be
always same for all time. The above settings are for time independent condition. Whenever you will use time
independent condition, then you need to do these above settings.
Time dependent conditions are always time dependent. It has the validity period. You can use more than one
price for the same condition record with different validity period, so that system will change it automatically
as per the validity period.
I think I do not need to explain anything more about the differences Time dependent condition and Time
Independent condition because there are many discussions already there for the differences.
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Pricing Procedure
You can use either time dependent or time independent for Schedule Agreement and Request for Quotation,
but you can only use time dependent condition for Contract and Info record and for Purchase Order, you need
to always use time independent conditions.
For time dependent settings, you just need to set the up the condition type, Access sequence, Condition table
and Calculation schema. Schema group is not needed for the time dependent condition.
We can also maintain the fixed discount for vendor.
Suppose one of my vendors gives me material as 5 % discount for all material.
We can maintain it in condition record.
Go to MEK2
Click on Supplement Condition. Maintain there your condition type for ZCAH as 5.
You can see the default 5% discount has been automatically arrived in PO or SA.
You can only be able to see these condition types which is associated with the condition type which you have
entered at the first screen, and it will be your gross condition type.
To add some more condition type, you need to add these condition types in the associated calculation schema.
To find the calculation schema, which is associated with the gross condition type, you need to go to M/06 and
you will find the calculation schema as below:
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You can add your condition type in this calculation schema in t-code M/08. Then your condition type will be
visible for time dependent condition (MEK1) or Info record or Contract.
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